Appendix 1 International Mobility Program Application & Registration for Student Exchange Family Name First Name MHC Student ID STUDENT MUST SUBMIT COMPLETED APPLICATION TO THE OFFICE OF INTERNATIONAL EDUCATION 30 DAYS PRIOR TO DEPARTURE. Please tick boxes. An application is not considered complete until all of the documents listed below have been received. Incomplete applications will NOT be considered. REQUIREMENTS CHECKLIST WITH ALL BOXES TICKED. Student must be in good academic standing following Academic Regulations in the Medicine Hat College calendar and have completed a minimum of one full time semester. Health Care Insurance must carry and pay for health care insurance through the Office of International Education. Age - must be 18 year of age at time of application Canadian Citizen or Landed Immigrant $500 Exchange Participation Fee refundable if not selected for our exchange program. DOCUMENT CHECKLIST WITH ALL BOXES TICKED. Application for Permission to Participate in the International Mobility Program (attached) must be completed and signed Application Form (attached) - with all applicable sections completed. Medicine Hat College Transcript Proposed Study Plan - Please use forms attached. Country Budget Worksheet - Please use forms attached. Resume (one or two pages) Please include: *Work and volunteer experience *Hobbies and interests *Non-English Language Skills *Experience working/living abroad or in / with another culture Statement of Purpose (one page) describing your exchange goals. Please include: What your specific learning objectives are. How this exchange would contribute to your academic program, future career, community work and life experiences. How you would share your exchange experience with the MHC community and others upon your return. Photocopy of Valid Passport If you hold dual citizenship, please include copies of both passports. Please tick below to advise our office if you are in the process of applying for or renewing your passport and be sure to provide a copy of the passport, once issued: applying renewing Vaccinations must have up to date vaccinations and a signed Vaccination Assessment form Please use form attached. Note: Travel arrangements should be planned through the Office of International education and payable by credit card or bank draft.
International Mobility Program Application and Registration for Student Exchanges STUDENT PERSONAL INFORMATION MHC Student Identification MHC Program Year of Study (eg. first / second) Family Name (legal) First Name (legal) Middle Name (legal) Gender Birth date (dd-mm-yyyy) E-Mail S.I.N. (for grant purposes only) M F Address (Current) Valid Until: City Province / State & Country Postal Code Telephone: Home Business Cell Address (Permanent) (if different to above) City Province / State & Country Postal Code EMERGENCY CONTACT INFORMATION (Two Emergency Contacts at Different Residences Required) Name (Primary Emergency Contact) Relationship to Student Mailing Address City Province / State Postal Code Country Telephone: Home Business Cell Email Name (Secondary Emergency Contact) Relationship to Student Mailing Address City Province / State Postal Code Country Telephone: Home Business Cell Email MANDATORY STUDENTGUARD MEDICAL INSURANCE INFORMATION MHC students participating in International Exchange activities are required to have valid health insurance for the duration of their time away. The Office of International Education at MHC requires that all students be enrolled in StudentGuard Medical Insurance for the duration of their academic program abroad, regardless of other medical insurance coverage they might have. Upon submission of their travel itinerary, showing exact travel dates, the Office of International Education will automatically enroll you in StudentGuard Insurance. The cost of this insurance will be approximately $1.50 per day and will be your responsibility. Payment will be due at the time of card and policy pick up. For more information on StudentGuard coverage, visit: (http://www.studentguard.com). Signature of agreement to enroll:
VACCINATION ASSESSMENT FORM FOR MEDICINE HAT COLLEGE STUDENT EXCHANGE OUTGOING EXCHANGE STUDENT Please complete this statement and take this form to the Medicine Hat Public Health Unit for a Health Care Professional to advise you of necessary vaccinations. I, (name of student) am a registered student at Medicine Hat College and planning to participate in a Student Exchange to. HEALTH CARE PROFESSIONAL Please advise the student of vaccinations required to the destination indicated above. This student has completed all vaccinations required for travel to the destination indicated above. Signature of Health Unit Nurse Date
ACADEMIC INFORMATION What are your academic expectations for studying abroad? to take courses to count mainly as my electives at MHC to take courses to count as my core courses at MHC to take courses for interest whether or not they count toward my program Total number of credits (in MHC terms) expected to take at the Host Institution (courses may not be fully credited) EXCHANGE credits (between 9-15 credits per term) Intended Semester of Travel (ex: Winter 2008): Fall 20 Winter 20 Spring/Summer 20 FACULTY / PROGRAM COORDINATOR Exchange Students: I have discussed my proposed exchange program with my Program Coordinator. I understand that this does not constitute approval for the courses I wish to take but merely indicates that the program I wish to pursue is feasible, given my academic goals. It is my responsibility to bring back the outlines for all my courses taken at the host institution and to ensure that an official transcript is sent directly to the Office of International Education at MHC upon completion of my exchange. Grades for courses taken on exchange will not transfer as grades but as credits. By signing below the program Coordinator indicates that these discussions have taken place. Faculty or Program Coordinator Name: Faculty or Program Coordinator Signature: Date: DECLARATION FOR MEDICINE HAT COLLEGE STUDENTS PARTICIPATING IN INTERNATIONAL EXCHANGE Declaration: It is the responsibility of each participant to learn as much as possible about the risks of the venture, to weigh these risks against the advantages, and to decide whether or not to participate. You must notify the Office of International Education at MHC if you no longer wish to be considered for the exchange or study abroad experience. If accepted as an exchange student by the host institution, you will receive a letter of acceptance from them that you will need when applying for any visas or permits. It is your responsibility to research the necessary paperwork (visas, permits, entry clearances, etc), which are required by the country you are entering and to apply for these well in advance of departure at the appropriate consulate or embassy. Before going, you must check with your department as to how course selection and load requirements during the exchange will fit into your program at MHC. I acknowledge that I may not be able to get credits towards my program for courses taken on exchange without approval of my program Coordinator. This may necessitate taking additional semester(s) at MHC (and paying the applicable tuition and fees) in order to fulfill my program requirements. It is my responsibility to ensure the accuracy of my record, to inform the College and my faculty of any discrepancies in my academic record, and to update my mailing address on my record as appropriate. I also recognize that visa, transportation, medical insurance, living expenses (such as room and board), and all other costs related to my attendance at the host institution are my sole responsibility. It is also my responsibility to assure that I do not leave the host institution with any outstanding fees. The Office of International Education at MHC reserves the right to compile anonymized statistics relating to gender, proposed host university, field and level of study of successful and unsuccessful applicants and to release these statistics for legitimate academic, reporting and publicity purposes. The Office of International Education at MHC also reserves the right to contact the emergency contact provided by the student in case of an emergency. Student Signature: I certify that all statements made on this application form are true and complete Date: Manager,International Education: Date:
OFFICE USE ONLY (Do not complete information below this line) CHECKLIST: $500 Exchange Participation fee; Receipt # Photocopy of Travel Itinerary Proof of Enrollment in StudentGuard Medical Insurance Responsibility & Liability Waiver Agreement of Participation Academic Registration & Payment (if applicable) This application has been reviewed and approved for International Student Exchange: Manager, International Education PRINTED NAME SIGNATURE DATE Director of Student Services / Registrar PRINTED NAME SIGNATURE DATE MHC INTERNATIONAL ADMINISTRATION INFORMATION Destination Contact Information: Contact Person Fax Number Telephone Number Email Accommodation Information: Additional Information if Required: Please submit completed application with all necessary backup documentation by the appropriate deadline to: The Office of International Education Room C150 299 College Drive S.E. Medicine Hat AB T1A 3Y6 Phone: 403.502.8448 Fax: 403.502.8494 Email: kimc@mhc.ab.ca
Proposed Study Plans Partner Institution To the best of your knowledge, list the courses you hope to take at your partner institution. Discuss this study plan with your faculty / program coordinator to ensure that the partner institution offers enough relevant courses to meet any program requirements. As courses offered by any institution may change, you may need to adjust your academic program while abroad. It is your responsibility to inform your advisor of any changes to your study plan once abroad. This Proposed Study Plan is not your final course registration. This is also not a transfer credit agreement. Last Name MHC Student ID Number MHC Program First Name Year of Study Partner Institution Total Number of Credits Expected to Take at Host Institution: Proposed List of Courses at the Partner Institution: Example: Geography of Denmark (GEOG 249) 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Notes about courses:
Budget Worksheet We require a completed budget in order to consider your application. However, financial information will not be used in determining your suitability for exchange. Information on this form will not be evaluated for correctness and will assist you in beginning to plan for your potential exchange. Please note that you are responsible to ensure that you have adequate funds for your exchange. Keep in mind that currency exchange rates may fluctuate significantly. Plan emergency funding to help deal with unexpected costs. List all amounts in Canadian dollars. Currency Converter link: http://www.oanda.com/convert/classic Last Name First Name MHC Student ID Number Estimated Resources For exchange period Savings Personal Loans Financial Gifts Student Loans Bursaries/ Grants Scholarships Part-time work while on exchange (not always possible to work; check with consulate) Other Estimated Costs For exchange period Partner Institution Name Current Exchange Rate for that country MHC tuition and related fees Transportation to exchange destination (airfare, etc.) Accommodation and meals Books and supplies Health Insurance Local transportation Personal spending Recreational travel Emergency funds Other: Partner Total Resources $ Total Costs $ $ Average MHC costs per semester (when not on exchange) N/A
International Education Acknowledgement of Responsibility & Liability Waiver Outgoing Student Exchange WARNING: By signing this legal document you give up certain legal rights, including the right to sue. Please read carefully. In consideration of being permitted to conduct study / in (Host Institution / Country) by International Education, Medicine Hat College in Medicine Hat, Alberta, I agree as follows: Assumption of Risks: I understand that participation in a MHC Student Exchange program will take me away from campus for an extended period of time. During this period, as specified in the Letter of Acceptance, I understand that I will be in an unfamiliar surrounding and will be exposed to risks to my person and possessions. I understand that I may suffer physical injury, sickness or death, or damage to my property as a result of my participation in the program; and that there is a possibility of violence and crime, civil unrest, homesickness and loneliness. I freely and voluntarily accept and assume all such risks, dangers and hazards. Accordingly, I understand that despite its efforts, MHC may not be able to ensure my complete safety at all times from such risks and dangers. (Please refer to the DFAIT Travel advisory website) Assumption of Responsibility: I understand that it is my responsibility to abide by all applicable MHC and Host Institution policies and laws of the host country, and to ensure that I have adequate medical, personal health, dental and accident insurance coverage, as well as protection of my personal possessions. More particularly, I appreciate MHC does not carry accident or injury insurance for my benefit and also that there may be certain matters for which I could be held at fault personally if the accompanying circumstances do not relate to or arise from my education or if my activities or conduct fall short of what would be considered a reasonable standard for an individual in my position. In these cases I agree to be accountable in all respects for my own actions and not to ask MHC or its employees to accept the consequences thereof; further, I agree to be responsible for any claims made against MHC in relation to such actions. I acknowledge that I have been advised by MHC of such risks and dangers as well as the need to act in a responsible manner at all times. My signature below is given freely in order to indicate my understanding of the acceptance of these realities and in consideration for being permitted by MHC to participate in the above mentioned Program. I recognize that MHC will not supervise any of the host institution academic program, living arrangements or extracurricular activities during my participation in the Program. Liability Waiver: I release and hold harmless MHC, its employees, students and agents from any and all liability for any loss, damage, injury or expense that I or my next of kin may suffer as a result of my participation in this Program, including, but not limited to, accidents, acts of God, war, civil unrest, sickness, transportation, scheduling, government restrictions or regulations, and any and all expenses which I may incur while participating in the Program. This waiver is effective for the period of time that I will be participating in the Program. I understand that this agreement cannot be modified or interpreted except in writing by MHC and that no oral modification or interpretation shall be valid. This agreement shall be effective and binding on my heirs, next of kin, executors, administrators and assigns, in the event of death. I have read this document carefully and I acknowledge my responsibilities and the effect of this liability waiver. MHC Student Identification Student Signature Family Name (legal) First Name (legal) Date Witness Signature Witness Name Date The Office of International Education Room C150, Medicine Hat College Tel: (403) 502-8448 Fax: (403) 502-8494 kimc@mhc.ab.ca
International Education Agreement of Participation Outgoing Student Exchange I,, hereby accept placement on a Medicine Hat College student exchange program. I further agree with MHC as follows: 1. I understand that the awarding of academic credit for work done abroad is at the discretion of MHC. Hence, I acknowledge that MHC has not represented to me or given any undertaking that students of MHC participating in any student exchange program will automatically obtain the credits required for a particular program year. I further acknowledge that MHC shall not be responsible for ensuring the availability of course offerings at exchange partner institutions, or for any disruption of studies at such institutions for any reason beyond MHC s immediate control. 2. I will conduct myself in strict accordance with MHC s Student Code of Conduct and also in compliance with the policies, rules, regulations and laws prescribed by the partner institution / host country to which I am assigned. Likewise, I will be subject to the academic regulations of MHC during the period of the student exchange. 3. My placement may be terminated early if I fail to remain enrolled full-time, fail to maintain minimum academic standards as defined by MHC and my host institution, maintain less than 70% attendance in scheduled classes, or am found in violation of laws and regulations of my host institution or country. Such termination may carry the same financial obligations as withdrawals. 4. My placement will be limited to the specified period. An extension request is subject to approval in writing by both MHC and my host institution / country. 5. I will inform MHC, specifically the Office of International Education, immediately if I am unable to take part in the student exchange after having signed this Agreement. 6. I will take part in all aspects of the program, including mandatory Pre-Departure Orientation, Re-Entry Debriefing, Evaluation, Personal Report submission and will assist in the promotion of the student exchange program as requested by MHC, Office of International Education and / or my home department. 7. I consent to the disclosure of information to my parents, guardians, emergency contact person, Office of International Education staff at MHC and the host institution for the duration of my participation in the program. 8. I will provide MHC with my updated postal and e-mail address as well as telephone number in the host country and respond to requests for information from MHC and potential student exchange students. 9. I hereby allow the reproduction of any photographs or media that have been or will be collected or produced either by the Office of International Education or by myself and submitted to said Office. The Office of International Education Room C150, Medicine Hat College Tel: (403) 502-8448 Fax: (403) 502-8494 kimc@mhc.ab.ca