WSI Online Advanced Moodle topics TAFE NSW - Western Sydney Institute is Australia's best large training provider Home to training excellence and proud recipient of the 2010 Australian Large Training Provider of the Year, Western Sydney Institute s goal is to provide the expertise, resources and support for advancing the education, careers and lives of people in Western Sydney and beyond. TAFE NSW - Western Sydney Institute is a Registered Training Organisation which provides progressive and innovative vocational education and training to more than 94,000 students every year in around 1,000 Australian Qualifications Training Framework courses. Home to training excellence and proud recipient of the 2010 Australian Large Training Provider of the Year, Western Sydney Institute s goal is to provide the expertise, resources and support for advancing the education, careers and lives of people in Western Sydney and beyond. For more information, contact WSI on: Phone: (02) 9715 8080 Email: wsi.online@tafensw.edu.au Website: http://wsi.tafensw.edu.au Course notes developed by: Learning Technologies Team Workforce Capability Unit Western Sydney Institute, TAFE NSW Moodle Version 2.6 14 August 2014 Page 1
Contents Groups and groupings... 3 Groups... 3 Create a group... 3 Groupings... 4 Create a grouping... 4 Add/remove groups in a grouping... 4 Edit grouping settings... 4 Delete a grouping... 4 Assignments... 5 Marking assignments... 5 Advanced grading: Marking guides... 6 Create a marking guide for an assignment... 6 Editing an existing marking guide... 8 Assignments: Enhanced marking workflow and allocation... 9 How to set this up... 9 Managing a student s assignment submissions... 9 Quick marking a student s assignment... 10 Conditional activities... 12 Grades... 13 Enabling Gradebook for students... 14 Course completion and activity completion... 15 Activity completion... 15 Step 1: Enable Activity completion is course settings... 15 Step 2: Select your preferred method in the Activity Settings... 15 Course completion report and activity completion report... 16 Course completion status block... 16 Reporting... 17 Engagement analytics block... 18 Configuring how the engagement level is calculated... 18 Moodle Version 2.6 14 August 2014 Page 2
Groups and groupings Groups Groups can be used for: Putting students into groups for an activity eg a forum activity where each contributes. Giving a teacher one group of students to look after. Restricting access to some activities for some different groups of students. Groups can be created with enrolment keys so that students will automatically be enrolled in a group when self-enrolling. Students can also be added to groups after they have been enrolled. Create a group 1. To access the Groups page, in the Administration block, click Users then Groups. 2. Click the Create group button 3. Next, enter a name for the group in the Group Name box and a description in the Group Description box. 4. Click Save changes to create the group Activity: Creating groups Open your Sandbox. Create a group called Training using the instructions above. Click on Users>Enrol Users and enrol the student called student1.westernsyd. See if you can remember how to get back to the Groups area. Add the new student to the Training Group. Moodle Version 2.6 14 August 2014 Page 3
Groupings Use groupings to hide an activity from one set of students and show to another. Groupings allow multiple teachers to share the course and yet direct activities to specific classes. A single grouping can contain one group or several groups. Groupings also allow mandatory and optional activities to be made available to students. Create a grouping 1. To access the Groups page, in the Administration block, click Users then Groups. 2. Click on the Groupings tab. The Groupings page will be displayed. 3. Click Create grouping. 4. Enter a name and/or description for the grouping, then click Save changes. Your new grouping will be displayed in the Groupings page. Add/remove groups in a grouping 1. In the Groupings page, under the Edit column, click the groups icon beside the grouping where you want to add/remove groups. 2. To add, in the Potential members column, select the groups you want to add. To remove, in the Existing members column, select the groups you want to remove. Note: Multiple groups may be selected in a column using the Ctrl key. 3. Click Add or Remove as required. Note: Once done, click Back to groupings to go back to the Groupings page. Edit grouping settings 1. In the Groupings page, under the Edit column, click the pencil icon beside the grouping. 2. In the Edit grouping settings page, make the required changes, then click Save changes. Delete a grouping 1. In the Groupings page, under the Edit column, click the delete icon beside the grouping. 2. To confirm the deletion, click Yes. The grouping will be removed from your groupings list. Note: This action only removes the groupings created, not the groups. More information: http://docs.moodle.org/26/en/groupings Video: http://www.youtube.com/watch?v=x7oghi6-_sk (10 minutes) Moodle Version 2.6 14 August 2014 Page 4
Assignments Assignments can be of different types, and can also be used in combination. The settings page allows you to configure online text/file submissions to define the type of assignment. Depending on the Submission type selected you will be given the option to change the other settings. Note: for an offline activity, select No to both Online text and File submissions. If a maximum submission size is selected, the maximum will be displayed for students in the file upload window. Marking assignments To mark your student s assignment: 1. Click on the assignment link 2. Click on View/grade all submissions OR From Administration select Grades and scroll through to find the assignment Activity: assignments Create an assignment that requires the student to upload a file of maximum 100KB. Enrol a classmate in your course, and ask them to submit a file. More information: http://docs.moodle.org/26/en/assignment_settings Moodle Version 2.6 14 August 2014 Page 5
Assignments: Advanced grading: Marking guides Marking guides are another option for grading assignments. When marking, the teacher will be prompted to mark against the guide. The Guide can also be made available to students. Create a marking guide for an assignment 1. To set up an assignment with a Marking Guide, create the assignment as usual, ensuring that in the Adding a new assignment page, in the Grading method field, you select Marking guide from the drop-down list. 2. Click Save and display. If you haven t set up Advanced grading you will be taken to Advanced grading. 3. In the Administration block select Advanced grading page, And select Define new grading form from scratch. Moodle Version 2.6 14 August 2014 Page 6
4. On the Define marking guide page, type a marking guide Name and, if necessary, a Description. 5. At Marking guide, click in each box to type: a criterion name (for example, question number or question text, or a desired quality in the answer such as Logical coherence, Grammatical correctness) a Description for Students that only students will see, directing them as to what the markers will be looking for a Description for Markers that only markers will see, indicating what is expected of the students a Maximum mark for this question or aspect of the assignment. 6. Click Add criterion. Another set of clickable fields displays. 7. Repeat steps 5 and 6 until you have recorded all criteria and their associated marks. Moodle Version 2.6 14 August 2014 Page 7
8. At Frequently used comments, click where indicated to type a comment, then click Add frequently used comments and type another, until you have entered all comments the markers are likely to need. 9. Under Marking guide options, select whether the students will be able to see the description you typed at step 4, or the marks that are being awarded for each criterion. 10. Click Save marking guide and make it ready. 11. Students can view marking guide by clicking on the Assignment link to take them to the submission for the assignment Activity: Marking guides Open your Sandbox (or a course you have in development) and create an assignment with a marking guide. Save the marking guide. Write down the steps required to edit the marking guide you just created. Enrol one of your classmates and ask them to complete the assignment. Open the assignment. Click on View/grade all submissions. Work your way through the marking guide and grade the assignment. Editing an existing marking guide Note: You can always come back and edit your Rubric by viewing the Assignment, going to the Administration block > Assignment administration > Advanced grading, and clicking Define marking guide. You can reuse a rubric by creating a template, and you can share the templates you create site-wide. The following site http://school.demo.moodle.net/mod/assign/view.php?id=1457 is an open demonstration Log in with username: teacher password: moodle Moodle Version 2.6 14 August 2014 Page 8
Assignments: Enhanced marking workflow and allocation Control when marks are released for viewing, for example, when they have been reviewed and moderated. Individual markers can also be allocated assignments and these allocations will show up clearly in the gradebook. How to set this up First change the Grade settings in the assignment settings. Expand the Grade section of the assignment settings and change the following to yes Use marking workflow If enabled, marks will go through a series of workflow stages before being released to students. This allows for multiple rounds of marking and allows marks to be released to all students at the same time. Use marking allocation If enabled together with marking workflow, markers can be allocated to particular students. Managing a student s assignment submissions Click on Grade next to the students submission Moodle Version 2.6 14 August 2014 Page 9
In the Grade section select from the drop down box s for Grade This would be what you wish to grade the students work. Marking workflow state Possible workflow states may include (depending on your permissions): Not marked - the marker has not yet started In marking - the marker has started but not yet finished Marking completed - the marker has finished but might need to go back for checking/corrections In review - the marking is now with the teacher in charge for quality checking Ready for release - the teacher in charge is satisfied with the marking but wait before giving students access to the marking Released - the student can access the grades/feedback Allocated Marker Marker allocated to this submission Quick marking a student s assignment Click on the assignment then click on View/grade all submissions and expand Options And check Quick grading From the dropdown box for Marker you can now select the Marker Video: http://www.youtube.com/watch?v=2dcnttp_w7c (1:43 min) Moodle Version 2.6 14 August 2014 Page 10
Assignments: Annotate uploaded PDF files in browser Provide feedback directly within PDF file submissions by using a variety of annotating tools available, including stamps and phrases from a comment bank. How to Annotate an assignment submission s pdf Go to the assignment you wish to mark and click on it to open the summary page then click on View/grade all submissions. In the row containing the student click on Grade under Edit In the Feedback comments section click on Launch pdf editor You will be able to Annotate onto the students submitted pdf file. Use the menu across the top to add feedback for the student when finished click on the grey cross at the right hand top of the screen and you will be taken back to the student grading area. Complete the student s grade and then click on Save changes. You will be taken back to Grading list for that assignment. Notice there is a file in the Annotate PDF column. How to edit an Annotated assignment submission s pdf If you want to edit the Annotate PDF follow the process to Launch pdf editor as per above. Moodle Version 2.6 14 August 2014 Page 11
Conditional activities Use conditional activities and topics to only allow students to progress to the next activity or topic when they have completed another or reached a particular grade condition. 1. Turn on Completion Tracking/Student Progress. Go to Administration > Course administration >s Edit Settings for the course and turn on Completion tracking. 2. For the activity go into the settings (use the edit settings icon) for the activity or topic and edit the options to Restrict access as shown in yellow below. Choose from the drop down must be marked complete. Alternatively, select Grade condition if you wish the student to have achieved a particular grade before continuing. Moodle Version 2.6 14 August 2014 Page 12
Grades Moodle Gradebook allows teachers to keep a track of student results. Grades can be located on the unit homepage, in the Administration > Course administration > Grades. Marks from certain activities (e.g, quizzes) will be automatically entered in the Gradebook, others can be entered manually or uploaded from a spread sheet. Any number in the Gradebook (including the course total) can be manually edited. Moodle can aggregate scores automatically, so entries in the Gradebook are numeric. Add custom scales to display non-numeric assessments (such as competent, not yet competent ). Letter grades are assigned based on the percentage of the aggregated scores. Pre-existing scales are shown under the Scales tab, or you can add your own custom scale. Moodle can aggregate the marks for an entire course. Weights can be applied to individual elements or categories of elements (such as all quizzes). The aggregated scores will be a percentage of the total. Graded activities will populate scores automatically into the Gradebook. Scores in the Gradebook can be manually added or edited. Students can view their grades in individualized reports (for privacy). You control what grades are visible and when. Moodle Version 2.6 14 August 2014 Page 13
Enabling Gradebook for students 1. In the Administration block under Course administration, click Edit settings 2. On the next screen, find the Show grade book to students setting and select Yes to make the grade book visible to students 3. Click Save and return to course to confirm your changes Activity: grades Go to Administration > Course Administration > Grades Click on the Categories and items Tab. Scroll down to the bottom of the screen then click on Add category. Add a category called Formative assessments to your Gradebook and move an assignment into that category. Moodle Version 2.6 14 August 2014 Page 14
Course completion and activity completion When set up by the teacher, activity completion indicates with a tick box to the student when they have completed a task. You can use the settings to automatically mark activities as complete or to allow students to tick the box for themselves. Activity completion Step 1: Enable Activity completion is course settings Course completion is enabled first at the course level in the Administration > Edit settings > Completion tracking. Step 2: Select your preferred method in the Activity Settings To enable activity completion: Find an activity Click on the update icon Find the Activity completion section of the activity s Adding or Updating page for an activity Select your preferred method of Completion tracking from the three options available in the drop-down list. Select Do not indicate activity completion if you are not setting completion conditions for this activity. Moodle Version 2.6 14 August 2014 Page 15
If you leave the default setting, Students can manually mark the activity as completed, selected, a Mark as complete button will display next to the activity on the course page, which the student must click to indicate completion. (To avoid confusing students, if you are not using activity completion for this activity, select Do not indicate activity completion.) If you select this option, you can enable the Expect completed on date fields and enter a date. Course completion report and activity completion report To enable the course completion report: Click on Administration > Course completion The activities displayed on your course completion report depend on what is selected in this screen. To view the report: Click on Administration >Reports > Course completion To view which activities overall have been completed: Click on Administration > Reports > Activity completion Course completion status block In addition to the check boxes Teachers can also add a block for course completion, on the side of the main course page. This block gives students a current count of how many activities they have completed out of the total. At the bottom of the Course Completion block, click More details, to see an entire list of required activities, whether they are marked as complete, and the completion date. Moodle Version 2.6 14 August 2014 Page 16
Reporting Several reports are available to you from the Administration > Reports menu from within your unit. Some of these reports are available for download in text or excel format. Course reports Course completion Engagement analytics Logs Activity report Course participation Statistics Features Course completion shows if a course has been completed. It can show the progress a student is making towards finishing the course according to specific criteria. The criteria can include meeting an activity's grade level or a manual checking "complete" by either the student and/or teacher. The report can also show if the student has completed another course(s) that is marked as a "completion dependent" course. This report generates a percentage risk measure in each of several areas, and then combines them in a weighted average to generate the overall risk figure used to rate students. A block can be added that generates a traffic light system for altering teachers to high and low risk students. To edit the report settings, open the engagement analytics course report. Click Update settings button in the top-right corner of the page. For more information see Engagement analytics block. View logs by student, activity, all days or one day. Displays IP address of student and action taken. All activity for a course, number of views, displayed in activity order. View participation only one activity at a time. Includes option to send a message to all students who have not completed a certain action. Not yet enabled in WSI Online. Activity: reporting Open one of your sites and run the Activity report. Moodle Version 2.6 14 August 2014 Page 17
Engagement analytics block This block can be added to your courses so that you can see, at a glance, the level of engagement and the level of risk of disengagement of students. Only the editing teacher, manager and non-editing teachers can see the Engagement Analytics block. To add the block: 1. In your course, Turn editing on 2. In the right hand column, Add a block by selecting Engagement analytics The name and level of risk is displayed for the first ten students, with the least engaged students at the top of the list. To view the full list, select View course report. Configuring how the engagement level is calculated To edit the engagement settings, open the engagement analytics course report. Click Update settings button in the top-right corner of the page. Engagement Analytics works by generating a percentage "risk measure" in each of several areas, and then combining them in a weighted average to generate the overall risk figure used to rate students in the "traffic light" block. The configuration of each area and the weighting is initially set to a system default, but can be customised in each course. This report can also be accessed from Administration > Course administration > Reports. Engagement analytics Open your Sandbox or a course you have in development and add the Engagement Analytics block. Moodle Version 2.6 14 August 2014 Page 18