School of Public Affairs and Administration Public and Nonprofit Administration Major Service Learning I or II Internship Guidelines & Contract Rutgers University Newark School of Public Affairs & Administration Center for Urban & Public Service Building 111 Washington Street 2 nd floor Newark, New Jersey 07102 Phone: (973) 353 3709 Fax: (973) 353 5709 http://spaa.newark.rutgers.edu 1
STUDENT SECTION: Description: The Public and Nonprofit Administration undergraduate program at Rutgers University Newark promotes civic engagement, strengthens teaching and learning, and builds collaborative partnerships through public service, service learning, academic scholarship, and community based research. The purpose of the internship program is to afford students an opportunity to translate their academic training into practical application and gain an overall perspective and understanding of the public, government, and nonprofit sectors Eligibility Requirements: Must be currently matriculated student in SPAA (School 40) Completion of 24 credits in residence for FY students or 12 credits for transfer students Must be in good academic standing for the semester of registration (2.000 or better) Students on F1/J1 status must check with Office of International Student and Scholar Services (OISS) - http://www.ncas.rutgers.edu/oiss for eligibility criteria Completion of the following prerequisites: Introduction to Public Administration Government and the Nonprofit Sector Ethical Public Service Public Service Organizations* Leadership for the Service Professionals* *Students can register for course in the same semester as internship General Instructions: (The following steps MUST be completed.) Student receives and accepts internship offer from organization, agency, or company. Student completes student section of Service Learning Internship Contract. Employer/Supervisor completes employment section of Service Learning Internship Contract. Student on F1/J1 status must submit the CPT form with contract, if required. Student registers and completes Raidernet profile - https://newark-rutgers-csm.symplicity.com/. Student submits all sections of Service Learning Internship Contract and resume to Assistant Dean for Undergraduate Programs for approval before deadline date. All documents MUST be submitted together contracts, resume, Raidernet printout, and CPT form, if required. If contract is approved, students will receive email confirmation and special permission number (SPN) to register for 4-credit service learning internship and seminar course. Student MUST attend seminar class during the same semester of completing internship, unless authorization is granted by Assistant Dean for Undergraduate Programs (i.e Completing internship during study abroad experience) Deadline Dates for Contract Submission: Students interested in completing internships during the semesters and/or summer session MUST submit COMPLETED contract by the following dates Fall Semester August 15 th Complete internship from Sept. Dec. Spring Semester December 1 st Complete internship from Jan. May Summer Session April 15 th Complete internship from May/June August 2
Part 1 - Student Service Learning Contract (Please Print Clearly) Academic Information: Last Name: First Name MI Student RUID#: Personal Email Address: Cell Phone# Rutgers Email Address: Campus Address: Permanent Address: (Street, City, St, Zip) Which Semester Are you Applying for an Internship? Semester Summer Fall Spring Year 20 20 20 Have you Completed the Pre-Requisites? Yes No If no, please circle missing courses Public Service Organizations Leadership for Service Professionals Number of Credits Completed to Date: Cumulative GPA: # of Credits Attempted for this semester: You should not register for more than 13-16 credits while completing an internship. Internship Information: Internship Start and End Date: Estimated Days/Work Hours for the Semester: Company/Organization Name: Which Service Learning Internship are You Completing? Service Learning Internship I 40:834:430 Service Learning Internship II 40:834:431 For Office Use: Index# Complete the following: SPN# 1 st Major: 2 nd Major: 1 st Minor: 2 nd Minor: BA/MPA Candidate: Yes or No Expected Graduation Date: Select Your Current Authorization/Citizenship: (Students on a F1/J1 visa may only work 20 hrs. per week due to visa regulation) US Citizen US Permanent Resident F-1 Visa F1-J1 Students: Will you apply for CPT OPT None Anticipated Start Date: End Date: # of hrs. per week: Days of Week: Company/Organization Address: (Street Address, City, St. Zip) Supervisor Name: Supervisor Title: Supervisor Email Address: Supervisor Phone: Internship Job Title: Alternate Site Location: If interning at a different location than aforementioned address: Job Offer Letter or Job Description Resume A job description or job offer letter must be included with the application. Attach and submit all documents with application A copy of your current resume must be included with the contract. 3
Part 1 Student Service Learning Goals/Objectives: Students must complete the learning goals and a work plan, in consultation with the site supervisor to ensure a rewarding educational experience. What do you expect to learn from this experience? How will this experience relate to your academic study in Public and Nonprofit Administration? How will this internship relate to your career/professional plans? What specific projects/deliverable(s) will you complete for the organization? What is the mission of the organization? Describe services/goods provided by the organization/agency: Type of Organization (Circle all that apply) Government Nonprofit Education Health-Related Environment Policy Research Other Organization Size (Circle all that apply) Local State County Federal Foundation Other Organization Website: Name 3-5 learning goals/objectives, you hope to gain in relation to your academic study and/or professional development: (For example: to lead and manage in public governance; to participate and contribute to the public policy process; to communicate with a diverse and global workforce Complete on separate piece of paper and attach to contract 4
Part 1 Student Service Learning Agreement: Application Deadline and Course Registration: Students are responsible for ensuring they are registered for the 4-credit internship and seminar course. If you are concerned about your registration, contact the Office of Student and Academic Services in SPAA. Internship Seminar: Students are registered for a formal seminar course which includes assignments, class sessions, activities, homework, and relevant deadlines. Please refer to the syllabus provided by the faculty member to remain in good standing. Deadlines for class assignments are established by faculty. Attendance during Internship: Students are expected to show up for their internship according to the signed contract. Attendance must be verified weekly. Arriving late and departing early is disruptive to the organization and its staff. Professionalism: The School of Public Affairs and Administration is a professional school. We expect our students to represent the high standards expected of SPAA. Students will demonstrate honesty, punctuality, courtesy, cooperative attitude, proper health, grooming habits, appropriate dress attire and willingness to learn. Students should adhere to the policies, procedures, and dress code of the organization or agency. Personal Devices: Use of personal technical devices is limited to appropriate professional conduct as explained by internship supervisor. Best practices is to place cell phone on vibrate to avoid disturbing staff members. In addition, internet use should be kept to professional activities and not used to email friends and/or visit social media pages. Unforeseen Issues: Students who encounter any issues while interning with the organization, should notify the supervisor immediately. If the issue or situation continues, contact the Assistant Dean for Undergraduate Programs and/or faculty teaching seminar course. Restrictions: Internships are expected to integrate academic and professional experiences. Because of this, academic credit will not be awarded retroactively for previous employment or internship experiences. For Example: Students cannot complete an internship during the summer and register for the seminar course during the fall semester. Similarly, students will not receive internship credit for normal duties performed through pre-existing employment. Internal internships performed with pre-existing employer must be separate and distinct from daily responsibilities. Internal internships must be discussed and approved by the Assistant Dean before a contract is executed. Paid/Unpaid Internships: Students must understand that all internships (paid or unpaid) are educational learning experiences and the intern is not entitled to a promise of employment at the completion of the structured learning experience. Successful Completion: To receive full academic credit, students must complete 150 hours as designated by the time sheet form, complete mid and final evaluations from student and supervisor, and maintain satisfactory academic progress in the seminar course. Failure Grades: Should the supervisor contact SPAA about inappropriate behavior and/or termination from the internship site, students will receive a failing grade for the internship and seminar course. I acknowledge that I have read and understand the requirements listed in this contract and agree to the standards and policies of the Service Learning Internship program in SPAA. All of the information provided is accurate to the best of my knowledge. Student Name (Please Print) Student Signature RUID Date 5
Part 2 - Student Service Learning Time Sheet: Students MUST complete 150 hours at the internship location and attend the mandatory seminar course taught by a faculty member to fulfill the requirements of the 4-credit internship. This form MUST be signed by the supervisor on site and SUBMITTED at the end of the semester to the faculty member in the seminar course. Student Name: Student RUID: Student Cell Phone: Student Rutgers Email: Student Alternate Email: Internship Organization: Organization Supervisor: Supervisor Email: Supervisor Phone: Weekly Dates Completed Work Week Hours Supervisor Initials Example: 7/6 7/9 & 7/10 15 hours on-site or 10 hours virtual SS Acknowledgement: The above information is true and accurate. Total Completed Internship Hours for the Semester: Student Signature: Supervisor Signature: Date: Date: 6
Service Learning Internship Agreement for Internship Site and Supervisors Section 7
Part 3 Service Learning Internship Agreement for Site/Supervisor: (Internship Site Supervisor completes and reviews with student. Student submits entire contract to Assistant Dean for Undergraduate Programs). Company/Organization Name: Company/Organization Address: Supervisor Name and Title: Supervisor Email and Phone: INTERNSHIP EXPECTATIONS, RESPONSIBILITIES, and SKILLS What is the nature and extent of internship responsibilities? Please include specific tasks. A detailed job description or offer letter is required to approve this contract (can be used to answer all questions). What specific results or deliverables are expected of the intern? What professional skills will the intern develop? What professional contacts will be available to the intern? What resources will the intern be able to use? Is the intern currently employed with your company/organization? If yes, in what capacity? Student must receive authorization from Assistant Dean for Undergraduate Programs. Student MUST complete different assignment with different supervisor, if approved. Will student intern at different location other than aforementioned address? If yes, please provide location: What are the dates and hours during which the work will be performed? Please list schedule for each day: Sunday Monday Tuesday Wednesday Thursday Friday Saturday Will student be compensated as a paid internship? If yes, complete following information: Total Dollar Amount of Compensation: $ Frequency of Payment: Hourly: Weekly: Bi-weekly: Monthly: Stipend: 8
Part 3 Service Learning Internship Agreement for Site Visits: Site Visits: Site visits will be conducted for new sponsor sites before contract is approved. Once approved, internship site will be considered a partner site with SPAA. All site visits will be conducted by the Assistant Dean for Undergraduate Programs. Students must schedule telephone conference call or meeting with supervisor and SPAA representative for virtual internship assignments. Checklist for Internship Site Visit: Internship Objectives: o Does the organization mission align with School of Public Affairs and Administration? o Does the organization or agency use an intern evaluation form? o Does the supervisor agree to complete the SPAA evaluation forms Logistics: o What training will the agency or organization provide? o Do students need fingerprinting, background checks, or certification? If yes, will agency provide? o Is there a back-up supervisor in case of extended absence or emergency? o Are students required to attend special events, board meetings, or additional hours outside of agreed schedule? o Will students have access to executive leaders or decision makers? o Are students required to travel to secondary site or location? o Are students provided with computers or other needed materials? Privacy Rights: o Are students allowed to take pictures or videos? o What confidentiality policies the intern must adhere to? o Are students allowed to participate with the organization/agency social media sites? Risk Identification: o Does the organization or agency have a safety orientation? o Will students ever work unsupervised with clients? o Will the organization/agency request emergency contact information? How will it be utilized o Who should the university contact at the organization/agency in case of emergency with the student? o Outline any risks involved in this internship placement? Tour of Site: o Organization/Agency should provide university staff a tour of all facilities in which student will be working o Meet all staff who will supervise students or work directly with students o Make note of any potentially risky situations. Site Supervisor Acknowledgement: I have met with a SPAA representative to discuss the items above. The information in this Site Visit Checklist is accurate. Print Name: Signature: Title: Date: SPAA Representative: I have sufficient knowledge of the site to declare this placement as a suitable and the answers demonstrate acceptable risk without a site visit. Or I have visited the site to verify that the aforementioned statements and questions have been answered thoroughly and demonstrate an acceptable risk. Print Name: Signature: Title: Date: 9
Part 4 Service Learning Internship Acknowledgements: Internship Assessment: The quality of internships both the degree of professional experience gained by students and the quality of work they perform will be assesses at the mid-point and end of each semester. Interns will complete evaluation forms that document their experience and internship supervisors will complete forms to evaluate the intern s performance. These forms serve two purposes. First, supervisor ratings of interns are considered in the assignment of a grade. Second, intern ratings will guide decisions whether to approve future internship applications with the sponsoring agency/organization. Third, the Assistant Dean of Undergraduate Programs will utilize the forms to conduct mid-semester site visits and/or inquiries with the supervisor about the intern s performance. Internship Compliance: Employer Compliance with anti-discrimination and workplace safety statues by Internship Sponsor Site: In accepting students for internships, (I), understands that School of Public Affairs and Administration (SPAA) at Rutgers University Newark expects that internship sites will fully comply with applicable federal, state, and local laws relating to workplace safety and to discrimination in the workplace. (I) is committed to equal employment opportunity, affirmative action, and nondiscrimination on the basis of race, color, national origin, gender, and marital status, age, disability, and veteran status. This commitment includes equal opportunity and non-discrimination on the basis of sexual orientation and compliance with the American Disabilities Act, which prohibits discrimination on the basis of disability in the workplace. Acknowledgement: Agreement is not considered valid unless signed by student and site supervisor. This agreement does not entitle the intern to a job at the conclusion of the internship period. Student Signature: I agree to provide service during the specified hours to the organization/agency to the best of my ability. I agree to display the Utmost professional behavior expected of a SPAA undergraduate student. Supervisor Signature: I agree to provide the student with an opportunity to gain knowledge and develop an understanding of a specific organization Function. I agree to supervise activities and provide feedback for professional growth Date: Date: For Department Use Only: Eligibility Criteria Completed: Yes No Other, Study Abroad Internship Location: Term/Year: Index #: SPN: Comments: Authorized: Date: 10
Service Learning Internship Evaluation and Assessment Forms 11
Mid-Semester: Student Performance Evaluation Form (Internship Site Supervisor must complete the student evaluation form). Student s Name: Internship Supervisor Name: Internship Supervisor Signature: RUID: Start Date: End Date: Return Form to Service Learning Seminar Faculty/Instructor Relations with Others: Works exceptionally well with others Works well with others Indicates average skills in working with others Has difficulty working with others Judgment : Excellent in making decisions Above average in making decisions Usually makes the right decision Consistently uses poor judgment Ability to Learn: Learns very quickly Learns quickly Average in learning Did not pick up tasks quickly Computer Literacy Skills: Excellent Above Average Average Not satisfactory Communication Skills: Excellent Above Average Average Not satisfactory Attendance Regular Irregular Overall Performance Quality of Work: Excellent Above Average Average Not satisfactory Dependability : Excellent Above Average Average Not satisfactory Attitude Extremely interested and independent Very interested and independent Average interest and independence Definitely not interested and independent Professional Appearance and Behavior: Excellent Above Average Average Not satisfactory Initiative: Self-Starter (No Direction Needed) Need Modest Direction Need Direction Had to Monitor Daily Punctuality Regular Irregular Excellent Above Average Average Below Average Not satisfactory Additional Comments: 12
End of Semester: Student Performance Evaluation Form Internship Site Supervisor must complete the student evaluation form). Student s Name: Internship Supervisor Name: Internship Supervisor Signature: RUID: Start Date: End Date: Supervisors need to provide comments in the following areas. Please provide constructive feedback based on the assessment given on the mid-term evaluations. Please note if students performance change since the mid-semester evaluations were completed. Return Form to Service Learning Seminar Faculty/Instructor Relations with Others: Quality of Work: Judgment : Dependability : Ability to Learn: Attitude: Computer Literacy Skills: Professional Appearance and Behavior: Communication Skills: Initiative: Attendance Punctuality Overall Performance: 13
Mid-Semester: Internship Site Performance Evaluation Form (Student intern must complete site evaluation form). Student s Name: Internship Supervisor Name: Student Signature: RUID: Start Date: End Date: Student interns need to complete the internship site evaluation form about your internship experience and quality of organization/agency. Return Form to Service Learning Seminar Faculty/Instructor by Mid-semester Briefly describe what you have accomplished thus far: Have you made a contribution to the agency/organization? Yes or No? Why or Why Not? How do your responsibilities align with the mission of the organization? Which Public and Nonprofit Administration course(s) prepared you most for this internship? Explain Have you experienced any challenges or obstacles in completing your internship? Explain Have you met other administrators, executive leadership, or board members? Yes or No? Explain Have your job responsibilities or work plan been modified? If yes, explain. Is your supervisor satisfied with your progress? Yes or No? Explain Would you recommend this internship site to other students? Yes or No? Explain 14
End of Semester: Internship Site Performance Evaluation Form (Student intern must complete site evaluation form). Student s Name: Internship Supervisor Name: Student Signature: RUID: Start Date: End Date: Student interns need to complete the internship site evaluation form about your internship experience and quality of organization/agency. Return Form to Service Learning Seminar Faculty/Instructor by Mid-semester Name the final projects/deliverable(s) submitted to organization: What was the impact of your presence to the agency/organization? Explain Do the organization/agency remain constant to its mission? Explain Which Public and Nonprofit Administration course(s) prepared you most for this internship? Explain Have you experienced any challenges or obstacles in completing your internship? Explain Have you met other administrators, executive leadership, or board members? Yes or No? Explain Has this internship prepared you for your career interests? Explain Where you satisfied with your supervisor s performance? Yes or No? Explain Would you recommend this internship site to other students? Yes or No? Explain 15
Student Name: RUID: Organization/Agency: Term/Year: Internship Job Title: Service Learning Internship I or II Service Learning Internship Contract Checklist: o Part 1 Student Service Learning Contract o Part 1 Student Service Learning Questionnaires o Part 1 3-5 Learning Goals/Objectives o Part 1 Student Signed Agreement o Part 2 Student Time Sheet o Part 3 Internship Learning Agreement for Site o Part 4 Assessment and Acknowledgement Signed o Resume o Internship Job Description/Job Letter Offer o Raidernet Confirmation o Mid-Semester Student Performance Evaluation o End of Semester Student Performance Evaluation o Mid-Semester Internship Site Evaluation o End of Semester Internship Site Evaluation o Contract Approved Date Submitted: Date Submitted: Date Submitted: Date Submitted: Date Submitted: Approval Date: 16