Department Chairs and Deans Calendar 2017-18 AY Office of Faculty Affairs http://www.csun.edu/faculty-affairs Revised: 8/31/2017
Department Chairs and Deans Calendar This Department Chairs and Deans Calendar is the result of a project to pull together important dates from the divisions and offices on campus that would be important to Department Chairs in planning for the academic year. Although all of the listed events are significant, certain dates are of particular importance to Chairs. The following activities for the year are highlighted: budget (green), schedule (blue), and hiring and personnel (purple). Important dates and deadlines for chairs are in capital letters. We hope you find the calendar useful. The calendar will be revised and updated each year and distributed to the Department Chairs, Deans, and Associate Deans. Legend Green Budget Blue Schedule Purple Hiring & Personnel UPPERCASE Important Dates & Deadlines 2
JULY 2017 Summer/Fall 2017 Pending signing of the State Budget by the Governor, Final CSU, Campus, and Divisional Budgets Published AUGUST 2017 August 8-11, 15-18, Tues. Fri. 21-22, 25, Mon. Fri. August 18, Friday August 21, Monday August 23 & 24, Wed. Thurs. August 24, Thursday August 24, Thursday August 24-25, Thur. Fri. August 25, Friday August 26, Saturday Aug.28-Sept.15, Mon. -Fri. Freshman Orientations NEW DEPARTMENT CHAIRS ORIENTATION DEPARTMENT CHAIRS AND DEANS RETREAT New Faculty Orientation International Student Orientation President Annual Fall Welcome Address College and Department meetings EPC & GSC Deadline for Colleges to submit revised Curriculum Proposals for Fall 18 implementation Saturday classes begin Saturday-only and Weekday classes begin. Late Registration/Change of Program period begins SEPTEMBER 2017 September 1, Friday September 2-4, Sat. -Mon. Deadline for Colleges to submit New Experimental Topics, Previously Offered Experimental, and Selected Topics Courses for Spring 2018 Labor Day Holiday; all offices closed; No classes held on Saturday, September 2nd or Sunday, September 4 3
September 5, Tuesday or earlier September 7, Thursday September 8, Friday September 11, Monday September 15, Fri. or earlier September 15, Friday September 25, Monday September 25, Monday September 28, Thursday September 29, Fri. or earlier September 29, Friday DEPARTMENT CHAIRS WILL PROVIDE A COPY OF DEPARTMENT PERSONNEL POLICIES AND PROCEDURES TO ALL DEPARTMENT FACULTY FINAL RECONCILIATION PERIOD END FOR SPRING 2018 CLASS SCHEDULE BUILD (CHAIRS) DEPARTMENT CHAIRS SUBMIT TO THE DEAN OF THEIR COLLEGE THE DESCRIPTION OF ANTICIPATED PART-TIME STAFFING NEEDS (AA-6 FORM) FOR SPRING 2017 COUNCIL OF CHAIRS MEETING Election of College Personnel Committees for the 2017-2018 academic year Last day to register late, to add a class, or to change basis of grading APDB: COMPLETE INSTRUCTOR ASSIGNMENT IN SCHEDULE OF CLASSES Fall 2017 Census date: 20th day of instruction after term classes begin. Faculty Senate Meeting ELECTION OF DEPARTMENT PERSONNEL COMMITTEES FOR THE 2016-17 ACADEMIC YEAR Last Day for submission of applications for Sabbatical leave for the 2017-18 academic year OCTOBER 2017 October 1, Sun. or earlier Faculty on leave without pay for Fall 2017 Semester only shall notify the Provost and Vice President for Academic Affairs of intention to return to duty for Spring 2018 Semester 4
October 5, Thursday October 5, Thursday October 13, Fri. or earlier October 16, Monday October 20, Friday October 20, Friday October 21, Saturday October 24, Tuesday October 26, Thursday October 27, Fri. or earlier October 30, Monday END OF REVIEW PERIOD FOR SPRING 2018 CLASS SCHEDULE BUILD (DEANS) CLOSE OF SPRING 2018 SCHEDULE BUILD DEPARTMENTS FORWARD ALL SABBATICAL LEAVE APPLICATIONS, ACCOMPANIED BY WRITTEN EVALUATIONS, TO APPLICANTS COUNCIL OF CHAIRS MEETING DEPARTMENTS FORWARD ALL SABBATICAL LEAVE APPLICATIONS, ACCOMPANIED BY WRITTEN EVALUATIONS, TO COLLEGE PERSONNEL COMMITTEES SUBMIT AA-6 FORM TO EQUITY AND DIVERSITY Advancement to Graduate Education Fall Career Fair Faculty Senate Meeting DEPARTMENT CHAIRS AND DEPARTMENT PERSONNEL COMMITTEES MAKE AVAILABLE TO THE CANDIDATES THEIR RECOMMENDATIONS ON RETENTION OF SECOND-YEAR PROBATIONARY FACULTY MEMBERS DEPARTMENTS BEGIN BUILDING CLASS SCHEDULE FOR FALL 18 Oct. 30, 2017 Jan. 18, 2018 CHAIR S BUILD/REVIEW PERIOD, FALL 18 NOVEMBER 2017 November 2017 November 6, Mon. or earlier CSU Board of Trustees Approves Systemwide Support Budget Proposal (CSU) DEPARTMENT CHAIRS FORWARD TO THE DEANS OF THEIR COLLEGES THEIR RECOMMENDATIONS AND THOSE OF THEIR DEPARTMENT PERSONNEL 5
COMMITTEES ON RETENTION OF SECOND-YEAR PROBATIONARY FACULTY MEMBERS November 9, Thurs. or earlier November 10, Friday November 10, Friday or earlier November 13, Mon. or earlier November 20, Monday November 20, Mon. or earlier November 23-24, Thurs. -Fri. November 27, Mon. or earlier DEPARTMENTS SUBMIT TO COLLEGE PERSONNEL COMMITTEES FOR APPROVAL ANY REVISIONS TO PERSONNEL PROCEDURES FOR THE FOLLOWING ACADEMIC YEAR Veterans Day; Campus Closed Application closing date for part-time faculty openings for Spring 2018 College Personnel Committees shall forward recommendations on sabbatical leave applications accompanied by written evaluations to applicants COUNCIL OF CHAIRS MEETING College Personnel Committees forward recommendations on sabbatical leave applications to the College Dean Thanksgiving Recess; campus closed; No classes held on Saturday, November 25 th or Sunday, November 26 th College Deans forward recommendations on sabbatical leave applications to the Office of Faculty Affairs DECEMBER 2017 December December December 1, Fri. or earlier EPC & GSC Deadline for all Spring 2019 College Curriculum Proposals, including New Selected Topics Series/Placeholders and New Experimental Topics for Fall 2018 if available Preliminary budget for next year from Governor The Deans and College Personnel Committees make available to the candidates their 6
recommendations on retention of second-year probationary faculty members December 1, Friday or earlier December 7, Thursday December 10, Sunday December 11, Mon. or earlier December 11-17, Mon. -Sun. December 15, Friday or earlier December 18, Mon. or earlier December 18, Monday or earlier December 18-20, Mon. -Wed. December 22, Friday December 22, Friday Dec. 21. - Jan. 19, Thurs. -Fri. DEPARTMENT CHAIRS SUBMIT TO THE DEAN OF THEIR COLLEGE THE APPLICANT POOL LOG AND DISPOSITION FOR PART-TIME FACULTY (AA-7 FORM) AND AFFIRMATIVE ACTION RECRUITMENT RECORD FOR PART-TIME FACULTY (AA-8 FORM) FOR SPRING 2017 Faculty Senate Meeting Last day of formal instruction College Deans forward to the Provost and Vice President for Academic Affairs all recommendations on the retention of second-year probationary faculty members Final and Common Final examinations Submit AA-7 and AA-8 forms to Equity and Diversity Each College Personnel Committee submits, with its Chair s and its Dean s signature, to the Personnel Planning and Review Committee, any revisions to college or departmental procedures approved for the following academic year Second-year probationary faculty members not recommended for retention may file an appeal with the Personnel Planning and Review Committee Department Meetings and Conferences Instructors' grades due Last day of Fall 2017 semester Winter Term (online and traditional courses) 7
Dec. 25, 2017- Jan. 1, 2018 (Mon. -Mon.) CAMPUS CLOSED JANUARY 2018 January January/February January January 10, Wednesday January 11, Thurs. or earlier January 15, Monday January 16, Wednesday January 18, Thurs. or earlier January 18, Thursday January 20, Saturday January 22, Monday January 26, Fri. or earlier EPC & GSC Deadline for Colleges to submit revised Spring 2019 Curriculum Proposals EPC&GSC Deadline for Colleges to submit the following proposals for Fall 2018: New Experimental Topics Courses, Previously Offered Experimental Topics Courses, Selected Topics Courses Individual College Mid-year Budget Review Meeting with Provost Budget Submitted for Next Year by Governor (State) The President will notify each sabbatical leave applicant of the decisions on the proposal Martin Luther King, Jr. Day; Campus Closed FACULTY RETREAT Department Chairs and Department Personnel Committees begin deliberations on promotion, and on retention, tenure, or notice of a terminal year appointment for those faculty to whom notice regarding their status in the next academic year must be given by the Provost and Vice President for Academic Affairs by June 1, 2018. Spring 2017 semester officially begins, Department meetings Saturday classes begin Weekday classes begin Department Chairs and Department Personnel Committees will make available to the candidates their recommendations on promotion, and on retention, tenure, or notice of a terminal year 8
appointment for those faculty to whom notice regarding their status in the next academic year must be given by the Provost and Vice President for Academic Affairs by June 1, 2018. Copies of the letters are not forwarded to the other recommending agencies until 10 calendar days after the original letters are made available to the candidates. FEBRUARY 2018 February/March February 1, Thursday February 2 March 1, Fri. -Thurs February 5, Mon. or earlier February 9, Friday or earlier (tentative) February 14, Wed. or earlier Probationary Faculty Support Program Grant proposals due to Undergraduate Studies Office FINAL RECONCILIATION PERIOD END FOR FALL 2018 CLASS SCHEDULE BUILD (CHAIRS) FALL 2018 SCHEDULE BUILD: DEAN S REVIEW PERIOD Department Chairs will forward to the Deans of their Colleges their recommendations and those of their Department Personnel Committees on promotion, and on retention, tenure, or notice of a terminal year appointment for those faculty to whom notice regarding their status in the next academic year must be given by the Provost and Vice President for Academic Affairs by June 1, 2017. The Dean will transmit the Department recommendations (including the results of final balloting) to the Chair of the College Personnel Committee. DEPARTMENT CHAIRS FORWARD TO THE DEANS OF THEIR COLLEGES THE DESCRIPTION OF ANTICIPATED PART-TIME STAFFING NEEDS (AA-6 FORM) FOR THE FALL 2018 OR THE 2018-2019 ACADEMIC YEAR The Provost and Vice President for Academic Affairs notifies second-year probationary faculty members that they are to be reappointed for another academic year, are to receive tenure, or 9
are to be terminated at the end of the 2017-18 academic year February 15, Thursday February 16, Friday February 18, Sunday February 19, Monday February 22, Thursday February/March (tentative) Faculty Senate Meeting APDB: COMPLETE INSTRUCTOR ASSIGNMENT WITH SCHEDULE OF CLASSES Census date: Spring 2018, 20th day of instruction after term classes begin. COUNCIL OF CHAIRS MEETING Last day for submission of applications to enter Faculty Early Retirement Program (FERP) beginning in the 2017-2018 Academic Year Faculty Research and Creative Activity proposals due to Research and Sponsored Projects MARCH 2018 March 1, Thursday March 2, Fri. or earlier March 2, Fri. or earlier March 8, Thursday CLOSE OF FALL 2018 SCHEDULE BUILD PERIOD The Dean and College Personnel Committee will make available to the candidates their recommendations on promotion, and on retention, tenure, or notice of a terminal year appointment for those faculty to whom notice regarding their status in the next academic year must be given by the Provost and Vice President for Academic Affairs by June 1, 2018. Copies of the letters are not forwarded to the other recommending agencies until 10 calendar days after the original letters are made available to the candidates. Nominations of faculty for Emeritus status will be submitted to the nominated faculty member s Department Personnel Committee or Department Emeritus Committee. Faculty Senate Meeting 10
March 12, Mon. or earlier March 12, Mon. or earlier March 16, Fri. or earlier March 19-25, Monday-Sunday March 26, Monday March 29, Thurs. or earlier March 30, Friday The Chair of the College Personnel Committee transmits the recommendations of the College Personnel Committee (including the results of final balloting) to the Dean. The Dean of each College will forward to the Provost and Vice President for Academic Affairs all recommendations on promotion, and on retention, tenure, or notice of a terminal year appointment for those faculty to whom notice regarding their status in the next academic year must be given by the Provost and Vice President for Academic Affairs by June 1, 2018. Faculty members not recommended for promotion, tenure, or retention may file an appeal with the Personnel Planning and Review Committee DEPARTMENTS WILL FORWARD ALL FACULTY EMERITUS NOMINATIONS ACCOMPANIED BY WRITTEN RECOMMENDATIONS TO THE COLLEGE DEAN. Spring Recess; No instruction COUNCIL OF CHAIRS MEETING College Deans will forward all faculty Emeritus nominations, Department Committee recommendations, and the Dean s recommendations to the Office of Faculty Affairs for review by the Personnel Planning and Review Committee. Cesar Chavez Holiday; Campus Closed APRIL 2018 April 1, Sun. or earlier Faculty on leave without pay for the Spring Semester 2018 or the 2017-18 academic year shall notify the Provost and Vice President for Academic Affairs of intention to return to duty at the start of Fall Semester 2018. 11
April 6, Friday April 19, Thursday April 22, Sunday April 23, Monday April 27, Friday (tentative) Annual CSUN Student Research and Creative Works Symposium Faculty Senate Meeting Students with Disabilities Scholarship Award Celebration COUNCIL OF CHAIRS MEETING Application closing date for part-time faculty openings for Fall 2018 or 2018-2019 Academic Year MAY 2018 May 1, Tuesday or earlier May 11, Friday May 12-18, Sat.-Fri. May 14, Monday May 15, Tues. or earlier May 17, Thursday May 18, Friday or earlier (tentative) DEPARTMENT CHAIRS POST IN THEIR DEPARTMENTS FOR 30 DAYS A PRELIMINARY LIST OF ALL TEMPORARY FACULTY MEMBERS WHO ARE ELIGIBLE FOR A 3-YEAR CONTRACT EFFECTIVE THE BEGINNING OF THE 2018-2019 ACADEMIC YEAR Last day of formal instruction, except for Saturday classes meeting once weekly Final and Common Final examinations Governor Issues May Revise of the Budget The College Dean will provide written reports of the Dean s evaluations to faculty members related to periodic review (post-tenure review) of tenured faculty. Faculty Senate Meeting DEPARTMENT CHAIRS SUBMIT TO THE DEAN OF THEIR COLLEGE THE APPLICANT POOL LOG AND DISPOSITION FOR PART-TIME FACULTY (AA-7 FORM) AND AFFIRMATIVE ACTION RECRUITMENT RECORD FOR PART-TIME FACULTY (AA-8 FORM) FOR FALL 2018 OR 2018-2019 ACADEMIC YEAR 12
May 18-21, Fri.-Mon. May 21, Monday May 21, Monday May 25, Friday May 25, Friday May 25, Friday May 28, Monday May 29 - August 21 Honors Convocation/Commencements Honored Faculty Reception COUNCIL OF CHAIRS MEETING Instructors' grades due Last day of 2016-17 academic year. AT OR BEFORE THE END OF THE ACADEMIC YEAR, EACH FULL- TIME LECTURER SHALL RECEIVE FROM THE DEPARTMENT CHAIR A WRITTEN EVALUATION OF HIS/HER PERFORMANCE FOR THE YEAR Last day of the 2017-2018 Academic Year Memorial Day Holiday; Campus Closed Summer Term, State Support or Self Support TBD JUNE 2018 June June-July June-July June 1, Fri. or earlier June 1, Fri. or earlier Deans Notified of Approved Tenure-Track Faculty Positions (timing varies) EOP Bridge (Residential Program) EOP Bridge (Commuter Program) The Provost and Vice President for Academic Affairs formally notifies those faculty to be promoted effective for the 2018-19 academic year. Also, the Provost and Vice President for Academic Affairs notifies probationary faculty who have served more than two years whether the subsequent academic year is an additional probationary year or a first year of tenure or a terminal year notice Faculty on leave without pay for 2017-18 and who wish to apply for leave without pay for 2018-19 shall submit their request to the Provost and Vice President for Academic Affairs 13
June 30, Saturday Deadline for Governor to Sign State Budget (State) JULY 2018 July July 4, Wednesday EOP Transfer Bridge Independence Day Observed; campus closed AUGUST 2018 August EOP FreshStart Program u\:shared\workshops\2017\chair_and_deans_calendar_2017-18 14