Dear Parent/Family, Thank you for your interest in enrolling your child in the Mecklenburg Area Catholic Schools for the 2018-2019 school year! We are very excited about the quality and direction of our programs and look forward to having you join the MACS family. The MACS regional system is pleased to offer nine campus locations for students: Charlotte Catholic High School (9-12), Christ the King Catholic High School (9-12), Holy Trinity Catholic Middle School (6-8), St. Mark Catholic School (K-8), Our Lady of the Assumption (PK, K-8), St. Matthew Catholic School (TK, K-5), St. Gabriel Catholic School (K-5), St. Ann Catholic School (PK,TK, K-5),and St. Patrick Catholic School (K-5). You are always welcome to visit our schools for a tour. Please call the school directly to schedule a visit. Included in this packet you will find information on our schools, admission guidelines, and applications for admissions. Our admissions process is a sincere attempt to look at each child s individual learning needs to determine if we have the most appropriate educational environment for him/her. Past school records as well as entrance testing equip our admissions committee with information to best place each student. Please be sure to provide all requested documentation. Every effort will be made to assign your student to your first choice school. In the event that your first choice is unavailable, applicants are assigned to your second or third choice school. If your application does not include a second or third choice school, your child will be placed on a waitlist for your first choice school. Waitlists follow the MACS Priority Placement guidelines. In order to qualify for Catholic priority admittance and participating parishioner tuition rates, you must be verified by your pastor as a participating member of the parish listed on your application. Families from Charlotte and surrounding areas should submit a completed Parish Participation Voucher with their application. Families relocating to Charlotte should submit a letter from their out-of-town parish indicating their participation in that parish. A participating parishioner is one who is baptized Catholic, registered in the parish, attends every Sunday and Holy Day Mass and contributes time, talent and treasure for the support of the parish. Our Catholic schools work to create an environment in which the teachings of Jesus are promoted and proclaimed as the basis of the values they teach and uphold. At the heart of the curriculum is the study of the Catholic Faith. Religion classes are an important part of each student s academic day. Catholic parents are required to enroll their children in their parish sacramental programs for Reconciliation, First Holy Communion and Confirmation. Catholic school teachers will teach the academic remote preparation for the sacraments; however, the liturgical proximate preparation, parent meetings, and retreats are completed at the student s family parish in which they are spiritually nurtured. This packet contains all of the information needed to begin the application process. Please visit our website at www.discovermacs.org to find additional information on application, MACS Tuition Assistance, Transportation, and After School Enrichment Programs. If we can be of any assistance to you during the admissions process, please do not hesitate to call the MACS Admissions Office at (704)370-3273. Thank you for your interest and we look forward to having you as a member of the MACS family. Kindly, Rebekah Ruhle Director of Admissions rdruhle@charlottediocese.org
Admissions Guidelines 2018-2019 Kindergarten through Eighth Grade Application Dates and Procedures All information for the application process will be available online at www.discovermacs.org in December 2017. Applications for enrollment in the MACS system will be accepted beginning January 2, 2018 Early admissions January 2, 2018 through January 31, 2018 Spring admissions February 1, 2018 through February 29, 2018 General admissions March 1, 2018 - until all seats are occupied Admissions invitations will be mailed according to the following schedule: Early admissions Mid March, 2018 Spring admissions Mid April, 2018 General admissions Three to four weeks following ABC testing Placement Screening Entrance testing is administered to all K-8 th applicants. Dates and times will be scheduled by our screening agency, ABC Educational Services, upon receipt of completed application. This process helps to determine the grade level where success will be assured. Parents will receive a copy of their child s testing results. The following placement screening will be administered: Entering Kindergarten & 1 st grade Test of Early Reading Ability (TERA) Test of Early Mathematics Ability (TEMA) Peabody Picture Vocabulary Test (PPVT) Speech and Language Evaluation Entering 2 nd through 8 th grade Woodcock-Johnson Test of Achievement (WJA) For more information and details about the testing process, please contact the Admissions Office or ABC Educational Services at www.abctutoring.com or 704.443.2990. MACS Priority Placement Priority Placement is given to students according to the following classifications, per admission round: Siblings of current MACS students who are participating Catholics (apply in December) Students of current MACS teachers Participating Catholics of a parish in Mecklenburg County and surrounding areas Participating Catholics of a parish outside of Mecklenburg County and surrounding areas Siblings of non-participating Catholics and non-catholics currently attending a MACS school Non-participating Catholics and non-catholics In all cases involving Catholic students, their pastor must certify (with his signature on the enclosed Parish Participation Voucher) that they are participating Catholics in order to have priority placement and be eligible for the Catholic tuition rate. In order to be eligible for the participating parishioner tuition rate, Catholic families transferring into the Charlotte area may provide a letter from the pastor at their current parish stating that they are participating parishioners.
School Health Services All students are required by NC General Statute 130A-154 to have appropriate required immunizations in order to attend school (all public and private schools). Students must provide proof of immunization and be in compliance with North Carolina immunization requirements prior to admission into the school. All new students must provide proof of physical examination (completed no more than 12 months prior to anticipated date of school entry). Parents are responsible for providing these records during the application process. Fees 2018-19 There is a $100 non-refundable application fee (due with application) per student. Upon notification of acceptance, each new family is required to pay a non-refundable Registration Fee ($125) per student as enrollment deposit within ten business days. Families starting after the start of the 2018-19 school year must pay these fees before the student s first day of attendance. Additional Considerations Every effort will be made to assign your student to your first choice school. In the event that your first choice is unavailable, applicants are assigned to your second or third choice school. If your application does not include a second or third choice school, your child will be placed on a waitlist for your first choice school. Waitlists follow the MACS Priority Placement guidelines. All schools in the Diocese of Charlotte admit students of any race, color, sex, religion, national and ethnic origin to all the programs and activities generally accorded or made available to students at these schools.
Application for Grades 1 through 5 Application for Admissions 2018-2019 School Year Applying to for grade beginning 1 st choice school month and year planning to enter 2 nd choice 3 rd choice Please complete this application and return it to the MACS office with the following: $100 nonrefundable application fee to initiate admissions process, payable to MACS Copy of student s Baptismal Certificate and Birth Certificate Proof of Physical Exam and Immunizations (Health Form enclosed) Two most recent years of Grades (current year and previous year report cards) Two most recent years of Standardized Test results (current year and previous year) Completed Parish Participation Voucher (enclosed) *No admission decision can be made until ALL documents listed above have been received. (Out of town applicants) Date of relocation to Charlotte: Student Information Full Name Preferred Name _ Permanent Address City State Zip Home Telephone Date of Birth Male Female Has applicant ever attended a Mecklenburg Area Catholic School? yes no If yes, year and school Religion Roman Catholic Parish Registered In *If a Parish Participation Voucher is not included with the application, status will City, State _ be non-participating until received Other Name of Religion How did you hear about MACS? Parent Information To be completed by Parent/Guardian With whom does the applicant reside? Father's Name Title Last First M.I. Preferred Name Occupation Business Telephone Company Company Address Cell Telephone Email Address Mother's Name Title Last First M.I. Preferred Name Occupation Business Telephone Company Company Address Cell Telephone Email Address Mecklenburg Area Catholic Schools 1123 South Church Street Charlotte, NC 28203 MACS Family ID MACS USE ONLY Check #: Amount: Date: For : App Fee 18-19
Siblings Names of other children currently enrolled in a MACS school. Name School Grade Name School Grade School Information Currently in grade Present School Name Telephone Name of Principal/Head of School City, State, Zip Previous Schools Attended Grade Completed Grade completed Grades repeated, if any Has the applicant ever received auxiliary services such as outside tutoring, psychological or educational testing, speech and/or language assistance, or professional counseling? yes no If yes, explain and please provide copies of any testing results. Has the applicant been hospitalized for significant medical treatment? yes no If yes, please describe. Has a physician ever prescribed any medication for attentional or emotional concerns, or is the applicant presently receiving such medication? yes no If yes, list medication and possible side effects. Is your student currently receiving additional services at school? (i.e. gifted program, speech, language, or learning support) yes no If yes, list services. List any other health or learning considerations needed for this child. If English is not the primary language spoken at home, what is? Student s special interests, honors or activities These statements are true and accurate to the best of my knowledge. I understand that if pertinent information is not included or falsified, that my student s acceptance could be jeopardized or result in his/her removal from the school in the future. I enclosed a check for the application fee of $100 per student applying for admission to the Mecklenburg Area Catholic Schools. Signature of Parent Date
Parent/Guardian: Please complete, sign and deliver to your child s current school Student Record Release Request (To be given directly to student s current school) To Current Principal/Head of School: Please release records concerning the below student(s) to: MACS Admissions Office 1123 South Church Street Charlotte, NC 28203 Fax: 704-370-3292 Email: RDRuhle@charlottediocese.org Please release: Current year & Previous year grades and standardized tests results (two most recent years of academic history requested) Official transcript School profile Discipline and attendance history Immunization record & Physical Current Student Schedule Most recent IEP & 504 documentation Psychological evaluation Eligibility documentation Any other pertinent student records Student has applied to the Mecklenburg Area Catholic Schools for admission to the grade for the school year. Student s Name: Last First M.I. Home Address: Street City State Zip Home Phone: School Name: School Address: Street City State Zip Current School Telephone: Current School Fax: I, (parent or guardian), do hereby declare that I am legally responsible for the release of information concerning said student, and I do hereby request and authorize School to give in writing to Mecklenburg Area Catholic Schools copies of all records, including immunization records, pertaining to said student, upon receipt of this Release Request. Signed: Date: Parent or Guardian
Diocese of Charlotte Catholic Schools School Health Services School Year 2017-2018 All students are required by NC General Statute 130A-154 to have the following immunizations in order to attend school (all public and private schools) 1. DTP/DTaP 5 doses Tdap - a booster dose is required for individuals who have not previously received Tdap and who are entering the 7 th grade or by 12 years of age, whichever comes first. 2. Polio 4 doses 3. Hib 2 doses (cannot be administered after age 5) 4. Hepatitis B 3 doses 5. Varicella 2 doses Documentation of disease must be from a physician, nurse practitioner, or physician s assistant verifying history of disease, approximate date or age of infection and a healthcare provider signature. 6. Measles 2 doses 7. Mumps 2 doses 8. Rubella 1 dose 10. Meningococcal conjugate Vaccine (MCV) 2 doses One dose is required for individuals entering the 7 th grade or by 12 years of age, whichever comes first. A booster dose is required by 17 years of age or by entering the 12 th grade. 11. Pneumococcal conjugate vaccine (PCV) 4 doses No individuals 5 years of age or older is required to receive this vaccine. The above requirements are applied for certain age groups and whether or not immunizations began as an infant. The school nurse reviews these requirements on an individual basis as each student is enrolled. Parents must provide the immunization certificate to school. The immunization certificate may be copied. The original certificate should be retained by the family (and updated as booster doses are received) throughout the child s school career extending through college. Immunization Certificates presented to school must include: 1. Name of child, birth date, address and names of parent/guardian. 2. Full dates of each immunization dose (month, day, year) 3. Name and address of physician or clinic which administered the immunizations. 4. Certificates are to be signed or stamped by the physician or clinic.
To be completed by your child s physician STUDENT HEALTH RECORD SCHOOL GRADE NAM E(LAST) (FIRST) (MIDDLE) BIRTH DATE SEX FATHER AND MOTHER (MAIDEN NAME) OR GUARDIAN ADDRESS CITY/STATE ZIP RECORD OF IMMUNIZATION (Enter date of EACH dose - Mo/Day/Year) VACCINE #1 #2 #3 #4 #5 DTP/DTaP Tdap POLIO Hib MMR HEPATITIS B SERIES MEASLES #1 #2 #3 MUMPS VARICELLA #1 #2 RUBELLA MCV #1 #2 PCV STATE LAW REQUIRES MINIMUM DOSES FOR EACH VACCINE (SEE REVERSE) NOTE: Exemptions from NC State Immunization Law require that a statement must be on file in student s permanent record. Exemptions must meet requirements of the law. Medical HEIGHT WEIGHT BP LAB REPORT VISUAL ACUITY (R) (L) W/O Glasses/Contacts HEARING Pass Fail PHYSICAL EXAM NORMAL ABNORMAL PHYSICIAN S COMMENTS NUTRITION SKIN AND SCALP ENT TEETH EYES HEART LUNGS ABDOMEN ORTHOPEDIC NEURO CHECK BOX PRESENT ABSENT PHYSICIAN S COMMENTS EMOTIONAL/MENTAL BEHAVIOR PROBLEM PHYSICAL HANDICAP-LIMITS ACTIVITY RESTRICTION NEEDED ENCOURAGE PARTICIPATION OTHER HANDICAP/DISABILITY: SEIZURES ALLERGIES ON MEDICATION (SPECIFY) FOLLOW-UP RECOMMENDED Cleared - I certify that I have examined the above named student and that such exam reveals no condition that would prevent this student from participating in interscholastic sports or physical education classes. Not cleared. If student not qualified, list reasons. DATE of EXAM PHYSICIAN S SIGNATURE Physician s Address Revised 10/14
PARISH PARTICIPATION VOUCHER Each family expecting to be classified as a participating parishioner of a Mecklenburg Area Catholic Parish is required to complete this form, have the form signed by their pastor and return it to the MACS Business Office. Without this form, signed by your pastor, your family will be classified as a non-participating parishioner and charged the corresponding rate. Families who are relocating to the Charlotte area must submit a voucher signed by their current pastor in order to be eligible for the participating parishioner rate. The Catholic transfer status will be valid for a six-month period. After six months, a voucher from a Mecklenburg Area Catholic Parish will be required. Each family expecting to participate in the parish subsidy program is required to be registered and participating in a Mecklenburg Area Catholic Parish. This matter is to be clarified for each student before formal enrollment in the school system. Your status as a participating parishioner will be verified annually. FAMILY INFORMATION Family Name: Address: City: State: Zip: (Please print or type all information) Telephone Number: Previous Parish: STUDENT INFORMATION Student Name: Entering Grade: Student Name: Entering Grade: Student Name: Entering Grade: School: School: School: I/We, the parents/guardians of the student(s) listed above understand: A. A registered member is one who is officially listed on the parish census. B. A participating member is one who is involved and intends continued involvement in every Sunday and Holy Day Mass and contributes time, talent and treasure for the support of the parish. Parent/Guardian Signature: Date: Parish: Envelope No. I certify, as pastor of the above designated parish, that the listed parent and student(s) are participating parishioners. Pastor Signature: Date: REVISED 1-17-2012 PRSHVCH.DOC
2017-2018 Tuition and Fee Schedule *Tuition Rates for 2018-2019 will be made available after January 2018* Tuition Assistance is available for Participating Catholic families with a documented financial need. Assistance for qualifying Non-Participating Catholic and Non-Catholic families is available on a limited basis. Assistance is based on Tuition and the Capital Fee. Registration Fees Registration Fee for Each Student: New Students TK-12 $125 Pre-Kindergarten $75 Returning Students $75 Tuition & Fees Capital Fee - Assessed annually to each family to cover capital $1,292 repairs and maintenance at all nine schools. Pre-Kindergarten (Offered at Our Lady of the Assumption & St. Ann) There is one rate of tuition for Participating Catholics, Non- Participating Catholics, and Non-Catholics Half Day - $3,875 Full Day - $6,020 Transitional Kindergarten (Offered at St. Matthew & St. Ann) & Kindergarten through 5 th Grade Tuition for Non-Participating Catholics & Non-Catholics $10,620 Discounted Tuition for Participating Catholics $6,569 Middle School Grades 6-8 (Offered at Holy Trinity, OLA, and St. Mark) Tuition for Non-Participating Catholics & Non-Catholics $11,362 Discounted Tuition for Participating Catholics $7,279 Activity Fee: 6 th Grade - $95 / 7 th Grade - $60 Graduation Fee - 8 th Grade - $60 High School Grades 9-12 (Offered at Charlotte Catholic & Christ the King) Tuition for Non-Participating Catholics & Non-Catholics $15,205 Discounted Tuition for Participating Catholics $10,645 Graduation Fee: 12 th Grade - $280 MACS Special Needs Programs: Modified Academic Program MAP Tuition for Non-Participating Catholics & Non-Catholics $21,907 Discounted Tuition for Participating Catholics $17,893 Providing Academically Appropriate Catholic Education PACE Tuition for Non-Participating Catholics & Non-Catholics $16,475 Discounted Tuition for Participating Catholics $12,461 Matthew Morgan Program Tuition for Non-Participating Catholics & Non-Catholics $11,073 Discounted Tuition for Participating Catholics $7,022 Participating Catholic Multiple Child Discount A multiple-child tuition discount is available to Participating Catholic families and is applied to students in TK-12 th grades, including Special Needs programs. The discount rate is: Second child - 10% Third Child - 25% Fourth child - 50% Fifth child and beyond - Free