Banner Student Banner General Instructions Training Guide Version I September 2008 TTU TTUHSC 1
Appropriate Use and Security of Confidential and Sensitive Information Due to the integration of Student, Human Resource, and Finance modules in Banner, it is imperative to understand the importance of records security in regard to the access to Banner. Access may be granted to information beyond what is needed to perform assigned office duties, but should be specific to only the areas of responsibility. Access to Banner has been granted based on job duties. It is each users responsibility to ensure the information accessed is used appropriately. Information access requires awareness and compliance with the Family Educational Rights and Privacy Act, because you have access to confidential information for currently enrolled and former students, it is important that you comply with and are aware of the FERPA. All student information, should be used for legitimate educational purposes only. It is necessary that All University employees become aware and sensitive to the following procedures. Below are good standards university employees should always follow. Do not share password(s) or store them in an unsecured location. Do not leave a workstation unattended without first closing all securely accessed applications, it is the responsibility of all university employees to keep any activity attached to a login id secured. Do not share any confidential and sensitive information with anyone, including colleagues, unless it is to be used for legitimate educational purposes. Do not leave any documentation that includes student identifiable information at a workstation. ALWAYS, securely dispose of all documents, reports, screen prints, and handouts that contain confidential and sensitive information by destroying or shredding the documents. Contact the Office of the Registrar or refer to the Office of the Registrar s Website to find out more information pertaining to FERPA. www.reg.ttu.edu TTU TTUHSC 2
Banner TTU/TTUHSC contains the academic history maintained on a student such as grades, grade changes, grade replacements, GPA by institution, term, or subject, degree sought, degrees awarded, graduation date, curricula, transfer work, academic standing, and dean s list. Grades and GPA are moved into once faculty members submits the grades and the End of Term programs are processed, at that time grades are then rolled into academic history. Once grades are rolled into academic history, all maintenance (grade changes, etc) are maintained within. Banner Forms associated with. SHACRSE SHATERM SHASUBJ SHATCKN SHAINST Used to view academic transcript for a student., this form does not include the GPB Used to view the academic GPA on a term by term basis Used to view the academic GPA on a subject by subject basis Used to view the course maintenance, such as grades, grade changes, grade replacements Used to view academic standing, dean's list, and level GPA SHADGMQ Used to view a summary of the seeking or awarded degrees SHADEGR SHATRNS SHAPCMP SHASTAT SOASBGI Used to view the student s graduation activity, curricula, honors, institution courses, transfer work Used to view student s transfer work Used to view initial statistics Used to search for an end of term academic standing and Dean's List status Used to view high school and institution information, such as address and contacts TTU TTUHSC 3
SHACRSE Student Course Summary (Academic Transcript) SHACRSE displays courses and grades the student has completed for a specific term or for all terms. GPA s are not displayed on SHACRSE. Go to the SSB system to view the unofficial transcript with GPA. Key Block Enter Tech ID, or do Name Search Leave Term Blank to view all terms Enter a Term to view only that term s grades [Next Block] Term Field left Blank SHACRSE displays: Term of Course Campus Level of Course CRN Subject, Course, and Section Credit Hours Grade Repeat Indicator Course Title Term Field Entered TTU TTUHSC 4
SHACRSE (Continued from previous page) (SHATCKN) Click on Select Button on SHACRSE to access the Course Maintenance Form (SHATCKN) to view the highlighted course details. SHATCKN displays course details including grades, grade changes, and grade replacements. Highlight Course to view Click the Select Icon SHATCKN will display selected course SHATCKN displays: Subject, Course and Section Course Grades Official Grade Previous Grade Entry Error Grade Changes Repeat Notation Exclude (Grade Replacement) TTU TTUHSC 5
SHACRSE (Continued from previous page) Using Query Function Queries Queries can be performed on SHACRSE to search for courses by term, campus, level, subject, course, section, repeat, and course title. Wildcards (% or _) can be used to assist in query search. Searches are case sensitive. To begin a new query Click on the Enter Query Icon This will clear any courses on form and puts the form in query mode. In this example, we will search for all Course with Intro in the course title. This query search is case sensitive. %Intro% query results Count Hits To know how many records match your query criteria before the query is executed. Enter the query criteria, then select Query >Count Hits (menu), or press the Shift + F2 The Auto Hint message (bottom right of form) will display how many records match the query criteria. TTU TTUHSC 6
SHATERM Subject Sequence Course History GPA by Level (Term History) SHATERM displays the student s current academic standing, Institution GPA, and Term GPA and Course Detail Information. Use SHATERM to view student s GPA on a term by term basis. First block of SHATERM displays: First and Last Term attended Displays the first and last term the student has attended Academic Standing Displays good standing, probation, and suspension status Institution and Overall GPA Displays the Institutions GPA Key Block Enter Tech ID, or do Name Search Enter Course Level Codes by Person Click on drop down arrow to view all levels on the student Highlight and double click on level Leave Term blank to display all Terms on Term GPA Block [Next Block] (Refer to next page for additional information) Level Codes (list does not include all level codes) GA Allied Health Graduate PH Pharmacy Doctoral UN Nursing Undergraduate GR Graduate UG Undergraduate LW Law Click [Next Block] to view Term GPA and Course Detail Information block TTU TTUHSC 7
SHATERM (Continued from previous page) [Next Block] on SHATERM to go to the Term GPA and Course Detail Information Block The Term GPA and Course Detail block displays the term by term GPA by level. Use the Scroll Bar on the right to scroll through all terms. The Term GPA block displays: Term GPA Institution Cumulative GPA Institutional Courses Subject and Course Course Title Course Grade Grade Mode S Standard Grading Grade Mode X Exclude from Credit Credit Hours Campus Code Repeat Notation (Grade Replacement) TTU TTUHSC 8
SHASUBJ Term Sequence Course History GPA by Subject (Subject History) SHASUBJ displays the student s current academic standing, GPA by level, and Subject GPA and Course Detail Information. Use SHASUBJ to view student s GPA on a subject by subject basis. First block of SHASUBJ displays: First and Last Term attended Displays the first and last term the student has attended Academic Standing Displays good standing, probation, and suspension status Institution and Overall GPA Displays the Institutions GPA Key Block Enter Tech ID, or do Name Search Enter Course Level Codes by Person Click on drop down arrow to view all levels on the student Highlight and double click on level Leave Term blank to display all Terms on Term GPA Block [Next Block] (Refer to next page for additional information) Level Codes (list does not include all level codes) GA Allied Health Graduate PH Pharmacy Doctoral UN Nursing Undergraduate GR Graduate UG Undergraduate LW Law Click [Next Block] to view Term GPA and Course Detail Information block TTU TTUHSC 9
SHASUBJ (Continued from previous page) [Next Block] on SHASUBJ to go to the Subject GPA and Course Detail Information Block The Subject GPA and Course Detail block displays the subject by subject GPA by level. Use the Scroll Bar on the right to scroll through all terms. The Subject GPA block displays: Subject GPA Institutional Courses Subject and Course Course Title Course Grade Grade Mode Grade Mode S Standard Grading X Exclude from Credit Credit Hours Campus Code Repeat Notation (Grade Replacement) TTU TTUHSC 10
SHAINST Term Course Maintenance SHAINST displays the end of term academic status, dean s list, GPA, and is connected to SHATCKN. Key Block Enter Tech ID, or do Name Search Enter Term (required) Search Term (if needed) Click on the Term drop down arrow Select Term Summary (SHQTERM) Select and Highlight appropriate Term Click the Select icon (you will be automatically taken back to SHAINST) [Next Block] Continue to [Next Block] to view all information TTU TTUHSC 11
SHADGMQ Student Degree Summary SHADGMQ displays a summary of all the degrees the student is seeking or has been awarded. Use SHADGMQ to view degree(s) awarded, degree(s) sought, graduation term, graduation status, graduation date, curricula summary, and field of study (major, minor, concentration). Key Block Enter Tech ID, or do Name Search Leave all fields blank to display all activity [Next Block] Use Scroll bar to view other programs (Refer to next page for additional information) Red Raider received a degree with two Majors and one Minor Major 1: Biology Minor 1: Chemistry Major 2: Mathematics Use fields in Key Block to narrow down search Leave blank to display all activity Priority 1 Priority 2 TTU TTUHSC 12
Summary of Forms Courses, GPA and Student Information SHACRSE (Academic Transcript no GPA, SHATCKN) SHATCKN (Grades, Grade Changes, Grade Replacements) SHATERM (Term by Term GPA) SHASUBJ (Subject by Term GPA) SHAINST (Academic Standing, Dean s List, GPA, SHATCKN) SHAPCMP (Initial Statistics) Graduation Information SHADGMQ (Graduation Information, Degrees) SHADEGR (Graduation Information, Degrees, Curriculum, Honors, Courses) Transfer Work SHATRNS (Transfer Work) SOASGBI (View other institutions) SHACRSE SHATERM SHASUBJ SHADGMQ SHATCKN SHAINST SHATRNS SHAPCMP SHADEGR Banner Banner Form Name TechSIS Course Summary (Academic Transcript No GPA) Term Sequence Course History (Term by Term GPA) Subject Sequence History (Subject by Subject GPA) Degree Summary (Degrees, curriculum, field of study) Course Maintenance (Grades, Grade Changes, Grade Replacement) Term Course Maintenance (Academic Status, Dean s List) Transfer Course Information (Transfer work) Pre Banner Summary Hours and GPA (Initial Statistics) Degree and Other Formal Awards (Degrees, curriculum, field of study, honors, courses) 136 GRD 136 109 118 S21 n/a 117 GRD SP1 1E1 111 144 143 122 117 110 111 136 143 SHASTAT Academic Standing Query n/a (EOT Academic Standing and Dean s List status) SOASBGI Source/Background Institution Query 035 036 TTU TTUHSC 13
Index Page Appropriate Use and Security... 2 Information.. 3 SHACRSE (Academic Transcript no GPA). 4 6 SHATCKN (Grade, Grade Change, Grade Replacement)... 5 Query Technique.. 6 SHATERM (Term GPA)... 7 8 Term by Term GPA. 8 SHASUBJ (Subject GPA).. 9 10 Subject by Subject GPA.... 10 SHAINST (Academic Standing, Dean s List). 11 SHADGMQ (Degree Summary)... 12 Summary..... 13 Contact Information 13 Index.. 14 TTU Contacts Bobbie Latham Bobbie.latham@ttu.edu BJ d Orsay Bj.dorsay@ttu.edu Brenda Martinez Brenda.martinez@edu.edu HSC Contacts Dave Carter David.carter@ttuhsc.edu Debbie Ivey Debbie.ivey@ttuhsc.edu Margret Duran Margret.duran@ttuhsc.edu Need Training Materials? Training materials are available on the Office of the Registrar s Web site. www.reg.ttu.edu Student Record Training TTU TTUHSC 14