ARTS, COMMUNICATIONS & SOCIAL SCIENCES DIVISION Dean Joyce Ritchey Ex. 5202 Rm. 1006 Academic Assistant Belia Ramirez Ex. 5204 Rm. 1007 Academic Office Assistant Beatriz Quiroz Ex. 5602 Work Study Ex. 5205 Fax 5206 FACULTY COORDINATORS Speech & Music Dr. Linda Brown Tel: 831-5841 Rm 1234 English & Drama Grace Haddox Tel: 831-5138 & Rm 1106 David Henry Tel: 831-5028 Rm 1110 Foreign Language, Art Jesus De Leon Tel: 831-5007 Rm 1114 READ/RESL Sandra Padilla Tel: 831-5054 Rm 1107 ESOL & ESAL David Moody Tel: 831-5201 Rm 1113 Economics, Government, Ed Silva Tel: 831-5027 History, Philosophy, & Rm 1108 Psychology & Sociology Gabriel Camacho Tel: 831-5220 Rm 1524 Counselors Coordinator Lolo Mercado Tel: 831-5144
Additional Staffing ESAL Lab Rm 1807 ESOL Lab Rm 1134/1135 Language Lab Rm 1704 Writing Center Rm 1606 Reading Lab Rm 1132/1133 Transmountain Evening Campus Monitor Beverly Roberts Academic Tutor Juliette Vallender Martha Treviño Christina Morales Cecilia Olan Rosa Gutierrez 831-5128 831-5192 831-5099 831-5125 831-5193 Mon.-Thurs 5:00-9:00 Saturday 9:00-12:00 Fort Bliss Evening Campus Monitor Rm 91, Building 639 Maria Torres 562-4004 (Emergencies: 568-0886) Instructor and Information Card Instructors are required to provide the Division office with the following information: Complete name ID number Current address Home and work phone number Campus where you will receive your college mail - FB, RG, VV, TM, MDP, NWC Office Hours Personnel Requirements for New Faculty Prior to the first scheduled day of class, all new faculty are credentialed and the following documents are on file at Human Resources office: A current application of employment Post-Employment Data form W-4 Form EEO Form Employment Eligibility Verification (I-9) Form (Must be on file prior to the first day you are scheduled to teach) Official Transcripts Verification of teaching experience for remedial/esl courses Language Proficiency Form Any questions regarding these requirements may be directed to Human Resources at 831-6381. - 2 -
Division Meetings Full-time faculty are expected to attend all Division and Discipline meetings during the year. Part-time faculty are encouraged to attend. Division meetings are usually held once each semester. Admittance to Class The only students who should be attending your class are those who have officially enrolled in your course and section. The student may remain in the class if the receipt shows the proper course and section number. Students cannot just sit-in on classes. Please go online and check your enrollment summary often for students who are officially registered for your course/section. Attendance Policy If you have an attendance policy be sure to state it in your syllabus and then abide by it. To increase retention, I suggest you establish some attendance policy. If you miss the deadline for dropping a student and the student has stopped coming to class you will have to give the student an F. You generally cannot change an F to a W. Withdrawing/Reinstating Students Reinstatement and withdrawal forms can be obtained from the Division Office or Registrar s office. Reinstatements must be submitted to the Dean s office. Remember to fill in all parts of the withdrawal form (Address is optional. If you have it, please fill it in). Submit the form in person or by mail. If you have any questions, do not hesitate to contact your Coordinator or the Dean. Students dropped from your certified roster as having never attended cannot be reinstated. Students dropped on the certified roster who have attended some class meetings can be reinstated. If you withdraw a student due to disruptive behavior, contact your Dean prior to completing the form. If a student appeals the withdrawal, the instructor will be asked to submit his/her attendance record. Every effort will be made to expeditiously complete the appeals process. Students dropped from a class cannot remain in the class if the drop is upheld in the appeals process. Students withdrawing from a class cannot continue to attend. If you are unsure about dropping a student, discuss the situation with your Coordinator or the Dean. Change of Grade Requests for change of grade (including incomplete) must be accompanied by a copy of the Grade Record showing the change, supporting documentation and a memo to the Registrar. A change of grade cannot be made after the semester has ended because of late work submitted unless the student received an I. Change of grade forms must be submitted to the Dean. Deadline to turn in a Change of Grade is 45 days after completion of the semester. - 3 -
Course Syllabus - Addendum The course syllabus is an official statement to the student of the nature and objectives of the course. The syllabus should be distributed to all students during the first week of class. Be sure to go over the syllabus with the class. It is especially important that you discuss the attendance, course pursuit, reinstatement policies and procedures, and any other special rules with the students. What you state in your syllabus protects you. A copy of your course syllabus for each of your classes MUST be submitted to the division office and one copy to your Coordinator by the end of the 1 st week of school. You can also email your syllabi to bquiroz1@epcc.edu. Syllabi will be evaluated and revisions need to be resubmitted. Update Human Resource Record Be sure that all of your records at the Human Resources Office are up-to-date. If you have completed additional college course work, be sure to send an official copy of the transcript to the Human Resources Department. In addition, notify the Division Office that an updated or additional transcript is being submitted to the College. Notify the Division Office and Human Resources Department if your address or phone number changes. Final Exams Institutional policy requires that classes must meet during the scheduled final exam period. Instructors not holding classes during the designated final exam class time will have their pay adjusted accordingly. Final Grades Final grades must be submitted through Banner system AND a hardcopy of the Grade Record must be submitted to the Registrar s office by the due date. Office Hours Full Time Faculty: Full-time instructors must hold ten office hours each week. Please spread the office hours over five days (Monday through Friday), and include both morning and afternoon times. If you are teaching an evening or weekend class, consider holding office hours before or after these classes. In addition, faculty teaching an overload will be required to keep an extra office hour weekly for each overload. Please be sure your office hours are posted outside your office, as well as printed in your syllabi. If you are not in your office during the scheduled time, please post your whereabouts on your office door. Also, let the division office know where you can be reached. Part Time Faculty: Part-time instructors should hold one office hour per week for each class taught. The hour can be held on campus, such as thirty minutes before and/or after your class. It can also include time you are available to consult with students by phone. The part-time office at TM is located in room 1120 ext.5214 & ext 5213. - 4 -
Faculty Mailboxes All part-time faculty must request a mailbox at the Instructional Service Center (ISC). If you teach at more than one campus, request a mailbox at only one campus. Let the Division Office know which campus you will be receiving your mail and please check your mailbox once a week. Duplicating It is requested that whenever possible, copies be duplexed. Duplicating jobs are monitored through the Division Office. If you are teaching at another campus, use the account number for that campus. Any duplicating requests over $7.50 must be justified by writing on the duplicating ticket if it is for syllabi or exams. Any other requests over $7.50 must have prior approval of the Dean. Please use the division account number at the campus you are teaching the course. Ask the Division Office for your discipline s account number. Supplies - Part-time instructor s requests for classroom supplies should be made through the appropriate Faculty Coordinator. Full-time instructors should requisition supplies through the Division Office. Typing - The Instructional Service Centers (ISC) type instructional materials. To obtain this service, complete an ISC Work Request form and three working days turnaround is required for each job. INSTRUCTOR ABSENCES: If you are unable to meet a class as scheduled, follow these guidelines: Full-Time Instructors: Notify the Division Office. If the class meets after 5pm, call the division office at 831-5204 and leave a message. Contact the Security Office for classes meeting before 8:00 am. Discuss the anticipated length of absence with the Dean. Attempt to locate a full-time instructor to cover your class(es). Full-time instructors are expected to assist in covering other full-time instructor s classes on occasion. Such practice is considered a professional courtesy. Do not discuss payment for covering your class(es) with substitutes. These arrangements will be made through the Division Office. Provide the Dean with lesson plans. In most cases this can be done over the phone. If the absence is known several days in advance, submit the lesson plans in writing to the Division Office. A leave form should be submitted to the Division Office within 24 hours of your return to work. If an absence is anticipated in advance, a leave form should be submitted prior to the day(s) of absence. Part-Time Instructors: Notify the Division Office and your coordinator. If the class meets after 5pm, call the division office at 831-5204 and leave a message. Contact the Security Office for classes meeting before 8:00 a.m. Discuss the anticipated length of absence with the Dean. Assist the Division or your coordinator office in locating a substitute, if the length of absence warrants. - 5 -
Regardless of who substitutes for the class(es), the part-time instructor s salary will be pro-rated (deduction from salary amount equal to the time missed). Arrangements to pay substitutes will be made only by the Dean. Instructors are not to offer substitutes any compensation (monetary or in-kind). Provide the Dean/Faculty Coordinator with lesson plans. In most cases, this can be done over the phone. If the absence is known several days in advance, submit the lesson plans in writing to the Division Office. Note: The only exception to this system is if the part-time instructor is a participant in the Part-time Absence Exchange Program currently in place. Contact the Division office for information about this program. Part-Time Exchange Pool If you are interested in participating in the part-time faculty exchange pool, please contact your coordinator and the Division office. Substitute Pay All part-time instructors have a one day sick leave per semester (Fall & Spring only) and one day for jury duty for which they will not be docked. Your pay will be reduced when you are absent under all circumstances after your leave is exhausted. Your pay will be reduced if a member of the exchange pool subs for you or if a full-time instructor subs for you. If you are not available for class, as required each week, your pay will be reduced accordingly. Full-time instructors may sub for each other as a professional courtesy. Part-time instructors will be paid for substituting for full-time faculty. All instructors must report all absences and/or class cancellations to the Dean s office prior to (if possible) the designated class meeting time. - 6 -