Minutes of Regular School Board Meeting The Board of Trustees Ashland School District Ashland School District No. 5, Jackson County, Oregon The Board of Directors met in regular session Monday, November 14, 2011, beginning at 7:00 PM in the Ashland Council Chambers, 1175 East Main Street, Ashland Oregon 97520. Present were: Carol Davis ) Chair Ruth Alexander ) Keith Massie ) John Williams ) Board Members Eva Skuratowicz ) Juli Di Chiro, Superintendent Jill Turner, Business Manager Eileen Hushbeck, Human Resources Director Katherine Sisk, Executive Assistant Toni Knox, Certified Representative Hannah Loop and Sarah Kasiah, Student Representatives Samuel Bogdanove, Student Services Director Susan Bacon, Ashland Schools Foundation Michelle Zundel, AHS Administrator Glenna Stiles, AHS Administrator Allison French, AHS Certified Teacher I. Call to Order The meeting was called to order at 7:00 p.m. by Board Chair, Carol Davis. II. Pledge of Allegiance III. Roll Check All Board members were present. IV. Welcome Visitors and Acknowledgments At this time Director Massie shared information and results of the Ashland High School Boys and Girls Water Polo Teams in the recent State Competition. The girls team placed second with a loss to Albany and the boys team placed first defeating Albany. MVP from the tournament, Forrest Kollar and teammate Parker Massie presented a video clip from their final match. A. Vision and Mission Statement Director Massie read the Vision and Mission Statement. V. Consent Agenda It was recommended that the Board approve the consent agenda as presented.
Director Massie moved the Board approve the consent agenda as presented. Director Alexander seconded the motion. The motion passed (5-0). A. Approve minutes of Regular Session of October 10, 2011, Work Session October 10, 2011, Inter-District Transfer Committee of October 3, 2011, Inter- District Transfer Committee of October 19, 2011 and Work Session of October 24, 2011. B. Personnel There were no employment recommendations or requests. VI. Hear Public Requests (not a part of the agenda) There were no public comments. VII. Reports A. AEA Report Certified representative, Toni Knox, reported the following: Time, dedication, and service provided by the Ashland School District certified staff Gratitude, on behalf of Kate Kennedy, for the Science Department laptop lab which benefits Chemistry, Physics, Earth Science, Biology and Anatomy students. Ashland High School Student Report Student representative, Sarah Kasiah, reported on the following: Advisory Class Can Food Drive competition - The Advisory Class with the most donations will win a pizza party. Ashland High School Coat Drive - Anyone wishing to donate a coat of any size is invited to bring them to the Ashland High School office. Ashland High School Student Donation Toy Drive - Initiated as a Senior project, students are invited to bring a $1.00 donation to Advisory to purchase a toy for a child in poverty. Student representative, Hannah Loop, reported on the following: I Love Ashland promotion Advisory time schedule Request for sports to be considered for Physical Education credit Talent show December 2, 2011 Reviewed the Student Senate process B. Ashland Schools Foundation Susan Bacon provided the Board with an overview of Ashland Schools Foundation fall events:
1. Monster Dash a. 572 registrants b. Profit of $14,500.00 c. Over 100 sponsors 2. Perk Up for Students a. Rogue Valley Roasting Company (participant) b. Biggest sale day in the history of the business 3. Donor Appreciation Night Dessert Reception 4. Classroom Grant Awards Fifteen grants awarded across the district Approximately $10,000.00 in awards C. District Financial Report Business Manager, Jill Turner, provided a brief financial overview of the District. Handouts were provided to Board members detailing revenue, expenditures and fund balance. The State School Fund revenue report is expected this week and during the next scheduled Budget Committee meeting of November 28, 2011, Ms. Turner will review the district budget in more detail. She will also provide information regarding the following: Youth Activities Academic Levy Facility Rentals D. High School Redesign Update / Student Directed Conferences Michelle Zundel, Glenna Stiles and Allison French provided an update on the Ashland High School Redesign and Student Led Conferences. The presentation included the following: 1. Advisory function and process Michelle Zundel a. Summarized the re-design process b. Reviewed Advisory Schedule (42 Advisories) c. TCB Time Taking Care of Business 2. Overview of the Personal Education Plan Glenna Stiles a. Personal information b. Academic Information c. Career and Activities Interest d. Post High School Plan e. Learning Experiences f. College List g. Senior Project Ideas h. Community Involvement i. Four Year Academic Plan
j. Reflection 3. Student Led Conferences Allison French 905 Students participated/completed student directed conferences Reviewed the Conference Process Shared Positive Staff Feedback E. Superintendent Report Superintendent Di Chiro reported on current items of interest as listed. I. Overview of Oregon Education Investment Board Superintendent Di Chiro provided a power point presentation to the Board regarding the Oregon Education Investment Board. The presentation included the following information: Oregonians education level statistics Senate Bill 909 Educational strengths Educational challenges Inadequate resources and revenues Proposed education outcome statements Participating partners Early childhood to college and career Outcome based perspective Statewide data system Early childhood services plan Investment based approach II. CLASS Committee Update An update on the work of the CLASS Committee was provided. Members attended a recent conference on teacher quality Members are working on the design principles to submit III. 2011 Legislation Highlights Superintendent Di Chiro reviewed 2011 Legislation Highlights regarding a system for educator effectiveness that leads to improved practice and student outcomes. Key bills are listed below: SB 290: Core Teaching and Educational Leadership/Administrator Standards and Evaluation SB 252: School District Collaborative Grant HB 3474: Educator Preparation Improvement Fund IV. Free and Reduced Percentages Superintendent Di Chiro reviewed the Free and Reduced Lunch percentage information with the Board. She noted that in all areas we are seeing an increase in the number of families qualifying for free and reduced lunches
for their children. Ashland High School 35 % Ashland Middle School 46% Bellview 42% Helman 38% Walker 56% Willow Wind 22% John Muir 55% V. Inter-District Transfer Policy Committee Samuel Bogdanove provided an update on the progress of the Inter-District Transfer Policy Committee that included: Definition of HB 3681- open enrollment Timelines of District required announcements and notifications Process for implementation Public survey to be published in order to gauge enrollment interest Policy preparation for Board review in January VI. November Enrollment Report and ADM Superintendent Di Chiro reviewed the Enrollment Summary Report for November. Bellview Elementary 311 Helman Elementary 292 Walker Elementary 271 John Muir 102 Willow Wind 157 Ashland Middle School 542 Ashland High School 1013 At this time she requested Student Services Director, Samuel Bogdanove, to explain the difference between enrollment and average daily membership for the Board to enhance their understanding of the complicated process. VIII. Unfinished Business There is no unfinished business at this time. IX. New Business A. Appoint Budget Committee Members It was recommended that the Board appoint two budget committee applicants to serve as members on the Budget Committee through June 2014. Director Alexander moved that the Board appoint Carolyn Moeglein and Maylee Oddo to serve on the Budget Committee through June 2014. Director Skuratowicz seconded the motion. The motion passed (5-0).
B. Budget Calendar for 2012-2013 The calendar for the development of the 2012-2013 district budget was recommended for approval. In discussion Mr. Massie requested the Board consider not taking action at this time. He shared concerns with the constraints of the designated timeline and suggested postponing approval of the calendar until after the November 28 th budget committee work session. No action was taken at this time and members agreed to place the budget calendar item on the agenda for December. C. Inter-District Transfer Report Samuel Bogdanove provided an analysis of student inter-district transfers. The Board was provided a handout that detailed the statistical information tracking the progression of incoming and outgoing students. D. Review of Board Policy KJA and KJA-AR Materials Distribution Samuel Bogdanove reviewed the process for material distribution in the district and policy KJA and KJA-AR along with statistics of agency flyer distribution in our District for 2010-2011. Superintendent Di Chiro provided background information for the initial rationale for reviewing the policy every three years. Since that time it has been determined the process is working well and Superintendent Di Chiro is requesting the Board designate if they would like to continue to review the policy every three (3) years or discontinue with this practice. Director Massie moved that the Board discontinue with the practice of reviewing Board Policy KJA and KJA-AR every three (3) years? Director Williams seconded the motion. The motion passed (5-0). E. Review Annual Charter of Site Councils In accordance with Board Policy IFCA on 21st Century School Councils, reports were provided on the annual goals of the School Site Councils. The board reviewed the Charters for the Site Councils. It was suggested during discussion that Bellview include more parents on their council and that Ashland High School provide more specific objectives on obtaining their goals. Concern was expressed that Walker Elementary goals were not included. It was clarified for the Board the goals had been submitted in an attachment listed as School Improvement Goals and was not included in the packet. Superintendent Di Chiro will follow up with the administrators regarding the Board members recommendations. Director Massie moved that the Board approve the Annual Charters as presented. Director Skuratowicz seconded the motion. The motion passed (5-0). F. Memorandum of Agreement #2011-2 Between Southern Oregon Bargaining Council and Ashland School District No. 5.
Superintendent Di Chiro provided an overview of the memorandum requesting a stipend in lieu of an hourly rate for qualifying teachers participating on the Alternative Compensation Committee for 2011-2012. She clarified the stipends will be funded through the allocated grant funds. Director Williams moved that the Board approve Memorandum Agreement # 2011-2 Between Southern Oregon Bargaining Council and Ashland School District No. 5 as presented. Director Skuratowicz seconded the motion. Motion passed (5-0). G. Facility Utilization Plan Superintendent Di Chiro requested the Board begin initial considerations regarding a facility utilization plan for non-classroom assignments. The Board requested information detailing how non-classrooms are currently being utilized along with a map for each school for the next scheduled meeting. No action was taken at this time. X. Board Report Board members reported on recent activities. Director Alexander Nothing to report at this time and apologized for her recent absences Director Skuratowicz Reported on her participation on the Classified Bargaining team and her positive observation of the Advisory process at the high school Director Williams Shared information from the OSBA Conference Director Massie Expressed his positive experience while attending Advisory at the high school and provided a brief report on the Extra Duty Stipend Committee Chair Davis Reported on the OSBA Conference, OSBA Regional Meeting and her positive experience in attending Advisory at the high school XI. Announcements and Appointments Chair Davis read the following announcements: A. The next regular session will be held on Monday, December 12, 2011 at 7:00 p.m. in the Ashland Council Chambers. B. A Budget Work Session is scheduled for Monday, November 28, 2011 at 5:00 p.m. in the District Office Conference Room. XII. Adjourn There being no further business, the meeting was adjourned at 9:56 p.m.
Respectfully Submitted, Katherine Sisk, Executive Assistant Chair Carol Davis Approval Date: Superintendent Juli Di Chiro