Napa Valley College Summary of Standing s 8/25/11 Name Composition Purpose Meeting Frequency Reference 1 Academic Senate 2 Academic Senate Professional Development All certified faculty, whether in instruction, counseling, or library services, full- or part- time, permanent or temporary, are members of the Academic Senate and are encouraged to participate. Four to five Academic Senate members, including the 2nd Vice President, and one non-voting member, the TLC Director. The primary function of the NVC Academic Senate is to make recommendations to and agreements with the governing board of the district with respect to academic and professional matters, and to make recommendations to the administration and governing board on matters pertaining to the conduct and welfare of the college. AB1725 This committee of the Academic Senate is responsible for faculty development, including instructional excellence, sabbatical leaves, salary advancement projects, evaluation, and professional achievements and honors. 3 Academic Standards & Practices Four to five Academic Senate members, including at least one counselor, and one librarian. Non-Senate members are the V.P. of Instruction, one classified representative, and one student appointed by ASNVC. This committee of the Academic Senate is responsible for AP Test Policy, GE or Graduation Guidelines, General Education Descriptions & Guidelines, Multiple Majors Policy, Placement & Proficiency Policies, & Program Discontinuance. 4 Basic Skills Initiative Steering Academic Senate representatives: a Faculty Co-Chair, who shall be the Basic Skills Coordinator; and four to five additional faculty including one from English, Math, ESL, and Counseling. Non-Senate committee members shall include one to three individuals from the following: VP of Instruction, Dean of Learning Resources, and Dean of Career Technical Education, one of whom will serve as This committee directs the ongoing efforts of the college to implement highly effective Co-Chair. practices of supporting students in basic skills classes. Every other month 5 Bond CORE Through their respective councils and staff meetings, interests and issues related to Bond The president and vice-presidents, along with the Dean of Research, Planning & Measure N are gathered and brought to the core group for discussion. The members then Development, Dean of Human Resources, Director of Campus Planning & act as the final filter of those issues and either direct appropriate action or refer to the Construction, & 1 member of BOT trustees, as required. 6 Budget shall: 1) Have recommending authority on budget matters to the president; final recommending authority to the Board of Trustees rests with the president; final approval authority rests with the Board of Trustees. 2) Focus on the institutional budget, not on specific unit budget line items. 3) Develop and recommend Preliminary, Tentative, and Final budgets consistent with annual institutional goals and objectives, strategic institutional plans, 12 voting members including Academic Senate members and a faculty co-chair; and the Planning and Budget Philosophy. 4) Recommend to the college president District Co-Chair, Vice President of Instruction, Vice President of Student Services, Director of Facilities, classified representative, administrative representative, and one student appointed by ASB. allocations of resources consistent with the vision, mission, and strategic institutional plans. 5) Review institutional and area budgets for consistency with the Planning and Budget Philosophy. Up to twice/month Shared governance (D1150) 7 Cabinet President, Vice Presidents, Dean of Human Resources, Dean of Research Planning & Development, Director of Community Relations, & Director of College Foundation Review & decide on "significant issues" that impact more than 1 functional area, as well as policy & procedural issues. Every other week 8 Cafeteria Advisory 10/27-Solange is waiting for information re: this committee from John As needed 9 Classification Review shall consist of three (3) persons appointed by the Union, who shall serve on release time, and three (3) persons appointed by the District. The functions of the shall be to review and discuss new or modified positions submitted by the District and to consider any reclassification requests submitted by the District or employees according to the procedures outlined below. Meets March-May Classified Agreement 10 Classified Senate All regular Classified Staff whether full or part-time employees. Executive Board of Classified Senate is all Senate Officers & District Reps. The Classified Senate is charged with the responsibility to work as an independent body within the college that provides an organized voice for interpreting and expressing the viewpoint of the classified staff in the analysis of policies, procedures and practices as they relate to non-bargaining issues. Monthly 11 Classified Staff Development A committee of the NVC-ACP, composed of no more than six (6) Union representatives appointed by the Union. The committee purpose is to develop and implement staff development activities and to develop strategies for enhancing upward mobility for classified staff members. These activities may include, but are not limited to, personal development and cross training. The committee will work in cooperation with the District Staff Development. list 8 25 11 from Laura.xls; cc Page 1 of 7
Napa Valley College Summary of Standing s 8/25/11 Name Composition Purpose Meeting Frequency Reference 12 Classified/District Negotations 13 for Student Grievances The negotiating team shall consist of four (4) regular classified members who shall be granted release time for negotiations which occur during duty time and (3) administrative appointees. Negotiate compensation and working conditions for Classified staff. As least once per month composed of at least three college staff and two students. The committee members shall be identified by the Vice President of Student Services from a list provided by the Academic Senate, ASB, Classified Senate and Administrative Senate prior to each hearing and based on availability of timeit shall be the function of the for Student Grievances to hold a hearing and make of hearing. a decision that shall resolve the student's grievance related to student services. As needed 14 Council of Presidents College President and the president of the four identified constituent groups or his/her designee, plus vice presidents. 1) Provide a final review of all non-academic and professional policies and regulations sent to the college president for adoption by BOT, whether they come from committees, individuals, or constituent groups. 2) Share information on state, federal, and local issues with the constituent groups. 3) Conduct biennial evaluation of the committee structure of non academic and professional committees & make recommendations to the college president & BOT. Shared governance (D1140) 15 Curriculum The following Academic Senate members: the Faculty Chair, Division Chairs, Articulation Officer (if faculty), and one faculty from each of the nine instructional areas: Arts and Humanities, Career Technical/Business, Counseling, Health Occupations, Language and Developmental Studies, Librarians, Physical Education/Athletics, Science Math and Engineering, and Social Sciences. Non- Senate members of the committee are: the Vice President of Instruction (Administrative Chair), the Division Deans, the Credit Schedule Developer (Classified representative), and one student representative appointed by the ASNVC. Evaluate and make recommendations on matters related to the credit and non-credit curriculum. 1-2 times/month 16 Datatel CORE Director of IT (chair), system administrator, webmaster, senior programmer analyst, Datatel team leaders from instruction, student services, and administration. Addresses all Datatel issues from the user perspective, including recommendations on development of Datatel products. This committee also assesses and recommends products that require interface with Datatel. At least once/month 17 District Instructional Technology Dean of LLRC (chair), Dean of Instruction, deans and division chairs who serve on the Instruction Council, an administrator from the IT department, two classified employees based on job function (one from IT and one from instruction), and four faculty members. The faculty appointees should have an interest in technology and come from each of the following categories: one from the Distance Ed, one general faculty member teaching with technology, one with training and experience with technology provided by the TLC, and one using a smart classroom. This committee addresses issues related to: Distance Ed, WebCT/Blackboard, WebCMS, smart classrooms, instructional labs, TLC, and any other instructional technology issues. Every other month 18 District Negotiations President, Vice Presidents, Dean of Human Resources, and other Administrators appointed by the President as negotiators Set direction for negotiations with 3 employee groups. 19 District Staff Development Dean of LLRC (co-chair), Dean of Human Resources (Co-Chair), plus appointments from the NVC/ACP, Academic Senate, & Administrative Senate To plan and coordinate professional development activities for all college employees. 20 Emergency Response Standing: Chief of Police, Director of Facilities, Office of Instruction, Director of Community Relations. Appointees: Faculty Senate or Union, Classified Senate or Union, Administrative Senate. (ERC) is responsible for developing and integrating appropriate emergency response plans and procedures, and for ensuring compliance with relevant State and Federal law. The ERC is tasked with developing and implementing appropriate training. The ERC is specifically responsible for the Emergency Operations Plan (EOP), Crisis Response Plan (CRP), Emergency Response Procedures (ERP), and other emergency or hazard response plans or procedures as assigned. As needed, but must meet no less than twice/year. Emergency Response Procedures list 8 25 11 from Laura.xls; cc Page 2 of 7
Napa Valley College Summary of Standing s 8/25/11 21 Name Composition Purpose Meeting Frequency Reference Academic Senate Executive Academic Senate officers (President, First Vice President, Second Vice The Executive shall advise and assist the Academic Senate President and President, Secretary, and Treasurer), the immediate Past President of the Senate, Shared Governance, and District s, as well as be responsible for Senate, and the chair of each Academic Senate committee and co-chair of each nominations to Senate offices and to Senate, Shared Governance, and District s, Shared Governance committee. The Academic Senate President will chair the overseeing the election process, and other duties as assigned by the Senate or the Senate Executive. President. Co-chaired by one faculty member and Director of Facilities Services and has 22 Facilities & Planning representatives from classified, faculty and administration. evaluates facilities planning, discusses larger projects and makes recommendations to administration. It also functions as a way to update the college community on construction projects. 23 Faculty Coach The committee is chaired by the 2nd Vice President of the Academic Senate. The consists of Academic Senate members currently serving as coaches for the tenured faculty evaluation process. Every attempt shall be made to ensure that members of this committee are not themselves being evaluated in the same academic year as serving on the committee. shall be concerned with the Faculty Evaluation Process. Members are expected to train on the components of the evaluation and support each other through the process as they work with individual evaluatees to identify and address specific goals following the areasmonthly? 4 of professional responsibility developed by the Napa Valley College faculty as a whole. times/semester? 24 Faculty Ethics Advisors At least 3 or up to 5 elected tenured faculty representatives, 1 of which must be a counselor. Elected for 5 year terms or replaced as needed. In cases in which both parties cannot reach agreement, or when a faculty member repeatedly violates one or more standards of ethical behavior, group will meet with both the complainant(s) and the faculty member in question to review the specifics listed above and facilitate a resolution The focus of the meeting will be to help ensure that each person s perspective is heard, to clarify the college s expectations for ethical behavior, and to reach agreement on future standards for behavior. If an agreement cannot be reached, the FEA will refer the issue to the District, for administrative review under the progressive discipline policy. As needed 25 Faculty Standards & Practices Four to five Academic Senate members, including the 1st Vice President. This committee of the Academic Senate is concerned with matters regarding professional qualifications and equivalencies, academic rank, and faculty relations. 26 Faculty/District Negotiations Dean of Human Resources plus 2 administrators appointed by the President and 3 faculty members appointed by the President of the Faculty Association Negotiate compensation and working conditions for faculty. Weekly or as needed 27 28 Inclusivity (Formally Diversity Task Force) Independent Citizens' Oversight Senate Designees (1 from each constituent group), Curriculum Chair, New Majority Affairs Coordinator, Bias Incident Team Coordinator, Dean, Human Resources, TLC Director, Associate Dean, DSPS, Student Life Coordinator, ASB Representative, & Community Members (2). Student active in college support group, citizen active in a business organization in the district, citizen active in a senior citizen's organization, citizen in a bonafide taxpayers association or homeowner's association, citizen active in a support organization for NVC, a community-at-large member, and assigned college staff is to review, assess, & implement, as appropriate, all previously identified diversity initiatives. also oversees the campus climate survey and implements appropriate activities to address the diverse needs of students and staff. Ensure appropriate expenditures of Measure N funds in accordance all applicable laws & regulations. Once per month during academic year The is required to meet at least once a year including an annual organizational meeting. Bond Measure N 29 Instruction Council Chaired by Vice President of Instruction; includes all division chairs and instructional deans, as well as Administrative Assistant to the Vice President of Instruction The Instruction Council serves as an information sharing and decision making Council related to issues that affect instruction. 30 International Education Chaired by Dean of Instruction, committee includesany faculty members that have offered an international class in the past. The purpose of the International Education committee is to discuss and brainstorm ideas in order to facilitate successful international experiences for our students. 31 Job Block Review Task Force The Job Block Review Task Force shall consist of two (2) persons appointed by the Association and two (2) persons appointed by the District. The functions of the task force shall be to meet whenever necessary during the year to discuss new or modified job blocks submitted by the District and to consider any job block requests submitted by unit members according to the procedures outlined below. As needed Faculty Agreement list 8 25 11 from Laura.xls; cc Page 3 of 7
Napa Valley College Summary of Standing s 8/25/11 Name Composition Purpose Meeting Frequency Reference 32 Learning Outcomes Assessment Academic Senate representatives, including a Faculty Co-Chair, who shall be the Learning Outcomes Assessment Coordinator; and four to six additional faculty including one faculty from Counseling. Non-Academic Senate committee shall provide direction and oversight for Learning Outcomes Assessment at members include the Director of Institutional Research, who shall be the Napa Valley College. Direct and manage yearly assessment cycle. Create and implement administrative Co-chair, the Dean of Instruction; one (1) ASNVC representative; Assessment policies and practices college-wide. Develop educational training activities on and one (1) Student Services representative. learning assessment and utilizing assessment data for program improvement. 33 Matriculation Steering VP, Student Services/Noncredit Matriculation Coordinator (Co-Chair); Faculty (Co-Chair); Faculty, Division Chair, Counseling/Career Center; Faculty, Coordinator of Transfer Center/Counselor; Faculty, EOPS Coordinator/Counselor; Faculty Director, Testing & Tutoring Center; Faculty, Mathematics; Administrator, Dean, Special Programs; Administrator, Dean, Admissions & Records; Administrator, Director, Institutional Research; Administrator, Director, Upper Valley Campus; Classified Staff, Testing & Tutoring Center Assistant; Confidential, Administrative Assistant, Student Services/Matriculation; Student Representative appointed by ASNVC Sets direction for and coordinates all matriculation components identified in Title 5. Regularly reviews matriculation plan and revises as needed. Once per month Title 5 34 Mutual Gains President, Dean of Human Resources, President of Administrative Senate, 3 Administrative Senate appointments. Mutual Gains is the vehicle by which the Administrative Senate and the district make decisions regarding working conditions and compensation. 35 Outreach 36 Planning The Vice President, Student Services and the Associate Dean of Admission and Records co-chair the committee. The committee is composed of the key leaders and all personnel within Outreach for the various high schools and cities in the valley. Representatives are currently from the following areas: Admissions and Records Career Center Community Relations Counseling Financial Aid Foundation Instructional Services (including vocational programs) Mathematics, Engineering, Science Achievement (MESA) Small Business Development Center Special Services Student Life Student Services Talent Search The committee develops a yearly calendar of off-campus outreach events, identifies action items to achieve objectives, sets measurable targets for contacts, and coordinates campus tours. In addition to evaluating all requests to participate in off-campus career fairs, job fairs, presentations, and other events, the committee identifies representatives who will be able to attend. The staff identified under key components have a representative on the committee, generally those who carry out the activities. A yearly summary of activities and contacts is provided to the President s Cabinet along with a qualitative analysis. This committee meets once or twice per semester and more often, as needed. 12 voting members: VP of Instruction, VP of Stuident Services, Director of Facilities, Administrative Senate rep appointed by the Administrative Senate, The planning committee shall: 1)Review, revise, & recommend to the BOT vision & mission statements for NVC. Final recommending authority to the BOT on the vision statement rests Classified Rep appointed by the Classified Senate, 1 Student Rep appointed by with the president; final approval rests with the BOT. 2)Develop & recommend to the BOT the Associated Students of NVC, 6 Academic Senate Reps appointed by the Academic Senate. 2 non-voting members: Director of Institutional Research and SLO & Assessment Coordinator. 2 chairs are: 1-Academic Senate Co- Chair, appointed by the Academic Senate, who shall have a vote additional to strategic institutional plans & annual institutional goals & objectives for implementing the vision & the mission of the college. Final recommending authority to the BOT rests with the president; final approval rests with the BOT. 3)Review all college plans and the results of the institutional Program Evaluation & Planning Process. 4)Endorse all college plans for those of the Acedemic Senate reps in the event a tie needs to be broken and 1 consistency with the Planning & Budget. 5)Coordinate & integrate college plans District co-chair, Dean of Research, Planning, & Development, who shall not have a vote. designated by the Planning & establish priorities consistent with the college's vision & mission statements. 1-2 times/month D1150 37 President's Staff President, all Vice Presidents, all Deans, all Directors, and all Associate Deans. Provides opportunity to update area managers on critical issues and campus initiatives & statewide legislation. list 8 25 11 from Laura.xls; cc Page 4 of 7
Napa Valley College Summary of Standing s 8/25/11 Name Composition Purpose Meeting Frequency Reference 38 Program Advisory s 39 Safety 40 Scholarship Workgroup The Program Advisory should include representatives from all levels of the industry including owners, executives, managers, and organized labor. The composition of the committee should reflect the diversity of the community and workforce in all ways. Members should be selected based on their experience and expertise so that the committee is well-rounded and representative of all aspects of the particular industry involved. The size of a Program Advisory will depend on the scope of the industry represented, but should include not less than five members. Each advisory committee will select a chairperson for the group who will conduct the meetings. College staff will be responsible for developing the material and providing the necessary support Every occupational training program at Napa Valley College is guided by an Advisory made up of business owners, professionals, program faculty, and other subject matter experts. The role of the Advisory is to help program faculty with curriculum and establishing performance standards that reflect the needs of industry and the community. Director of Facilities Services, Dean of Human Resources, Administrative Assistant for Risk Management, 1 police officer, along with representatives from The primary focus is to keep safety related plans updated, analyze risk trends and the college's insurance administrator. coordinate safety training to decrease risk and exposure to loss. The workgroup consists of 5 Academic Senate members, including the EOPS The purpose of the scholarship work group is to determine the recipients of the scholarships Coordinator who serves as the chair of the work group. given out by the Financial Aid Office and the NVC Foundation. Each committee must meet at least twice/school year As needed during Spring term. 41 42 Selection s- Administrative Positions Selection s- Classified, Confidential, or Professional Positions Chair: President, for vice president selection; vice president or dean/supervisor for other administrative positions. Appointment made by the vice president. Administrative Representatives: Three representatives for vice president or dean positions; one representative for associate deans, directors, etc. Appointments made by the Administrative Senate after review by the Dean, Human Resources. Academic Senate Representatives: One tenured, or tenuretrack faculty member. Appointment made by the Academic Senate after review by the Dean, Human Resources. Classified Representative: One regular, nonprobationary classified employee, whenever possible, working in a job related as closely as possible to the subject area, appointed by the Association of Classified Professionals, after review by the Dean, Human Resources. Student/Community Representative: One student representative, appointed by the Associated Student Body after review by the Dean, Human Resources; or one community representative with expertise in an area as close to the discipline as possible, appointed by the committee chair after review by the Dean, Human Resources. Equal Employment Opportunity Representative: To support, facilitate, and monitor the process, the Dean, Human Resources shall appoint a non-voting Equal Employment Opportunity representative to each hiring committee from a list of trained volunteers. Screen, interview, & recommend for hire administrative positions. As needed D1130 The supervisor (or designee) must serve as the Chair; The committee chair chooses a representative in a position comparable to the one being filled. The chair contacts that employee and also gets advance approval from the employee s supervisor, if applicable. The chair should notify Human Resources of this representative as soon as possible; The NVC-ACP president, or designee, assigns one classified union representative; The Academic Senate president, or designee, assigns one academic representative; The Coordinator of Student Life assigns a student representative, unless a community representative is suggested by the chair; The Dean of Human Resources appoints a trained, non-voting Equal Employment Opportunity representative to support and monitor the process. Screen, interview, & recommend for hire classified, confidential, or professional positions. As needed D1130 list 8 25 11 from Laura.xls; cc Page 5 of 7
Napa Valley College Summary of Standing s 8/25/11 Name Composition Purpose Meeting Frequency Reference 43 44 45 46 Selection s-faculty Positions Academic Senate Social Strategic Enrollment Management Student Disciplinary Hearing Chair Vice President of Instruction (or Student Services, for counseling positions) or designee. Division Chair or Dean Chair or dean of the hiring division, or, when the division chair or dean serves as committee chair, designee. Appointment is made by the Vice President. If the division is administered by a dean, who is thus designated management, the Academic Senate will appoint an additional faculty representative. Academic Senate Representatives At least four tenured or, if necessary, tenure-track faculty, two in or as near to the discipline as possible and at least one from outside the division. Appointment is made by the Academic Senate, after review by the Dean of Human Resources. Classified Representative One regular, nonprobationary classified employee, whenever possible, working in a job related as closely as possible to the faculty subject area, who is appointed by the Association of Classified Professionals, after review by the Dean of Human Resources. Student/Community Representative One student representative, whenever possible pursuing a course of study related as closely as possible to the faculty subject area, who is appointed by the Associated Student Body, after review by the Dean of Human Resources; or one community representative with expertise in an area as close to the discipline as possible, who is appointed by the committee chair, after review by the Dean of Human Resources. Equal Employment Opportunity Representative To support, facilitate and monitor the process, the Dean of Human Resources will appoint a non-voting Equal Employment Opportunity representative to each hiring committee from a list of trained volunteers. The committee may be augmented, as long as faculty comprise the majority of members; possible additional members may include program coordinators or deans. Screen, interview, & recommend for hire faculty positions. As needed D1130 Four to five Academic Senate members. Vice-President of Instruction, Vice-President of Student Services, Dean of Instruction, Dean of Career Technical Education and Workforce Development, Assistant Director of Financial Aid, Division Chair of Science, Math and Engineering, Division Chair of Counseling, Interim Associate Dean of Admissions and Records, Dean of Research, Planning and Development, Director of Community Relations, Director of Institutional Research, Director of Napa Valley College Foundation, Director of Upper Valley Campus, Interim Director of Information Technology, three faculty members, and one classified employee. This committee of the Academic Senate helps create a positive, warm, collegial environment among faculty and with the college community. The purpose of the Strategic Enrollment Management team is to develop, coordinate, and implement the data-driven Strategic Enrollment Management efforts for the college. A) The Hearing Panel: There shall be a standing panel from which a Disciplinary Hearing may be appointed by the administrator. The panel shall be made up of the following: 3 students whose names are submitted by the student The panel, administrator, student, and others will follow the hearing format described in the government; 3 faculty members whose names are submitted by the Faculty Hearing Booklet. The recommendation by the administrator shall in no way affect the senate president; 3 administrators whose names are submitted by the authority of a Disciplinary Hearing to recommend a sanction less severe or Administrative Senate. B) The Disciplinary Hearing : From the panel greater than the sanction proposed by the Vice President of Student Services. The described above, members will be appointed by the administrator to a committee consisting of one student, one instructor, and one administrator to hear each disciplinary case. Disciplinary Hearing committee shall make a recommendation to the President within five (5) days of the conclusion of the formal hearing. The student and administration will be notified at the same time. As needed 6310 47 Student Service Council 48 Academic Senate Student Standards & Practices Vice President Student Services and SS managers/directors (VPSS, A&R, College Police, Counseling, Transfer Center, FA (2), Upward Bound, Talent The purpose of the committee is to address and discuss any issues or services related to Search, SSS, Student Activities & Student Health Services), as well as Director student services areas especially on how to improve communication and collaboration of MESA. among SS departments as a unit. Four to five Academic Senate members, including a counselor. Non-Senate shall provide advocacy for students and faculty on student standards and members are the V.P. of Student Services, the Coordinator of Student Life, and practices that promote an inspirational and fair learning environment. list 8 25 11 from Laura.xls; cc Page 6 of 7
Napa Valley College Summary of Standing s 8/25/11 Name Composition Purpose Meeting Frequency Reference 49 Technology Executive VP, Instruction (co-chair), VP, Business and Finance (co-chair), VP, Student Services, Dean of Instruction, Dean of UVC, Dean of LLRC, Dean of HR, Dean of Financial Aid/EOPS, Associate Dean of A&R, Director of IT. Resources to the committee are the Datatel system administrator, the network administrator, and the web development specialist. This committee prioritizes technology projects and oversees all college-wide technology policy, direction, and implementation. list 8 25 11 from Laura.xls; cc Page 7 of 7