Department Chairs and Deans Calendar Academic Year 2014-2015 http://www.csun.edu/faculty-affairs Revised: 8/2014
Department Chairs and Deans Calendar This Department Chairs and Deans Calendar is the result of a project to pull together important dates from the divisions and offices on campus that would be important to Department Chairs in planning for the academic year. Although all of the listed events are significant, certain dates are of particular importance to Chairs. The following activities for the year are highlighted: budget (green), schedule (blue), and hiring and personnel (purple). Important dates and deadlines for chairs are in capital letters. We hope you find the calendar useful. The calendar will be revised and updated each year and distributed to the Department Chairs, Deans, and Associate Deans. Legend Green Budget Blue Schedule Purple Hiring & Personnel UPPERCASE Important Dates & Deadlines
AUGUST 2014 August August 1, Friday August 5-8, 12-15, Tues.-Fri. 18-22, Mon.-Fri. August 15, Friday August 18, Monday August 20 & 21, Wed. Thurs. August 20, Wednesday August 21, Thursday August 21-22, Thur.-Fri. August 23, Saturday Aug.25-Sept.12, Mon.-Fri. Pending signing of the State Budget by the Governor, Final CSU, Campus, and Divisional Budgets Published FIRST DATA REVIEW: SPRING 2015 CLASS SCHEDULE BUILD, CHAIRS REVIEW Freshman Orientations NEW DEPARTMENT CHAIRS ORIENTATION DEPARTMENT CHAIRS AND DEANS RETREAT New Faculty Orientation International Student Orientation President s Convocation College and Department meetings Saturday classes begin Weekday classes begin. Late Registration/Change of Program period begins August 27, Wednesday Deadline for colleges to submit revised Fall 2015 curriculum proposals to EPC August 30-September 1, Sat.-Mon. Labor Day Holiday; all offices closed; No classes held on Saturday, August 30 th or Sunday, August 31 st SEPTEMBER 2014 September September 3, Wednesday Internal College Budgets Finalized and Disseminated Circulation to EPC of New and Previously Approved Experimental Topics, Selected Topics and Request for Online Designations, Ex: Courses 595, and 695. Note: Include number of times and dates previously offered for Previously Approved Experimental Topics courses September 5, Friday or earlier SECTION 600 (TENURE TRACK FACULTY) AND SECTION 700 (LECTURERS) AND RELEVANT DEPARTMENT AND COLLEGE
PERSONNEL PROCEDURES FORWARDED TO DEPARTMENT FACULTY September 5, Friday September 11, Thursday September 12, Friday or earlier September 12, Friday September 12, Friday September 15, Monday September 15, Monday September 15, Monday September 22, Monday September 23, Tuesday September 26, Friday or earlier September 26, Friday September 29, Monday FINAL DATA REVIEW: SPRING 2015 CLASS SCHEDULE BUILD (CHAIRS) Election of College Personnel Committees for the 2014-2015 academic year Last day to register late, to add a class, or to change basis of grading DEPARTMENT CHAIRS SUBMIT TO THE DEAN OF THEIR COLLEGE THE DESCRIPTION OF ANTICIPATED PART-TIME STAFFING NEEDS (AA-6 FORM) FOR SPRING 2015 Centers and Institutes Annual Reports due to Provost s Office Distinguished Visiting Speaker Program Applications due to Graduate Studies Fall 2014 Census date: 20th day of instruction after term classes begin. APDB: COMPLETE INSTRUCTOR ASSIGNMENT IN SCHEDULE OF CLASSES Fall Tech Fest ELECTION OF DEPARTMENT PERSONNEL COMMITTEES FOR THE 2014-15 ACADEMIC YEAR Last Day for submission of applications for sabbatical leave for the 2015-16 academic year Graduate and Professional School Information Day OCTOBER 2014 October October 1, Wednesday or earlier Provost Discusses Annual Program Support Budget with Educational Resources Committee of the Faculty Senate Faculty on leave without pay for Fall 2014 Semester only shall notify the Provost and Vice President for Academic Affairs of intention to return to duty for Spring 2015 Semester
October 1, Wednesday October 2, Thursday October 2, Thursday October 3, Friday October 10, Friday or earlier October 16, Thursday October 17, Friday October 18, Saturday October 20, Monday October 24, Friday or earlier October 27, Monday October 28, Tuesday October 31, Friday or earlier October 31, Friday Probationary Faculty Program proposals due to Faculty Development by 4 pm FINAL DATA REVIEW: SPRING 2015 CLASS SCHEDULE BUILD (DEANS) RESUMANIA! CLOSE OF SPRING 2015 SCHEDULE BUILD DEPARTMENTS FORWARD ALL SABBATICAL LEAVE APPLICATIONS, ACCOMPANIED BY WRITTEN EVALUATIONS, TO APPLICANTS DEPARTMENTS FORWARD ALL SABBATICAL LEAVE APPLICATIONS, ACCOMPANIED BY WRITTEN EVALUATIONS, TO COLLEGE PERSONNEL COMMITTEES Advancement to Graduate Education DEPARTMENT CHAIRS AND DEPARTMENT PERSONNEL COMMITTEES MAKE AVAILABLE TO THE CANDIDATES THEIR RECOMMENDATIONS ON RETENTION OF SECOND- YEAR PROBATIONARY FACULTY MEMBERS FALL 2015 SCHEDULE BUILD: DEPARTMENT DATA REVIEW Fall Job Fair Application closing date for part-time faculty openings for Spring 2015 Volunteer Service Awards NOVEMBER 2014 November 3, Monday or earlier DEPARTMENT CHAIRS FORWARD TO THE DEANS OF THEIR COLLEGES THEIR RECOMMENDATIONS AND THOSE OF THEIR DEPARTMENT PERSONNEL COMMITTEES ON RETENTION OF SECOND-YEAR PROBATIONARY FACULTY MEMBERS
November 11, Tuesday November 12, Wednesday or earlier November 12, Wednesday November 17, Monday or earlier November 17, Monday November 19, Wednesday or earlier November 20, Thursday November 26, Wednesday or earlier November 27-28, Thurs.-Fri. Veterans Day; campus closed DEPARTMENTS SUBMIT TO COLLEGE PERSONNEL COMMITTEES FOR APPROVAL ANY REVISIONS TO PERSONNEL PROCEDURES FOR THE FOLLOWING ACADEMIC YEAR College Personnel Committees shall forward recommendations on sabbatical leave applications accompanied by written evaluations to applicants DEPARTMENT CHAIRS SUBMIT TO THE DEAN OF THEIR COLLEGE THE APPLICANT POOL LOG AND DISPOSITION FOR PART-TIME FACULTY (AA-7 FORM) AND AFFIRMATIVE ACTION RECRUITMENT RECORD FOR PART- TIME FACULTY (AA-8 FORM) FOR SPRING 2015 College Personnel Committees forward recommendations on sabbatical leave applications to the College Dean College Deans forward recommendations on sabbatical leave applications to the Office of Faculty Affairs Thanksgiving Recess; campus closed; No classes held on Saturday, November 29 th or Sunday, November 30 th DECEMBER 2014 December 1, Monday or earlier December 9, Tuesday December 10-16, Wed.-Tues. December 11, Thursday or earlier December 15, Monday December 15, Monday or earlier The Deans and College Personnel Committees make available to the candidates their recommendations on retention of second-year probationary faculty members Last day of formal instruction Final and Common Final examinations College Deans forward to the Provost and Vice President for Academic Affairs all recommendations on the retention of second-year probationary faculty members Each College Personnel Committee submits, with its Chair s and its Dean s signature, to the Personnel Planning and Review Committee, any revisions to college or
December 17-19, Wed.-Fri. December 22, Monday or earlier December 23, Tuesday December 23, Tuesday Dec. 24-Jan. 16, Wed.-Fri. Dec. 25, 2014-Jan. 1, 2015 (Thurs.-Thurs.) departmental procedures approved for the following academic year Department Meetings and Conferences Second-year probationary faculty members not recommended for retention may file an appeal with the Personnel Planning and Review Committee Instructors' grades due Last day of semester Winter Term CAMPUS CLOSED JANUARY 2015 January January January January January-April January 12-13, Mon.-Tues. January 15, Thursday or earlier January 16, Friday January 19, Monday Preliminary budget for next year from Governor Individual College Mid-year Budget Review Meetings with Academic Resources and Planning EPC Chair convenes a meeting of Associate Deans and a representative from Undergraduate Studies to review the circulated curriculum proposals GSC Chair convenes a meeting of Associate Deans and the Graduate Studies recording secretary, or a representative from Graduate Studies, to review the circulated curriculum proposals EOP Admissions Interviews Faculty Retreat DEPARTMENT PERSONNEL COMMITTEES AND DEPARTMENT CHAIRS BEGIN DELIBERATIONS ON RETENTION, TENURE, AND PROMOTION ON THOSE FACULTY TO WHOM NOTICE REGARDING THEIR STATUS IN THE NEXT ACADEMIC YEAR MUST BE GIVEN BY THE PROVOST AND VICE PRESIDENT FOR ACADEMIC AFFAIRS BY JUNE 1, 2015 Spring 2015 semester officially begins, Department meetings Martin Luther King, Jr. Day; campus closed
January 20, Tuesday January 23, Friday or earlier January 24, Saturday Weekday classes begin DEPARTMENT CHAIRS AND DEPARTMENT PERSONNEL COMMITTEES MAKE AVAILABLE TO THE CANDIDATES THEIR RECOMMENDATIONS ON PROMOTION AND ON THOSE FACULTY TO WHOM NOTICE REGARDING THEIR STATUS IN THE NEXT ACADEMIC YEAR MUST BE GIVEN BY THE PROVOST AND VICE PRESIDENT FOR ACADEMIC AFFAIRS BY JUNE 1, 2015 Saturday classes begin FEBRUARY 2015 February February 2, Monday or earlier February 5, Thursday February 12, Thursday February 13, Friday February 13, Friday or earlier (tentative) February 15, Sunday or earlier February 16, Monday Circulation to EPC and GSC of New and Previously Approved Experimental Topics, Selected Topics and Request for Online Designations, Ex: Courses 595, and 695. Note: Include number of times and dates previously offered for Previously Approved Experimental Topics courses DEPARTMENT CHAIRS FORWARD TO THE DEANS OF THEIR COLLEGES THEIR RECOMMENDATIONS AND THOSE OF THEIR DEPARTMENT PERSONNEL COMMITTEES ON PROMOTION AND ON THOSE FACULTY TO WHOM NOTICE REGARDING THEIR STATUS IN THE NEXT ACADEMIC YEAR MUST BE GIVEN BY THE PROVOST AND VICE PRESIDENT FOR ACADEMIC AFFAIRS BY JUNE 1, 2015 FALL 2015 SCHEDULE BUILD: CHAIR S FINAL REVIEW Annual CSUN Student Research and Creative Works Symposium DEPARTMENT CHAIRS FORWARD TO THE DEANS OF THEIR COLLEGES THE DESCRIPTION OF ANTICIPATED PART-TIME STAFFING NEEDS (AA-6 FORM) FOR THE 2015-2016 ACADEMIC YEAR The Provost and Vice President for Academic Affairs notifies second-year probationary faculty members that they are to be reappointed for another academic year, are to receive tenure, or are to be terminated at the end of the 2014-15 academic year
February 16, Monday February 19, Thursday February 27, Friday or earlier Census date: Spring 2015, 20th day of instruction after term classes begin. APDB: COMPLETE INSTRUCTOR ASSIGNMENT WITH SCHEDULE OF CLASSES Last day for submission of applications to enter Faculty Early Retirement Program (FERP) beginning with the 2015-2016 Academic Year The Deans and College Personnel Committees make available to the candidates their recommendations on promotion and on those faculty to whom notice regarding their status in the next academic year must be given by the Provost and Vice President for Academic Affairs by June 1, 2015 MARCH 2015 March Instructionally Related Activities proposals and Faculty Research and Creative Activity proposals due to Academic Resources March 2, Monday Financial Aid (FAFSA) deadline for Fall 2015 March 5, Thursday March 5, Thursday March 6, Friday March 9, Monday or earlier March 16, Monday March 19, Thursday or earlier March 23, Monday or earlier FALL 2015 SCHEDULE BUILD: DEAN S FINAL REVEIW CLOSE OF FALL 2015 SCHEDULE BUILD The Chair of the College Personnel Committee transmits the recommendations of the College Personnel Committee (including the results of final balloting) to the Dean. The Dean of each College forwards to the Provost and Vice President for Academic Affairs all recommendations on promotion and on those probationary faculty to whom notice regarding their status in the next academic year must be given by the Provost and Vice President for Academic Affairs by June 1, 2015 Faculty members not recommended for promotion, tenure, or retention may file an appeal with the Personnel Planning and Review Committee EMERITUS FACULTY NOMINATIONS SENT BY DEPARTMENT CHAIR, DEPARTMENT OR COLLEGE
PERSONNEL COMMITTEE, OR COLLEGE DEAN TO FACULTY AFFAIRS March 31, Tuesday Cesar Chavez Holiday; campus closed APRIL 2015 April 1, Wednesday or earlier Faculty on leave without pay for the Spring Semester 2015 or the 2014-15 academic year shall notify the Provost and Vice President for Academic Affairs of intention to return to duty at the start of Fall Semester 2015 April 2, Thursday April 6-11, Monday-Saturday April 17, Friday (tentative) April 18, Saturday April 20, Monday Spring Recess; no instruction Application closing date for part-time faculty openings for 2015-2016 Academic Year Distinguished Alumni Awards MAY 2015 May May May (and June) May 7, Thursday Governor Issues May Revise of the Budget Students with Disabilities Scholarship Award Celebration President s Cabinet and University Planning and Budget Group Review University Budget May 8 Friday or earlier (tentative) May 8, Friday May 9-15, Sat.-Fri. DEPARTMENT CHAIRS SUBMIT TO THE DEAN OF THEIR COLLEGE THE APPLICANT POOL LOG AND DISPOSITION FOR PART-TIME FACULTY (AA-7 FORM) AND AFFIRMATIVE ACTION RECRUITMENT RECORD FOR PART- TIME FACULTY (AA-8 FORM) FOR 2015-2016 ACADEMIC YEAR Last day of formal instruction, except for Saturday classes meeting once weekly Final and Common Final examinations
May 15, Friday May 16-18, Sat.-Mon. May 18, Monday May 18, Monday May 22, Friday May 22, Friday May 25, Monday May 26-August 18 May 29, Friday or earlier Honors Convocation Commencements Honored Faculty Reception Instructors' grades due Last day of 2014-15 academic year. AT OR BEFORE THE END OF THE ACADEMIC YEAR, EACH FULL-TIME LECTURER SHALL RECEIVE FROM THE DEPARTMENT CHAIR A WRITTEN EVALUATION OF HIS/HER PERFORMANCE FOR THE YEAR Memorial Day Holiday; campus closed Summer Term, State Support or Self Support TBD DEPARTMENT CHAIRS POST IN THEIR DEPARTMENTS FOR 30 DAYS A PRELIMINARY LIST OF ALL TEMPORARY FACULTY MEMBERS WHO ARE ELIGIBLE FOR A 3-YEAR CONTRACT EFFECTIVE THE BEGINNING OF THE 2015-2016 ACADEMIC YEAR JUNE 2015 June June June June 1, Monday or earlier June 5, Friday or earlier Deans Notified of Approved Tenure-Track Faculty Positions EOP Summer Bridge (Residential Program) EOP Summer Bridge (Commuter Program) The Provost and Vice President for Academic Affairs formally notifies those faculty to be promoted effective for the 2015-16 academic year. Also, the Provost and Vice President for Academic Affairs notifies probationary faculty who have served more than two years whether the subsequent academic year is an additional probationary year or a first year of tenure or a terminal year notice Faculty on leave without pay for 2014-15 and who wish to apply for leave without pay for 2015-16 shall submit their request to the Provost and Vice President for Academic Affairs
JULY 2015 July July July July July and August July 3, Friday Governor Signs State Budget Review of circulation of curriculum proposals to EPC and GSC EOP Transfer Bridge EPC Chair and GSC Chair and representative from Graduate Studies convene a meeting of Associate Deans and a representative from Undergraduate Studies to review the circulated curriculum proposals Final CSU, Campus, and Divisional Budgets Published Independence Day Observed; campus closed AUGUST 2015 August EOP FreshStart Program u\:shared\workshops\2014\chair_and_deans_calendar_2014-15