FSL Orientation Meeting January 16, 2018 6:00 pm CC Ballroom
OFFICE OF STUDENT INVOLVMENT Julie Gleason Assistant Dean of Students Ashton Hartley Assistant Director for Student Engagement Lynbea Toombs Coordinator for Student Programming Torrie Jackson Assistant Director for Fraternity & Sorority Life* Rebecca Crumb Coordinator for Fraternity & Sorority Life* Malik Hines Fraternity and Sorority Life Graduate Assistant* FSL Project Assistant: Garrison Thomas* Sue Hertle Office Manager 5 Student Assistants, 2 Project Assistants, 1 Marketing Assistant *Fraternity and Sorority Life Staff
Fraternity and Sorority Life Staff Oversight/Responsibilities: National Pan-Hellenic Council Interfraternity Council Order of Omega Chapter Liaison Kappa Alpha Order, Kappa Sigma, Sigma Chi, Pi Kappa Alpha, & Pi Kappa Phi Delta Delta Delta & Phi Mu Sigma Iota Alpha & Lambda Upsilon Lambda Alpha Kappa Alpha, Kappa Alpha Psi, Omega Psi Phi, & Phi Beta Sigma Torrie Jackson Assistant Director for Fraternity & Sorority Life Cohen Center 261B 239.590.7729 tbjackson@fgcu.edu
Fraternity and Sorority Life Staff Oversight/Responsibilities: Panhellenic Council Multicultural Greek Council Greek Programming Council Chapter Liaison Alpha Epsilon Pi, Alpha Tau Omega, Phi Delta Theta, & Sigma Phi Epsilon Alpha Chi Omega, Chi Omega, Kappa Delta, Zeta Tau Alpha Sigma Lambda Beta & Theta Nu Xi Alpha Phi Alpha, Delta Sigma Theta, & Zeta Phi Beta Rebecca Crumb Coordinator for Fraternity and Sorority Life Cohen Center 261A 239.590.1299 rcrumb@fgcu.edu
Fraternity and Sorority Life Staff Oversight/Responsibilities: Greek Programming Council (co-advising) Eaglelink Event Planning Form Process Fraternity and Sorority Life Awards FSL Recogniton Requirements Cohen Center 258 239.590.1858 mhines@fgcu.edu Malik Hines Fraternity & Sorority Life Graduate Assistant
Fraternity and Sorority Life Staff Oversight/Responsibilities: Eaglelink Event Planning Form Process Social Media Marketing and Communication Cohen Center 277 239.590.4227 gthomas@fgcu.edu & fsl@fgcu.edu Garrison Thomas Fraternity & Sorority Life Project Assistant
FSL Community Profile Councils: Interfraternity Council 9 fraternities Multicultural Greek Council 2 sororities and 2 fraternities National Pan-Hellenic Council 3 sororities and 4 fraternities Panhellenic Association 6 sororities 25 Fraternities and Sororities FSL Population: 1,638 (12%) Spring 2017 All FSL GPA: 3.05 Spring 2017 University Undergraduate GPA: 3.01
Fraternity & Sorority Life 2017-2018 Goals Eaglelink Roster Process All members on orgs Eaglelink roster Standards of Fraternal Excellence Program (Jan. 2018) Leadership Development Workshop Series (Mission Distinguished and GreekSMART) New Member Academy (Redevelopment) Tracking of Retention & Graduation Rates Membership Retention Survey Increase stakeholder communication & promotion of the FSL community FSL Website and Social Media Platforms New Fraternity & Sorority Life Branding (March 2018)
Fraternity & Sorority Life Website http://studentservices.fgcu.edu/greeklife The following information can ALWAYS be found on the website under Home or Chapter Resources: FSL Community Grade Reports (updated each semester) FSL Manual 2018 & University Policies Manual Chapter Advisor Manual Grade Release Forms Advisor Verification Form Link Great question! I think that s on the website! Roster Change Form Risk Management Checklist Alcoholic Beverage Request Form Eaglelink Submission Guidelines FSL Calendar of Events
Standards of Fraternal Excellence Program
ORGANIZATION DEVELOPMENT Policies, Procedures & Group Development
OFFICER ELIGIBILITY Undergraduat e Graduate GPA 2.5+ 3.0+ Credit Hours 9 6 Conduct Good standing Good Standing Officer eligibility will be checked February 2018
ADVISOR EXPECTATIONS On Campus Advisor (full time faculty or staff) Provide on campus support and guidance to the chapter Connect chapter with on campus partners Provide academic support Serve as Eaglelink event planning form approver Consistent communication with FSL Staff Meet with chapter president at least once a month Alumni or Graduate Chapter Advisor Provide working knowledge of the organization s operations and history Serve as a role model Serve as a liaison between nationals and chapter Mediate group & individual conflicts Consistent communication with FSL Staff Meet with chapter president at least once a month Attend chapter meetings
OSI RESOURCES Organization Mailbox (check your mailbox daily) Located outside of Cohen Center 252 Computer Stations Printing, copying & faxing o Printing (must have flash drive) o Copying Black & White (colored paper); 50/day o Poster Machine 4 per event (must have flash drive) Paper and Paint Supplies for Banners o Banners must be removed no later than 48 hours following the conclusion of the advertised event o Banners that advertise perpetual meetings or are general advertisement banners may be hung during the semester, but will be removed after two weeks if space is needed for additional banners.
FGCU POLICIES AND PROCEDURES
ALCOHOL POLICY (Rev. July 2017) PROCEDURE FOR EVENTS WITH ALCOHOL Worried about sober monitors? We have a plan for that! 1. 4 officers must attend a TIPs Training each academic year (if interested in hosting events with alcohol) 2. Campus Reservation Confirmation (for Events on University Premises) or Licensed Third-Party Venue 3. Submit Event Planning Form on Eaglelink (no later than 10 business days before your event) 4. Application for Serving Alcoholic Beverages (for University Premises only) or Off Campus Alcoholic Beverage Request Form (for off University Premises) 5. List of Sober Monitors one (1) Sober Monitor per 25 expected Guests and proof of completion of TIPS training by each monitor 6. Completed Risk Management Checklist 7. Completion of Risk Management Meeting with Chapter Liaison (no later than 10 business days before your event) 8. All events must receive final approval on the Event Planning Form via Eaglelink from OSI prior to marketing and announcing events to chapter members and the public
EXAMPLE CONTRACT
TIPS TRAINING DATES Each academic year, every organization interested in hosting events with alcohol must have 4 officers/members complete at TIPS training Individual TIPs Certification expires after 3 years
HAZING Florida Gulf Coast University, Student Code of Conduct -- H. Hazing Hazing is: A violation of the FGCU policy and Florida State Law Typically in the form of physical risk or mental distress harmful to individuals, groups, and the university Found in all types of student organizations
TITLE IX The University is committed to providing an environment free from discrimination on the basis of sex by providing resources that address concerns relating to discrimination on the basis of sex, which includes sexual misconduct. Contact the Title IX Coordinator if you: Wish to understand your options if you think you may have encountered sex discrimination or sexual misconduct Learn of a situation that you feel may warrant a University investigation; Need help on how to handle a situation by which you are indirectly affected; Seek guidance on possible informal remedies or administrative measures to deescalate or alleviate a difficult situation; Have questions about University s policies and procedures. Precious Gunter Title IX Coordinator Edwards Hall 114 (239) 745-4403 Pgunter@fgcu.edu
CHAPTER MISCONDUCT Examples include: Hazing, misuse of alcohol, sexual misconduct, disruptive conduct, etc. Possible Consequences 1. Probation 2. Restrictions 3. Disciplinary suspension or expulsion Judicial Procedures Chapter National Headquarters Governing Council Judicial Board Process University Office of Student Involvement Student Conduct (Dean of Students Office)
EAGLELINK
EAGLELINK https://fgcu.collegiatelink.net/ Online platform to help student orgs on college campuses run more efficiently 1. FSL Registration 2. Update Organization Roster 3. Submit Event Planning Forms 4. Submit domestic travel forms How-To log in tutorial on OSI website and Eaglelink Submission Guide
EVENT PLANNING FORM Guides you through the risks and details of your event Need help with Eaglelink? Call me, email me or stop by my cubicle! Must have confirmation of location whether on or off campus before submitting Eaglelink Questions Contact: gthomas@fgcu.edu mhines@fgcu.edu Wondering why your event hasn t received approval? Email me!
EVENT PLANNING FORM: WHEN DO YOU NEED IT? Event Planning Forms must be submitted for ALL events (including cohost/sponsorship events) EXCEPT Chapter Meetings Tabling Events* If you are not sure, just submit the EPF for the event! *Tabling events that include the following must have an EPF: Fundraisers or events where money exchanges hands Activities taking place in conjunction with the table reservation Any singing gram, flower distribution, art displays, animal display, or other type of activity
Important Things to Remember All Event Planning Forms (EPF) must be submitted 10 business days prior to the event If your organization is co-hosting an event, all organizations must submit an EPF for the event Have the Alcohol Request Form filled out and signed prior to submitting the EPF Guest List: May be reviewed during your risk management meeting (guest list do not have to be uploaded via Eaglelink, but should still be collected) Final approval of all events must be made by Assistant Director of FSL, Coordinator for FSL, & FSL Graduate Assistant Events MUST BE approved prior to any advertisement of the event. All events are subject to cancellation (including on campus reservations) if the EPF process is not followed correctly. On campus advisors must recommend your event for approval no later than five business days before the event date
EAGLELINK TUTORIAL
TRAVEL (Local & International) Domestic (i.e. Conferences) Submitted 3 weeks in advance on EagleLink Keep a copy of all emergency contact information for the duration of the trip International Paperwork completed 6 Months in Advance One officer must meet with Assistant Director for Fraternity & Sorority Life Insurance FGCU does not provide insurance Not required for domestic travel Required for international travel
LIABILITY: WHO S RESPONSIBLE? I. Event or Participant Waivers (optional) Under Chapter Resources II. President s Waiver (mandatory) new presidents must sign and submit to the office no later than 72 hours after initiation
Available Spaces for Reservation Campus Reservation (239) 590-1090 Cohen Center, Sugden, Library Lawn, Veteran s Pavilion, Student Plaza, Classrooms Housing and Residence Life (239) 590-1700 West Lake, North Lake, or South Lake Village Campus Recreation (239) 590-7702 Aquatics Center, Group Fitness Studio, Recreation Fields, ROC, SoVi Pool, Waterfront Athletics (239) 590-7306 Alico Arena (Main Gym, Auxiliary Gym, Hospitality Suite), Outdoor Sports Complexes
PROCEDURES & VIOLATIONS 1. Rooms/Event details need to be confirmed 14 days in advance 2. Organization Officers/Members should make reservations (not Advisors and outside organizations) 3. Clean up after yourselves 4. Do not move furniture 5. Do not use facilities without reservations 1 st violation: warning and/or cleanup fee ($50/hour, $25/half hour 2 nd violation: next reservation within 30 days is cancelled and/or cleanup fee 3 rd violation next reservation within 90 days is cancelled and/or cleanup fee
RESOURCES
CAMPUS RESOURCES Office of the Dean of Students Multicultural and Leadership Development Student Government Association Career Development Services Prevention and Wellness Counseling and Psychological Services (CAPS) Campus Police and Safety Center for Academic Achievement Office of Service-Learning and Civic Engagement
GOVERNING COUNCILS Interfraternity Council (9 orgs) President: Max Costanzo Meeting: Mondays at 5:30 pm Multicultural Greek Council (4 orgs) President: Krystal Shephard Meeting: Wednesdays at 2:30 pm (Tentative) National Pan-Hellenic Council (7 orgs) President: Megan Francis Meeting: Mondays at 6:30 pm Panhellenic Association (6 orgs) President: Jordan Cunningham Meeting: Mondays at 6:30 pm Greek Programming Council President: Tyroncia Ward Meetings: Wednesdays at 4:30 pm Order of Omega President: Maddie Quinn Bi-Weekly Meetings: Mondays at 8:30 pm (Tentative)
FSL CALENDAR OF EVENTS SPRING 2018
Greeking Responsibly Workshop Greeking Responsibly is a social responsibility workshop for new members. This workshop will be facilitated by a DOSO staff member at the beginning of each semester. This workshop will be an hour and 30 minutes long and must be completed by all new members initiated during the Fall 2017 semester (NPHC/MGC) and all Spring 2018 pledge classes (PHA/IFC). New members can sign up via Eaglelink (sign up link will be emailed and on the homepage). All new members must sign up for a workshop via Eaglelink. MAKE UP DATES (Fall 2017 New Members) January 29 at 7 pm 8:30 pm / CC Ballroom January 31 at 6 pm 7:30 pm / CC 214
WRAP UP Council and Chapter Announcements & Questions, Comments, and/or Concerns