iclicker CLOUD INSTRUCTOR SETUP GUIDE

iclicker CLOUD INSTRUCTOR SETUP GUIDE

TABLE OF CONTENTS OVERVIEW 1 DOWNLOAD SOFTWARE AND CREATE ACCOUNT 1-2 CREATE A COURSE 3 ADJUST COURSE SETTINGS 4-7 CREATE ACCOUNT REGISTRATION WEB LINK 7-9 BEGIN A POLLING SESSION 10-11 VIEW SESSION HISTORY 12-13 BEGIN A QUIZZING SESSION 14-15 GRADE A QUIZ 15 SIGN IN TO iclicker CLOUD ONLINE ACCOUNT 16 VIEW GRADEBOOK AND SYNC GRADES 17 ADJUST ATTENDANCE MODULE SETTINGS 18-19 TAKE ATTENDANCE 20 VIEW AND CHANGE ATTENDANCE 21-22 EXPERIENCE iclicker CLOUD AS A STUDENT 23 To request an iclicker instructor kit, fill out and submit the Request iclicker Instructor Kit form. To request help using iclicker software or devices, fill out and submit the Request iclicker Help form. To find more information about iclicker for instructors, view the iclicker Information for Instructors article.

1 OVERVIEW iclicker Cloud (formerly Reef) engages your students in new ways. Track attendance using GPS technology, ask target (heat map) questions, administer quizzes, and analyze student performance using a web browser. Students participate using mobile devices, laptops, and iclicker remotes. Note: The screenshots in this guide are from a Mac view, but the setup steps are the same for both Windows and Mac operating systems. DOWNLOAD SOFTWARE AND CREATE ACCOUNT 1. Download iclicker Cloud software for Windows or Mac at www.iclicker.com/downloads/iclicker-cloud. 2. Double-click the download file to open the compressed file. If you are using a Mac, drag the iclicker Cloud icon onto your Applications folder.

2 3. Open iclicker Cloud software. Click the Create Account button. 4. Complete the form and click the Create button to create your account and be automatically logged in. Note: Use your WVU instructor email and enter your Instructor Remote ID if you are using one. Your instructor Remote ID can be found on the back of your remote.

3 CREATE A COURSE 1. Once you ve created an account and have been automatically signed in to the software, click the New Course button at the top to create your course. 2. Fill out the New Course form with details about the course for which you ll be using iclicker Cloud. West Virginia University should automatically be populated in the Primary Institution field. Click the Create button when finished.

4 ADJUST COURSE SETTINGS 1. Once you ve created a course, click on the Settings icon on the bottom-left of the application window. 2. While under the Course Details tab, ensure that your course details are correct. Click the Save button when making any changes. 3. Click on the Grade Sync tab. Select the Single-column grade sync option to sync iclicker Cloud scores with ecampus. Click Save when finished. Note: See the Create Account Registration Web Link section to setup ecampus integration.

5 4. If you are allowing students to use iclicker remotes, click on the Clickers tab. Plug in your iclicker base to your computer. You will now be able to set your wireless frequency. To find your classroom s frequency, view the iclicker Information for Instructors article and go to the Frequencies section. Once you ve selected your base frequency codes, click the Save button. Note: To view or set the frequency on an iclicker remote, press and hold its orange power button. 5. Click on the Polling tab. You will be adjusting your settings for Polling, Scoring and the Toolbar. Under the Polling section, select whether you would like screenshots to be sent to your students, and when. Sharing screenshots with your students allows them to see the questions displayed on your screen, which they can use as study aids. Then, select if you would like question results to be sent to student devices.

6 6. Click on the Scoring section under the Polling tab. Adjust how many points students will receive for participating in class and answering questions correctly. 7. Click on the Toolbar section under the Polling tab. Select whether you want the timer to count up from 0, or if you would like to set a countdown from an amount of time. If you select count up, then you must manually stop answers from being collected when the timer reaches a certain amount of time. If you select count down, answer collection will be stopped when time runs out. 8. Once you are finished adjusting the settings for Polling, Scoring and Toolbar, click the Save button at the bottom.

7 9. If you will be using iclicker for quizzing your students, click on the Quizzing tab. Enter the number of points students will receive for responding to quiz questions correctly. Click the Save button when finished. All of your course settings have now been adjusted. CREATE ACCOUNT REGISTRATION WEB LINK 1. Click on the Settings icon on the bottom-left of the iclicker Cloud application window. 2. Click on the Grade Sync tab. 3. Click on the Copy Link button under the Single-column grad sync selected setting.

8 4. Go to ecampus.wvu.edu and log in using your WVU Login credentials. 5. Select the course for which you are creating a web link. 6. Select the section where you add content to your course (where you want the web link to go). 7. Click on the Build Content drop-down menu and select Web Link.

9 8. Name the web link (e.g. iclicker Cloud Account Registration) and enter the URL you copied from the Grade Sync tab in iclicker settings. 9. Click the box for This link is a Tool Provider and select Yes for Enable Evaluation. Enter the number of points possible for each iclicker polling section and make the link visible to students. 10. Enter a Description of the web link, instructing students to create a Cloud account. 11. Keep the web link and standard options as-is and click the Submit button. During the first week of class, direct your students to this link so they can either create their Cloud (formally called iclicker Reef) account for the first time, or log in to an existing account.

10 BEGIN A POLLING SESSION To start a polling session, open the questions you will be presenting to your students (in a PowerPoint, Word document, etc.). The iclicker Cloud toolbar will seamlessly hover over the applications you are using. 1. If you are allowing students to use remotes, connect the iclicker base to your computer and open iclicker Cloud software. 2. Click the green Start Polling Session button. The big application window will close and a small window will take its place. To start the polling session, click on Polling. Then, select the question type and click on the blue play button. When you begin polling, a timer and a response tracker will appear in the toolbar. 3. Click on the red stop button to stop the polling session. 4. To view polling results in class, click on Results in the toolbar.

11 5. To grade the question, select the bar of the correct letter. Once it has been graded, you will see a Grade notification in green. To grade another question (if you asked more than one), use the back and next arrows. 6. To end a polling session, exit out of the toolbar and select End Session when prompted.

12 VIEW SESSION HISTORY 1. Once you ve exited out of a polling session, you will be taken back to the large software window. From there, click the Session History tab. Session histories are displayed from oldest to newest (top to bottom). 2. To view a session s details, click on its Session Name. The large software window will close and the session window will open in its place. Question 1 will display, along with a screenshot of the instructor s presentation. 3. To change the graded correct answer, select the bar of the new correct answer and deselect the old correct answer. You can also select more than one correct answer. 4. To change the amount of points an answer is worth, click inside the box below the answer choice and type in the new point allotment.

13 5. To change the amount of points a session is worth, click on the settings icon on the top-right of the session window. Click Save after making any changes. 6. If you polled more than one question, click on the corresponding arrow to view or change its results. 7. Once you exit out of a session window, you will be taken back to the large software window under the Session History tab. To delete a session, click on the trash can icon on the right of the session. Then, click the Delete button when prompted.

14 BEGIN A QUIZZING SESSION 1. Open your iclicker Cloud software, select your course and click on the green drop-down arrow next to the Start Polling Session button. Then, select Quizzing Session. 2. Enter the quiz details (e.g. quiz name, number of questions, points per question) and click the Start Session button. 3. Display your quiz questions on screen for your students, or provide them with a paper copy. When you are ready to start the quiz, click on Quizzing in the toolbar. Then, click the blue play button.

15 4. Once you start the quiz, students can join the quizzing session and respond to questions. You can see the number of quizzes submitted by looking at the tracker next to the timer. Once you stop a quiz, it can t be restarted. To stop the quiz, click the red stop button and select End Session. Responses are always recorded and saved to the Cloud. 6 12 GRADE A QUIZ 1. Similar to viewing and grading a polling session, once you ve closed a quiz, click on the Session History tab from the main software window. Click on the Session Name to open the quiz. 2. Click on the bar of the correct answer, per question. It will turn green and a Graded notification will display at the top. You can enter feedback per question. Select the box at the bottom allowing the feedback to be sent to students. Click the arrows to go back and forth between questions.

16 SIGN IN TO iclicker CLOUD ONLINE ACCOUNT With your iclicker Cloud online account, you can view your class roster, course information, attendance and gradebook. You can also take Attendance using a separate module, and click on the Polling or Quizzing buttons to open the iclicker Cloud software to begin a session. 1. Go to instructor.reef-education.com/#/login and sign in using the credentials you set when you first downloaded iclicker Cloud software and created your account. sabeach@mail.wvu.edu 2. Select the Course Name of the course you would like to view. English 101 English 102 3. To adjust course settings, click on the Settings icon next to the course name. Click Save when making any changes.

17 VIEW GRADEBOOK AND SYNC GRADES 1. While signed in to your iclicker account online, click on the Gradebook tab. 12 2. To sync student grades with ecampus, click the Sync Grades button. For grade sync to work, students must create their iclicker Cloud account within ecampus via the web link you created. Students who have used the link will show a green dot in the Sync Connection column. Whenever you sync your scores, you also send an email reminder to any student who has not yet used the link you created. You can turn this option off in the Grade Sync tab of your Course Settings. 3. To view a student s response and total points per session, click on their score under the correct session column. Note: If a student didn t respond, their score would show as No Response. How Score Totals are Synced 15.00 / 25.00 iclicker Cloud score totals are synced to ecampus as percentages. In ecampus, you define the total points iclicker Cloud is worth for your course. When you sync the iclicker Cloud percent, it is normalized to reflect the percentage of points defined in ecampus. Example: Halfway through the term, an instructor has run 20 polling sessions worth a total of 160 points. In ecampus, the instructor defined the iclicker Cloud grade item to be worth 50 points for their course. A student with a score of 120 points will show an LMS score of 37.5 points when syncing scores ecampus: (0.75)(50 pts possible) = 37.5 pts earned iclicker Cloud: (120 pts earned) / (160 pts possible) = 0.75

18 ADJUST ATTENDANCE MODULE SETTINGS iclicker Cloud s online Attendance module gives you the option to take attendance using geolocation technology that recognizes if students are within range of your classroom when they check-in. Setting a location is not required. Note: It s important to understand the geolocation technology limits. You can limit the range to be building specific, but you can t narrow the limits to a smaller range (your individual classroom). The smallest range is 100 ft. 1. To make location for attendance check-in required, click on the edit pencil icon under the Take Attendance button. You will be taken to the Attendance Settings window. 2. Select the radio button for Require and set location for attendance (not required). Search for your classroom building using the Google search bar. When you find your classroom building, zoom in and select the area closest to your classroom.

19 3. If you would like Attendance to auto-run instead of manually running it, select the Auto-Run box and select the time period you would like it to run. 4. If you would like to be alerted when students reach a certain number of unexcused absences, select the Alerts box and enter the number of absences. 5. If you would like to allow students to respond for attendance using iclicker remotes (as well as mobile devices), select the iclicker remotes box and make sure your base is connected when you take attendance. 6. Click the Save button when finished.

20 TAKE ATTENDANCE Instead of opening iclicker Cloud software, like you would to poll or quiz, you need to sign in to your online iclicker Cloud instructor account and use the Attendance module. This means you must have a strong, reliable internet connection. All WVU campuses are equipped with WVU.Encrypted wireless internet, which you can connect to using your WVU Login credentials. 1. Go to instructor.reef-education.com/#/login and sign in using the credentials you set when you first downloaded iclicker Cloud software and created your account. Then, select the course for which you want to take attendance. 2. After you ve adjusted your Attendance settings and you are ready to manually take attendance, click the green Take Attendance button on your course s home screen. Students will now be able to check-in to your course. If you set up Auto-Run attendance, students will be able to check-in during the time period you set the Attendance module to run. 3. The Active Attendance Session window will appear on the right side of the web page. It displays the number of students who have checked in and not checked in, and a timer. To end the Attendance Session, click the red End button. When prompted, click the End Session button. If you chose to auto-run attendance, it will automatically end at the time you specified. Otherwise, attendance sessions will time out if they have been left open for 8 hours or more. 9 4

21 VIEW AND CHANGE ATTENDANCE 1. When you are finished taking attendance and would like to see the results in detail, click on the Attendance tab. 12 2. To change a student s attendance status, click on the check mark or Absent status in the correct session column. Then, change the status to Present, Excused or Absent by selecting one. Write yourself a note about the change, if needed. Your activity is tracked, therefore any changes you make to statuses will appear under the Activity section. Click the Save button when making changes. Price, Richard Lovegood, Luna

22 3. To view a session s details, click on the correct Session number (refer to the date below it). A small window will open. 4. If you wish to delete the session, click Delete Session in the bottom-left corner of the window.

23 EXPERIENCE iclicker CLOUD AS A STUDENT iclicker Reef (Cloud) student subscriptions are not free. However, all students receive a 14-day free trial when they sign up for a Reef account. If you would like to experience iclicker Cloud as a student for more than 14 days, contact support@iclicker.com to request a student subscription. 1. To experience student polling, quizzing and attendance, first grab another web-enabled device (such as a smartphone). 2. From your second web-enabled device, visit the student Cloud website at app.reef-education.com/#/login and sign in using your iclicker Cloud instructor credentials. Or, download the iclicker Reef mobile app from the App Store or Google Play. 3. Select the plus sign in the right-hand corner of the Courses page. 4. Search for West Virginia University in the institution search box and select it when it is populated. 5. Search for your course by its name and select it when it is populated. 6. Click the blue Add This Course button. 7. Open your iclicker Cloud software on your computer. Start a polling or quizzing session. 8. From your mobile app or online student account, tap the Join button from your course. Respond to the polling or quizzing questions (that you are projecting from an instructor view) using your mobile device. 9. You can view what s happening on both the instructor, iclicker Cloud software end, and the student, mobile-device end. 10. Stop and start sessions, then explore the results displayed from iclicker Cloud software, your online instructor account and your online (or mobile) student account. Make sure to try out the Attendance module from your online instructor account as well. Since you have been provided a student remote in your iclicker instructor kit, you can respond with a remote as well as a webenabled device. You would just need to add the remote ID to your profile in your online student account. For more information about experiencing iclicker Cloud as a student, view this help article: community.macmillan.com/docs/doc-7454-experience-iclicker-reef-student. For more information about student pricing, go to www.iclicker.com/pricing. Explore, have fun and give your students an interactive, attention-grabbing experience using the devices they can t live without (their smartphones).