Episcopal Diocese of the Central Gulf Coast

Episcopal Diocese of the Central Gulf Coast Post Office Box 13330 201 North Baylen Street Pensacola, Florida 32591-3330 Phone: 850-434-7337 Fax: 850-434-8577 October 1, 2013 MEMORANDUM TO: FROM: REFERENCE: Clergy and Senior Wardens in charge of congregations Bishop Duncan 43 rd Annual Diocesan Convention All Things New February 20-22, 2014 St. Christopher s, Pensacola, Florida This is the initial pre-convention packet for the 2014 Diocesan Convention set for the time and place shown above. You will note the theme for this year s convention is All Things New. This is taken from Jesus statement in Revelations, Behold! I make all things new, an appropriate theme for the Diocese at this time. Included in this packet are the forms and information you need to return to the Diocesan office by the dates shown on the attached memorandum. Please comply with the date deadlines to ensure timely confirmations and communications. Also, enclosed in this packet is a welcome flyer from St. Christopher s, indicating the Convention hotels and the dates to make reservations to get the Convention rates. Please note both convention hotels provide breakfast with their room rates. A Convention schedule, driving directions and other information will be forwarded to all delegates in the pre-convention packet. Our preacher and chaplain for this convention will be The Rt. Rev. Don Johnson, Bishop of the Diocese of West Tennessee. We will repeat the schedule from last year that included a full open hearing on the Diocesan budget and other Diocesan finance issues. Every Convention delegate will be invited to this event Thursday afternoon. We also, again, plan to have an orientation and get-acquainted session for first time and small church delegates Thursday afternoon. Friday afternoon will include time for the convention to meet in plenary and small groups led by the Bishop s Search Committee (BSC), to share dreams and desires for our next bishop and the leadership the diocese needs. This will be a timely discussion as part of the Episcopal search process. Please let me know if you have any questions or suggestions. I look forward to our annual family gathering at Convention, and to our continued work in this diocese. PMD,II/kwr Enclosures

Welcome To The 43 rd Annual Diocesan Convention of the Episcopal Diocese of the Central Gulf Coast St. Christopher s Pensacola, FL A block of rooms have been set aside at the Hyatt Place Pensacola Airport and the Hampton Inn near the Airport. Hyatt Place Pensacola Airport 161 Airport Lane (at PNS Airport) Pensacola, FL 32504 850-483-5599 The Group Code: G-STCE The rate is $100.00 per night plus tax and includes breakfast. Reservations must be made by 1/20/2014 to get above rate Hampton Inn 2187 Airport Blvd. Pensacola, FL 32504 850-478-1123 The Group Code: EPC The rate is $109.00 per night plus tax and includes breakfast. Reservations must be made by 1/31/2014 to get above rate

2014 CONVENTION REGISTRATION FORM AND GALA TICKET REQUEST Please return this form no later than January 7, 2014. TO: Convention Registration Episcopal Diocese of the Central Gulf Coast PO Box 13330, Pensacola, FL 32591-3330 Please complete a separate registration form for each registrant. Print form to duplicate as necessary. Use this form for requests for Gala tickets only, or for extra/multiple Gala tickets. CONVENTION REGISTRATION: Name (as it will appear on the Name Tag): Name tag designation (please check one): Clergy Delegate Lay Delegate Alternate Lay Delegate Exhibitor Clergy Spouse Visitor Other Clergy (Retired, Non Canonical) Address: City/State/Zip: Telephone Number: Congregation: Convention Registration Fee... $95.00 (Note: This fee includes registration for Convention, name tag, Convention material, and one (1) Gala ticket.) Exhibitor Registration Fee only... $35.00 (Note: This fee is per person and includes registration for Convention and name tag. This does NOT include Convention material or Gala ticket.) You may purchase additional Gala tickets ($60.00 each) below. GALA TICKET(S) ONLY: Extra Gala Ticket Request: $60.00 each (Note: This is for an extra Gala ticket only. The request will NOT include registration for Convention, name tag and Convention material. If you have registered for Convention, your registration includes this ticket. This request is for additional tickets only.) Number of extra Gala tickets requested: Name(s): Convention Registration Fee... $ Extra Gala Tickets... $ Total Amount Enclosed... $ If you wish to reserve a space for an exhibit, please contact Kim Russell at the Diocesan office (850) 434-7337; e-mail: kim@diocgc.org. Exhibit space is limited.

Episcopal Diocese of the Central Gulf Coast Post Office Box 13330 201 North Baylen Street Pensacola, Florida 32591-3330 Phone: 850-434-7337 October 1, 2013 Fax: 850-434-8577 MEMORANDUM TO: Clergy and Senior Wardens in charge of congregations FROM: REFERENCE: Bishop Duncan 43rd Annual Diocesan Convention All Things New February 20-22, 2014 St. Christopher s, Pensacola Enclosed are several very important items for your IMMEDIATE ATTENTION. All forms are to be mailed back to the Diocesan office unless otherwise specified. It would be very helpful to my staff if they could receive the requested information before the deadline dates listed. DATE DUE ITEM November 15, 2013 1. PLEDGE REPORTS (In process of being sent. If you need another, call Jennifer Barnard at the diocesan office) November 23, 2013 2. RESOLUTIONS TO AMEND CANONS (Canon 28 requires all proposals altering or amending canons should be presented in writing to the Secretary, The Rev. Albert Kennington, 212 Margaret Dr., Fairhope, AL 36532, 90 days prior to the opening of the Convention, to be distributed to congregations 60 days prior to the opening of the Convention) (Please provide the Diocesan office with a copy of your resolution) December 23, 2013 3. CERTIFICATE OF ELECTION OF LAY DELEGATES (see enclosed memo) Election of delegates must be held on or before December 23 rd. January 7, 2014 4. REGISTRATION FORM (with fee) to the Diocesan office. January 7, 2014 5. RESOLUTIONS TO CONVENTION - Our Rules of Order require that all resolutions be presented in writing to the Secretary, The Rev. Albert Kennington, 212 Margaret Dr., Fairhope, AL 36532, forty-five (45) days prior to the Convention. (Please provide the Diocesan office with a copy of your resolution) January 7, 2014 6. NOMINATIONS FOR THE STANDING COMMITTEE (see enclosed gold form) January 7, 2014 7. NOMINATIONS FOR DEPUTIES TO THE 2015 GENERAL CONVENTION ( see enclosed green form) Thank you for your attention to these important Diocesan Convention matters. Please let me know if you have any questions or suggestions. I look forward to our Diocesan Convention in Pensacola, and look forward to our being together as a Diocesan family. PMD,II/kwr

Episcopal Diocese of the Central Gulf Coast Post Office Box 13330 201 North Baylen Street Pensacola, Florida 32591-3330 Phone: 850-434-7337 Fax: 850-434-8577 October 1, 2013 MEMORANDUM TO: FROM: SUBJECT: Clergy and Senior Wardens in charge of congregations Bishop Duncan Election of Lay Delegates to the 2014 Diocesan Convention 43 rd Annual Diocesan Convention All Things New February 20-22, 2014 St. Christopher s, Pensacola In accordance with Canon 3, Sections 4 and 5, of this diocese: THEREFORE: a) The number of lay delegates per congregation is based on parish or mission status and upon the number of communicants in good standing as listed on the 2012 Parochial Report, page 2, line 3. For your convenience, the list on the reverse shows the number of lay delegates each congregation may elect. b) Lay delegates are elected for one year, or until their successors are elected, and shall also be the delegates for any special and called meetings of the Convention during their term of service. Each congregation shall also be entitled to elect one (1) alternate delegate for each delegate. c) Lay delegates should be elected and certified no later than sixty days prior to the date of the Convention. Lay delegates should be ELECTED AND CERTIFIED ON OR BEFORE December 23, 2013. Please return the enclosed certificate by December 24, 2013, with the proper signatures, to: PMD/kwr Episcopal Diocese of the Central Gulf Coast P.O. Box 13330 Pensacola, FL 32591-3330 OVER

NUMBER OF DELEGATES PER CONGREGATION (FOR 2014 Diocesan Convention) *2013 2014 *2013 2014 CONGREGATION COMMU NICANTS DELEGA TES CONGREGATION COMMU NICANTS DELEGA TES ANDALUSIA St. Mary's 109 3 MOBILE All Saints 421 4 APALACHICOLA Trinity 142 3 MOBILE Christ Cathedral 582 4 ATMORE St. Anna's (a.) 79 1 MOBILE Good Shepherd 180 3 ATMORE Trinity 34 3 MOBILE Redeemer 191 3 BAY MINETTE Immanuel 40 1 MOBILE St. Andrew's (a.) 36 1 BON SECOUR St. Peter's 141 3 MOBILE St. John's 127 3 BREWTON St. Stephen's 161 3 MOBILE St. Luke's 517 4 CANTONMENT St. Monica's 132 3 MOBILE St. Mark's 9 1 CHICKASAW St. Michael's 43 1 MOBILE St. Matthew's 36 3 CHIPLEY St. Matthew's (a.) 67 1 MOBILE St. Paul's 1,811 6 CITRONELLE St. Thomas' 4 1 MOBILE Trinity (b.) 462 4 CODEN St. Mary's (a.) 54 1 MONROEVILLE St. John's 107 3 CRESTVIEW Epiphany 112 2 NAVARRE St. Augustine's 132 3 DAPHNE St. Paul's 767 5 NICEVILLE St. Jude's (b.) 228 3 DAUPHIN ISLAND St. Francis 52 1 OZARK St. Michael's (a.) 69 1 DeFUNIAK SPRINGS St. Agatha's 84 1 PANAMA CITY Holy Nativity 574 4 DESTIN St. Andrew's 81 3 PANAMA CITY St. Andrew's 243 3 DOTHAN Nativity 465 4 PANAMA CITY St. Patrick's 58 1 ENTERPRISE Epiphany 59 1 PANAMA CITY BCH Grace 105 3 EUFAULA St. James' 201 3 PENSACOLA Christ Parish 1,336 6 FAIRHOPE St. James' 1,157 6 PENSACOLA Holy Cross 281 3 FOLEY St. Paul's 449 4 PENSACOLA Holy Trinity 83 3 FORT WALTON BCH St. Simon's 447 4 PENSACOLA St. Christopher's 627 5 GREENVILLE St. Thomas' 246 3 PENSACOLA St. Cyprian's 47 1 GULF BREEZE St. Francis' 290 3 PENSACOLA St. John's 103 3 GULF SHORES Holy Spirit 366 4 PORT ST. JOE St. James' 112 3 JACKSON St. Peter's 33 1 ROBERTSDALE St. John 58 1 LAGUNA BEACH St. Thomas' 117 2 SANTA ROSA BCH Christ the King (a.) 262 3 LILLIAN Advent 88 1 TROY St. Mark's 175 3 MAGNOLIA SPG St. Paul's Chapel 121 3 WEWAHITCHKA St. John 46 1 MARIANNA St. Luke's 140 3 MILTON St. Mary's 152 3 (*) From year-end 2012 Parochial Report. (a.) From year-end 2011 Parochial Report. (b.) From year-end 2010 Parochial Report. (c.) Baptized members used.

DELEGATE CHANGE FORM USE THIS FORM TO MAKE CHANGES IN YOUR DELEGATION TO THE ANNUAL DIOCESAN CONVENTION. RETURN IT TO THE DIOCESAN OFFICE AS YOU HAVE A CHANGE IN YOUR DELEGATION. HAVING YOUR DELEGATION CORRECT BEFORE CONVENTION WILL AVOID CONFUSION DURING REGISTRATION AT CONVENTION. Cut along dotted line.... CONGREGATION DATE CITY I hereby certify that was Name of original delegate/alternate elected a Delegate Alternate to the Diocesan Convention, but will not be able to serve in this capacity., whose address is Name of new delegate/alternate (Please indicate name preferred name on the nametag.) Address of new delegate/alternate having declared his/her intention to attend, he/she is therefore, according to the Canons of this Diocese, a Delegate Alternate in place of the duly elected delegate. Attest: Clerk of the Vestry or Rector/Vicar

NOMINATION FORM for STANDING COMMITTEE Present Membership Congregation Term Expires *The Rev. C. Gregory Hein St. Jude's, Niceville January, 2014 **Dr. Melinda Henderson St. Agatha's, Defuniak Springs January, 2014 **Mr. Bill Sumner St. John, Wewahitchka January, 2014 **The Rev. Keith Talbert St. Paul's, Foley January, 2014 *Mrs. Cynthia Tappan St. Christopher's, Pensacola January, 2014 The Rev. Francis Cooper, IV Christ the King, Santa Rosa Beach January, 2015 Mr. Tim Gaston St. Paul's, Mobile January, 2015 The Rev. Eric Long St. Christopher's, Pensacola January, 2015 Mr. David Quittmeyer Trinity, Mobile January, 2015 Mr. Sam Shelton St. Mark's, Troy January, 2015 Mr. Michael Foote St. Paul's, Magnolia Springs January, 2016 Mrs. Michel Nicrosi Trinity, Mobile January, 2016 The Rev. George Riggall St. Paul's, Magnolia Springs January, 2016 The Rev. Margaret Shepard St. Andrew's, Panama City January, 2016 Ms. Gaye Wilson St. Paul's, Daphne January, 2016 *Rotating off at this convention with successor nominated by the Bishop. **Rotating off at this convention with successor nominated by delegates. * * * * * * * * * * * * * * * INDIVIDUAL NOMINATION I wish to nominate Congregation: Mailing Address: Nominated by Delegate from: Occupation: Church Life: (Experience, offices held, duties performed, etc.) Community and Civic Life: (Experience, offices held, accomplishments, etc.) Hobbies, etc. and other comments:

NOMINATION FORM for DEPUTIES TO THE GENERAL CONVENTION The 78 th General Convention of the Episcopal Church will be held June 22 July 3, 2015 in Salt Lake City, Utah. At the Diocesan Convention held not less than twelve (12) months next before the regular meeting of the General Convention, four (4) clergy qualified to vote in Convention (three (3) of whom must be Parochial Priests), and four (4) laypersons who shall be Confirmed Communicants in good standing, shall be elected to represent this Diocese as Deputies, in said Convention. Such Deputies shall be furnished with a certificate of election, signed by the President and Secretary of the Diocesan Convention. The Diocesan Convention shall in the same manner elect four (4) clergy qualified to vote in Convention three (3) of whom must be Parochial Priests), and four (4) laypersons, with like qualifications, as alternates. INDIVIDUAL NOMINATION I wish to nominate Church Address Nominated by Delegate from Church Life: Experience, offices held, duties performed, etc. Occupation: Community and Civic Life: Experience, offices held, accomplishments, etc. Hobbies, etc. and other comments: PLEASE RETURN TO THE DIOCESAN OFFICE BY JANUARY 7, 2014.