Faculty Development Handbook NORTHWEST CAMPUS 6701 S. Desert Blvd El Paso, Texas 79912 Fall 2017
TABLE OF CONTENTS Attendance... 3 Bad Weather... 3 Campus Cleanliness... 3 Change of Grade... 3 Class Admission... 3 Correspondence...3-4 Course Pursuit... 4 Course Syllabus... 4 Division/Discipline Meetings... 4 Duplicating... 4 Faculty Coordinators... 5 Faculty Mailboxes... 5 Field Trips...5-6 Final Exams... 6 Grade Record... 6 Human Resources Update... 6 Instructor Absence...6-7 Office Hours... 7 Part-Time Faculty Office... 7 Room Changes... 8 Students Switching Sections... 8 Supplies... 8 Withdrawing/Reinstating Students... 8
APPENDIX Appendix A: Sample Withdrawal Form... 9 Appendix B: Sample Reinstatement Form... 10 Appendix C: Absence from Class... 11 Appendix D: Final Examination Schedule for Fall 2017... 12 Appendix E: Division Meeting Dates for Fall 2017... 13 Appendix F: Request for Field Trip Form... 14 Appendix G: Syllabus Format Template and Cover Page... 15 Appendix H: Banner Grade Input Instructions... 16 Appendix I: Guidelines for Part-Time Faculty Offices... 17 Appendix J: NW Building Maps... 18 Appendix K: Violations of the Student Code of Conduct... 19 Appendix L: Office Hours... 20 ATTACHMENTS Course Syllabus with Cover Sheet... Due by: September 1, 2017 Instructor s Office Hours... Due by: September 1, 2017 Northwest Campus Directory... Fall 2017 Vehicle Registration... Need to have decals by: August 22, 2017
3 Attendance It is recommended that you include a statement regarding your attendance policy in your syllabus. Bad Weather Classes will be held as scheduled during bad weather unless you are notified as follows: (1) radio and television announcements indicating that classes are canceled; (2) the message from Tejano Alert: (3) Campus Dean s Office answering machine (831-8859) indicates that classes are cancelled. Campus Cleanliness It is a regulation of El Paso Community College that there be no food, beverages or smoking in classrooms. Please help keep the classrooms clean and safe. Change of Grade Requests for change of grade (including incomplete form) must be accompanied by a memo supporting documentation. Change of grade forms should be submitted to the Campus Dean s Office. Class Admission The only students that should be attending your class are those that have officially enrolled in your course and section. Please ask the student to show you his/her registration receipt. The student may remain in the class if the receipt shows the proper course and section number. Students cannot just "sit-in" on classes. Enrollment summaries are available the first day of classes, and will show the name of the students who are officially registered for your course/section. If the student s name does not appear on the enrollment summary, and he/she does not have a receipt, please refer them to Registrars Office. Under NO circumstances should the instructor allow the student to remain in the class. Faculty must verify that all students in their classes have met the prerequisites for enrolling in the course. Completion of a prerequisite course or placement test results can be used to verify proper enrollment. Prerequisites are listed in the paragraph describing courses in the course description section of the current College catalog. Your cooperation is needed to ensure that the number of students in your class does not go beyond the optimum number for the course or the room capacity/equipment if lower than optimum. Please advise students into other sections if they are trying to get into one of your closed sections. Remember, not all students attend class the first week. Twenty students the first day may turn into thirty-three the next class period. Your cooperation is needed. Correspondence Mail sent to the Campus Dean s Office through campus mail should be addressed as follows: Dr. Lydia Tena, Campus Dean and Dean of Instructional Programs Northwest Campus U.S. mail should be addressed as follows: Dr. Lydia Tena, Campus Dean and Dean of Instructional Programs Northwest Campus El Paso Community College P.O. Box 20500 El Paso, TX 79998
4 Course Pursuit A student may be dropped from a course for: (1) disruptive behavior, or (2) failure to produce sufficient course assignments required for grading such that it has become evident that the student is no longer in active pursuit of the course objectives. Prior to dropping a student for failure to maintain satisfactory course pursuit, please make every effort to assist the student. Every reasonable effort should be made to retain the student in the class. Instructors are encouraged to contact the student when attendance or course pursuit becomes a problem. Many times this communication between the instructor and student results in the student remaining enrolled in the course and satisfactorily pursuing the objectives. Course Syllabus The course syllabus is an official statement to the student to inform them of the course content and objectives of the course. The syllabus is to be distributed to all students during the first week of class. Please review the syllabus with your class as appropriate. It is especially important that you discuss the attendance, course pursuit and reinstatement policies and procedures with the student class. The disciplines have developed the Official Course Description syllabus which needs to be followed for each course. Each instructor must develop an Instructor s Course Requirements following the official EPCC format (Appendix G). All Syllabi must include the current semester and year. Course Syllabus Cover - Appendix M Division/Discipline Meetings Full-time faculty are expected to attend all Division and Discipline meetings during the year. Part-time faculty are encouraged to attend. Please see Appendix E for the schedule for the Fall 2016 Division Meetings. Duplicating It is requested that whenever possible, copies be duplexed. The cost is the same, however, we have been asked to be waste conscious by duplexing and recycling paper. Duplicating jobs are monitored through the Campus Dean s Office. Approval from the Campus Dean s Office must be obtained for jobs exceeding 300 pages. Listed below are the account numbers for charging duplication jobs for the classes taught at the Northwest Campus. If you also teach at another campus, please use their account number for copies for those classes. Account numbers for other campuses are available at the Copy Center (ISC) or directly from the Dean at that campus. Accounting... 11000-55213 Art... 11000-55184 Biology... 11000-55333 Chemistry... 11000-55339 Computer Information Systems... 11000-55218 Court Reporting... 11000-55222 Economics... 11000-55308 Education Psychology... 11000-55438 English... 11000-55188 English - Developmental Ed... 11000-55318 Foreign Language... 11000-55194 Geology... 11000-55342 Government... 11000-55298 History... 11000-55293 Management... 11000-55238 Math... 11000-55348 Music... 11000-55204
Office Information Systems... 11000-55249 Philosophy... 11000-55288 Physics... 11000-55353 Psychology... 11000-55283 Reading... 11000-55263 Sociology... 11000-55303 Speech... 11000-55268 5 Faculty Coordinators Accounting, Art, Business Admin., Sign Language, Computer Information Systems, Dance, Economics Debbie Luna... 831-8837 / Rm#M24 Geology, Chemistry Ivan Iniguez... 831-8872 / Rm#C226C Biology Dr. Rebecca Escamilla... 831-8819 / Rm#C226D Court Reporting, Music, Criminal Justice Lucretia Thomas... 831-8834 / Rm#M82 English, Speech Michael Duncan...831-8916 / Rm#M8 Reading, Education, TECA Jim Lambrinos......831-8843 / Rm#C226B Government, Psychology Dr. Daniel Gutierrez... 831-8858 / Rm#C218 History, Sociology, Philosophy Dr. Melissa Esmacher... 831-8917 / Rm# M8A Mathematics Hamdan Ahmad... 831-8842 / Rm#M34 Faculty Mailboxes All full-time and part-time faculty should request a mailbox at the Instructional Service Center (ISC) located in Room M29. If you teach at more than one campus, please request a mailbox at only one campus, and let the Campus Dean s office know at which campus you will be receiving your mail. Field Trips Faculty members planning field trips should submit a Request for Field Trip form to the Campus Dean at least 10 working days prior to the scheduling of the field trip. The form will cover only local trips which are less than a day in length. For trips that involve out-of-town travel, a Travel Request form must be filled out according to the travel procedure. Final Exams Please note the dates and times scheduled for finals on Appendix D. Grade Record All faculty will receive an institutional Grade Record. Students' names and Identification
numbers will already be printed on the record. Instructors should be sure that all grades used in calculating the student's final grade are included on the Grade Record. The title and value of the assignment and points, percentage or letter grade should also be recorded. IMPORTANT: The criteria used for assigning the final grade (as appears in the course outline) should be placed in the upper right hand corner. The Grade Record will be submitted at the end of the semester and grades will be input thru Banner. Instructors using computerized grade records can submit these in lieu of the college grade record as long as the same information appears on the record. 6 Human Resources Update Please assist us by ensuring that all of your records at the Human Resources Office are upto-date. If you have completed additional college course work, have an official copy of the transcript sent to the Human Resources Department. In addition, notify the Campus Dean s Office that an updated or additional transcript is being submitted to the College. It is also extremely important that you notify the Campus Dean s Office and Human Resources Department if your address or phone number changes. Instructor Absence Full-time Instructor: 1. Notify the Faculty Coordinator. The Faculty Coordinator will notify the appropriate personnel so they can communicate information to the students. The only exception to this is if the decision to be absent is made after 5 p.m. or on the weekend. 2. Discuss with the Faculty Coordinator the anticipated length of the absence. 3. Attempt to locate a full-time instructor to cover your class(es). Full-time instructors cannot be paid for substituting. Full-time instructors are expected to assist in covering other full-time instructors classes on occasion. Such practice is considered a professional courtesy. 4. If you are unable to arrange coverage for your class (es) by a full-time instructor, the Faculty Coordinator will make arrangements. 5. Do not discuss with substitutes payment for covering your class (es). 6. Full-time instructors should not reimburse anyone (full-time or part-time instructor) for substituting. 7. A Leave Report and Permission to Be Absent Form and a Permission to be Absent from Official Duties Form should be submitted to the Campus Dean s Office within 24 hours of your return to work. If an absence is anticipated in advance, a leave form should be submitted prior to the day(s) of absence. Appendix C Part-time Instructor: 1. Notify the Faculty Coordinator and Campus Dean. The Faculty Coordinator or Campus Dean s Office will notify the appropriate personnel so they can communicate information to the students. 2. Discuss with the Faculty Coordinator the anticipated length of the absence. 3. If the length of absence warrants, assist the Faculty Coordinator or Campus Dean in locating a substitute (current instructor or other qualified individual, approved by the Faculty Coordinator or Campus Dean).
7 4. Regardless of who substitutes for the class(es), the part-time instructor's contract will be pro-rated (deduct from contract the amount equal to the time missed). 5. Arrangements to pay substitutes will be made by the Campus Dean s Office. Instructors are not to offer substitutes any compensation (monetary or inkind). 6. The Faculty Coordinator is responsible for completing and submitting to the Campus Dean s Office a form entitled "Part-Time Substitute Form. The form should be submitted immediately upon the instructor s return to work. Payment for substitutes will not be processed until this form is received in the Campus Dean s Office. 7. Faculty who are going to be absent from class (es) should provide the Faculty Coordinator or Campus Dean with lesson plans. In most cases this can be done over the phone. Instructors should be prepared to present this information when they contact the Faculty Coordinator or Campus Dean. 8. Instructors are expected to meet their classes on the days and length of time indicated on the class schedules. Office Hours Appendix L Each full-time faculty member including faculty on release time are required to have a minimum of 10 posted office hours per week (five of which will be in his/her office and five of which may be sites approved by the Campus Dean (e.g. labs). There should be at least one posted office hour on each scheduled class day. Faculty who have no scheduled classes on a specific day during the week (Monday through Friday) are required to keep a minimum of one office hour that day. Faculty teaching an overload will be required to keep an extra office hour weekly for each overload class. Part-time instructors should hold one office hour for each class taught. The hour can be held on campus, such as thirty minutes before and after your class. It can also include time you are available to consult with students by phone. The part-time faculty offices are located in Rm. M21. Part-Time Faculty Office Room M21 Lockers are available in the Part-Time faculty office in the main building in Rm M21. Ten EPCC phone numbers with audix phone message system capabilities are available for part-time faculty at Northwest. These audix numbers will be assigned on a semester basis on a first-come-first-served basis. Please contact the Campus Dean s office to request an audix number. Campus Dean s office staff will provide information regarding the use of the phone message system to assigned faculty. Once a college audix number has been assigned to you, a form will be sent to you to sign and return to the Campus Dean s office. Several computers and printers are available in the part-time faculty office in M21. These computers have internet access and several word processing software packages for parttime faculty use. Room Changes Please contact the Campus Dean s office for any classroom changes. When space has been identified and reserved, the instructor will be notified and can move to the new room. Please do not relocate your classroom on your own.
8 Students Switching Sections Please do not allow a student who is enrolled in another instructor's section to attend your class. Students having a legitimate conflict that prevents them from attending a particular class should be referred to the Instructional Dean for official documentation to be prepared. Supplies The purchase of instructional and office supplies will be coordinated with the Faculty Coordinator and/or the Campus Dean s Office. Withdrawing/Reinstating Students A student may be withdrawn (Appendix A) from a course for the following reasons: (1) disruptive behavior (Appendix K); (2) the failure of the student to appear for examinations, presentations, or other required class activities as identified in the course syllabus; or (3) the failure of the student to submit required papers, projects and/or reports. IMPORTANT: If you withdraw a student due to disruptive behavior, contact the Instructional Dean prior to completing the form. If a student appeals the withdrawal, the instructor will be asked to submit his/her attendance record. Students dropped for reasons other than behavior may continue to attend class until the appeal of the drop is complete. Every effort will be made to expeditiously complete the appeals process. Students dropped from a class cannot remain in the class if the drop is upheld in the appeals process. Students withdrawing from a class cannot continue to attend. If you are unsure about dropping a student, please discuss the situation with your Faculty Coordinator, or Dean. Students dropped following submission of rosters are to be reinstated no later than two weeks following the date of drop for Fall and Spring semesters and one week for the summer session. The effective date of reinstatement (DOR) must be the same date as the date the withdrawal form was submitted (Appendix B). Reinstatement forms must be submitted to the Campus Dean s Office. Withdrawal and reinstatement forms can be obtained from the Student Services Office, or Campus Dean s office. If a student is administratively dropped, he/she cannot remain in the class. There are no exceptions. The weekly Drop/Reinstatement Summary Report will show an ADMINDROP next to the student s name if he/she has been administratively dropped. If a student is administratively reinstated, an ADMINREIN will show on the report. At this time, the student can return to class.