WELLINGTON EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES OF REGULAR SESSION February 17, 2009 7:00 P.M. McCormick Middle School Library President Stewart called the meeting to order by asking for a roll call. Present: Ratliff, Nirode, Dovin, Stewart Absent: Fehlan #09-024R APPROVAL OF MEETING AGENDA Motion was made by Dovin and seconded by Nirode to approve the meeting agenda as amended. Mr. Scruci would like to add on page three, item c, Lindsay Jameyson and Lauren Riddle for Certified Substitute. Ms. Wilson would like to add on page four, item three, Sales Projects: Special Needs Class at WHS Special Olympics T-shirt Sale. #09-025R MEETING MINUTES APPROVAL Motion was made by Dovin and seconded by Nirode to waive the reading of the prior minutes and to approve the minutes of the Organizational and Regular Session conducted on Tuesday, January 13, 2009 and the Special Session conducted on Thursday, February 5, 2009. No None HEARING OF THE PUBLIC - None
AKTION CLUB PRESENTATION Marilyn Webber, Superintendent of Wellington Habilitation Center/Aktion Club Community Sponsor Advisor spoke to the Board about what the Aktion Club stands for and does for our community. The club started in June 2008 with the sponsorship of the Wellington Kiwanis in cooperation with the Wellington Habilitation Center. Please see attached handouts. LEGISLATIVE REPORT None STUDENT LIAISON REPORT - None J.V.S. REPORT Mrs. Dovin handed out the newsletter from the L.C.J.V.S to the board members. Wellington had 17 students who received a 3.5 or above the second nine weeks. The L.C.J.V.S. had a successful open house with approximately 2,000 visitors. ENDOWMENT REPORT Mr. Ratliff reported they received 17 grant applications for the 2009-2010 School Year. The next Endowment meeting will be on Friday at WHS. A grant they looked at was for $7,000.00 for a performance in April by David Conklin and his students. The Endowment Board is approving $5,000.00 for the performance. The Endowment is looking for new programs to give grants for. They would like to know if the district could start paying for transportation for Math Mania, Mock Trial, and Young Authors. Mr. Scruci said we are not getting support from the state in running things like we want to. There have been comments to run the school like a business and he does not want to treat students like products. The district needs to be financially responsible. Board members mentioned their concerns about paying for transportation to field trips when money is going to be needed elsewhere. FINANCE / AUDIT COMMITTEE They will start meeting one week before the Board meetings on Tuesday from 8 9:30 a.m. PRINCIPAL S REPORT Mr. Durham and Mr. Wert gave reports. See attached reports. WHS Student Council officers gave a presentation on activities they do for the school and community. SUPERINTENDENT S REPORT Mr. Scruci wished Mr. Ratliff a happy birthday. The bond issue failed a second time. We will not be going back in May and maybe not in August to try to pass the bond issue. Mr. Scruci was meeting with Mike Shoemaker from OSFC to ask for an extension. Mr. Scruci said he is all about meeting with the community but we cannot change the project. We have one year to pass the approved project. The only thing we can do is to remove LFI (Locally Funded Initiative), auditorium and stadium. We can go to lapsed status and tell the state we cannot come up with the funds and the money then is offered to other school districts. We will have to start over when we come back Page - 2
up on the lapsed status list, if we get the opportunity. We will be setting up community meetings. In FY12 we are showing -$2.2 million. We need to make some cuts before 2011. Mr. Scruci will be meeting with groups to discuss their areas. Mr. Scruci has spoken with Channel 12. They are planning to start in March with a State of the Schools program. We will have the treasurer s financial reports and good things that are happening in the schools on the television program. The goal is still to have all day every day kindergarten at the district s expense. Feels we can do this without adding staff with the declining enrollment numbers. The difference is huge comparing all day every day kindergarten students to student not attending every day. Mrs. Buckeye was unable to attend the meeting tonight due to health issues. We have two staff members that are critically ill and our thoughts and prayers go out to them and their families. #09-026R APPROVAL OF FINANCIAL ITEMS Motion was made by Dovin and seconded by Nirode to approve the following financial items: 1. January Financials; 2. Amended FY09 Appropriations Ms. Wilson wanted to address the financial report. The General Fund account balance is $3,646,098 and at this time last year it was $3,733,258. The Bus Subsidy Fund which is State money that can only be used to purchase buses is $20,818 with $8,370 being received this year. PI Fund balance is $775,895. Ms. Wilson is currently working on a report to give the original budget and how the funds have been spent. She plans on having the report ready for the next board meeting. Cafeteria Fund is $45,605 however $100,000 was advanced to the account and needs to be paid back to General Fund in June. When looking at the account balances for the Uniform Accounts please remember funds were advanced to the accounts and need to be paid back in June. The WHS Athletic Fund was advanced $2,400 that needs to be paid back in June. The Analysis Revenue and Expenditure Report are important to look at each month because it compares to the 5 year forecast and it shows where we are to date. The target percentages should be about 58.33% this time of the year. Our Real Estate Tax is at 46.7%. We hope to receive a higher settlement in March. We have received three out of the four payments for the School District Income Tax. The state is estimating to decrease the SDI Tax by 33% from last year and if that is true we will be down $93,000 from the forecast. On the unrestricted grants and aid, which is state foundation, we are on target. On the expenditure side salaries are at 64.4%. We had three pays in January so it should even out. Our benefits are at 56.8%. The Purchased Services are at 57.9%. Supplies are at 38.4%, and capital outlay is up Page - 3
3.3% and we are lucky because we still have PI money left. Other objects are at 46.5%. Ms. Wilson feels with the economy we need to watch everything closely and review the reports at the monthly meetings. The forecast will be redone in May. Looking at the current forecast it is projected by the end of 2011 we will be just above 0 for cash, 2012 -$2.2 million, and 2013 -$5.2 million if things continue on as they have. Comparison of the revenue to the expenses will let us know if we are living within our means. Looking at FY09 if we spend and bring in everything on the report we will be -$722,000 at the end of FY09. Ms. Wilson said we need to use caution when reading the paper and not to believe everything about money the schools are going to get. If money is received there are always strings attached and it is not free and unrestricted money. #09-027R APPROVAL OF EMPLOYMENT Motion was made by Dovin and seconded by Stewart to approve the following personnel items: 1. Employment: a. Hire Kathi Bockmore as Home Instruction Tutor at $15.00 per hour for a McCormick Middle School student on an IEP for a total of five (5) hours per week beginning February 9, 2009 until placement can be arranged; b. Revision of the following supplemental contracts to reflect the correct experience level for the 2008/2009 school year: SUPPLEMENTAL NAME DIFFERENTIAL Head Softball Coach Tom Roth EL14 to EL 15 Junior Varsity Softball Coach Kristy Holliday EL 8 to EL 9 Head Varsity Baseball Coach Roger Sasack EL 4 to EL 5 Junior Varsity Baseball Coach Todd Hodkey EL 4 to EL 5 Head Track Coach Jim Rollence EL 9 to EL 10 Page - 4
c. Approve the following as substitutes for the 2008/2009 school year pending completion of all necessary paperwork: Certified John Fultay Cassandra Wright Lauren Riddle Lindsay Jameyson Yes: Dovin, Stewart, Nirode, Ratliff #09-028 APPROVAL OF LEAVES OF ABSENCE Page - 5 Classified Motion was made by Ratliff and seconded by Dovin to approve the following leaves of absence: 1. Judy Pickworth Family Medical Leave beginning February 17, 2009 through approximately March 31, 2009. Sick leave to run concurrently with FMLA; 2. Kimberly Gronsky Family Medical Leave beginning January 26, 2009 for approximately 12 weeks. Sick leave to run concurrently with FMLA. Yes: Ratliff, Dovin, Nirode, Stewart #09-029 APPROVAL OF REQUEST RESOLUTIONS Motion was made by Dovin and seconded by Nirode to approve the following request resolutions: 1. The 2009/2010 School Year Calendar (Draft C). School begins for students on September 1, 2009 and ends June 4, 2010; 2. Open Enrollment Guidelines and Application for the 2009/2010 school year (continuance of current policies); 3. Designation by the Wellington Exempted Village School District Board of Education of February 27, 2009 as Pancakes For Scholars Day from 6:00 am to 7:00 pm; 4. Payment of $21.00 each (Mod-Pay) to Patti Grieve and Judy Lucas as settlement to Grievance #WEA-006-0708 filed during the 2007/2008 school year; 5. Indoor Track Program for the 2008/2009 school year as requested by James Rollence. This is at no cost to the Board of Education;
6. Removal from inventory and disposal of miscellaneous items no longer in working condition (see attached). Yes: Dovin, Nirode, Raliff, Stewart #09-030 APPROVAL OF GRANTS, SALES PROJECTS, AND DONATIONS Motion was made by Dovin and seconded by Stewart to approve the following grants, sales projects, and donations and if necessary the establishment of fund, appropriation, budget, and revenue accounts: 1. Grants: a. Wellington Endowment Fund to WHS Drama Club - $5,000.00. 2. Sales Projects: a. Junior High Student Council Valentine s Day Candy Grams; b. WHS French Club Nut, Candy and Trail Mix Sale; c. WHS Student Council Winter Dance; d. Special Needs Class at WHS Special Olympics T-Shirt Sale 3. Donations: a. American Legion to WHS Senior Trip to Washington, D.C. - $500.00; b. Wellington VFW to WHS Senior Trip to Washington, D.C. - $385.00; c. Lorain County Health Dept. to MMS Physical Education Dept. Play Station 2 - value of $129.00; d. Lorain County Health Dept. to MMS Physical Education Dept. DDR Max2 Game and two dance pads value of $439.00; e. Lorain County Health Dept. to MMS Physical Education Dept. 2 practice pads value of $40.00; f. Geyers to WHS Student Council Water for the Winter Homecoming Dance; g. Big Dog s to WHS Student Council Water for the Winter Homecoming Dance; h. Debra Gantz to the WHS Art Department Matte Board valued at $50.00; i. Scott Quality Solutions to WHS Drama Club - $75.00; Total Donations = $ 1,618.00 Page - 6
Mr. Ratliff mentioned that the Endowment Grant the WHS Drama Club will receive is for a performace, Little Shop of Horrors, on April 3, 4, 5, 2009. Yes: Dovin, Stewart, Nirode, Ratliff OLD BUSINESS None NEW BUSINESS - None #09-031 APPROVAL OF MOVE TO EXECUTIVE SESSION Motion was made by Dovin and seconded by Nirode to move to executive session at 8:26 p.m. The Board returned to the Regular Session at 9:53 p.m. #09-032 ADJOURNMENT Motion was made by Ratliff and seconded by Dovin to adjourn the Regular Session at 9:54 p.m. Yes: Ratliff, Dovin, Nirode, Stewart Board President Treasurer Note: An audio recording was made of this meeting and is on file in the Treasurer s Office. Page - 7