Illinois Assessment Update Illinois State Board of Education April 8, 2016
2015-2016 Testing DLM-AA 2
DLM-AA Outages Update Go to the ISBE Assessment page for the updated message(s). http://www.isbe.net/assessment/default.htm 3
DLM Support Wait Times DLM have two suggestions: if you call, wait it out or use email. The number of emails are much lower than the number of phone calls. The subject in the email should be: DATA LOCKDOWN REQUEST. Then in the body of the email put in something simple like, XXX district needs to exit a student. The Service Desk will respond with the secure Hawk Drive link for the district to use when uploading the template(s) needed for the change request. Please direct your districts to the resources to use and remind them that it is against federal law to email student level information. Districts must use the secure data transfer URL, which they will receive. Materials needed for data lockdown are located at http://www.dynamiclearningmaps.org/content/dlr 4
DLM Updates Due to the data lockdown that has occurred March 11, districts test coordinators must contact DLM for the following issues: Adding new teacher accounts Activating inactive/pending accounts Adding students use the secure site Creating or editing rosters Addressing issues with First Contact Survey Addressing missing students DLM will only make changes based on the district test coordinators contacting DLM. Contacts 1-855-277-9751 Email dlm-support@ku.edu 5
Spring 2016 DLM-AA will include the content area Science CONTACT DLM to roster students for grades 5, 8, and 11 as you would for Mathematics or ELA Guide to Practice Activities & Released Testlets for Science (pdf) http://dynamiclearningmaps.org/sites/default/files/dlm_guide_to_pr actice_activities_and_released_testlets_2015-16.pdf Science Alternate Assessment Training (00:10) https://www.youtube.com/watch?v=qct7qgyaemk&feature=youtu.be DLM testlets specific materials or manipulatives. Science Materials Collections for Spring 2016 (pdf) New 3/01/2016 6
2015-2016 Testing Illinois Science Assessment (ISA) 7
ISA User Guide Updated format 4/7/2016 http://isbe.net/assessment/pdfs/isa/isa_sy stem_user_guide.pdf 8
ISA FAQs http://www.isbe.net/assessment/isa.htm 9
ISA Technical Platforms Assessment Delivery System (ADS) Platform Technical Specifications for the Illinois Science Assessment (ISA) http://www.isbe.net/assessment/pdfs/isa/201 6/ADS-specs.pdf 10
JavaScript Requirement JavaScript provides browsers with interactivity, animation and text-to-speech It is NOT Java and is enabled separately 11
Illinois Science Assessment (ISA) http://www.isbe.net/assessment/isa.htm Mandatory (federal requirement) Grades 5 and 8 5th and 8th grade students take the grade-level assessment. Grades 9-12 - High School biology (NEW 03/01/16: FIRST YEAR BIOLOGY STUDENTS ONLY) 03051A000 Biology 03052A000 Biology Advanced Studies 03056A000 AP Biology 03057A000 IB Biology Students WITHOUT A FULL CREDIT FOR BIOLOGY I, FROM AT LEAST ONE OF the above courses will test ISA this year. Future years, students repeating a course that generated their only ISA score would test again. PNP data will not be collected Accommodations/Accessibility Features (AAF) will available to all students AAF details will come later Online only Dates TBD targeting a window middle to late April through May 12
Illinois Science Assessment (ISA) http://www.isbe.net/assessment/isa.htm Text-to-Speech (TTS) and Line Reader PPT: http://www.isbe.net/assessment/pdfs/isa/2016/isa-accessibility-features.pdf Grades 9-12 - High School biology Exemptions proof of not a first year biology student ISBE will search SIS records for grades 8-12 from Fall 2013 through Summer 2015 for a full year credit in at least one of the four biology courses identified previously. Also, districts may use the Reason for No Valid Test Attempt code 06 (Not in Valid Course) during data cleanup for those that were missed during the initial rostering process. All grades Mobility impacts to testing ISA Students that have started/completed a test, then move to a new school, will NOT start/continue to test at the new school. We are working with the test vendor to communicate the student s test status during the rostering process. 13
ISA Standards Coverage Grade 5 ESS 4 22% ETS 3 17% LS 6 33% PS 5 28% 18 Grade 8 ESS 4 17% ETS 5 22% LS 1 4% PS 13 57% 23 ESS Earth and Space Sciences ETS Engineering, Technology, and Applications of Science LS Life Science PS Physical Science HS Biology ETS 1 5% LS 20 95% 21 14
Tentative ISA: Item Counts & Times Test Number of Items Before/After Time (in minutes) Estimated Test Time (in minutes) Total Time (in minutes) Grade 5 18 15 38 53 Grade 8 23 15 40 55 High School 21 15 32 47 The times above are estimates based on operational testing in Washington D.C. ISBE does NOT impose a time limit other than the session cannot span over two days. Districts have the flexibility to continue testing if students are still working during the session. 15
2015-2016 Testing PARCC 16
Finishing PARCC Assessments Pages 47-53 in the Test Coordinator Manual have information on steps test coordinators need to take after testing is complete. 17
PARCC Test Irregularity Reports School staff has 5 business days to submit a test irregularity form to the Student Assessment Division at the Illinois State Board of Education. Please provide details of the incident and what steps school staff took to correct the incident. School staff do not need to report minor technology issues that staff are able to resolve and continue with student testing (e.g., students not initially assigned the correct test accommodations in the online test format). If you have questions, please contact the Student Assessment Division at 1-866-317-6034. 18
Irregularity Links Irregularity Form for PARCC http://avocet.pearson.com/parcc/home#10741 Submitting Irregularity Form https://sec1.isbe.net/attachmgr/default.aspx Fax - 217-782-6097 Grades/Courses that can test together (for make-up sessions) http://avocet.pearson.com/parcc/home#10639 19
Additional Orders (AOs) Please inventory and double check your initial shipment before you place an AO Original shipments arrive 2 weeks prior to the test start date Based on the test start date uploaded by SIS on Jan. 22 If the test start date was not entered in SIS by Jan. 22, March 7 was sent as the default test start date Pages 30-31 in the Test Coordinator s manual. Pearson has already received several orders that appear to be duplicates of shipments that are in transit. 20
Student Mobility After March 4 Student Information System (SIS) and PearsonAccess Next (PAN): SIS stopped automatically sending student update transmissions to PAN after the weekend of March 4, 2016. Districts should continue to enroll new students in SIS and, beginning on March 7, must carefully enter new students directly into PAN for testing, as needed. See STUDENT REGISTRATION/PERSONAL NEEDS PROFILE TRAINING MODULE for guidance, linked from https://parcc.tms.pearson.com/, or contact PARCC Support at 1-888- 493-9888. If your district has a significant number of students to transmit to PAN on or after March 7, contact the SIS Helpdesk for assistance at 217-558-3600, option 3. PARCC Mobility Guidance Document is posted now. 21
PARCC Mobility Guidance Posted on www.isbe.net/assessment under News and Updates Guidance addresses what to do when students transfer out and in 22
Ship Report District Code/Ship Report School Code in PearsonAccess next (PAN) Hard copy Individual Student Reports (ISRs) are shipped to the Responsible School (Home School in SIS) unless a different school is indicated in PAN. Ship Report District Code/Ship Report School Code-used to ship hard copy ISRs to a location different from the Responsible School location. Serving Schools must get permission from the home school to redirect ISR shipments. Home Districts still have access to ISRs in PAN if a hard copy is desired. Students appear on School and District rosters based on Home School. 23
Ship Report District Code/Ship Report School Code in PearsonAccess next (PAN) Setup ---> Students Check box by Student State ID Select Tasks ---> Register Students 24
Preparing for PARCC - PAN Is test content cached? Check a session to verify connection to proctor cache Are all students in sessions? Are student PNPs correct? Especially accommodations that are form supported Who will Start your sessions? Are Test Tickets printed? Can TAs access Live site? (username & password) Do TAs know how & when to Unlock and Lock? Do TAs know how to Refresh PAN display? Checklists on p.12 & 32 of Test Coordinator s Manual 25
Preparing for PARCC - TestNav Do Test Administrators know how to access TN? Will students use app or browser version? Do they have secure students Test Tickets? Students using TN app MUST select Illinois Note: Only the first student on the device must pick IL, the app will save that site for future users Do TAs know what to do if a student is exited from the test? What is the process for communicating issues to you and to TAs? 26
Select the Correct TN8 site 27
Printing Test Tickets Must print by session how do you keep track? Reports Operational Reports Check Online Testing Session List This generates a list of all of the sessions in the school/district Printed report or Excel CSV 28
Tracking Student Progress Reports Operational Reports Check Online Testing Session Roster This creates an Excel CSV report that can be filtered by student status Can run organization and/or test Note: 4 or 5 records per student (units + test) can create a long list but easy to reduce with filters 29
Session Roster If you leave Test blank you get all tests in the school or you can select a single test, Grade 4 Math 30
Key Reminders Caching by session or by test now gives the same result. Test Tickets must be printed by session (there is no Print All function) Sessions must be started individually you cannot Start All from the combined view Sessions must be Started before the Unit unlock/lock will work A unit must be locked before the next unit can be unlocked (only one unit can be open in a session at a time) All students must be in Completed or Marked Complete status in order to Stop a session 31
ipad MDM-ASAM Issue If using ios 9, use version 9.2.1 (NOT 9.2.0) Just released version 9.3.0 is being tested There is a known conflict between the DRC profile and the TestNav profile when using ASAM If your MDM (AirWatch, JAMF, LightSpeed etc...) is configured with multiple apps that use ASAM (autonomous single app mode) profiles or have multiple apps listed within your ASAM profile the TestNav application will not work properly/allow the test to begin. Pearson recommends that you remove all other ASAM profiles, only list "com.pearsoned.testnav" within the ASAM Profile. 32
3/29 Technology Bulletin Java Critical Patch Update April 19 All Windows and Mac OS X testing devices that are using browser-based TestNav Recommended not required Warnings & pop ups ios 9.3.0 The update to ios 9.3 is not required; however, Pearson has verified that ios 9.3 is compatible It is strongly recommended that districts and schools who have started testing avoid updating their devices until the PARCC window is complete. http://parcc.pearson.com/bulletins/2016/03/29/parcc-technology-bulletin.html 33
Online Close Out You are done with online testing What do you do? How do you let ISBE and PARCC know that your students tests are ready to be scored? There are to test booklets to inventory There are no boxes to pack, ship and track All sessions must be stopped! Easy if you have only one session, but at the school or district level there can be lots of sessions 34
Tips for Stopping a session All students must be in Completed or Marked Complete status before a session can be stopped. If you are going to communicate about this (tell others to do it) then using the filtered Session Roster Report gives you lists of students to Mark Complete But if you have Stop the sessions, here are some tips - 35
Insider Tips 1 Make sure any mobile students have been removed from sessions Go to Testing Sessions (Show all) Select a group of sessions (or all) Students in Sessions Choose Combined View Toggle on Secondary Filters Select all student statuses except Complete and Marked Complete Mark those students complete! 36
1. Select combined view so you are looking across all sessions 2.Toggle on Secondary Filters 37
4. List of students who must be Marked Complete so sessions can be stopped! 3. Add the statuses that you want to have displayed 38
Fix for Proctor Caching Issues Now easier to cache and see the progress You can cache up to 10 tests at a time Caching by test and caching by session have the same result ALL forms of the test for that grade and subject are cached!! Form assignment now occurs only when a session is started 39
Friday Webinar Illinois Assessment Update-April 15, 2016 Join us for a webinar on Apr 15, 2016 at 10:00 AM CDT. Register now! https://attendee.gotowebinar.com/register/8661700089737151746 We will provide updates for the Illinois assessment programs. The webinar will also serve as an open forum for questions and concerns about testing. The webinar is suggested for test coordinators, administrators, and technology staff. After registering, you will receive a confirmation email containing information about joining the webinar. View System Requirements 40
PARCC Support Center 888-493-9888 parcc@support.pearson.com SIS Helpdesk 217-558-3600 (option 3) Contacts ISBE Assessment Office 866-317-6034 www.isbe.net assessment@isbe.net DLM Support Center 855-277-9751 DLM-support@ku.edu LTC (Learning Technology Center) ltcillinois.org netspecs@ltcillinois.org Join our Listservs! Assessment Listserv: Send a blank email with SUBSCRIBE in the subject line to assessment@isbe.net. Technology Point-of-Contact Listserv: Send a blank email with SUBSCRIBE in the subject line to jbaiter@isbe.net. 41