Teaching, Learning and Scholarship Engagement Shared Stewardship SUNY ONEONTA Verification of Compliance with Accreditation-Relevant Federal Regulations January 15, 2013 Presented to the Middle States Commission for Higher Education For Reaffirmation of Accreditation Nancy Kleniewski President
SUNY Oneonta Verification of Compliance January 15, 2013 Introduction As requested by the Middle States Commission on Higher Education in November 2012, the State University of New York College at Oneonta (SUNY Oneonta) submits the present document as part of the decennial Reaffirmation of Accreditation process. Specifically, this report confirms the College s compliance in four key areas specified in the Higher Education Opportunity Act: I. Distance or Correspondence Education II. Transfer of Credit III. Title IV Cohort Default Rate IV. Credit Hour With respect to organization, this report responds directly to MSCHE s Initial Implementation for 2013 guidelines distributed in December 2012, with the responses corresponding to the specific items included in those guidelines. As appropriate, this report cites relevant corroborating materials, with hard copy materials included in attached appendices and electronic resources referenced using internet addresses. I. Distance or Correspondence Education 1 Areas of Compliance A. Written description of the method(s) used to ensure student identity verification in distance or correspondence education courses. Distance education courses at SUNY Oneonta, which fall under the institution s Distance Learning Policy, are offered utilizing the Angel learning management system. Course registration automatically produces a Banner record of enrollment in the selected course, and the Angel course rosters are populated with student login information derived from the Banner record. Access to course materials within Angel is controlled by the login/ password authentication provided by the student when accessing the Angel system either through direct login or through indirect login using the college portal. In order to have a computer account object in Banner, students must be enrolled at SUNY Oneonta, a process that is managed by the Admissions Office. All students are assigned a unique SUNY Oneonta computer account that is generated using the first four letters of their last name, their first and middle initial (if they have both), and the last two numbers of their social security number. The system first verifies that the same combination does not already exist, and if it does the system changes the digits at the 1 Since SUNY Oneonta does not offer correspondence education programs, this response is specific to distance education. 1
SUNY Oneonta Verification of Compliance January 15, 2013 end until uniqueness is accomplished. This computer account is part of the user object in Banner, and is transferred into the College s Active Directory system to support central authentication of users for all subsidiary systems including Angel. B. Written procedure regarding the protection of student privacy in the implementation of such methods. Student records privacy within Angel as well as SUNY Oneonta s traditional format classes is governed by the institution s FERPA policy. Further, access to Angel spaces by anyone other than the instructor of record must be authorized by the College President or the College s Information Security Officer. These processes are described in SUNY Oneonta s Acceptable Use Policy. An additional resource relevant to this item is the College s Information Technology Security Program, a comprehensive document that delineates the multiple strategies employed by Information Technology Services in protecting institutional information from unauthorized access, destruction, modification or disclosure. C. Written procedure for notifying students about projected additional charges associated with such verification. Since SUNY Oneonta does not impose additional charges related to identity verification, this item is not applicable. D. Written procedure indicating the office(s) responsible for the consistent application of student identity verification procedures. As indicated in the materials referenced above in IA-B, the College s Information Technology Services unit is primarily responsible for student verification procedures related to distance education. II. Transfer of Credit A. Written policies and procedures for making decisions about the transfer of credits earned at other institutions, including all modes of delivery. An extensive compilation of SUNY Oneonta s policies and procedures related to transfer credit is found in its Transfer Credit Manual (Attachment A). This manual is a comprehensive technical and policy resource, covering a wide range of topics such as BANNER access and screens, credit hour parameters, pre-matriculation transfer credit (e.g., AP, CLEP), and course equivalencies. Other important topics include international credit evaluation and assignation of general education attributes (especially for the SUNY-wide General Education Program). 2
SUNY Oneonta Verification of Compliance January 15, 2013 Other relevant documents are specific to Study Abroad transfer credit (Attachment B) and to students receiving Prior Approval for Transfer Credit. Although the College makes no distinctions with respect to mode of course delivery in its acceptance of pre-matriculation credit, there are restrictions in this regard postmatriculation for specific academic programs: Courses in the Division of Economics and Business, the Department of Communication Studies, and the Department of Mathematics, Computer Science and Statistics may not be taken online; and Elementary Education majors may take a maximum of two courses online. These restrictions are noted prominently in appropriate policy documents (e.g., the Prior Approval for Transfer Credit document cited above). B. Public disclosure of the policy for transfer of credit (i.e., on the institution s website and in other relevant publications). SUNY Oneonta s transfer policies are widely disseminated and accessible in a farranging variety of hard copy and electronic resources. Listed below are examples of these resources and the topics they address: Pre- and Post-Matriculation Credit Policies (College Catalog) General Information for Transfer Students (Admissions Website): Prior Approval Procedures (Advisement Website) Requesting Transfer Credit Re-Evaluation (Advisement Website) C. Procedures that indicate the office(s) responsible for the final determination of the acceptance or denial of transfer credit. As the resources listed under Item IIB above suggest, the office that is ultimately responsible for approving transfer credit will vary depending on the specific request (e.g., Admissions oversees pre-matriculation transfer credit, while Advisement is responsible for this process post-matriculation). All policies and procedures relevant to transfer credit clearly specify which office makes the final determination. D. A published and accessible list of institutions with which the institution has established an articulation agreement. The Admissions website includes a list of such institutions. This site also includes links to the specific articulation agreements themselves. 3
SUNY Oneonta Verification of Compliance January 15, 2013 III. Title IV Cohort Default Rate A. Formal documentation from the U.S. Department of Education regarding the institution s cohort default rate for the past three years. As found on the National Student Loan Data System website, SUNY Oneonta s default rates for the three most recently-posted years (2008, 2009, 2010) are depicted in the following screenshot: B. External audits of federal programs (A-133) for the past three years. As part of the SUNY System, SUNY Oneonta does not complete annual audits at the campus level. Rather, New York State conducts a single audit for all state agencies, which includes the individual SUNY campuses. Each year, the SUNY audit focuses on a small number of randomly-selected campuses, and Oneonta has not been included in these audits in recent years. The following reports are available for review: State of New York Single Audit Report 2009 State of New York Single Audit Report 2010 State of New York Single Audit Report 2011 4
SUNY Oneonta Verification of Compliance January 15, 2013 C. Relevant correspondence from U.S. Department of Education, and institutional responses, if appropriate. This item is not applicable since SUNY Oneonta has never undergone the Title IV program review process or been asked to respond to issues raised by the Department of Education. D. Reports on compliance from U.S. Department of Education in regard to the cohort default rate. Since SUNY Oneonta s default rates are well below the national average, the institution has never been required to implement a default reduction plan. As such, this item is not applicable. IV. Credit Hour A. Written policies and procedures for credit hour assignment covering all types of courses, disciplines, programs, degree levels, formats, and modalities of instruction. As a SUNY institution, SUNY Oneonta adheres to all SUNY-wide policies, including those related to the assignment of credit hours. SUNY s Credit/Contact Hour Policy, modeled after the Carnegie unit system, clearly establishes the parameters that must be followed in the development and scheduling of all graduate and undergraduate courses, regardless of modality of instruction. Locally, SUNY Oneonta has established its own policies and procedures for credit hour assignment, which are included in the College Handbook. There is a Definition of Semester Hours, which specifies the necessary number of hours for lecture, labs, and internships/independent studies. Further, procedures for proposing a new course and for revising existing courses require faculty to provide evidence that the requested credit hour assignment is appropriate (see further discussion of this process below in Item IVB). Finally, the College has developed policies specific to its distance education programs and offerings, with these policies including the following statement: The same academic standards for quality and other requirements for traditional courses apply to distance education as well. As such, distance education courses must go through approval processes identical to those of traditional class-based courses and meet the same evaluative criteria, including those relevant to credit hour assignment (this process is discussed in detail below in Item IVB). B. Evidence that the institution s credit hour policies and procedures are applied consistently across the full range of institutional offerings. Please note that if the state in which the institutions is licensed has credit hour regulations that are consistent with the federal 5
SUNY Oneonta Verification of Compliance January 15, 2013 credit hour definition, documentation of compliance with those state regulations may be sufficient evidence of compliance with the federal requirements. Other evidence could include: documentation from recent academic program reviews, new course or program approvals; documentation for registration and catalog software or systems; calendars, schedules, and course matrices; course syllabi; documentation of adherence to credit hour requirements, consistent with federal regulations, from a system, or disciplinary organization; etc. Although the majority of courses offered each semester at SUNY Oneonta are scheduled on specific days and times which makes it easy to confirm that these courses are meeting appropriate credit hour standards the full range of institutional offerings includes courses that do not meet on specific days and times (e.g., internships, independent studies, individual course enrollments, teaching assistantships). In order to assure adherence to credit hour standards for these courses, the College has developed guidelines (found in the College Handbook) and forms that: 1) state the number of hours of student participation required that is equivocal to one semester hour; and 2) require the faculty member to specify the number of credit hours to be granted and expectations of students in terms of work and outcomes. As detailed below, the forms must be submitted a priori and approved by appropriate college officials. The College Handbook information and corresponding form for these creditbearing experiences are available as follows: Internships o Handbook Information o Form Independent Study o Handbook Information o Form Individual Course Enrollments o Handbook Information o Form Teaching Assistantships o Handbook Information o Form A key factor to verifying that the College s credit hour policies and procedures are applied consistently is assuring full adherence to clearly-delineated processes for developing and approving new courses. Departments seeking approval for a new course must have support from the department chair, who submits a Proposal for a New Course to the appropriate academic dean for review. This form requires detailed information, including the number of credit hours for the course, as well as a syllabus. Once the course is endorsed by the dean it is submitted to the College Curriculum Committee (CCC) and reviewed by the Course Review Sub-Committee. Assuming that 6
SUNY Oneonta Verification of Compliance January 15, 2013 group approves the course, the course is sent back for final action to the dean, who notifies the department and the College Registrar. The College Registrar has responsibility for entering the course into Banner s Course Master File, which contains the number of approved credit hours for all college courses; this information is useful in verifying the accuracy of credit hour assignment during the course scheduling process each semester. A very similar process is followed when departments request changes to existing courses, with the College Registrar ultimately responsible for revising the Course Master File as necessary with respect to approved changes in course attributes, including credit hour assignment. C. A description and evidence of the processes used by the institution to review periodically the application of its policies and procedures for credit hour assignment. Verification that credit hour policies and procedures are being consistently and appropriately applied takes place every term as part of the course scheduling process. Ultimately, department chairpersons, academic deans, and the College Registrar are responsible for course scheduling, a process that begins when academic departments enter their proposed course schedule into Banner. Once all schedules have been entered, the deans and department chairs can produce several reports to determine that appropriate and accurate course scheduling has taken place. Especially important is the report that lists all scheduled courses within each discipline, including the days and times the courses meet, and the number of credit hours to be granted. Further, the Associate College Registrar, who is responsible for semester course scheduling, runs this same report at the culmination of course scheduling for all departments and reviews the report carefully to ensure that course scheduling is accurate and appropriate. Any discrepancies are referred to departments for correction before the final schedule is posted. Finally, there is a slightly different process followed for the scheduling of summer courses, since these classes are overseen by the College s Office of Continuing Education and Summer Sessions. During the fall semester, this office s director solicits from academic departments proposed courses to be offered during the next summer term. This individual ultimately develops a course schedule, and is responsible for assuring that all courses to be offered during the truncated summer term meet appropriate credit hour standards. Any discrepancies are referred to the dean and department for correction before being added to the final summer schedule. D. A list of the courses and programs that do not adhere to the federal definition of credit hour or its equivalent as specified in the MSCHE Credit Hour Policy (for example, online or hybrid, laboratory, studio, clinical, internship, independent study, and accelerated format) and evidence that such variations in credit hour assignment conform to commonly accepted practice in higher education. 7
SUNY Oneonta Verification of Compliance January 15, 2013 As demonstrated above in items IV A-C, at present SUNY Oneonta s courses and programs are in full compliance with the federal definition of credit hour. As such, this item is Not Applicable. 8
APPENDIX A COORDINATOR OF TRANSFER CREDIT POLICY AND PROCEDURES MANUAL OFFICE OF ADMISSIONS COLLEGE AT ONEONTA Updated January 2012 1
COMPUTER INFORMATION HOW TO GET YOUR COMPUTER ACCOUNT To get our Username and password contact the computer center. They will also supply you with a copy of the rules governing the use of e-mail and the computer system. HOW TO ACCESS BANNER Double click on the icon marked: BANNER PRODUC. You will be asked to read a screen and to agree or disagree with the statement. *************************************************************************************** Your access to BANNER makes you a custodian of the student records that you access. Student information is specifically protected under the Family Educational Rights and Privacy Act of 1974 (FERPA). Do not release student data to third parties without contacting the Registrar's Office. *************************************************************************************** Press any key to continue.. Then you will be asked to log on to BANNER. Your BANNER password is different from your other password. You should have been given one at the computer center when you received your account information. A display box will appear, requesting the following information: Username: smithjd Password: ******** Database: leave blank Click on connect or hit enter HOW TO CHANGE YOUR BANNER PASSWORD In order to change your Banner (Oracle) password, go GUAPSWD. Enter your current password and then your new password. You will be prompted to change your Banner password every 3 months. 2
BANNER SCREENS Transfer Credit Screens: SOADEST Student System Distribution Initialization ZAACREV Admission Transfer Credit Evaluation Tracking ZAMMENU Admissions Report Center SOAPCOL Prior College Form SHATRNS Transfer Course Information SHATAEQ Transfer Articulation Evaluation SHATRTA Transfer Articulation Attributes Form SHATATR Transfer Course Articulation SHATATC Transfer Institution Catalog Entry Form SMAZCAR CAPP Document Request Entry Form SOABGTA Transfer Articulation Institution Form SHATGRD Transfer Grade Code Maintenance Form General Transfer Screens: SAAADMS Admissions Application Form SGASTDN General Student Record SFAREGS Student Course Registration SHATERM Term Sequence Course History SOATEST Test Score Information Form SAAQUAN Application Questions and Answers SAADCRV Admissions Decision Form SOAHSCH High School Information Form SPAIDEN Identification Form SOAHOLD Hold Information Form Transfer Credit Screens: SOADEST is where you open your collector bin, by typing your bin name (i.e. LYNCHRL) in the Transcripts field. This is where data entered into SHATAEQ is saved, and is the file that generates the credit evaluation reports. Do this EVERY time you begin a new BANNER session; it is a good idea to get in the habit of going to this screen first every time you log in. ZAACREV is the screen where we track accepted transfer students, and the status of their credit evaluations. ZAMMENU is the screen where we run reports; such as running transfer articulation and CAPP documents, course equivalencies for selected institution(s), transfer applicants at selected institution(s), Amy Verbatims, etc. SOAPCOL is where an applicant s prior college information is found. Freshmen with advanced credit will have their prior college information listed in this area also. 3
SHATRNS is the screen where we identify the colleges from which credit is transferred in, and enumerate the semesters. This is where we can override attributes. SHATAEQ is where transfer credit is entered and articulated. This is where we can override equivalencies, number of credits, and attributes. SHATRTA, most easily accessible from SHATAEQ, is where we can review and change course attributes. SHATATR is where we enter new courses, and update courses already in our database. SHATATC, accessible through SHATATR, is where we can view a college s catalog in our database. SMAZCAR is where we can program to run alternate majors or Amy Verbatims. It is the screen we need to use to run credit evaluations for students who have only SUNY Oneonta credit (i.e. Continuing Ed students, or Oneonta students seeking a second Bachelor s degree). SOABGTA, accessed through SHATATR, this screen is used when adding a new college to BANNER. SHATGRD, accessed through SOABGTA, this screen is used when adding a new college to BANNER General Transfer Screens: SAAADMS is the admissions application form. Some of the information that this field contains is application term, major, and if a decision has been made. SGASTDN (General Student Record) is automatically created when a student pays his tuition deposit. Until the deposit is paid the student does not have a record at the college other than the admissions application. This form contains information about the student s major, status, and academic advisor, among other items. Any changes in the student s record that take place after the deposit must be made in the general student form. If the student wishes to change majors prior to enrolling, the admissions office can make the change. After enrolling in courses a change in major must be done with the Academic Advisement Center. SFAREGS is where we change majors. We can see the courses a student is registered for in a given semester here. SHATERM is where we can see the total number of credits a student has. We can also see what courses a student took in a given semester, and what grades they earned. NOTE: Course Level Codes by Person must be 01. SOATEST is where an applicant s SAT and/or ACT test scores are found. If no scores are on this screen or in the applicant s file, then none have been received by the college. SAAQUAN is where we can read the answers to the online supplemental application. SAADCRV is where decisions are made and changed. It also shows a summary of decisions. 4
SOAHSCH is where an applicant s high school information is found, including information on any foreign language taken in high school. SPAIDEN is where you can find an applicant's address and phone number. Once a student is enrolled, you can find his/her local address and phone number on this screen. SOAHOLD is where we place the Admissions Hold if the student is missing items from their file, like transcripts. 5
TRANSFER CREDIT POLICY* *Refer to the current college catalog for a complete listing of the rules governing transfer credit. Remedial or developmental courses are not acceptable for transfer credit (these courses usually start with 0 MATH 090). If a course has been repeated, only the higher grade may be accepted and credit is granted once. Type of institution Max. credits allowed Grade needed to transfer SUNY 2 year without AA,AS, AAS 66 C- or higher SUNY 2 year with AA, AS, AAS 66 D- or higher NON- SUNY 2 year with or without degree 66 C- or higher SUNY 4 year 77 D- or higher NON- SUNY 4 year 77 C- or higher AP 36 3 or higher IB (International Baccalaureate) 30 4 or higher CLEP 36 Score higher than ACE recommendation Combination of credit: 2yr and 4yr. schools Combination of credit: 2yr, 4yr and external credit (AP, CLEP etc) 77 total with no more than 66 from the 2 year school(s). 77 total with no more than 66 from the 2 year school(s). Follow above rules Other Academic Policies: G.P.A. s are calculated for Oneonta courses only transfers begin at Oneonta with a clean slate, as their previous institution GPA does not follow them into Oneonta. A student must complete at least half of their major at Oneonta At least 45 credits must be completed at Oneonta (residency requirement). Thirty of the student s last 60 hours must be completed at Oneonta. All students must have at least 48 credits of upper division (200 level or higher course work). General Credit Breakdown: 0-24 hours completed Freshman 25-56 hours completed Sophomore 57-89 hours completed Junior 90+ hours completed Senior 6
STATE UNIVERSITY OF NEW YORK 4 year SUNYs State University of New York at Albany 2532 State University of New York at Binghamton 2535 State University of New York at Buffalo 2925 State University of New York at Stony Brook 2548 State University College at Brockport 2537 State University College at Buffalo 2533 State University College at Cortland 2538 State University Empire State College 2214 State University College at Fredonia 2539 State University College at Geneseo 2540 State University College at New Paltz 2541 State University College at Old Westbury 2866 State University College at Oneonta 2542 State University College at Oswego 2543 State University College at Plattsburgh 2544 State University College at Potsdam 2545 State University College at Purchase 2878 State University Health Science Ctr at Brooklyn 2534 State University Health Science Ctr at Syracuse 2547 State University College of Environmental Science and Forestry 2530 State University Maritime College 2536 State University College of Optometry 2897 State University Inst. of Tech. at Utica/Rome 0755 New York State College of Ceramics at Alfred University New York State College of Agriculture and Life Sciences at Cornell University New York State College of Human Ecology at Cornell University New York State School of Industrial and Labor Relations at Cornell University New York State College of Veterinary Medicine at Cornell University 2 year SUNYs Adirondack Community College 2017 Broome Community College 2048 Cayuga County Community College 2010 Clinton Community College 2135 Columbia Greene Community College 2138 Corning Community College 2106 Dutchess Community College 2198 Erie Community College 2213 Fashion Inst. of Technology at New York City 2257 Finger Lakes Community College 2134 Fulton-Montgomery Community College 2254 Genesee Community College 2272 Herkimer County Community College 2316 Hudson Valley Community College 2300 Jamestown Community College 2335 Jefferson Community College 2345 Mohawk Valley Community College 2414 Monroe Community College 2429 Nassau Community College 2563 Niagara County Community College 2568 North Country Community College 2571 Onondaga Community College 2627 Orange County Community College 2625 Rockland Community College 2767 Schenectady County Community College 2879 Suffolk County Community College 2827 Sullivan County Community College 2855 Tompkins Cortland Community College 2904 Ulster County Community College 2938 Westchester Community College 2972 State University College of Tech at Alfred 2522 State University College of Tech at Canton 2523 State University College of Agriculture and Technology at Cobleskill 2524 State University College of Technology at Delhi 2525 State University College of Agriculture and Technology at Morrisville 2527 State University Coll of Tech at Farmingdale 2526 SUNY 4-Year Schools 77 credits maximum D- or better SUNY CREDIT RULES SUNY 2-Year Schools 66 credits maximum C- or better without Associates Degree D- or better with Associates Degree (must be posted on transcript) 7
PRE-MATRIC CREDIT CREDIT EARNED BEFORE A STUDENT ENROLLED IN COLLEGE: AP, IB, CLEP, College credit earned in High School I. Freshmen a) Daily e-mail report 0049: P/W Freshmen-Coll Credit Eval communicates the 3 most recent semesters of paid, admitted students who earned college credit in High School: FA-09, SP-10, FA-10 KBS1 adds the credit for each student on report and Coordinator can help if needed Paid/Waived Freshman with College Credit is a daily report that the Coordinator and KBS1 receive. The procedure for this report is as follows: KBS1 goes through the list daily and adds credit from each institution to the student s record. She runs the credit evaluations in ZAAMENU under the Processing Tab, report #13 Transfer Articulation CAPP, and places the documents in the Freshman with Pre-Matric Credit bin to be reviewed. A transfer counselor will review the credit and when it is ready to be mailed will place it in the Evaluations ready to be mailed bin in folder #3. Some of the information in this report is self-reported by students who use the Common Application to apply to Oneonta and indicate taking college coursework in HS. We will come across situations where the e-mail report and SOAPCOL indicate the student has received credit from an institution, but when we go to Document Manager to add the credit there is no transcript there. In this instance: o In SOAPCOL, delete the degree details first: highlight the Degree field, then go up to Record Remove. o Then delete the Prior College field: highlight the Prior College field, then go up to record Remove. In order to delete the college, you must hit the Save icon. You have now committed to the deletion and the institution should no longer be in SOAPCOL. Note: After we delete the institutions from SOAPCOL, we do NOT add any items to a freshman student s checklist because once a freshman student is accepted, they no longer receive checklist emails. If the student wants to receive credit for the coursework they completed in HS, then it is his/her responsibility to send us the official transcripts. If a student has a transcript in Document Manager, but they have NOT received/earned any credit from the institution (for example: AP scores of 1 or 2; CLEP scores below 50; an institution did not award credit), then: o In SOAPCOL, make sure the date we received the transcript is in the TRANSCRIPT REVIEWED DATE field. There should be no date in the TRANSCRIPT RECEIVED DATE field. 8
I. Freshmen continued II. Transfers o Be sure to mark the Official Transcript box, as failure to do so could hold up the student s financial aid. b) HS college credit NOT on e-mail report (KBS1 will make note as she indexes transcripts): prior to FA-09 updated college credit earned in HS (0008, 0049, 0050, 0051, etc) KBS1 adds credit from each institution to the student s record. She runs the credit evaluations in ZAAMENU under the Processing Tab, report #13 Transfer Articulation CAPP, and places the documents in the Non-freshman with Pre-Matric Credit bin to be reviewed. A transfer counselor will review the credit and when it is ready to be mailed will place it in the Evaluations ready to be mailed bin in folder #4: Current Students with Pre-Matric Credit. a) Pre-matric credit does NOT appear on any reports (KBS1 will make note as she indexes transcripts). We are currently working with Rob Brown to set up a report that will capture all accepted students who have earned pre-matric credit. NOTE: Also not appearing on any reports (KBS1 will make note as she indexes transcripts): updated 0035 updated prior colleges (0003, 0013, etc.) 9
Included in this section: OTHER TYPES OF TRANSFER CREDIT **at no time may the total credits transferred from college courses and the below programs exceed 77 semester hours** ADVANCED PLACEMENT (AP) INTERNATIONAL BACCALAUREATE (IB) COLLEGE LEVEL PLACEMENT EXAMS (CLEP) CREDIT FOR MILITARY EXPERIENCE (CFME) DANTES CREDIT FOR LIFE EXPERIENCE FAIRLEIGH DICKINSON UNIVERSITY MIDDLE COLLEGE PROGRAM (MCP) No more than 36 credits can come from any of the combined above types of credit (AP, IB, DANTES, CLEP, ETC) INTERNATIONAL CREDIT 10
Advanced Placement (AP) Students take AP exams in high school and are scored from 1 to 5. Credit may be granted where the score is 3 or higher. Students must submit official copies of the results of these courses and tests to the Admissions Office. They can request transcripts from: www.collegeboard.com or 1-888-CALL- 4AP. AP credits are entered on the student s record under the CEEB code: AP and always added in the SPRING term (i.e.: SP-10). The score earned on the AP exam is entered in SHATAEQ as the numerical value of 3, 4, or 5. If there is a # in front of the score on a student s AP score report, then we do not award them credit for that exam regardless of if their score is above a 3. Enter the AP exam in SHATEAQ using the designation in the Academic Department column in the table below. A student may transfer a maximum of 36 AP credits. ADVANCED PLACEMENT (AP) EXAM EQUIVALENTS Maximum of 36 AP Credits Are Eligible to Transfer Students Must Earn a 3 or Better to Be Awarded Credit. Effective Spring 2008, Updated Spring 2011 Academic Department AP Exam Score Equivalent(s) General Education Attribute* # Credits Notes Art ART HIST ART 2D ART 3D ART DRAW ART HISTORY 3, 4, 5 ARTH 109 AA2 3 STUDIO ART 2-D DESIGN 3, 4, 5 ARTS 10E AA2 3 STUDIO ART 3-D DESIGN 3, 4, 5 ARTS 10E AA2 3 STUDIO ART DRAWING 3, 4, 5 ARTS 10E AA2 3 Dept review for ARTS 140 equivalency on a case-by-case basis Dept review for ARTS 130 equivalency on a case-by-case basis Dept review for ARTS 141 equivalency on a case-by-case basis Biology BIOL BIOL3 BIOL BIOL45 BIOLOGY SCORE 3 BIOLOGY SCORE 4 OR 5 3 4, 5 BIOL 100 (3 cr) & BIOL 10E (3 cr) BIOL 180 (4 cr) & BIOL 10E (2 cr) NL2 NL2 6 6 Effective Spring 2010 Chemistry CHEM CHEM3 CHEM CHEM45 CHEMISTRY SCORE 3 CHEMISTRY SCORE 4 OR 5 3 4, 5 CHEM 100 CHEM 111 NL2 NL2 3 4 Effective Spring 2010 Students may challenge CHEM 111 for placement into CHEM 112 11
Economics ECON MICR ECON MACR MICROECONOMICS 3, 4, 5 ECON 111 S2 3 MACROECONOMICS 3, 4, 5 ECON 10E OR ECON 112 3 - Students may request reevaluation for ECON 112 by submitting syllabus -ECON 112 effective Spring 201002 English ENGL L/C ENGL COMP ENGLISH LANGUAGE & COMPOSITION ENGLISH LITERATURE & COMPOSITION 3, 4, 5 3, 4, 5 COMP 100 & LITR 10E COMP 100 & LITR 10E BC2 & AH2 6 WS2 also awarded if both BC2 & AH2 6 exams passed Earth Science GEOL GEOL INTRO TO GEOLOGY 3, 4, 5 GEOL 120 NL2 3 Environmental Science ENVS SCI3 ENVS SCI45 ENVIRONMENTAL SCIENCE SCORE 3 ENVIRONMENTAL SCIENCE SCORE 4 OR 5 3 4, 5 ENVS 10E ENVS 101 N2 N2 3 3 Updated Spring 2011 Foreign Languages & Literatures CHIN L/C FREN LANG FREN LITR GERM LANG ITAL LANG JAPN L/C LATIN LITR LATIN VERGIL SPAN LANG SPAN LITR CHINESE LANGUAGE & CULTURE 3, 4, 5 FLAN 10E FL2 3 FRENCH LANGUAGE 3, 4, 5 FREN 201 FL2 3 FRENCH LITERATURE 3, 4, 5 FREN 208 AH2 3 GERMAN LANGUAGE 3, 4, 5 GERM 201 FL2 3 ITALIAN LANGUAGE & CULTURE JAPANESE LANGUAGE & CULTURE 3, 4, 5 ITAL 10E FL2 3 3, 4, 5 FLAN 10E FL2 3 LATIN: LITERATURE 3, 4, 5 FLAN 10E FL2 3 LATIN: VERGIL 3, 4, 5 FLAN 10E FL2 3 SPANISH LANGUAGE 3, 4, 5 SPAN 202 FL2 3 SPANISH LITERATURE 3, 4, 5 SPAN 208 AH2 3 Added Spring 2008, Updated Spring 2011 Updated Spring 2008 Updated Spring 2008 Updated Spring 2008 Added Spring 2008 Updated Spring 2008, Spring 2011 Updated Spring 2008, Spring 2011 Updated Spring 2008, Spring 2011 Updated Spring 2008 Updated Spring 2008 Geography GEOG HUM HUMAN GEOGRAPHY 3, 4, 5 GEOG 100 S2 3 Updated Fall 2009 12
History HIST AMER HIST EURP HIST WRLD UNITED STATES HISTORY 3, 4, 5 EUROPEAN HISTORY 3, 4, 5 WORLD HISTORY 3, 4, 5 HIST 144 & HIST 145 HIST 100 & HIST 101 HIST 120 & HIST 10E HA2 6 HW2 6 HO2 6 Updated Spring 2007 Updated Spring 2008 Updated Spring 2008 Math/CompSci/Statistics MATH AB MATH BC MATH STAT CSCI A CSCI B CALCULUS AB 3, 4, 5 MATH 173 M2 4 CALCULUS BC 3, 4, 5 MATH 173 & MATH 174 M2 8 STATISTICS 3, 4, 5 STAT 101 M2 3 COMPUTER SCIENCE A 3, 4, 5 CSCI 10E 3 COMPUTER SCIENCE B 3, 4, 5 CSCI 116 3 Updated Spring 2008 Updated Spring 2008 If BC grade <3, but 3 on CALC AB subscore then credit awarded for MATH 173 only Updated Spring 2008 Updated Spring 2008 Updated Spring 2008 Music MUSC THRY MUSIC THEORY 3, 4, 5 MUSC 249 & MUSC 250 AA2 6 Updated Spring 2008 Physics Political Science PHYS B PHYS CM PHYS CEM PHYSICS B 3, 4, 5 PHYS 103 & 104 NL2 8 Updated Spring 2008 PHYSICS C: Mechanics 3, 4, 5 PHYS 203 NL2 4 Updated Fall 2011 PHYSICS C: Electricity & Magnetism 3, 4, 5 PHYS 204 NL2 4 Updated Fall 2011 POLS AMER3 POLS AMER45 GOVT & POLIT: US SCORE 3 GOVT & POLIT: US SCORE 4 OR 5 3 4, 5 POLS 10E POLS 121 HA2 HA2 3 3 Updated Spring 2011 POLS COMP3 POLS COMP45 GOVT & POL: COMPARE SCORE 3 GOVT & POL: COMPARE SCORE 4 OR 5 3 4, 5 POLS 10E POLS 171 HO2 HO2 3 3 Added Spring 2010 Psychology PSYC PSYC PSYCHOLOGY 3, 4, 5 PSYC 100 S2 3 Updated Spring 2008 13
International Baccalaureate (IB) There are two types of IB credit: Standard Level (SL) and Higher Level (HL). Students can either earn an IB Diploma or an IB Certificate (the latter is different than a diploma). If a student earns a diploma, then they can receive credit for an SL AND HL courses in which a score of 4 or better (4, 5, 6, or 7) is earned. Without a diploma, credit awarded for HL ONLY in which a score of 4 or better is earned. IB credit is entered on the student s record under the CEEB code IB and always in the SPRING term (ie: SP-09). Grades are entered in SHATAEQ as P. A student may transfer up to a maximum of 30 IB credits (one year advanced standing toward the degree). Enter the credit as the subject code and HL or SL depending on the level (i.e.: English HL is entered in SHATAEQ as ENGL HL; Spanish B is entered as SPAN HL). International Baccalaureate (IB) Exam Equivalencies Maximum of 30 IB Credits Are Eligible to Transfer Students Must Earn a 4 or Better to Be Awarded Credit. How to Enter Exam in SHATAEQ ART HL IB Exam Title in BANNER Score Equivalent(s) Visual Arts HL 4, 5, 6, 7 ARTS 10E (3 cr) & ARTS 10E (3 cr) General Education Attribute # Credits AA2 6 ART SL Art/Design SL 4+ ARTS 10E (3 cr) AA2 3 BIOL SL Biology SL 4+ BIOL 10E (3 cr) NL2 3 BIOL HL Biology HL 4+ BIOL 10E (3 cr) & BIOL 10E (3 cr) NL2 6 CHEM SL Chemistry SL 4+ CHEM 10E (3 cr) NL2 3 CHEM HL Chemistry HL 4+ ENGL HL English A1 HL 4+ ENVS SL Environmental Systems SL FILM HL Film HL 4+ CHEM 10E (3 cr) & CHEM 10E (3 cr) COMP 100 (3 cr) & LITR 10E (3 cr) NL2 6 BC2 & AH2 6 4+ ENVS 10E (3 cr) NL2 3 MCOM 10E (3 cr) & MCOM 10E (3 cr) AA2 6 FREN SL French B SL 4+ FREN 10E (3 cr) FL2 3 FREN HL Intermediate French HL 4+ GEOG HL Geography HL 4+ FREN 103 (4 cr) & FREN 104 (4 cr) GEOG 100 (3 cr) & GEOG 10E (3 cr) FL2 8 S2 6 GERM SL German B SL 4+ GERM 101 FL2 3 GERM HL German HL 4+ HIST HL History Americas HL 4+ IGTS HL Information Tech for Global Society HL 4+ GERM 102 (3 cr) & GERM 10E (3 cr) HIST 144 (3 cr) & HIST 145 (3 cr) CSCI 101 (3 cr) & CSCI 10E (3 cr) FL2 6 HA2 6 -- 6 MATH SL Math Studies SL 4+ MATH 10E (3 cr) -- 3 MATH HL Mathematics HL 4+ MATH 10E (3 cr) M2 3 Effective Fall 2010 Notes SL awarded w/ IB Diploma only SL awarded w/ IB Diploma only SL awarded w/ IB Diploma only SL awarded w/ IB Diploma only SL awarded w/ IB Diploma only SL awarded w/ IB Diploma only SL awarded w/ IB Diploma only 14
PHYS SL Physics SL 4+ PHYS 100 NL2 3 PHYS HL Physics HL 4+ PHYS 100 (3 cr) & PHYS 10E (3 cr) NL2 6 PSYC SL Psychology SL 4+ PSYC 100 (3 cr) S2 3 PSYC HL Psychology HL 4+ PSYC 100 (3 cr) & PSYC 10E (3 cr) S2 6 SOCL SL Soc Cul Anth SL 4+ SOCL 10E (3 cr) S2 3 SPAN SL Spanish SL 4+ SPAN 101 (3 cr) FL2 3 SPAN HL Spanish B HL 4+ SPAN 103 (3 cr) & SPAN 104 (3 cr) FL2 6 SL awarded w/ IB Diploma only SL awarded w/ IB Diploma only SL awarded w/ IB Diploma only SL awarded w/ IB Diploma only ** CHED/ECCE/ECHE majors will not slot IB credit on their arrow sheets. The reason is below via an email from Eileen McClafferty dated 8/16/11. To date, there is no resolution from the Education department to resolve the IB credit not satisfying requirements. All: The Elementary Education programs were specifically designed so only grades of C or better would slot in the RW and concentration areas. Pass grades could be awarded for grades of less than C, so P grades are coded with a score value equal to a grade less than C. Thus, they will not slot in this area. When Pass/Fail grades were discussed with Education (mid 90 s), Education decided P scores on AP could be used, so that is why transfer AP credit has a grade of TPP (=to a C) while other pass grades are just P (less than C). If Elementary Education wants the IB Pass grades to be used for these students, I would need sub forms signed by them to then alter these specific students documents. In addition, if Education wants IB credit to always slot, I think we would need a memo to that effect and then SHATGRD would need to be updated to change TP to TPP. Eileen Eileen McClafferty Director of Academic Advisement 100 Netzer Administration Building SUNY, College at Oneonta Oneonta, New York 13820 phone: (607) 436-3390 fax: (607) 436-3392 http://www.oneonta.edu/development/advise/ From: Querques, Cassandra (querqcy@oneonta.edu) Sent: Wednesday, August 17, 2011 12:40 PM To: McClafferty, Eileen (mcclafem@oneonta.edu) Cc: Gilbertson, Karen (gilberke@oneonta.edu); Lynch, Rebecca (LYNCHRS@oneonta.edu); Bruce, Deborah (brucedl@oneonta.edu) Subject: IB + CHED slotting problems Eileen, 15
Do you know of any reason why IB credit would not slot for CHED majors? While reviewing credit, we found two CHED majors transferring in IB credit: Emma Albarella A00886568 CHED-ENGL Amanda Romano A00880112 CHED-SPAN On both of these student s arrow sheets, the IB credit for COMP 100, HIST 144 or 145, and LITR 10E are slotting in the Elective section of the arrow sheet, when in fact the courses would satisfy CHED Major Related Work requirements of Basic Writing, US History, and Humanities. 16
OTHER TYPES OF CREDIT (CONTINUED) College-Level Examination Program CLEP The College-Level Examination Program enables non-traditional and traditional students to earn college credit by examination. This test is administered by ETS (Educational Testing Service) and it is divided by Subject and General examinations. The College will award credit in each of the acceptable General examinations in which the individual scored at or above the score recommended by ETS. Generally for all exams except Level 2 Foreign Languages, the recommended score is 50. See the 2010-2011 CLEP Credit-Granting Recommendations for guidance on how CLEP scores should transfer at www.collegeboard.com. CLEP Credits are entered on the student s record under the CEEB code CL and the grade is entered in SHATAEQ as P. A student may transfer a maximum of 36 CLEP credits. Armed Forces Credit The College at Oneonta will grant up to 36 semester hours of credit for training provided by the Armed Forces. Credit will be granted when a student presents training certificates or form DD295. Credit is determined based on the American Council on Education (ACE) Guide to the Evaluation of Educational Experiences in the Armed Services. Armed forces credit is entered in the student s record under the CEEB code CFME (Credit for Military Experience) with a grade in SHATAEQ as P. See also the Handbook to Guide Evaluation of Educational Experiences in the Armed Forces binder for assistance in determining how CFME should transfer! DANTES Defense Activity for Non-Traditional Education Support. The credit-by-examination function of DANTES is recognized and accepted by the College. A maximum of 36 semester hours is accepted. DANTES credit is entered on the student s record under the CEEB code CFME Credit for Life Experience Credit for Life Experience is an opportunity for adult or non-traditional students to earn credit for learning equivalent to full courses at SUNY Oneonta. Information and applications are available through the Office of Continuing Education. 17
INTERNATIONAL CREDIT Checking for International Student s Transcripts/Credit to Add Go to ZAAMENU, Applicants Page 1 tab, report #4 Apps by Decision/Interest Code. Parameter values: 01 Term Code = the current term (i.e.: 201109) 02 Interest Code = FO for Foreign Accept 03 Begin Date = leave blank 04 Applicant Status = PW for Paid/Waived student 05 Counselor = leave blank 06 Student Type = T for Transfer students Run report and check to see if there is a college transcript. If so, add the credit. **Do this every two weeks starting in November for Spring applicants and in February for Fall applicants.** Document Manager Indexing of International Transcripts: When the Admissions Office receives an overseas transcript or WES evaluation it needs to be scanned and indexed. *Please see KBS1 procedure for scanning and indexing for step by step instructions. If we received an official overseas transcript it is scanned and labeled as college transcript If we receive a WES evaluation it is scanned and labeled as 0058 WES evaluation After overseas transcripts have been scanned and indexed please give the original transcripts to the appropriate transfer counselor who will review their transcripts for credit. (After credit has been added all original WES and credit evaluations are mailed to the Office of International Education). When you enter any overseas transcript or WES evaluation into SOAPCOL, always use the CEEB code OVER, check official transcript box, and enter date received.with the following three exceptions for which we have articulation agreements with: 1. Human International Universities and Colleges transcripts use CEEB code HIUC 2. Japan College of Foreign Language transcripts use CEEB code JCFL 3. Siberian Aerospace Academy transcripts use CEEB code SAA 4. Hankuk University of Foreign Study transcripts use CEEB code HUFS **You will still complete the Degree Details at the bottom of the SOAPCOL screen as you would with domestic transcripts including dates of attendance, transfer credit hours, and GPA if provided on the transcript/evaluation. Determining International Transfer Credit: International credit always transfers in as elective credit within a department or general elective credit, with the exception of credit transferring in from HIUC, JCFL or SAA (see above). We will not accept any transfer credit with a grade less than a C-. All overseas transcripts (with the exception of HIUC, JCFL, SAA) must have their transcript evaluated by an approved evaluation service that is a member of NACES. To find a current list of approved NACES members go to www.naces.org. We most often see (and prefer) students using WES evaluation services. Whichever evaluating service is used, that service will determine if the student has earned a degree, how their coursework is equivalent to US coursework (ie. 2 yr vs. 4 yr). **Note: these 18
evaluations are often sent to the Office of International Education, however some are sent directly to the Admissions Office. The transfer counselor responsible for determining International transfer credit will pull up transcript/wes in document manager. They will enter a text box next to each course that we will transfer in, and assign it a subject code and course number (i.e. BIOL 500 for lower division coursework or BIOL 600 for upper division coursework). The counselor should use the International Credit Worksheet (see next page) to keep track of course numbers already used for a particular subject, so as to not duplicate a transfer elective course (for each subject used, use a different column on the worksheet i.e. BIOL 500, BIOL 501, MATH 600, MATH 601). Courses that appear to be general education courses, can be awarded a gen ed attribute (i.e. Intro to Psych=S2, science with lab=n2) if the course is more than 3 credits (combining courses from the same academic discipline is permitted to award gen ed credit). 19
SAMPLE WES EVALUATION Here is a quick list of what to check when determining International transfer credit: 1. Determine if school is 2-year Associate s or 4-year Bachelor s program 2. Annotate transcript, crossing off courses that will not transfer in (i.e. below C-, too many credits) 3. Note lower division and upper division courses - 500 for lower division and 600 for upper division 4. Combine Courses, if appropriate 5. Designate course numbers (i.e. Math 500, Biol 601, etc..) 6. Assign General Education attributes, where appropriate for courses of 3 credits or more 7. Cannot exceed 24 ELEC credits 20
For those institutions that we have an articulation agreement with (HIUC, JCFL, SAA) only the credits listed on the below spreadsheets are transferrable to SUNY Oneonta. Please refer to them when determining transfer credit. Subject Course # Human International Universities & Colleges (CEEB: HIUC) COURSE EQUIVALENCIES Updated Fall 2010 Title Equivalent Gen Ed POTENTIAL EQUIVALENT / NOTES EN 210 Public COMM 220 PUBLIC SPEAKING OS2 Speaking/Speech Com HU 215 Religion & Life RELG 115 SURVEY OF WORLD AH2 RELIGIONS HU 220 Art Appreciation ARTH 10E Art History elective AA2 MA 120 Intro to Algebra MATH 002 ALGEBRA I 0 credit - developmental MA 210 Statistics I MATH 10E Math elective MA 220 Statistics II STAT 101 STATISTICS M2 MA 310 Calculus & Analyt MATH 173 CALCULUS M2 Geometry MA 315 Calculus & Analyt MATH 10E Math elective Geom II MA 320 Quantitative Analysis MATH 102 INTRODUCTION TO FINITE MATH MU 105 Music Appreciations MUSC 100 MUSIC FOR LISTENERS no GenEd, but applies to MUSI major PS 105 Intro to Psychology PSYC 100 INTRODUCTORY S2 PSYCHOLOGY PS 210 Human Relations PSYC 10E Psychology elective PS 145 Intercultural Commun. COMM 254 INTERCULTURAL COMMUNICATION SC 110 Ecology ENVS 101 INTRO TO N2 ENVIRONMENTAL SCIENCE SC 103 Biology BIOL 10E Biology elective N2 no lab SC 112 Astronomy ASTR 108 DESCRIPTIVE ASTRONOMY N2 no lab SC 130 Physical Science PHYS 10E Physics elective N2 interdisciplinary SO 105 Introduction to Sociology SOCL 100 INTRODUCTION TO SOCIOLOGY S2 AC 105 Principles of Accounting ACCT 11E Accounting elective AC 110 Principles of ACCT 12E Accounting elective Accounting II EC 203 Economics ECON 110 PRINCIPLES OF ECONOMICS S2 LA 215 Business Law I LAW 10E Law elective AC 105 + AC 110 = ACCT 100 21
MG 105 Principles of Marketing MT 105 General Business Mgmt MKTG 10E MGMT 10E Marketing elective Management elective CI 115 Intro to Computers INTD 106 (1 cr) INTD 10E (2 cr) FUND. OF WORD Interdisciplinary elective Human International Universities & Colleges (HIUC) NOTES: All credit for HIUC was put in SHATATR as Transferred Credits Low 1 credit and Transferred Credits High 5.01 this allows for continued articulation if credit counts vary by student. **NO CREDIT AWARDED FOR: ES ESL courses EN 110 English Composition GE Prep Prep for General Education 22
Japan College of Foreign Language (JCFL) COURSE EQUIVALENCIES Updated Spring 2011 Business Economics Professional Accounting Music Industry Fashion Subject Course # Title Year Added Equivalent Equivalent Title Gen Ed Notes ACCT 1 Accounting 1 199009 ACCT 10E BUS 1 Business 1 199909 BUS 10E BUS 2 Business 2 199009 BUS 20E BUS 3 Business 3 199009 BUS 20E COMP 1 Advanced 199009 COMP 10E BC2 Composition ECON 1 Economics 199009 ECON 10E S2 EFL 1 English as a For. 199009 ELEC 10E Lang. HIST 1 History 1 199009 HIST 10E MATH 1 Mathematics 1 199009 MATH 10E MATH 2 Mathematics 2 199009 MATH 10E POLS 1 Political Science 199009 POLS 10E S2 SCI 1 Science 199009 SCIN 10E N2 SPCH 1 Oral English 199009 COMM 10E TYP 1 Typing 1 199909 ELEC 10E TYP 2 Typing 2 199009 ELEC 10E Older course numbering in shaded area. Newer course numbering below. BUS 101 Introduction to Business BUS 120 Introduction to Accounting BUS 150 Introduction to Marketing ECON 101 Principles of Macroecon. ENV 101 Intro to Environmental Science CIS 101 Intro. to Computer Apps COM 101 Intercultural Comm. 200009 BUS 111 INTRODUCTION TO BUSINESS 200009 ACCT 100 200009 MKTG 10E 200009 ECON 112 201002 ENVS 101 200009 INTD 106 INTD 107 INTD 108 INTD 10E 200409 COMM 254 FINANCIAL ACCOUNTING Marketing elective PRINCIPLES OF MACROECONOMICS ENVIRONMENTAL SCIENCE N2 equivalency approved by dept chair 2/7/10 FUND. OF WORD PROCESSING INTRO. TO SPREADSHEET APPS INTRO. TO DATABASE APPS Interdisciplinary elective INTERCULTURAL COMMUNICATION HIST 101 American History 200009 HIST 10E (American) History elective HA2 HUM 101 World Civilization I 200009 HIST 10E History elective HW2 FMK 101 Design & Color Theory 200009 FASH 227 PERSONAL COLORING SYSTEMS n/a n/a 23
MATH 101 College Mathematics 200009 MATH 10E Mathematics elective none overlaps significantly w/ MATH 002 has some topics covered in MATH 104 CALCULUS M2 MATH 150 Introduction to Calculus 200009 MATH 173 PHIL 101 Introduction to 200809 PHIL 101 INTRODUCTION TO AH2 Philosophy PHILOSOPHY POLSCI 101 American 199009 POLS U.S. GOVERNMENT HA2 Government 121 PSY 101 Introduction to 199909 PSYC 100 INTRODUCTORY PSYCHOLOGY S2 Psychology SCI 101 General Biology 199909 BIOL 10E Biology elective N2 no lab equivalency determined by department chair 2/7/11 24
Siberian Aerospace Academy (CEEB: SAA) Oneonta Equivalencies Subject Course # Transfer Title CR Subject Course # SUCO Equivalent CR General Educ ation Attri bute s ACCT 105 Financial Accounting 3 ACCT 100 FINANCIAL 3 ACCOUNTING ACCT 106 Managerial Accounting 4 ACCT 122 MANAGERIAL 3 ACCOUNTING BUS 100 Int l Trade & Econ 1 BUS 10E Business Elective - 1 Transfer BUS 111 Introduction to Business 3 BUS 111 INTRODUCTION TO 3 BUSINESS BUS 200 Organizational Behavior 3 BUS 20E Business Elective 3 Transfer BUS 300 Human Resource Mgmt 3 BUS 20E Business Elective- 3 Transfer CHEM 111 General Chemistry 4 CHEM 111 GENERAL CHEMISTRY I 4 LA, NL2 COMM 111 Intro to Public Relations 2 COMM 20E Communications 2 LA Elective Transfer COMM 112 Theory/Practice in Pub Rel 4 COMM 20E Communications 2 LA Elective Transfer COMP 100 Composition 3 COMP 100 COMPOSITION 3 LA, BC2 CSCI 100 Computer Science 3 INTD 106 FUND OF WORD PROCESSING 1 + INTD 107 INTRO APPL IN BUS 1 + INTD 108 INTRO DATABASE APPL IN BUS 1 CSCI 101 Computer Science II 3 CSCI 10E Comp Sci Elective 3 LA Transfer ECON 100 History of Economy 1.5 ECON 10E History Elective 1.5 LA Transfer ECON 111 Principles of Micro 3 ECON 111 PRINCIPLES OF 3 LA, S2 MICROECON ECON 112 Prin of Macroeconomics 3 ECON 112 PRINCIPLES OF 3 LA MACROECON ECON 200 Intermed Microeconomics 3 ECON 20E Economics Elective 3 LA Transfer ENGL 100 English 1 ELEC 10E Transfer Elective 1 ESCI 100 Concepts of Modern Nat Sci 3 ESCI 10E Earth Science Elective 3 LA, N2 FINC 233 Investment Management 3 FINC 20E Finance-Transfer 3 Elective FREN 101 Intro to French Lang I 3 FREN 10E French Elective 3 LA, FL2 FREN 102 Intro to French Lang II 3 FREN 10E French Elective 3 LA, FL2 25
GERM 101 German I 3 GERM 201 Review of German 3 LA, FL2 Grammar GERM 102 German II 3 GERM 202 German Grammar and 3 LA, FL2 Comp HIST 111 Hist/Culture of Siberian Ppl 1 HIST 10E History Elective 1 LA (HO2 only if 3 credit cours e) HIST 200 History of Russia 3 HIST 20E History Elective 3 LA, HW2 HUMN 111 Culture Science 3 INTD 10E Interdisciplinary 3 LA, HO2/OS2 Elective ITAL 101 Italian I 3 ITAL 101 Introductory Italian I 3 LA, FL2 ITAL 102 Italian II 3 ITAL 102 Introductory Italian II 3 LA, FL2 LAW 100 Law 1.5 POLS 10E Pol Sci Elective 1.5 LA LAW 111 Law-elective 2 LAW 10E Law-transfer elective 2 LAW 222 Business Law 3 LAW 10E Law-transfer elective 3 MATH 104 College Algebra and Trig 3 MATH 104 College Algebra and 3 LA Trig MATH 111 Math for Human Special 4 Math 10E Math elective 4 LA MATH 112 Math: Algebra & Geometer 4 MATH 10E Math elective 4 LA MATH 173 Mathematical Analysis I 4 MATH 173 Calculus 4 LA, M2 MATH 174 Mathematical Analysis II 4 MATH 174 Calculus II 4 LA MATH 200 Albegra, Linear 3 MATH 20E Math elective 3 LA MCOM 100 History of Russ Mass Media 3 MCOM 10E Transfer Elective 3 LA MCOM 101 Intro to Journalism 4 MCOM 10E Transfer Elective 4 LA MCOM 103 Mod. Russia Mass Media 2 MCOM 10E Transfer Elective 2 LA MCOM 112 Hist of Journalism Abroad 4 MCOM 10E Transfer Elective 4 LA MGMT 100 Financial Mgmt/Corporate 3 FINC 231 Corporate Finance 3 101 MGMT 101 International Management 1 MGMT 10E Management elective 1 MGMT 102 Personnel Management 3 MGMT 20E Management elective 3 MGMT 103 Fundamentals of Mgmt 3 MGMT 20E Management elective 3 MGMT 201 Investment Management 3 MGMT 20E Management elective 3 MGMT 345 Strategic Management 4 MGMT 30E Management elective 4 MKTG 261 Marketing 4 MKTG 261 Fundamentals of 4 Marketing PHED 100 Physical Ed 1 PHED 10E Phys Ed Activity 1 elective PHED 111 Physical Ed 1 PHED 10E Phys Ed Activity 1 elective PHIL 101 Philosophy 4 PHIL 101 Introduction to 4 LA, AH2 Philosophy POLS 100 Political Science 3 POLS 10E Political Sci elective 3 LA, S2 PSYC 100 Psychology 3 PSYC 100 Intro to Psychology 3 LA, S2 RELG 100 Introduction to Religion 2 RELG 10E Religion Elective 2 RUSS 100 Russian 3 SILP 101 Introduction to Spoken 3 LA, FL2 Russian SCIN 100 Ecological Science 3 BIOL 10E Biology elective 3 LA, N2 SCIN 101 Concepts of Mod Nat Sci 4 ESCI 10E Earth Sci elective 4 LA, N2 SCIN 102 Concepts of Natural Sci 4 ESCI 10E Earth Sci elective 4 LA, N2 SOCL 100 Sociology 3 SOCL 100 Intro to Sociology 3 LA, S2 SOCL 200 Econ & Sociology of Labor 2 SOCL 20E Sociology elective 2 LA SPAN 101 Intro to Spanish I 3 SPAN 101 Introduction to Spanish I 3 LA, FL2 26
SPAN 102 Intro to Spanish II 3 SPAN 102 Introduction to 3 LA, FL2 Spanish II SPCH 100 Intro to Speech 3 COMM 100 Introduction to Speech 3 LA, OS2 Comm. STAT 100 Business Statistics 3 STAT 10E Statistics Elective 3 LA STAT 261 Mathematical Stats 4 STAT 261 Prob Models and Stat 4 LA Inference WLIT 200 History of World Lit 3 WLIT 20E World Lit elective 3 LA, HO2 Sib Sau Procedure Notes, Updated 8/11: Students should have all gen eds satisfied except for HA2, WS2 and AA2 First, add all Business Equiv course. Next, non Business direct equivalents, Then upper division electives, and lastly Business elective credits Email Eileen after adding credit as STAT 261 needs to be overridden on arrow sheet to satisfy STAT 101 major requirement. Students should have 51 liberal arts credits Any course where it is indicated on the SibSau transcript that the course is a SUNY Course that is not listed as transfer credit, it should be in SHATERM for that student haven been taken through SUNY Oneonta. LAW 222 was updated in SHATATR in 2008 indicating it transfers in as LAW 10E. Students must take LAW 222 here! Students are under the articulation agreement based on the time of matriculation at Oneonta so any who took the course prior to 2008 must be overridden and changed to 10E. Courses must be at minimum of 3 credits to transfer in with a general education attribute-no exceptions (i.e. Culture Science only 2 credits) Most SAA students start their matriculation with 77 transfer credits, plus 12 SUNY Oneonta credits for a total of 89 credits. This is how they are able to graduate in one year. 27
HANKUK UNIVERSITY OF FOREIGN STUDIES (HUFS) 1+3 PROGRAM CEEB = HUFS Effective Term: Spring 2011 (201102) All courses are 3 credits Students can declare any major Any courses taken that are not listed below will be considered elective credit. Students must earn a C- or better to transfer in credit How to Enter in SHATAEQ HIST 252 *Changes to WHIS 252 in 201109 SOCL 270 HUFS Course Title Society/Culture of China SUNY Oneonta Equivalent Course Number HIST 252 *Changes to WHIS 252 in 201109 SUNY Oneonta Equivalent Course Title Modern China General Education and Liberal Arts Attributes LA, HO2 Crime and SOCL 270 Criminology LA Punishment HIST 100 Society/Culture of HIST 100 Western LA, HW2 Western Europe Civilization I MUSC 100 Understanding MUSC 100 Music for Listeners LA, HW2 Music ANTH 100 Cultural ANTH 100 Introduction to LA, S2 Anthropology Anthropology PSYC 100 Introductory PSYC 100 Introduction to LA, S2 Psychology Psychology PHYS 101 Light and Matter PHYS 101 Modern Physical LA, N2 Science CSCI 100 Introduction to Computer CSCI 100 Introduction to Computing LA POLS 171 SOCL 237 SOCL 100 MCOM 151 International Relations Law Women & Sociology Introduction to Sociology Media & Contemporary Society POLS 171 SOCL 237 SOCL 100 MCOM 151 Technology Comparative & International Politics Sociology of Women Introduction to Sociology Understanding Mass Communication LA, HO2 LA LA, S2 LA 28
29
For these 4 institutions (JCFL, HIUC, SAA, HUFS) the responsible transfer counselor would enter a text box next to each course on the transcript and enter the subject code and corresponding course number using the above charts. 30
If an International Student takes English in their home country the credit transfers in as FLAN credit. If a student takes a foreign language in their home country that we do not offer the credit would also transfer in as FLAN 10E/20E credit. Adding credit in SHATRNS & SHATAEQ: Once the transfer counselor has determined how the credit will transfer in, they will notify the KBS1 to add the credit in Banner. **KBS1 will follow same procedure for enter data into SHATRNS and SHATAEQ as domestic transcripts. FLAN 500 will articulate to FLAN 10E BIOL 501 will articulate to BIOL 10E MATH 602 will articulate to MATH 20E Be mindful that when adding International credit in SHATEAQ that the number of credits in the transfer credit hours box will automatically populate as 1.00, so change the credit counts manually if the course is more than 1 credit. After credit has been determined and added into Banner: The KBS1 will provide the credit evaluation and advisement document to the responsible transfer counselor who will review the documents for accuracy. Once it has been determined that the courses transferred in correctly, the complete credit evaluations/advisement documents are sent to the Office of International Education, who will put them in the new students orientation packets when they arrive. 31
THE STEPS OF ENTERING CREDIT 1. Log on to BANNER. 2. Enter SOADEST and tab down twice. Put your user name on the line labeled transcripts. This is your collector file that you will be putting work in. The transfer articulation report will ask you for this value when you go to print. The admissions programmer in the computer center will have to make your code a valid value for this field. 3. In BANNER, go to ZAACREV to look up students who have been accepted and need to have their credit evaluations done. 4. a) Bring up student s file in Document Manager, where you will find all documents that have been scanned and indexed to the student s record. b) Bring up the student s record in BANNER. 5. Review the student s documents in Document Manager, and open up all college transcripts and AP/IB/CLEP score reports. 6. Annotate each transcripts: circle student s name, total credits earned and CUM GPA highlight each semester in salmon (if not already done so), and number each semester cross out in red all classes that will not transfer in (i.e. remedial, W, grade too low, repeated courses, etc.). Refer to the transfer credit policy section to determine if a course is acceptable. if a student has too many credits, cross out, in blue, all classes that you won t transfer in. 7. In BANNER, go to the SAAADMS screen. Look up student by entering their A00# or social security #. 8. Left-click in Entry Term box or CTRL-Page Down. This brings up student s current information. Previous application information may also be found, in earlier Application Number(s). 9. Enter the student s A00# or social security # or CTRL- Page Down. 32
Verify student s name and term are correct. Term is the semester the student is entering Oneonta. We use: Fall = 09 Summer = 06 Spring = 02 Winter = 01 Check decision code. Credit evaluations are only done for accepted students. These codes are: F1, F2, F3, F4, FS, AJ, OP, OT, TF, TS, TX Check to make sure student s major listed on the supplemental is the same as on SAAADMS. To do this go to SAAQUAN, left-click CTRL- page down to view major. Go to SOAPCOL screen. At this point it is important to decide if the transcript is final and official. When a final transcript is received, it must be recorded as 0035, and the Official Transcript box checked. o Enter the student s identification number then left-click or CRTL-Page Down. This will show you the institutions the student has attended. o Use the arrow key to view each institution the student has attended. o Make sure the Admissions Request is correct. o If it is the most recent college transcript, make sure the Prior College and Prior Institution boxes are checked. o If this is a final, official transcript, make sure the Official Transcript box is checked. o Save the change that you have made by hitting F10 or click on the save button. o If the transcript is the student s last school of attendance, and is also final official, enter 0035 in the admissions request box. This will pull the date of receipt over to the check list and stop the letter requesting the final transcript from going out. 10. Go to SHATRNS screen. Enter the student s I.D. number. Tab once and enter the institution number, then enter the term number. These are the numbers that you previously designated in step number three. Hit the CRTL-Page Down keys. The first time an institution is entered, you will have to enter the CEEB code, and date the transcript arrived in the admissions office. The support person who receives the mail will stamp this date on the transcript. If the transcript is official, enter a check mark in the next box. If the transcript is not official (most often for classes entered from a mid-term grade report), do not enter a date in the received block. Commit the information, using either the F10 key or clicking on the save button, then hit CRTL-Page down again. Enter the attendance period: It is important to be consistent with how you enter the attendance period. This information prints out exactly on student s evaluation. If the student took a year long course, we put in on for the term it ended in. AP credit, for example, would be put on for Spring. FA-06 WI-07 SP-07 SU-07 Level is always 01 (undergraduate) Term corresponds to attendance period: 200609 200701 200702 200706 If the student has earned a degree, enter it in the transfer degree block for the first semester only. Commit this information (F10 or Save Button) and then to return to the top of the page click on Rollback or hit SHFT-F7. 33
You can then enter another term of attendance for the same institution. Hit CRTL-Page Down twice and enter the corresponding information for that term. To enter another institution, change the number in the Transfer Institution box, and then begin again. When all of the terms and institutions have been entered, exit the screen and then enter the SHATAEQ screen. 11. Go to the SHATAEQ screen enter the student s identification number, the CEEB code for the institution, and hit CRTL-Page Down. Enter the number assigned to the attendance period, then the term (200609) and level (01). We always evaluate credit to level 01; it is the undergraduate level. Enter the course using the letter and number code from the transcript (PS 101) then check the credit number and enter the grade (we do not use A+). If the course number is followed by a letter to indicate a section or different campus, we do not use that unless it is necessary to differentiate different titles using the same course number. We enter the subject and course number as it would appear in that schools catalog. For example, if it is PSYC 100N, we would enter PSYC 100. *please see Appendix B for a list of schools with unusual numbering systems. If a course is in progress and the credit for the course is listed, you may enter this course with a grade of IP Hit the arrow down key and enter the next course. When you are done with a term, make sure to change the attendance period and term to reflect the student s transcript. When all the courses for each term have been entered, you must save them. To save press F10 or click on the Save button. 34
To articulate the coursework, click on the Articulate button under Options or hit F3. This will give you the equivalencies for each course. Then you must again save this work, F10 or click the Save button. Then press CRTL-Page Down and Review the information to be sure the number of credits entered and the number earned are the same. Also be sure that the number entered is accurate with the transcript. If all information is correct, hit CRTL-Page Down to move cursor to box marked: Roll to History. Place a Y (for yes) in the block to roll the courses to academic history, then press F10 or click on the Save button to commit the process. If there is another institution for this student, click on the Rollback button; enter the next CEEB code and the new courses. COURSE NOT PREVIOUSLY EVALUATED: The staff member who adds credit (KBS1) will alert you that equivalencies need to be determined on a transcript by highlighting the course in yellow. You will go to ZAACREV to see and track the students who need course equivalencies determined the EQ Needed box will be checked if any equivalencies need to be determined. If a course is not on the system the subject or number will highlight when you enter it in SHATAEQ. To add the course, click on the down arrow box under Course. This will bring you to an option list, where you will click on Define Courses (SHATATR). This will take you to SHATATR, where you will enter the equivalencies. Click in the Subject box. You will get a message saying Query caused no records to be retrieved. Click on OK. Enter the course title. Enter the effective year. o If the course was taken during or after Fall 2000, the effective term will be 200009 o If the course was taken before Fall 2000, the effective term will be the semester the student took the course. Level is 01 Status is AC The minimum grade is C- for all NON-SUNY schools and D- for all SUNY schools. Then enter the number of credits the course is worth. There must be a range so if the course is worth 3 credits, the low is 3 and the high is 3.01 o Some courses may vary in the number of credits it is offered for. Then enter the lowest amount and the highest amount to create a range. Then commit this information (Save). Hit control Page down This is where you enter the course equivalency. (See section on determining equivalencies and assigning attributes). Enter the equivalency and commit (F10 or save) Control Page Down and enter any attributes that need to be assigned. In the Notes section, mark the date, your initials, course added and any other pertinent information. Hit F10 or save again to save this information and click on exit to return to previous screen. Go to ZAACREV and check the boxes EQ determined and EQ updated for that student. 35
Department code changes: ART ARTS IN 1999 SPCH COMM IN FALL 2002 PREVIOUS CREDIT EVALUATION DONE FOR A STUDENT: If a previous credit evaluation has been done for this student you will have to unroll the student s academic history. Go to SHATAEQ and enter the student s identification number and the CEEB code, then press CRTL-Page Up. Placing the cursor in the Roll to History box, place a D in the box. Then commit (F10 or Save button). The screen will automatically show all the credit that is already on the system. You may arrow down and begin adding the new information. If IP grades are being changed to letter grades, you can unarticulate the courses by going to Options and then Perform Unarticulation. Change the IP grades to the letter grade earned by the student. While you are doing this, be cautious of and check for any courses that are no longer transferable (ie: withdrew from class, earned a low grade that will not transfer). Save your work. Then go back up to Options and select Perform Articulation, and then commit the changes (F10 or Save ). o If you are adding a new term, be sure you have entered the new term in SHATRNS. 36
DETERMINING COURSE EQUIVALENCIES AND ATTRIBUTES Overview Non-direct equivalents -- We can never make a course a direct equivalent in any of the following disciplines: EDUC, EPSY, ACCT, ECON, BUS, LAW, FINC, MGMT, MKTG, MATH, STAT, BIOL, CHEM, ASTR, PHYS, ENVS, GEOL, METR, OCEA, INTD MINIS (106, 107, 108). Non-previously evaluated courses in these departments will come in as 10E or 20Es but can carry (LA) and general education attributes if our courses carry them. Direct Equivalents -- Introductory courses (i.e.: PSYC 100, PHIL 101, ANTH 100, COMM 100, LITR 100, COMP 100) can be determined as equivalent to our introductory courses. Do not determine an upper-level course to be equivalent without first checking the course description from the other institution against our course description. General Education Attributes -- Admissions and Academic Advisement are the only people who can determine general education attributes for courses (faculty are not able to do this so as to keep the general education process accurate for all students). To determine if a course should have general education attributes, consult: Our campus packet of gen ed courses If it is a SUNY school, use the SUNY General Education Requirements Approved Course Listing at: http://www.suny.edu/provost/generaleducation/courselist/mastercampuslist.cfm --When using this tool, input the subject code and number into the search box and hit enter. Be sure to use the arrow to see if any other matches are found, as some courses will carry more than 1 general education attribute. A course may have up to 2 attributes, with the exception of AA2 and AH2 which can only additionally have OS2 or WS2. If it is a SUNY school, you can also check the GETA (if provided) to see what gen ed categories the course satisfies. Liberal Arts (LA) Most theory-based courses are assigned an (LA) attribute. This is the only one that needs to be input in Banner with parenthesis. Check our college catalog to see if our similar course carries an (LA) attribute. We do not need to add (LA) when determining equivalencies, as departments that traditionally carry (LA) attributes (such as MATH, ENGL, HIST, ART, MUSIC, etc) automatically carry an (LA) in Banner. Adding EQs to a transcript -- When adding an equivalency you have determined on a transcript, please use size 8 blue font and put the text box as close to the yellow highlight as you can. If there are any attributes that need to be added to the course, include them in parenthesis. Example: BIOL 10E (NL2) Regional Accreditation If a transcript is highlighted in all yellow, the first thing to check is if the institution holds regional accreditation. If they do, go ahead and determine the equivalencies. If they do not have regional accreditation, make a note in a textbox on the transcript that says no regional accreditation, no credit to add, and mark the date in the Transcript Reviewed box for that institution in SOAPCOL. You can determine if 37
an institution has regional accreditation by looking on the information page of the transcript or going to the website for that institution. COURSE EQUIVALENCIES DETERMINING COURSE EQUIVALENCIES AND ATTRIBUTES Only the Chair of the Department that houses a course may approve or define an exact course equivalency unless the course is a basic 100-level course that is not used as a specific prerequisite to other courses, or is general enough to be found at all schools (Intro to Phil, Lit, Theater, Psychology...). In the case of the "exceptions," the Coordinator of Transfer Credit Evaluations may enter classes on the database as equivalent if the course has never been entered. No changes will occur to those courses already on the database, unless course titles/content have changed. At no time is a non-chair to make a course equivalent to an EDUC, EPSY, ACCT, ECON, BUS, LAW, FINC, MGMT, MKTG, MIS, INTD mini (106, 107, 108), science, or math course. The Coordinator for Transfer Credit and Articulations only makes courses equivalent to Oneonta courses in a couple of instances. Here is a list of things to consider when evaluating a new course: 1. Is the course a college level course? Credit is not given for remedial (developmental) work. These courses usually start with 0. (ie: Math 090) 2. Is the course an Education, Business (to include: Finance, Accounting, Marketing, Management, Law), Math or Science course? If so, we never make them equivalent to our courses. Go to step #4 3. Is the course a 100 level introductory course with the same title and/or course description as our introductory course? (ie: Introduction to Psychology). If yes, than you can make it equivalent to our 100 level introductory course. 4. If the course is neither 2 nor 3, than is it a course from a department that we have on campus? (ie: PS 101, Psychology of New York City, we have a psychology department but we do not offer a course like this) If we do, then you will make the course an elective in that department (PSYC 10E). An elective can be either lower division or upper division. See #5. If the course is not from a department on campus, then it will get ELEC(elective) credit, either 10E or 20E. (see section on ELEC credit.) There may be some cases where a course will be designated as ELEC, even if it seems to fit in a department here, if the course is technical in nature (some Criminal Justice classes, or lab tech classes). If the course is from possibly two departments on campus, then it can get INTD(interdisciplinary)credit, either 10E or 20E. Determine if the course is lower division or upper division: Does it seem to be an introductory course? (ie: Survey of Communications) Then it will be lower division (i.e. 10E). Was it taken the first year the student was in college? Would likely be lower division. Is it offered as an upper division course here? Then it can be upper division (i.e. 20E). Does it appear to be a higher level at the other college? Then it would be upper division. If it has prerequisites listed in the catalog, then it would be upper division. Use the above information to ascertain if the course should be: 10E, for lower division elective 20E for upper division elective 38
5. If the course is a Physical Education course, you need to determine if it is an activity or non-activity course. See our catalog for examples of activity vs non-activity. activity = PHED 10E (12 credit maximum) non-activity = PHED 11E ASSIGNING ATTRIBUTES Liberal Arts (LA), Most theory based courses receive liberal arts credit. The attribute for this is (LA). It is the only attribute that has to be put on with the parenthesis. Always check in the catalog to see if our like courses have (LA). If the department carries liberal arts, the student will automatically get it (ie: LITR, PSYC, etc). ARTS/ARTH elective courses MUST have the (LA) added to the courses. It will not automatically be added. Business courses will also have to have (LA) added only if our course like it here would have liberal arts. ELEC course will not get (LA). General Education Attributes EMAIL FROM EILEEN MCCLAFERTY, DIRECTOR OF ACADEMIC ADVISEMENT, JULY 2010-- Addition of Gen Ed 2 attributes done in one of three ways: 1. The Coordinator of Transfer Credit or the Transfer Team member receives an updated GE2 list from a SUNY school. Since attributes earned at one SUNY transfer to another SUNY, adding the appropriate attributes to GETA-listed courses is in line with SUNY policy. Courses equivalent to Oneonta courses will automatically be granted the Oneonta GE2. NOTE: SUNY courses may not be granted GE2 attributes unless the courses have been approved as GE2 courses as listed on the SUNY GE2 Website. 2. The Director or Asst Director of Academic Advisement or the Coordinator of Transfer Credit (or Transfer Credit Team) may add attributes to NON-SUNY transfer courses (and SHATATR) that are electives, but are similar in content to Oneonta s GE2 courses. This is as per the direction of the Deans and Provost. 3. The Registrar will assign GE2 attributes to courses taken at Oneonta previous to the implementation of GE2 when students are readmitted and need to complete GE2. The Assistant Director of Academic Advisement will add GE2 attributes to transfer courses taken prior to the implementation of GE2 when students are readmitted and need to complete GE2. Note: Department Chairs may not grant GE2 attributes; doing so is the domain of Admissions and Academic Advisement so full control over SUNY guidelines is followed. Here is a list of general education requirements and the corresponding attribute. NL2- Science with a lab (Oneonta) N2- Science without a lab M2- Mathematics S2- Social Science AA2- Fine Arts AH2- Humanities HA2- American History 39
HW2- Western Civilization HO2- Other World Civilization BC2- Basic Communication OS2- Oral Skills (Oneonta) WS2- Writing Skills (Oneonta) FL2- Foreign Language SUNY & The GETA If a student has fulfilled a SUNY general education requirement at one SUNY school it will be satisfied at all SUNY schools the student will attend. With the student s SUNY transcript will come a General Education Transcript Addendum (GETA). This will show which general education requirements the student has meet and how they met it. Different schools have different criteria for how a student may fulfill a general education requirement. For instance, another SUNY school may use the student s American History Regents to fulfill the American History Gen Ed. In this example, the student would still have that general education requirement fulfilled here even though we do not use the Regents exam to do so. Another example would be if the student fulfilled a general education requirement with a course that we will not accept for transfer. This would happen when the student does not have a high enough grade. Technically, the student still has fulfilled their general education requirement and would have it filled here also. The SOATEST screen is used to do this (see section on test scores). If a course comes in equivalent to a course at our institution it will automatically get the gen ed attribute that our course has. If the course is from a non-suny school, that is all they will get. If the course is from a SUNY school it is possible that it filled a different general education requirement at that school. For example, POLS 121, American Government at Oneonta fills the social science requirement but at SUNY Oswego it fills the American History requirement. This course will then fill both the S2 and the HA2 general education requirements. A course may fulfill no more than two general education requirements. AH2 courses cannot fulfill additional SUNY general education requirements (double dip); however, AH2 may also satisfy WS2 and OS2, which are Oneonta requirements. It is imperative that when working with a SUNY transcript that you are checking the GETA to make sure the student has all of the general ed they can have. Test Scores: If it is necessary to use a test score to fill the student s general education requirement because they earned a D in a course and/or transferred a course from another institution that satisfies a gen ed requirement: Go to SOATEST Enter student ID # Enter test code for the General Education requirement you are trying to fill -- GE1 Math GE2 Natural Science GE3 Social Science GE4 American History GE5 Western Civilization GE6 Other World Civilization GE7 Humanities GE8 Fine Arts 40
GE9 Foreign Language GE10 Basic Communication The test score is always 1 The test date is the semester they took the course or if you do not know the date, the use the semester they are entering here. Commit by hitting SAVE NON-SUNY General Rules: When evaluating whether or not a course from a non-suny school should get an attribute, consider the following: Is it like a course that would get a general education attribute here? If it is, then it may have the attribute. Never guess, if questioning it, call Academic Advisement for advice. For an OS2, the course taken MUST have 50% or more of its grade based on oral presentation. For a WS2, the course taken MUST have 50% or more of its grade based on written work. Other World civilization courses are those that look at cultures or histories other than North American, and European male experience. Foreign Language attributes can be given to courses that are language classes not culture courses. Lab Sciences: If the course and the lab have the same course number, and the student passed both, combine and put lab on lecture course. For example: BIOL 105..3 credits BIOL 105L 1 credit Put on BIOL 105 for 4 credits. If the student failed the lab, only put on BIOL 105 for 3 credits and no NL2. If the student is from a SUNY school and has a D grade in lab, put on BIOL 105 for 3 credits and give them the NL2. If the course has different numbers for lecture and lab and the student has passed both, ie: BIOL 105 3credits BIOL 106 1 credit then put them on as separate courses and put NL2 on BIOL 105 but only for that student! 41
If the student failed the lecture but passed the lab, you may give them credit for the lab if it has a different course number than the lecture. Accounting Courses: The following is a chart on how Accounting courses have transferred in the past and how they should come in as of 200709. Ultimately, the only equivalencies the Transfer Credit person would make are ACCT 10E. Here are some other policies: 1. There is no longer a limit on the number of ACCT credits a student may be awarded (as long as the total credit for all coursework does not exceed the College s minimum standards of 66 or 77) 2. If elective ACCT courses carry more than 3 credits, the credit does not need to be split into three ACCT credits and x remaining ELEC credits. Just put the course on for ACCT 10E, 20E, 11E or 12E for the number of credits awarded. 3. If ACCT courses come in as exactly equivalent to our courses (ACCT 100, ACCT 122 ) and the transfer course carries more than three credits, then the credit needs to be split between three credits for the ACCT equivalent and the remaining credit gets entered as ACCT 10E. 4 credit equivalent 4 credit equivalent 4 credit elective 4 credit elective 4 credit elective 4 credit UD elective OLD DATA ENTRY CODES ACCT 100 3sh ELEC 10E 1sh ACCT 122 3sh ELEC 10E 1sh ACCT 11E 3sh ELEC 10E 1sh ACCT 12E 3sh ELEC 10E 1sh ACCT 10E 3sh ELEC 10E 1sh ACCT 20E 3sh ELEC 20E 1sh LIMIT: 12 sh ACCT credit (so to get students to 66 sh, we would accept more ACCT credit and enter it as ELEC) NEW DATA ENTRY CODES ACCT 100 ACCT 10E ACCT 122 ACCT 10E ACCT 11E ACCT 12E ACCT 10E ACCT 20E LIMIT: NONE 3sh 1sh 3sh 1sh 4sh 4sh 4sh 4sh ***If you are unsure of a course equivalency or not comfortable making a decision, contact either the Department Chair to have the course evaluated or call Academic Advisement to conference. Never guess!*** A NOTE ABOUT DISC IN SHATATR DISC is a code that means DISCONTINUE. We use this in SHATATR, the transfer course database, for courses that no longer exist at the transfer institution. An example of courses that no longer exists would be New Paltz s numbering system when they used all numbers and now they use three letters and three numbers. Inputting the DISC code in SHATATR in the Transferring Course block in the Transfer Catalog: field removes the course and the Oneonta equivalent from running on any reports. DISC a course will still allow students who may have previously taken the transfer course to receive credit. 42
INSTITUTIONS NOT IN BANNER OR ALTERING INFORMATION FOR INSTITUTIONS To set up a new institution in Banner, first go to the form STVSBGI. You will enter this form in query mode, so hit Ctrl+Q to cancel the query. Then add your code, institution and type ( C for college). The Description is not very long, so you will need to play with the school name to make it fit. An example is below. If you are adding a High School, the type is H. Then save and go to SOASBGI to enter the address and contact information for that institution. Enter the CEEB code at the top and then add address information and any contacts you have for the institution. Go to SOABGTA. The transcript gives you the information that you will need for this screen. The effective date should be 197009 or when the college came into existence if that date is after 197009. Determine what is the highest degree a college awards (Bachelors or Associates). Enter that in Highest Degree Determine the college s calendar system. Next block down: Code = 01 for undergraduate Once you have completed that screen, save and then exit. 43
Now go to the SHATGRD screen. Enter the CEEB code for the institution and hit <TAB>. Enter 2563 in the default institution block. This is Nassau Community College and is used as the default for all institutions. Hit CRTL-Page Down to capture all acceptable grades. SOABGTA allows the credits to be equivalent and SHATGRD allows the grades to be equivalent. (You may need to use this screen if you get an error message in SHATAQ that indicates you ve enter an invalid grade.) If you have trouble making the grades appear, then try to access it through SHATRANS, Options, SOABGTA. Change in Calendar Type If at some point when putting on credit, you realize a college has changed its calendar year, you can update this information in SOABGTA. For example, some colleges will change from a quarter hour program to a semester calendar. In order to have the credit transfer correctly, you must update the calendar type. Go to SOABGTA and enter the term in which the change occurred. Hit CRTL-Page Down Click on Maintenance. Then click on end term. The record will then duplicate itself with this new beginning term. Change the calendar type and hit Save. Any credit put on before that date will be computed in quarter hours, and any credit as of that date will be computed in semester hours. 44
RUNNING REPORTS Now that the data has been entered, it is time to print it all out. A report has been created to print credit evaluations and advisement documents. This is done in Banner in ZAAMENU. What It Asks For What You Enter I. REPEAT COURSE REPORTS, TRANSFER ARTICULATION AND ADVISEMENT DOCUMENTS In Banner go to ZAMMENU and click the Processing tab, click #13 Transfer Articulation CAPP Run- button click in the Parameter Values Section. Fill out form according to instructions below. Once form is filled in appropriately, you can save the form to use again by clicking in the box Save Parameter Set as giving the set a name and description and saving. This will both save the set and print the current report. If you don t wish to save the parameter set, but wish to only print the current report, click only in the Name box and save. You should first follow the instructions for the Repeat Course Report make any changes as necessary to students who have repeat courses (instructions below table). After changes are made, repeat printing process following instructions for the Xfer Articulation report and CAPP report. See the example of how to set up parameters on the next page. 45
01 Username (lowercase) Your username (collector bin)using lower case letters 02 Local or Perm Address L 03 Choose Printer Choose printer AM_LASER_4 from the drop down under Values 04 Run Repeat Course Report? Y when running Repeat Course Report N to run without Repeat Course Report 05 If Y, Include COMP 100? Y (only answer 5 9 if you are running the Repeat Course Report otherwise leave blank. If Y refers to question #4). 06 If Y, Include Current Reg? Y (or leave blank) 07 If Y, Enter Level Code? 01 (or leave blank) 08 If Y, Print output? Y (or leave blank) 09 If Y, Enter Select Criteria N (or leave blank) 10 If I, Enter ID s Leave blank 11 If A,E,D Enter Term Code Leave blank 12 If R, Enter file name Leave blank 13 If R, Enter Start Column Leave blank 14 If N, Enter Collector File Your username (collector bin) using capital letters (or leave blank) 15 Run Xfer Artic Report? N (when running only Repeat Course Report. Also, 16-31 will remain blank when running only Repeat Course Report - stop here) Y (will run Articulation Report) 16 If Y, Enter Address Date (double quotes will enter today s date) 17 If Y, Enter Dflt Matric Term Enter term you are entering credit for (ex: 201009) 18 If Y, Print the output? Y 19 If Y, Enter Select Criteria N 20 If I, Was Repeat Rpt Run? Leave blank 21 If No, Enter IDs Leave blank 22 If A or D, Enter Term Code Leave blank 23 If R, Enter filename Leave blank 24 If R, Enter Start Column Leave blank 25 If N, Enter Collector File Your username (collector bin) using capital letters 26 If Y, Run the CAPP Report? Y (refers to question #15) 27 If Y, Enter Group ID? Your username (collector bin) using capital letters (refers to question #26) 28 If Y, Enter Admission Term Enter term you are entering credit for (ex: 201009) 29 If Y, How Many Pages/Sheet 4 30 If Y, Print the Output? Y 31 If Y, # of Copies 1 46
Repeat Course report: The report course report is run as part of the transfer articulation report. It checks all of the students course work and shows if the student has duplicate course work. Students are allowed to take COMP 100 twice for credit. If the student has it twice, the 2 nd COMP 100 course is given the WS2 attribute. The first time they take the course it fills the BC2 and the second time it fills the WS2. To add this to the students record, Go to SHATRNS, Enter students id#, college CEEB code, and attendance period for course in question. (this is on the repeat course report). Control page down until you get to the coursework. Find the COMP 100 course and add the WS2 in the attribute section and remove thebc2. Save and exit. Go to SHATAEQ Unroll credit from history Find the COMP 100 course you just added the attribute to and put an O in the Articulate Ind. column to override the articulation. This will ensure that the student will keep this attribute. Save and roll back to history. If a student has repeated a different course, we change the first time the student took the course to a 10E or 20E. For example: Summer 2005- PSYC 100 Fall 2006- PSYC 100, We would change the Summer 05 course to PSYC 10E. If it is a duplicate 200 level course, change it to a 20E. To change this on the students record: Go to SHATRNS, Enter students id#, college CEEB code, and attendance period for course in question. (this is on the repeat course report). Control page down until you get to the coursework. Find the course and change the course to a 10E or 20E in the Equivalent Course Detail section. Save and exit. Go to SHATAEQ Unroll credit from history Find the course you just changed and put an O in the Articulate Ind. column to override the articulation. This will ensure that the student will keep this change. Save and roll back to history. 47
II. ADVISEMENT DOCUMENTS and/or ALTERNATIVE MAJORS on SMAZCAR (for paid students) or SMAZCAA (for non-paid students) In BANNER: in SMAZCAR or SMAZCAA, enter a group id (this can be your initials) enter student id(s) you want to run advisement documents for if running an alternative major, enter program, major and concentration information to run a generic advisement document, use Amy Verbatim (A00307032) Then go to the Processing tab in ZAMMENU #14 = Run CAPP Transfer Articulation WHAT IT ASKS FOR (L) local or (P) permanent? Print course titles on compliance report (Y/N) Enter the disclaimer number (press<return>for default>): Enter the group ID for these requests: Print on both sides of the paper (N/Y/4) Look at file before printing (Y/N) WHAT IS ENTERED L for local address. Y Hit enter This is what you entered in SMAZCAR, your initials N will print out large on one side. 4 if your printer is set up to handle this it can print the documents small and 2 pages per piece of paper. If Y, you can view the document without printing it. If you want to print it after you have viewed it, F10, then say Y N if you don t want to view III. COURSE EQUIVALENCIES FOR SELECTED COLLEGES ZRSR0169 is the name of this report. If you type that in on the main Banner screen where you would normally choose any Banner screen it will take you to the report. The report can also be accessed through the Processing tab of ZAAMENU # 16 = Course Equivalency Report WHAT IT ASKS FOR Report on (A)ll, (S)UNY/CUNY SCHOOLS or (Individual ones (A/S/I) Enter the desired CEEB codes. Maximum of 25: Enter the 6 digit term identifier (e.g. 199109): Would you like to print the heading on all pages (Y/N)?: WHAT IS ENTERED I for individual school(s) enter CEEB codes for college(s) use current term N IV. TRANSFER ORIENTATION LISTS 48
ZRSR0541 is the name of this report. If you type that in on the main Banner screen where you would normally choose any Banner screen it will take you to the report. The report can also be accessed through the Applicants Pg 2 tab of ZAAMENU # 45 Transfer Orientation Report. This report has default printing values set up for Academic Advisement. When you get to the report, you ll see that the printer defaults to AA_LASER_1 and the special print has a value of -o fp18. You have two options: if you want to print the report immediately, you can change the printer to AM_LASER_# (1 for the copier room, 2 or 3 for recruitment, or 4 for the credit eval printer); if you choose this option, leave the special print value as is. If you want to review the output in Banner before deciding to print, type DATABASE in the Printer field and clear out the special print field. WHAT IT ASKS FOR 01: Mode A All Transfers and Readmits S For specific Orientation Session WHAT IS ENTERED A to run all paid transfer and readmits S to run a specific orientation session N For those with no Orientation Session N to run those not registered for a session (for summer, this is the August session) 02: Sessions (If Mode = S) Entered desired number of Orientation session 03: Order by (N) or (M)ajor?: N to run in alphabetical order M by major, useful to find wannabes 04: Enter the 6 digit term identifier (i.e. 201109) use upcoming term 49
V. FRESHMEN with TRANSFER CREDIT WHAT IT ASKS FOR WHAT IS ENTERED Enter Run Sequence (Optional): <ENTER> Please Chose the Type of Report You Want From the Following List: 1- Counts of CEEB Codes Where Freshmen Have Prior College Credit 2- List of Freshmen with CEEB Codes of their Previous 4 to get numbers of students each Colleges semester 3- List of Students with Prior College Credit by Term Code 4- Counts of Students with Prior College Credit by Term Code Selection (1,2,3 or 4): Enter Term Code semester you want numbers for Look at the file before printing (Yes/No/Help) (Y/N/H) N Select a printer 26 Enter the form (if any) Press <Return> to skip this entry: <ENTER> to skip this step Enter the number of copies of the report to be printed <ENTER> for 1 copy 50
AUTO-INDEXING CREDIT EVALUATIONS 1. Run batch of credit evaluations as usual. 2. Go to My Computer E drive and T drive: In E drive you will drag information from the T drive to AdmsXferArticulation and AdmsXferArticCAPP 51
3. In T drive open your collector bin (ex. traskpg) 52
(note: you may double-click on file to view documents) 4. Index Articulation documents: Click and drag appropriate file (example xfer_artic_2010_jun_30_14_22_34.lis) into AdmsXferArticulation folder. Articulations will be indexed to appropriate students records. 4. a.) Index CAPP documents: Click and drag appropriate file (example capp_std_2010_jun_30_14_14_17.lis) into AdmsXferArticCAPP folder. Arrow sheets will be indexed to appropriate students records 6. In Document Manager, check to make sure indexing processed correctly. After the reports are printed and you have Auto Indexed, mark as appropriate in ZAACREV, collate each student s Articulation report with the Arrow sheets, clip together with a paper clip and sort into correct file, so that Counselor s can review them. After the Counselor has reviewed each report, she will return those that need corrections to the corrections file. Make the corrections, reprint the reports, if a preliminary credit evaluation, mark in ZAACREV and put back in the appropriate Counselor s corrections file for a final review. When the evaluations are ready to mail, the Counselor will file in the file that corresponds with the letter that each evaluation needs (letter #1 for preliminary evaluations, letter #2 for updated or revised evaluations, #3 for incoming freshmen, etc.). Each evaluation and letter is inserted into a large (9x12) window envelope. Mark appropriately in ZAACREV and mail. Be aware that after the start of a term many evaluations will have campus addresses and will go through interoffice mail. 53
CREDIT EVALUATION REVIEW 1. SAADMS a. Entry term correct b. Decision / status we only send out credit evaluations for accepted students c. Major all transfer students must declare a major. Does it match the major on the credit evaluation? d. Checklist accurate are 0012 and 0035 listed? If not, add them into the checklist. Add prior to Orientation in the item description field for 0012. 2. TRANSCRIPT & SOAPCOL a. Is this the correct student? b. Do all colleges listed have corresponding transcripts in Document Manager? c. Check that earned credits and GPA match on transcript and in SOPACOL d. Has a degree been awarded? Highlight in blue and make sure degree is noted in Degree box in SOAPCOL as well as in SHATRANS on the first term listed at that institution in the Transfer Degree Box e. Is there other credit listed on transcript not otherwise accounted for (i.e. transfer credit from another institution, but no corresponding transcript received)? Highlight in pink f. Dates entered? Transcript Received Date field when student receives credit for coursework. Enter date in Transcript Reviewed Date field when student does not receive credit (i.e.: low AP scores, not a regionally accredited school). g. Official checkbox checked if a final transcript? h. Prior Institution boxes checked if it is the most recent college attended? i. Admissions request correct? 3. CREDIT EVALUATION a. Did the major and Gen Eds run? b. Check total number of credits (66 max from 2 year college/ 77 max from 4 year college) c. Degree posted, if applicable. For AA, AS, AAS we accept all credit earned including Ds. AOS we do not accept Ds per 2011-2012 College Catalog. d. Compare articulation page(s) to transcript semester by semester 54
Make sure courses are correct look for title changes # of credits, grades, etc. Make sure each term on the credit evaluation matches the term on the transcript Look at gen eds make sure they make sense, check double-dipping (max of two attributes per course), AH2 does not double dip with any other attributes, except WS2 or OS2 are allowed. Age limit on coursework if a course is older than the recommended age, KBSI to override the direct equivalency and make the course an elective in within the department: 1. No age limit on gen eds 2. Business classes should be no more than 5 years old 3. PSYC & MATH/CSCI/STAT should be no more than 10 years old 4. EDUC has rules about the age of their coursework, but they hand monitor it and tell students (also on EDUC arrow sheets) e. Review the Advisement document Make sure gen eds are slotting in correctly. If you do not see a course slotting in to satisfy a gen ed, inform the Coordinator of Credit and s/he will pass it along to the Director of Academic Advisement If SUNY school, check GETA for gen eds and/or online SUNY General Education Requirement listing for all gen eds at each SUNY school at http://www.suny.edu/provost/generaleducation/courselist/mastercampuslist.cfm 1. Make sure that any requirement satisfied on GETA is satisfied on arrow sheet (does not have to be with the class listed n GETA) 2. If a student earns gen ed credit for a course with a D or from a transferred class, the course needs to be entered in SOATEST. GE#, test score 1, 01-MAY-YEAR for Spring; 01-DEC-YEAR for Fall. Check major runs and the appropriate courses slot in the major and major related work Check ELECTIVES section to see if anything there might be applicable for a requirement. No more than 24 ELEC credits allowed! 55
4. CORRECTIONS a. Mark corrections on evaluation and transcript b. Remove incorrect evaluations from document manager c. Update ZAACREV d. Give corrections to data entry person and they will fix and re-run e. Review corrected evaluation to make sure corrections processed f. Place updated evaluation in applicable file for mailing 56
POTENTIAL PROBLEMS & COURSE EQUIVALENCY RE-EVALUATION 1. Major does not print on CAPP document make sure program, major and catalog term are correct in SAADAMS and SFAREGS (the latter if the student has registered for courses) 2. Gen Eds do not run on CAPP document -- make sure GE2 is in the student attribute code in SGASADD (via SGASTDN (if it is not there you can add it as illustrated below): 57