Admissions/Student COGNOS Reports All of the COGNOS reports below were created for the Student Divisions (Admissions/Records/Registration). The reports are located in folders. When you log into COGNOS you are automatically entered in the Public Folder. To get to the folder location for the report you are looking you will have to drill down by scrolling the folders within the public reports folder and selecting Student Reports. You will see above the COGNOS reports listed and the first column provide the exact folder location. Folders in the Public Folder To located all reports for the Student Division (Admissions & Registrar) you would locate the folder in the Public Folder titled Student Reports. Once you are in the Student Reports folder you will see additional folder that were used to organize the Reports. You will have to locate the folder in which the report you are looking for is located.
Table of Contents Admissions/Student COGNOS Reports... 1 Admissions... 4 Applications... 4 Checklist... 8 GED/HiSET... 10 Immunization... 11 Test Scores... 11 Waitlist... 13 Auditor Reports... 14 Cleainghouse... 15 Cross Functional... 16 Disabilities... 17 Edit Reports... 18 Facilities... 22 Graduation... 24 1 st Degree Audit Check... 25 2 nd Degree Audit Check... 26 Pending Graduate... 27 Preparing for Graduation... 28 Holds... 30 Honor Society... 32 LCTCSOnline... 33 Military Friendly... 33 Program & Catalog... 34 Purge... 35 Recruitment... 36 Registrar... 38 Academic Standing... 41 Course Listing... 42 CRN Set Up... 44 End of Processes... 45 High School Students... 48 Registration... 49 Registration Process... 53
Section (CRN) Information... 54 Student with AR Balance... 55 Withdrawals... 57 Remedial... 59 Reports... 60 Scholarship Eligible... 61 Tops... 61 Transcript... 61 Transfer Articulation... 64 Veterans... 65
Admissions Location: Admissions Admissions; Applications Registered Students HSDP Info List of Registered Student High School Information High School State Code (Optional), Banner ID, Name, Comment for HSDP, High School SBGI code, High School Description, Graduation Date, Transcript Received Date, Active Hold Codes (End Date and Reason) Admissions; Applications Dashboard_Metrics_A C_AppsReg_T-T Total applicants that registered Applications Location: Admissions; Applications Admissions; Applications Active ApplicantswDupSBGI desc This report was created to provide a list of all applicants that have two SBGI codes with the same description to determine if one needs to be removed. Review the LCTCS Admissions workbook under the Prior Load to learn more about how to use this report.
Admissions; Applications Applicants_with_AFE E_Checklist_Received Date_Null Applicants whose received date on the checklist is null Campus code, Banner ID, Student Last Name, Student First Name, Application term, application number, application admit code, student type, decision code, Checklist FEE code, received date Admissions; Applications Applicants_with_Appl ication_fee_paid_and _AFEE_Checklist_Re ceived_date_null Applicant who paid their application fee and needs their received date apply to their SAAADMS checklist Campus code, Banner ID, Student Last Name, Student First Name, Application term, application number, application admit code, student type, decision code, Checklist FEE code, received date, payment detail code, payment amount, payment balance, payment date Admissions; Applications Applicants Registered Only Missing CLVE Admissions; Applications Applicant_with_Admi ssion_hold Applicant with an hold that restrict the processing of their application Application, Application UserID, Applicant Banner ID, Application Status Indicator, Applicant Name, Applicant Address, Applicant Email Address, Applicant phone number, type of hold, hold from date, hold to date, hold origination code Admissions; Applications Application Decision 15 with Checklist Completed Admissions; Applications Application Status Complete or Incomplete Applicants divided by complete or incomplete Complete or incomplete indicator, term, aidm, seq #, name, activity date
Admissions; Applications ApplicationQuestions Answers to Questions on Application Application Application, Student Type, Residency Type, Progam Code, Major Code, Questions and Answers Admissions; Applications Admissions; Applications Admissions; Applications ApplicationsByCampu s ApplicationsByCampu s_studentdemo_addre ss Applicationsby Student applied for Admissions for specific term for specific campus Student applied for Admissions for specific term at specific campus with demographic information Student applied for Admissions for specific term Campus (optional) Decision Code(optional) Admit Code (optional) ADMR code (optional) Only records where Checklist Item Received Date is null Include Only Registered Students Student Type (Optional) Program (Optional) Process Date Attribute(Optional) Campus decision code, Campus, Student Id, Last name, first name, Application #, student type, program, application status, Application Decision, application decision date, personal email/campus email, SAAADMS Checklist code, SAAADMS Checklist received date, Is the checklist item mandatory School, Campus, Student Id, Last name, first name, Application #, student type, program, application status, Application Decision, application decision date, Street line1, street line 2, street Line3, City, State, Zip, phone type, phone, email School, Campus, Student Id, Last name, first name, Application #, student type, program, application status, Application Decision, application decision date, personal email/campus email
Admissions; Applications ApplicationsSummary _Report Application Totals college, student type, unduplicated Student application totals, Total applications, total online applications, total manual applications Admissions; Applications Applications_FirstTim efresh_summary Student applied for admissions for specific term with first Gender, Application counts, admit counts Admissions; Applications Admissions; Applications How Did You Learn How Did You Learn PR Provides answers from Application for How Did You Learn question ; major; Banner ID; Last Name; Personal Email; School Email; Address; Answer to Question, Application, Major, Activity Date, Contact Code & Description, Banner ID, Student s Name, Personal Email, Email, Address Admissions; Applications Student Applicants High School Info from SOAHSCH List of applicants by term with high school info from SOAHSCH Application State Code Application,, Banner ID, Student Name, Birth Date, Email Address, Student Type, Graduation Date, SBGI code & Description, High School State Code. Admissions; Applications Student Type Correction Admissions; Applications Suspended Applications Provides a list of all applications that have the Suspension status on SAAEAPS Application ID, Last Name, First Name, Student Address, Birth Date, Phone Number, email address, SSN,
Checklist Location: Admissions; Checklist Admissions; Checklist Career Coach-Delta Admissions; Checklist Missing Checklist Item Summary by Admissions; Checklist Missing Checklist Item Summary by _wdetail Admissions; Checklist Admissions; Checklist Orientation Checklist Items Missing Transfer Students Off Tran Reviewed This report was created for FTCC so that they could get a list of the missing checklist items a person who is scheduled to attend ORNT. They do a mail merge with the data to provide a letter to the person at ORNT. ORNT (SBGI Code) Campus; ID, Name, Application, ORNT Appointment, Missing Checklist items Student ID Student name Student Type Decision Code Code Transcript Received Date Name SAAADMS Checklist Code Transcript Reviewed Date
Name Student Email
GED/HiSET Location: Admissions; GED/HiSET Admissions; GED/HiSET GED/HiSET Received Applicants in which GED/HiSET Received (Passed and Failed) Application Received Date Between Banner ID Student Name Application Student Type Graduation Date Transcript Received Date GED or HiSET code Activity Date This is the date the record was inserted or updated Admissions; GED/HiSET GED_Enrolled_Studen ts Registered student who has a GED Student Banner ID, Student Name, Student Email Address
Immunization Location: Admissions; Immunization Admissions; Immunization Immunization Out of Compliance Review LCTCS Admissions Workbook under heading Checking/Updating Student s Immunization Record Info to learn how to use this report. Admissions; Immunization Immunization Waiver Signed Report used if you need to pull a list of all applicants that have submitted their Immunization Wavier using the online application option. Test Scores Location: Admissions; Test Scores Admissions; Test Scores Admissions; Test Scores Student All Test & Student All Test v2 Test Scores Information Applicants Test Scores for all Students Can pull all test scores on applicants or Registered students from the SOATEST form Application Test Codes Only include registered students (Optional) Include Banner ID, Student Name, Test Codes, Test Scores, Test Date This information is included in you select the filter to include communication information: Student Address, Phone Number, Email
communication information (optional)
Waitlist Location: Admissions; Waitlist Admissions; Waitlist Admissions; Waitlist Selective_Program_W aitlist Selective_Program_W aitlist_multipleattribut es Students on Waitlist at Application Level Students on Waitlist at Application Level Campus Application decision Program Attribute Admit type Checklist Item Only registered students yes or no Campus Application decision Program Attribute (can pull multiple) Admit type Checklist Item Only registered students yes or no, campus, campus description, Banner ID, Student Name, Application Date, Admit Type, Student type, student emails, program, application status, application decision date, application decision, student address, student phone number, student checklist items/received date/comment, student test scores with date, attributes, campus, campus description, Banner ID, Student Name, Application Date, Admit Type, Student type, student emails, program, application status, application decision date, application decision, student address, student phone number, student checklist items/received date/comment, student test scores with date, attributes
Auditor Reports Location: Audit Reports Audit Reports GRAD ACT Auditor SHADEGR Data for Completers Banner ID Provide details from SHADEGR on Completers. Report can be ran by end users enter one or multiple Banner ID s
Cleainghouse Location: Clearinghouse Clearinghouse ClearingHouse Student Tracker File Provide File that you submit to the Clearinghouse to request Prior information on applicant Specifics are what are needed by the Clearinghouse Clearinghouse Decision 40/45 Removed Provides a list of all applicants in which the decision of 40 or 45 was removed because a college was inserted on SOAPCOL by the Prior Load Proceses Banner ID, Comment indicating what term decision was deleted
Cross Functional Location: Cross-Functional Cross-Functional Cross-Functional Cross-Functional Cross-Functional Active Attributes Locate End Users Email Address Provides a list of students/persons with active attributes If you need to locate where an end users email address from any college within our system you can do that using this report. You would enter the college you work at and the Banner ID or Banner User Name to locate the person. ParkingTagIDs Parking Tags Additional ID code & Student ID Student Comments Comments on Student Account student add date comment codes student id Student ID, last name, first name, activity date, Additional ID code, Comments on Student Account
Disabilities Location: Disabilities Disabilities Disability_Services_C ontact_instructor Provides all list with all accommodations, student information, and instructor information Student Banner ID, Student Name, Code, Disability Code & Description, Student phone number, Instructor Banner ID & Name, Instructor Email Address, Registered Courses for Student. Disabilities Disabilities Disability_Services_R eport Person with Disability Service No Longer Registered Students with Disability services with actual service type and student/instructor contact information Person who has disability needs defined on SEADETL and they are active but the person is no longer registered. All info Student info only Code info Registration Page 1: Student Banner ID, Student Name, Disability Services Code, Disability Services Description, Student Email, Student Address, Student Email Address, Student phone number, Class Schedule, Instructor Name, Instructor Email Address Page 2: Student Banner ID, Student Name, Disability Services Code, Disability Services Description, Disability Services Description Page 3: Student Banner ID, Student Name, Student Email, Student Address, Student Email Address, Student phone number, Class Schedule, Instructor Name, Instructor Email Address
Edit Reports Location: Edit Reports EDIT_REPORTS EDIT_REPORTS Exception_Catalog_Se ction_errors Cross enrolled student Edit report to ensure sections are built correctly prior to beginning registration EDIT_REPORTS DI rsts and enrolled in one course EDIT_REPORTS Enrolled in Same Course EDIT_REPORTS Enrolled Audit Students
EDIT_REPORTS ERRORS Department Category eprint EDIT_REPORTS EDIT_REPORTS ERRORS Nightly Batch Check Detail ONLY & ERRORS Nightly Batch Check Detail ONLY excel ERRORS Nightly Batch Check Detail wprior Schools EDIT_REPORTS ERRORS Nightly Batch Check Summary Detail EDIT_REPORTS ERRORS Nightly Batch Check Summary Detail wprior Schools EDIT_REPORTS Exception Catalog Section Errors EDIT_REPORTS Exception First Time Freshman May Be Returning
EDIT_REPORTS Exception Missing Data Bad Data EDIT_REPORTS EDIT_REPORTS Exception Missing Data Bad Data Applicants (not registered) Exception Same SSN Diff PIDMS EDIT_REPORTS Exception Should be Continuing EDIT_REPORTS Exception SSN SPRIDENID SAME EDIT_REPORTS Exception Students Missing Active SGASTDN record EDIT_REPORTS Exception Students Missing Campus Code
EDIT_REPORTS Exception Student Types Cont Ret Trsf Maybe Invalid EDIT_REPORTS Registration Report EDIT_REPORTS SSPS Major Increment Key EDIT_REPORTS SSPS ParishStCountry Exception
Facilities Location: Facilities Facilities Events_Scheduled List of Events that are Schedules Event Start Date Event End Date Description of Event, Person who schedule the rooms name, phone number, campus code, start date, end date, what days event is scheduled, start time, end time, building and room location Facilities Facility Building Anaylsis Facility Report for BOR Facilities Facility Building Descriptor Facilities Facility Room Analysis Facilities Facility_SpaceUtilizati on Facilities Report Campus building Building Code, Course Subject & Number, time
Facilities Facilities RoomAvail Room Avail Xenegrade This report will provide you a list of available rooms by college or room. If the workforce develop division books rooms using event manager then you only need to use this one report to see room availability. If workforce does not book there rooms using even manager in Banner then you will have to consolidate the two reports to get a true room availability report.
Graduation Location: Graduation Graduation Graduation GraduateswOutstandin gbalances Graduates Flagged Incomplete Graduates with Outstanding Balance Aid year Outcome status Graduation status code Exclude TCA Balance owed for the term, not just the student Student Banner ID, Student Name, Graduation Application Status, Outcome Status, Degree, Student Phone Number, Student Email Address, Is the student a continuing Student, account Balance, Charges, Payments, Authorized Amount, Memo Amount, Hold Code, Last registration date/time, total hours, student attribute Graduation Graduation Candidate Missing Transcripts Students with Graduation records on SHADEGR and are missing received date on SOAPCOL or SOAHSCH Graduation Degree Status Code Banner ID, Graduates Name, Outcome Status, Graduation Status, Graduation Date, Degree, Major, Student s Email Addresses, high school name, college name
1 st Degree Audit Check Location: Graduation; 1 st Degree Audit Check Graduation 1 st Degree Audit Check Directions for how to pull this report and how it can be used is in the LCTCS Graduation workbook. Graduation 1 st Degree Audit Check Not Compliant
2 nd Degree Audit Check Location: Graduation; 2nd Degree Audit Check Graduation 2 nd Degree Audit Check Directions for how to pull this report and how it can be used is in the LCTCS Graduation workbook. Graduation 2 nd Degree Audit Check Not Compliant
Pending Graduate Location: Graduation; Pending Graduate Graduation Pending Graduates Application Needed Directions for how to pull this report and how it can be used is in the LCTCS Graduation workbook. Graduation PN Grad Invalid SHADEGR record Graduation Pending Graduates Application needed PPRD
Preparing for Graduation Location: Graduation; Preparing for Graduation Graduation Folder; Planning for Graduation Advocate and Commencement Program Report Pulls a list of graduates with application code of RM or GR. Campus Program, Banner ID, Student Name, City from permanent address, program/major/concentration Graduation Folder; Planning for Graduation Graduation Folder; Planning for Graduation Graduation Folder; Planning for Graduation Diploma Order Graduates Application Status/Check Out Form Graduation Application Status/Check 1 row per student Provide list of names to be printed on diplomas, graduation date, and program, major, concentration. Provides a list of all student who have a SHADEGR record for a specific term. Provides a list of all student who have a SHADEGR record for a specific term. Campus Program Campus Program SHADEGR Outcome Status SHADEGR application status Campus Program SHADEGR Outcome Status SHADEGR application status, Banner ID, Student Name, Graduation Date, Program/major/concentration, campus, Banner ID, SSN, Student Name, Student Type, outcome status, graduation status, application date, graduation date, graduation term, degree, program, major, concentration, catalog term, campus, institutional GPA, Cumulative GPA, Program GPA, class code, student email, address, city, state, zip, telephone, attributes, honors, active hold, prior college attended, Banner ID, SSN, Student Name, Student Type, outcome status, graduation status, application date, graduation date, graduation term, degree, program, major, concentration, catalog term, campus, institutional GPA, Cumulative GPA, Program GPA, class code, student email, address, city, state, zip, telephone, attributes
Graduation; Preparing for Graduation Graduation Listing Graduation list of students Program code, Graduation status code, Student ID, Student Type, Graduation Degree Code, Graduation Application Code, Application Date, Graduation Date, Class Code, Degree Code, Students SSN, Student Name, Student Degree Code with Program, college, and major Graduation Folder; Planning for Graduation Participating in Ceremony Provide list of all graduates who are participating in Graduations. Program Are they participating Banner ID Student s Name Attending Graduation Ceremony Departmental Honors Institutional Honors Program/Major/Concentration
Holds Location: Holds Holds Holds Holds All Students with Active Holds Registered Student Hold Report Student_Hold_Audit_ DeletedHolds Report of all students (SGASTDN records) with holds for your college Report of registered students (SGASTDN records) with holds for your college Shows deleted holds within a date. Hold Code (optional) Campus code Show only students with zero balances: Yes/No Show only current holds? Yes/No Hold Code (optional) Campus code Show only students with zero balances: Yes/No Show only current holds? Yes/No Delete Date between xxxx and xxxx, campus code, student type, major code, program code, term code effective, mas term registered, Banner Id, First/Last Name, hold code, from date, to date, origination code, hold reason, hold user, student email addresses, balance, financial hold, phone numbers, campus code, student type, major code, program code, term code effective, mas term registered, Banner Id, First/Last Name, hold code, from date, to date, origination code, hold reason, hold user, student email addresses, balance, financial hold, phone numbers Student ID, last name, Delete date, User ID, Hold code, Amount, From date, to Date, Reason, origination code. Holds Student_Hold_Audit_ DeletedHolds_byStude ntid Shows deleted holds for a specific Student ID Deletes for a specific Student ID Student ID, last name, Delete date, User ID, Hold code, Amount, From date, to Date, Reason, origination code. Update date, Act.
This report can t be ran by an end users because we are running across VPDI s. We are emailing this list to the colleges via email. To see at your college who is receiving the report look in the admissions or records/registration workbook. If you want to receive this report via email submit a help desk ticket with the request. Release CV Hold Student Registered Provide list of students registered at any college in the system but has an active CV hold at your college. Banner ID, Student Name, in which the student is registered
Honor Society Location: Honor Society Honor Society GammaBetaPhi Eligibilty Report Honor Society PhiTheataKappa Eligiblity Report Honor Society PTK Eligibility report FTCC Honor Society PTK Eligibility report NUNEZ
LCTCSOnline Location: LCTCSOnline LCTCSOnline LCTCS online course enrollment detail Course detail by student, course Campus, CRN, Student Id, Campus Code, Last Name, First name, SSN, Birthdate, Subject, Course Number, Title, add date, status code, status date, section, Part of code, Instructional method code, partner integration code, Other phone, School email LCTCSOnline LCTCS online/web Courses Enrollment Summary Military Friendly Location: Military Friendly Folder Location Name Description Questions & Items on Report Military Friendly Military Friendly This report is used for multiple purposes: 1) pull reports required by BOR; 2) Communicate with multiple population Multiple questions: Directions on how to answer each question depending on the purpose for pulling the report are located in the LCTCS Admissions Workbook
Program & Catalog Location: Program & Catalog Program & Catalog Banner Catalog Pre- Requisties Attached to Courses Program & Catalog BOR CRIN_MAST Report Report of Crin mast file, downloaded from BOR site by IR(Sheila Dup), Institution, CIP code, program, degree level, increment key, Program Title, Program last updated Program & Catalog Program & Catalog Course_Catalog Course Catalog Effective Subject Code Course Catalog List List of all courses in college catalog Effective Catalog, Course subject/number/title, college code, department code, status code, approval code, CIP, prerequisite waived, continuing education, tuition waiver, additional fees, pre-req basic or CAPP, credit, billing, lecture, lab, other hours, contact, repeat limit, repeat maximum hours, repeat status, level, grade mode, schedule type(s) Instructional Method(s), workload, co-req subject code, co-req number, detail code(s), department restriction, field of study restriction, class restriction, level restriction, degree restriction, program restriction, campus restriction, attribute restriction, cohort restriction, effective term, subject, course, title, college, division, department, CIP, credit, billing, attribute codes Program & Catalog SOACURR Report Program, majors, concentrations college Rule, Program, Level, Campus,, Degree, Effective, Major, Concentrations
Purge Location: Purge Purge Purge Purge_studentsTobePu rged_protected_new_ w/address Purge_studentswOutst andingbalances Students to be purged, based on prompts Outstanding Balances for students to be purged Campus Student Allowed Balance less than Aid Year Purge-N-Protect-Y Aid Year Y-protect/N-Purge, School, Campus Code, In Award Year, Hold Code, Total balance sum, total student payments, authorized amount, memo amount, student id, last name, first name, email address, home phone, cell phone, mail address phone, local phone Student id, Last name, first name, area code, phone, cell phone, email address, continuing student, Charges, Payments, Authorized Amount, Memo Amount, Hold code, last date of registration, total Hours Purge Purge_studentswOutst andingbalances_byca mpus Outstanding Balances for students to be purged Aid Year Campus Code Campus, Student id, Last name, first name, area code, phone, cell phone, email address, continuing student, Charges, Payments, Authorized Amount, Memo Amount, Hold code, last date of registration, total Hours
Recruitment Location: Recruitment Recruitment Applied with ISIR not Registered exclude continuing students Recruitment Applied but not Registered Application Banner ID, Name, Student Type, Program, Email, address, phone number, and application term. Recruitment EligibleStudentsNotRe gistered Students registered for the select term, but have no classes RW/RE in class table School, term, Student ID, last Name, first name, street line 1, street line2, street line3, city, zip, phone type, phone, email. Recruitment Incomplete Online Applications Incomplete Online Applications Web Application ID, Applicant Name, Application Date, Applicants Address, email address, phone number Recruitment Prospects List of all prospects that have been pushed into SRAQUIK or entered into SRAQUIK. Prospect Optional Include only those with no application Prospect Name, address, email address, phone number, prospect term, student type, interested major, resource for recruit
Recruitment Recruitment Prospect Metrics to Prospect Detail SRAPREL List of all prospects from SRAPREL matched or not Prospect This report has four tabs: Tab #1: Provides recruit numbers for each term by recruit type with the number of recruits who submitted an application and the number of recruits who registered. This is a great resource if you just need the number of prospects, the number of prospects who applied, and the number of prospects who registered. In addition, if you need to know the source of the prospect (i.e. web, ACT, COMPASS) this tab will also provide you with this data. Tab #2: This tab provides you with the number of prospect using source codes (i.e. web, financial Aid Tap Load, ACT, etc ) Tab #3: This tab provides you with the number of recruits by student type. Tab #4: This tab provides you with the number of recruits by program interest. Prospect Name, address, email address, phone number, prospect term, student type, interested major, resource for recruit, loaded code, load date Recruitment Prospect_Student_fro m_spriprel Must be pulled using excel List of prospect students that were loaded in a specific time frame Prospect Code (ACT, COMPASS, etc ) Date range Student name, address, email address, test scores Recruitment RegStudentPrevSemes ter_not_registeredt hissem Prior enrolled students, not enrolled now.. (not suspended) Student ID, last name, first name, address, phone email
Registrar Location: Registrar Registrar Registrar Advisor Listing Eligible to Register Unduplicated Head Count Provides a list of students for all advisors or a specific advisor This report has two tabs; Tab #1 has the totals and Tab #2 has the details. The report contains a list of all student that are eligible to register for a term. Example, you run the report for 201620; the report will contain all 201620 applicants minus anyone if they are currently registered and all registered people that were registered in a term equal to or greater than your readmit term on SOATERM. Advisor ID (optional) Include only primary advisors Student ID (optional) Program Student Type (this was adding in case you wanted to remove certain student types from your reports) Advisor ID, Advisor Last Name, Advisor First name, is this the primary advisor, Student ID, Student Name, Student Emails, term, Enrollment Indicator, registered indicator, student type, major code, degree code, program code, test scores Tab #1: Totals Tab #2: People Eligible to Register, Banner Id, Student Name, Applicant or Continuing, for Continuing Registered or Applicant
Registrar InstructorFinalGrade_ MISSING Instructors classes where final grade is null is missing in grade indicator Campus Part of Instructor id, Last name, first name,, campus, Part of code, CRN, term code, subject, course number, title, Part of code, Part of date,# final term is null, # final term populated, instructor personal email, instructor business email Registrar InstructorShowNoSho w_missing Instructors classes where Show/No show is missing in grade indicator Campus Part of Instructor id, Last name, first name,, campus, Part of code, CRN, term code, subject, course number, title, Part of code, Part of date,# mid-term is null, # mid-term populated Registrar Instructor Need To Be Inactivated Registrar Registrar Max_Hour_Update Reinstate Suspended Students Provides list of all students whose academic standing has been updated to GS but their Max Hours on SFAREGS is =<12 Provides a list of applicants for active applications terms in which their max Academic Standing is SU, SY, ST, or S2 (Registration ) Previous Program (exclude student with following program) Eligible or NOT Eligible, Banner ID, Student Name, SFAREGS, Max hours, program ID, Name, SAAADMS, Max Academic Standing and
Registrar Required Concentration Missing Registrar Security Class Report (Instructor Needs to be Inactivate) Registrar StudentsWithMultiple PrimaryAdvisors Students with Multiple Primary Advisors Student Banner ID Registrar Students with TWO Active Curricula List of Registered Students with TWO Active Curricula s Registration Banner ID; ; Programs/majors/concentrations, if applicable
Academic Standing Location: Registrar; Academic Standing Registrar; Academic Standing Academic_Standing_ Listing Academic Standing and Dean s List Registrar; Academic Standing Academic_Standing_L isting_waddresses Academic Standing and Dean s List Dean List codes Academic Standing Codes Do you want your information confidential Dean List codes Academic Standing Codes Student ID,, Student Name, Student Address, Student Phone Number, Student Type, Campus Code, Program, GPA Attempted Hours, GPA Hours Earned, GPA Hours, Institutional GPA, Overall GPA Hours Attempted, GPA Hours Earned, Overall GPA, Academic Probation/Dean List Code, Academic Probation/Dean List Description, Student Email Address Student ID,, Student Name, Student Address, Student Phone Number, Student Type, Campus Code, Program, GPA Attempted Hours, GPA Hours Earned, GPA Hours, Institutional GPA, Overall GPA Hours Attempted, GPA Hours Earned, Overall GPA, Academic Probation/Dean List Code, Academic Probation/Dean List Description, Student Email Address, Student s Mailing Address
Course Listing Location: Registrar; Course Listing Registrar; Course Listing Course_Listing_Detail _listingbycourse_stud ent_drops_adds Information on students who have added or dropped from courses. Campus, Add date from/to status date from /to, Course status, student ID, CRN, Student Id, Campus Code, Last Name, First name, SSN, Birthdate, Subject, Course Number, Title, add date, course status code, courses status date, section, Part-of-, Instructional Method code, Partner Integration code, Other phone, School email, Cell phone, Personal Email Registrar; Course Listing Registrar; Course Listing Name Description Questions Items on Report Course_Listing_Enroll Course Enrollment w, Campus code, term, subject, Course number, Section number, Part of, ment_summary_winst Instructor name CRN, title, Instructional Method code, Instructor User ID, instructor Last name, ructor Campus Instructor first name, # students enrolled. Course_Listing_Enroll ment_summary_winst ructorwroomdays Course Enrollment w Instructor name/ with Room/Days Campus, Campus code, term, subject, Course number, Section number, Part of, CRN, title, Instructional Method code, Instructor User ID, instructor Last name, Instructor first name, # students enrolled. Building, Room code, room Decision, Schedule code, day classes meet, begin time, end time. Up to 5 locations Registrar; Course Listing Course Listing w Faculty Course Enrollment w Instructor name/ with Room/Days with Faculty Campus, Campus code, term, subject, Course number, Section number, Part of, CRN, title, Instructional Method code, Instructor User ID, instructor Last name, Instructor first name, # students enrolled. Building, Room code, room Decision, Schedule code, day classes meet, begin time, end time. Up to 5 locations; Faculty Registrar; Course Listing ecampus online bookstore Provide list of CRN information that needs to be sent to ecampus Description, term, Instructor Name, Instructor Email Address, Instructor ID, Subject, number, seq number, CRN, start date, end date, title, max enroll, current enrolled, no text (if you course has no materials enter 0 in this column must be done by college end user, Delete updated if CRN is cancelled or inactive.
CRN Set Up Location: Registrar; CRN Set Up Registrar; CRN Set Up CRN_Fees_Setup Fees set up for specific CRN Instructional Method (optional), campus, CRN, Subject code, Course number, Section number, instructional method, tuition waiver indicator, credit hours, bill hours, credit hours low, bill hours high, detail code, Fee Amount, Fee Type Code Registrar; CRN Set Up Refund Status Setup List of refunds codes built for each part of term. college, Part of, SFARSTS Codes, Start Date, End Date, Tuition Refund, Fee Refund, From Date, To Date Registrar; CRN Set Up SFARSTS Refund Dates Setup
End of Processes Location: Registrar; End of Processes Registrar; Registration; End of Processes Prison_Students_Activ e Active Prison Students, High school, HS Grad date, courses taken campus Campus,, Student id, last name, first name, Student SSN, birth date, Learner Record Status, class code, subject, section, course number, title, credit hour, HS college Code/Decision, Grad date, HS activity date, Attribute Code, Admit Code Registrar; End of Process Repeat/Delete Transfer Course Registrar; End of Process StudentFinalGrade_MI SSING_acad_hist Courses with student listing with Grade info pulls from academic history for grade term, campus, subject, course, title, section, CRN, Part of, Part of start date, student id, last name, first name, phone info, cell phone, grade code, grade code mid, grade date, last attend grade final, incomplete date, instructor last name, instructor first name, instructor email address. (SHATCKN grades) Registrar; End of Process StudentRoster_Course Student Course Roster college, Campus, Subject Code/number/title/section number, CRN, Part of, Part of Start Date, Instructional method code, schedule type code, Banner ID, Student Name, Student phone number, Student email(s)
Registrar; End of Process StudentRoster_Course _Grade_fields Student Course Roster with Grade Information Mid-term grade or final grade codes Outcome status degree codes Graduation status code, Campus, Subject Code/number/title/section number, CRN, Part of, Part of Start Date, Banner ID, Student Name, residency code, student type, class registration code, instructor name, SHATCKN final grade, Final grade date, mid-term grade, last attended date, student phone number, High School code, Student address, city, state, zip Registrar; End of Process StudentRoster_Course _Grade_fields_FINAL Student course Roster with Grade Information Final (From Academic History) Student type Grade Residency code Subject/course, Campus, Subject Code/number/title/section number, CRN, Part of, Part of Start Date, Banner ID, Student Name, residency code, student type, class registration code, instructor name, SHATCKN final grade, Final grade date, mid-term grade, last attended date, student phone number, High School code Registrar; End of Process Readmit Error This report only needs to be ran during the summer term and at the end of the summer term to locate all students that have a summer app and registered for summer and fall and then dropped out of all of their summer courses. This population will need their admissions and catalog term Summer Banner ID, Student Name
updated on their curriculum to the fall semester. Registrar; End of Process Student FINAL Grades Retention summary
High School Students Location: Registrar; High School Students Registrar; High School Students HighSchool_Students_ Active Active High School Students, High school, HS Grad date, courses taken campus Campus,, Student id, last name, first name, Student SSN, birth date, Learner Record Status, class code, subject, section, course number, title, credit hour, HS college Code/Decision, Grad date, HA activity date, Attribute Code
Registration Location: Registrar; Registration Registrar; Registration CC but NOT Re- Registered in Same Course Report provides a list of all students that were Registration Banner ID, Student Name, Student Type, Program, Class (FR or SO), Subject, Course Registrar; Registration Preq_check pre requisite Check Catalog Schedule, Subject and course number, pre-req check, college, department, Title of course, CIP Registrar; Registration Registrar; Registration Registrar; Registration Registered Student High School Info from SOAHSCH RegisterdStudents- Now Deceased RegisterdStudents_by List of registered students by term with high school info from SOAHSCH Registered Students by college- Summary by student Registered Students by college- Summary by student Registration State Code term Campus (optional) Exclude student who chose to have their information confidential (optional) Application,, Banner ID, Student Name, Birth Date, Email Address, Student Type, Graduation Date, SBGI code & Description, High School State Code. School, Program, student id, last name, first name, student status, student type, gender, ethnicity, Total campus, total classes, total bill hours, total credit hours, advisor name ADVS, primary indicator = yes, Attribute QATC or QECA, attribute QATC or QECA, program code, personal email, campus email, Registration Code, SPAPERS Death Indicator School, Program, catalog term, student id, last name, first name, student status, student type, gender, ethnicity, Total campus, total classes, total bill hours, total credit hours, advisor name ADVS, prim indicator = yes, Attribute QATC or QECA, Attribute QATC or QECA, program code, personal email, campus email, student s phone number and mailing address.
Registrar; Registration Registrar; Registration Registrar; Registration Registrar; Registration RegisterdStudents_by All_Advisors RegisteredStudents_su btotals RegisteredStudents_su btotals_race Registered Students by college- Summary by student w advisor information Registered Students by college- Summary by student (breaks by campus) Registered Students by college- Summary by student (breaks by campus) (with Race added) term term term Registration Report Summary report term School, Program, Concentration, student id, last name, first name, student status, student type, gender, ethnicity, Total campus, total classes, total bill hours, total credit hours, advisor name ADVS, prim ind = yes, Attribute QATC or QECA, Attribute QATC or QECA, program code, personal email, campus email School, Program, student id, last name, first name, student status, student type, gender, ethnicity, Total campus, total classes, total bill hours, total credit hours School, Program, student id, last name, first name, student status, student type, gender, ethnicity, Total campus, total classes, total bill hours, total credit hours, race, term, student type, counts Registrar; Registration Registration ReportbyCampusProg program Summary report term, term, campus, program, student type counts Registrar; Registration Registration_Report_b ycategorystudenttyp e_to Registration Report by Category to, unduplicated student count by student type and campus, total student credit hours by student type and campus Registrar; Registration Registration Report_bySectionCam pusprogram Registration Report, term, campus code, program, number of students registered by student type Registrar; Registration RegistrationDataFile Active Student Course data School,, Student Id, last name, first name, regents race, sex, birth date, SSN, Citizenship, Dead Indicator, Address type, streetline1, street line 2, City, sate, zip, county, Nationality code, stat code, Admit code, expected grad date, Program code, Attribute Code, Student type, degree code, level code, residency code, major code, program code, major CIP, campus code, grade mode code, Part of code, Part of start date, Instructional method code, CRN, course CIP code, subject code, course number, section number, title, sch credits, developmental credits, prison hours, HS
hours, marine hours, email (Personal, Other), and Phone (Cell, Other, Mail), class code, attributes Registrar; Registration Registrar; Registration Registrar; Registration RegistrationDataFileFi lters Registration & Citizenship Sections_Campus_Dif ferent_student_campu s Active Student Course data Report was requested by BPCC for Open Campus tracking of citizenship and registration Shows Student type class status Registration Citizenship School,, Student Id, last name, first name, regents race, sex, birth date, SSN, citizenship, Dead Indicator, Address type, streetline1, street line 2, City, sate, zip, county, Nationality code, stat code, Admit code, expected grad date, Program Code, Attribute Code, Student Type, degree code, level code, residency code, major code, program code, major CIP, campus code, grade mode code, Part of code, Part of start date, instructional method code, CRN, course CIP code, subject code, course number, section number, title, sch credits, developmental credits, prison hours, HS hours, marine hours, email (Personal, Other), and Phone (Cell, Other, Mail) Personal Email/School email, registration code, registration activity date, Registration, Banner ID, Student Name, Citizenship, Address (MA & PR), Part of code and description, CRN, Course CIP, Subject, Number, Section Number, Course Title, Student ID, Student Name, Campus, Program, Number of classes at each campus Registrar; Registration Registrar; Registration Students Purged by CRN Student Registration Audit Trail by semester Provides list of all students PURGES by CRN and aren t reregistered in the same subject/courses they were purged form. Audit trail CRN Subject code Course Number Student ID Banner ID, Student Name, CRN, Subject, Course, Campus, Telephone Number Student Name, Banner ID, Registration, CRN, Subject Code, Course Number, Campus Code, Level Code, Grade Mode Code, Attempted Hours, Credit Hours, Course Registration Code, Course Registration Code Date, Course Add Date, Registration Message, User, Registration Activity Date, Registration Error Flag
Registrar; Registration Registrar; Registration Student_Passed_Class _Prev_and_Reg_this_ Semester Student_Registration_ AUDIT_trail_by_seme ster Student Passed Class previously and Registered in class this term Student ID, Banner ID, Student Name, campus code, term, subject and course number, grade mode, section, credit hours, SHATCKN (credit hours, course number most recent attempt, grade, count in passed) Campus Code, Banner ID, Student Name, Level, Registration Activity Date, CRN, Subject Code/number, add date, course registration code, registration date, registration error flag, SFAREGS message, credit hours, credits attempted, grade mode, UserID, source code Registrar; Registration Deleted Registration (This report was created to only pull the population for student s Registration Deleted because they didn t submit their SSER.) Student who registration was deleted on a specific date Activity Date Banner ID, Student Name,, CRN, Activity Date, RSTS Code
Registration Process Location: Registrar; Registration Process Registrar; Registration Process Staff Override Report term Registrar; Registration Process StudentsRegisteredwit hnon_instituion_hold _codes staff override report which will indicate which staff member is giving overrides to which students and the type of override given StudentsRegistered with non-institution hold codes Hold code, Campus,, Student ID, Student Name, Type of Override, CRN, Subject, Course Number, User who performed Override Student Banner ID, Student Name
Section (CRN) Information Location: Registrar; Section (CRN) Information Registrar; Section (CRN) Information SSBSECT_SSBMEET _SIRASGN_report Sections college, CRN, subject code/number/title, section number, cross-listed, campus, status, schedule type, instructional methods, integration partner, grade mode, session, special approval, part of term, start date, end date, credit hours, bill hours, contact hours, lecture hours, lab hours, available on SSB, tuition and fee waiver, maximum enrollment, waitlist maximum meeting type, class start date, class end date, days of week class meets, class begin time, class end time, session indicator, instructor session indicatory, instructor Banner ID, instructor name, instructional workload, percent of responsibility, primary indicator, override indicator, percent of session, partition preferences, room attribute preferences, section links, co-requisites, section comment, Wise Code, if applicable.
Student with AR Balance Location: Registrar; Student with AR Balance Student with Zero Bill hours and a Balance Greater than Zero Registrar; Student with AR Balance StudentRoster_Course _warbalance Student Courses Enrollment Detail FA aid year, Campus, Subject Code/number/title/section number, CRN, Part of, Part of Start Date, Banner ID, outcome status, graduation application status, graduation program, student name, program, instructor name, final grade, mid-term code, student phone number, student email(s) Registrar; Student with AR Balance StudentRoster_course_ warbalance & Student Roster course w AR Balance with Demographic Info Courses with student listing with AR Balances and courses term, campus, subject, course, title, section, CRN, Part of, Part of start date, student id, last name, first name, Hold purge protector, hold memo post, hold fin aid pending, hold paid/bal < 100, purge protector hold, Memo aid fin aid pending, authorize fin aid pending, C/E/F, acct rec balance, AR indicator, phone information
Registrar; Student with AR Balance StudentwARblanace_ wshownoshow Students with AR Balance with Show/No Show FA aid year, campus, Banner ID, Student Name, Student Phone number, hold purge protector, hold memo post Financial Aid, Hold Financial Aid Pending, Hold Paid or Balance <100, Memo Financial Aid Pending, Authorized Financial Aid Pending, Contract/Exemption/Financial Aid, AR Balance, total student payment, total classes, total classes active, mid-term SH, mid-term NO or NOS, Mid- No t Valued
Withdrawals Location: Registrar; Withdrawals Registrar; Withdrawals Student_GPA_equal_ Zero_for_term & Students GPA equal Zero for term Summary Student with GPA = 0 and class registration code does not equal WA, WB, AW, WS, NS, DI, or WI FA Aid Year Exclude students with no disbursements Student Banner ID, Student Name, SFAREGS Campus code, SSASECT Campus Code, SFAREGS Registration code, Subject Code/Number/Title, Section part of term code/start date/end date/ section number/crn, SFAREGS last date attended, GPA, Course Registration Code, Instruction Code, grade code, grade code mid-term, grade date, grade code incomplete, Disbursement, AR balance, student phone number, instructor info. Registrar; Withdrawals Registrar; Withdrawals Registrar; Withdrawals Unofficial Withdraw Weekly Withdrawals WithdrawStudents_La st_dayof attendance & Withdraw Students L:ast Day of Attendance Summary The population is the same as the population for the Student with 0 TERM GPA. This report was designed to find all student s who need to be unofficially withdraw by attendance taking colleges. We no longer use this report because we have put the logic within the unofficial withdraw process. Provides a list of all student who have been withdrawn from the college. Can be pulled by between dates if needed? Withdrawn Students Between date calendar Prompt for status not in but last attend is valued. Student Banner ID, Student Name, Withdrawal Code, Withdrawal Date, Program, email address, phone number, address. Student ID Student Name Registration Status Code CRN Registration Course Status Code Withdrawal Date Last Date Attended Instructor Name Instructor Email Addresses
Registrar; Withdrawals Registrar; Withdrawals WithdrawStudents_La st_dayof attendance_w AuditInfo Unofficial Withdraw Withdrawn Students with Audit info List of all students who have been unofficially withdrawn prompt for status not in but last attend is valued. Student ID; Student Name; Registration Status Code; CRN; Registration Course Status Code; Withdrawal Date; Last Date Attended; Instructor Name; Instructor Email Addresses; Audit Trail Message, Student ID, Name, Last Attend
Remedial Location: Remedial Remedial Remedial Remedial Classes Needed & Remedial Classes Needed Any Degree V2 & Remedial Classes Needed Program Remedial Lookup Table Provides a list of all registered students that need developmental classes according to their test scores. Currently only available at SOWELA. If your college needs this report please contact Amber Gazave for assistance. This report shows the rules that are used to create the COGNOS report Remedial Classes Needed. Currently only available at SOWELA. If your college needs this report please contact Amber Gazave for assistance. Registration ID, Student Name, Degree Code, Student Type, Overall GPA information, Developmental/Remedial Classes Needed (English, Reading, Math)
Reports Location: Reports Reports Reports Reports Placement_Informatio n_report Student Course Count SCH count by Class Campus StudentDemographicI Nfo_FilterByCityZip Job Placement Information Registration Report by Student, Class, Campus, Program Student Demographic Detail Graduation and Code Show only student with classes at multiple campuses Use SSPS criteria City like Zip code Like Student Banner ID, Student Name, Job Placement (Name of Business, Business Address, City, State, ZIP, Employer Contact, Employer Phone Number, Employer Fax Number, Employer Email), student s demographical information, Banner ID, Student Name, campus code, program, counts Banner ID, Student name, Total Classes, Address Type, Student Address, Student Phone Number, student email address Reports Reports Reports Reports Students_by_S FRHCNT_wNoClasse s Students_by_S FRHCNT_wNoClasse s_demographic StudentDemographiInf o_filter BYcityStateZip Students_by_S FRHCNT_detail_all_s tudents Registered Students for No Classes Registered Student for No Classes with demographic information StudentDemographiInfo _Filter BYcityStateZip All students included in SFRHCNT college college, term, Banner ID, Student name, term code, program, student phone number, number of registered classes, number of dropped classes, term, Banner ID, Student name, student SS#, student birth date, term code, registration status/date/time, student phone number, student address, number of registered classes, number of dropped classes, student home number, student emails Student id, last name, first name, Total classes, address city, state,zip, stat, phone email School,, PIDM, Student ID, last name, first name, phone type, phone number, # registered classes, # dropped classes.