Attendance Taken at 6:30 PM: Present Board Members: Mr. Jack Bales Mr. Todd Broughton Mr. Jerry Greene Mr. Michael Hughes Mr. Randall Jones Mrs. Jane Thomas Mr. Dan Wells Board of Education Regular Meeting April 04, 2016 6:30 PM Central Office Board Room 154 Blountville Bypass Blountville, TN 37617 Others in attendance included: Mrs. Evelyn Rafalowski, Director of Schools; Mr. Andy Hare, Ms. Karen Nave, Mr. Charles Hubbard, Mrs. Ingrid DeLoach, Dr. Bo Shadden, Central Office Staff; Mr. Pat Hull, Board Attorney; Mrs. Angie Stanley, County Commissioner; Mr. Curtis Akard, SCEA Representative; Mrs. Kim Blevins, PET Representative; news media, and other interested parties. 1. Call to Order - Mr. Wells called the meeting to order. After a moment of silence, the pledge was led by Mr. Hughes. 2. Approval of the Agenda Motion Passed: Motion to approve the agenda passed with a motion by Mr. Michael Hughes and a second by Mr. Jack Bales. By approving the agenda, items on the consent agenda were also approved. 3. Consent Agenda 3.a. Approval of Minutes from March 7, 2016 Meeting 3.b. Field Trip Requests 3.c. Disposition of Materials - Maintenance - 3 Buses and Modular Units at Colonial Heights Middle 3.d. Disposition of Materials - Technology - Airport Extremes
3.e. Copier Lease Agreement - Sullivan Gardens K-8 4. Public Comment - There were no public comments. 5. Communications to the Board 5.a. Director's Report 5.a.1. UTrust Grant Winners - Congratulations to the following teachers for receiving mini grants from Utrust. Bluff City Elementary Kristin Hale, Missy Byrd, Gina Sandidge and Rachel Rush Miller Perry Elementary Rhonda McConnell Emmett Elementary Gloria Watson Central High School Julie Conkin Bluff City Middle Sherry Lilly Holston Valley Middle Mandi Aubrey East High School Teresa Cassel Central High School Lori Hill South High School Ruth Leonard North High School Brandon Ferrell 5.a.2. 2015-2016 Teachers of the Year- Congratulations to Britni Mains, Indian Springs Elementary and Karen Bear, Colonial Heights Middle for being selected as Sullivan County Teachers of the Year. Thank you for all of your hard work and dedication to our students. 5.a.3. 2016-2017 School Calendar - Election Day - Arrangements have been made to have security in place at schools holding elections on August 4, 2016. 5.a.4. 2016-2017 Budget - Will be presented to the Board at the May 2 nd meeting. 5.b. Board Chairman Report - Graduations will be held as follows: May 19, 2016 East High at 6:00 p.m. Central High at 8:00 p.m. May 20, 2016 South High at 6:00 p.m. North High at 8:00 p.m. Mr. Broughton traveled to Nashville last week as the TLN Representative for the Board. He attended a Senate Hearing regarding de-annexation. The propsed bill has been put off until next year, but is gaining support. 6. Unfinished Business 6.a. Live Streaming of Board Meetings - Mr. Broughton requested Central Office look into the cost of upgrading the audio system in the board room and equipment needed to provide live streaming of board meetings. He feels this would enhance the transparency of the Board. At a cost close to $7,100, other members of the Board did not see a benefit to students or teachers. Motion Failed: Mr. Todd Broughton made a motion for audio upgrades and equipment needed for live streaming of board meetings, with a second by Mr. Jerry Greene. After some discussion, the motion failed. Mr. Jack Bales No Mr. Jerry Greene No
Mr. Michael Hughes No Mr. Randall Jones No Mr. Dan Wells No Mrs. Jane Thomas No 6.b. Approval of Brookside Sale - Mr. Hull requested an amendment be made as follows to the December 21, 2015 minutes regarding the sale of Brookside. WITNESSETH, that the Sullivan County Board of Education on the fourth day of April, 2016, in open session, upon due notice, at the regular meeting of said Board, did take the following action upon motion by Mr. Randall Jones, and seconded by Mr. Jack Bales, that the Board amend it Minutes of the December 21, 2015, called meeting of the Board to state that the Board accepted the bid of Atay, LLC, to purchase the Brookside school property for $236,000, and further, that the Board affirms the sale of the property to Atay, LLC. Motion Passed: passed with a motion by Mr. Randall Jones and a second by Mr. Jack Bales. THEREFORE, the December 21, 2015, Minutes of the Board of Education called meeting are hereby amended. 6.c. Interstate Realty Contract as Buyer's Agent Motion Passed: The recommendation to enter into a contract with Interstate Realty of Bristol as Buyer s Agent for land acquisition passed with a motion by Mr. Michael Hughes and a second by Mr. Randall Jones. 6.d. Architect Selection - High School - Mr. Hull provided ballots to each board member for selection of their top choice. It was a unanimous vote for Rash, Cain, and West as architect for the new high school.
6.e. Architect Selection - Middle School - Mr. Hull provided ballots to each board member for selection of their top choice. Bales, Greene, Wells each voted for Rash, Cain, and West. Broughton, Hughes, Jones, and Thomas each voted for Cope Architects. Cope Architects were selected for the new middle school. Still pending funding from the County Commission, architects will be giving an estimate of cost for the building of new schools. 7. New Business 7.a. Sullivan Baptist Church/Sullivan Gardens Sewer Lines - An agreement in 1997, allows Sullivan Baptist Church to attach to the Department of Education s sewer system. A recently completed construction project at the church requires that a new subdivision plat be submitted to the City of Kingsport Planning Office. Certification of the Approval of Sewerage System requires signatures to verify that the church does utilize this approved sewer system. Motion Passed: passed with a motion by Mr. Todd Broughton and a second by Mr. Michael Hughes. 7.b. Appalachian Rider Education Class - Mrs. Rafalowski made the recommendation to make no changes to the current agreement, with the exception of limiting weekends when Sullivan South or Rock Springs needs access to facilities. Motion Passed: passed with a motion by Mr. Todd Broughton and a second by Mr. Randall Jones. 7.c. Textbook Adoption - Each year our system reviews new textbooks in a particular curriculum area for adoption. This year we had three (3) committees consisting of classroom teachers, parents, and the Secondary Curriculum Director reviewing textbooks. The curriculum areas reviewed this year were Advanced Manufacturing, Information Technology, and Human Services. Motion Passed: motion to do a Blanket Textbook Adoption with intent to purchase. I further recommend that textbooks in this adoption cycle currently under contract, which expires June 30, 2016, be declared surplus. passed with a motion by Mr. Jerry Greene and a second by Mr. Randall Jones.
Mrs. Jane Thomas Abstain 7.d. Special Course Approval - The following special courses for Sullivan Central High were approved: The Cougar Experience Freshman Transition Program Name changed to Freshman Orientation Modern History Microbiology Leadership and Peer Mentoring ACT Preparation Motion Passed: passed with a motion by Mr. Jerry Greene and a second by Mr. Randall Jones. 7.e. Century Link Local Contract - Mrs. Rafalowski recommended approval of the Century Link Contract for local phone service. Motion Passed: passed with a motion by Mr. Jack Bales and a second by Mrs. Jane Thomas. 7.f. Sprint Long Distance Contract - Mrs. Rafalowski recommended approval of the Spring Contract for long distance phone service. Motion Passed: passed with a motion by Mr. Michael Hughes and a second by Mr. Randall Jones.
Mrs. Jane Thomas Yes 7.g. GP Budget Amendment - The following General Purpose Amendment was approved. Motion Passed: passed with a motion by Mrs. Jane Thomas and a second by Mr. Jack Bales. General Purpose School Fund Budget Amendment 4/4/2016 Account Number Account Description 2015-16 Budgeted Amount 2015-16 Requested Amended Budget 2015-16 Increase (Decrease) Item #1 71100-709-008 Data Processing Equipment $ 2,000.00 $ - $ (2,000.00) 71100-790-008 Other Equipment $ - $ 2,000.00 $ 2,000.00 To reallocate funds within the Special Student Group Budget. 8. Adjournment - The meeting adjourned at 7:20 p.m. The next meeting will be held on Monday, May 2, 2016, at 6:30 p.m.