HELD JOINTLY WITH THE ASSOCIATION DES PATHOLOGISTES DU QUÉBEC SPONSORSHIP & EXHIBIT INVITATION
ABOUT THE ASSOCIATION The Canadian Association of Pathologists (Association canadienne des pathologists) a voluntary professional organization, advances the interests of the profession and promotes high quality standards for patient care by providing national leadership and promoting excellence in pathology and laboratory medicine practice, education and research. is a Royal College Accredited Provider of CPD and accredits its own and other educational events. The association consists of over 1000 people connected to the pathology community in Canada. It officially represents the pathology community to federal and provincial authorities and other national and international professional organizations such as CMA, the Royal College of Physicians and Surgeons of Canada, the American Society of Clinical Pathologists, the College of American Pathologists, the International Academy of Pathology, and the International Liaison Committee of Presidents. ANNUAL MEETING PROFILE The Annual Meeting will be held at the Hilton Hotel in Québec City, from July 7 to 10. The theme of the meeting is The Evolving Role of Pathologists in the Era of Predictive Biomarkers and Precision Medicine. We anticipate over 350 pathologists, technicians and residents will be in attendance at Canada s premier event for the pathology community. The program is comprised of an extensive scientific program including symposia and workshops. This year the Association Quebec des Pathologistes (APQ) will be holding their annual meeting in conjunction with our Annual Meeting. The Meeting is an Accredited Group Learning Activity (Section 1) as defined by the Maintenance of Certification program of the Royal College of Physicians and Surgeons of Canada. Through an agreement between the Royal College of Physicians and Surgeons of Canada and the American Medical Association, physicians may convert Royal College MOC credits to AMA PRA Category 1 Credits. Information on the process to convert Royal College MOC credit to AMA credit can be found at www. ama-assn.org/go/internationalcme. www.cap-acp.com 1
CONFERENCE MARKETING The Conference is marketed by the Association through email blasts to our members on a monthly basis beginning in January each year. Full page ads are placed in each issue of the Canadian Journal of Pathology. Save the Date Cards will be distributed at the Banff Course in September 2017, and Residents Review Course in January 2018 and sent to each pathology laboratory in Canada to be posted in a high traffic viewing location. The Association through its reciprocal arrangement with the USCAP will be promoting the conference on their website and at the USCAP Annual Meeting in March 2018. NETWORKING ENVIRONMENT The exhibit hall will be open for two full days July 8 and 9. All refreshment breaks and lunches are served in the exhibit area ensuring exhibitors have easy access to interact with all delegates. In addition our e-poster stations are on the exhibit floor both days allowing exhibitors to network over conversations regarding the scientific content. The exhibit hall closes on Monday evening with a reception on the exhibit hall floor. In addition sponsors and exhibitors are welcome and encouraged to attend the President s Reception on Sunday evening and the Gala Banquet and Awards event on Tuesday evening. EXHIBIT SPACE Diamond, Platinum and Gold sponsors have an exhibit space included in their sponsorship entitlements. Exhibit space is available to Silver and Bronze sponsors, and to other companies that wish to only exhibit for a fee of $1,900 for each 10 x 8 space. Exhibit space is limited and expected to sell out quickly. Don t miss this opportunity to meet with our pathology community. SPONSORSHIP OPPORTUNITIES & BENEFITS We have created a variety of sponsorship options to fit the range of marketing objectives and level of investment of our corporate supporters. We are of course open to specifically designing a sponsorship package that fits your needs and may appropriately leverage other marketing initiatives you are undertaking in 2018. www.cap-acp.com 2
We are very pleased to introduce Co-Developed, Accredited Integrated Symposia for our 2018 Conference. This opportunity is available only to Diamond Sponsors. DIAMOND SPONSORS $28,000 Exclusive to this level: Conduct a Co-Developed, Accredited Integrated Symposium Possible Dates: Sunday, July 8 Monday, July 9 Tuesday, July 10 Symposium Guidelines: The symposium must be accredited and co-developed with following Royal College of Physicians and Surgeons of Canada Maintenance of Certification criteria and guidelines. Only three spots available, one per day. Additional Costs (not included as part of the sponsorship): The sponsor is responsible for all expenses related to the speakers (honoraria, travel and accommodation) per the accreditation guidelines and funding rules. The sponsor is responsible for all expenses related to food and beverage, if any, which must be supplied by the host venue. The sponsor is responsible for all audio-visual labour and equipment above and beyond the basic equipment provided (1 each dataprojector, laptop, screen, lectern and mic are provided). Signage related to the symposium. NOTE: The Scientific Planning Committee will be the Program Planning Committee for all accredited programs. Industry cannot be involved in the program development nor can third party planners or communications companies. www.cap-acp.com 3
DIAMOND LEVEL Diamond $28,000 End aisle booth in exhibit hall plus 3 additional exhibit hall representatives 6 Complimentary Full Registrations for company representatives 1 e-blast to pre-conference attendance list One full-page ad in the Canadian Journal of Pathology EXHIBIT FLOOR PLAN www.cap-acp.com 4
PLATINUM SPONSORSHIPS $13,000 PLATINUM LEVEL Platinum $13,000 1 exhibit booth 3 Complimentary Full Registrations for company representatives 1 e-blast to pre-conference attendance list One full-page ad in the Canadian Journal of Pathology Option to host a breakfast or lunch symposium (if available) Breakfast Symposium (six (two each day) available) There is an opportunity for sponsors to conduct breakfast Symposia on Sunday, Monday or Tuesday. Sponsors will receive an advance copy of the delegate list in order to invite delegates to attend their session. Sponsors are responsible for the cost of food & beverage and audio visual requirements for their Symposium. Lanyards The Lanyards are the most visible promotional sponsorship property at the Conference. Delegates will receive their Lanyard at registration beginning on Friday along with their badge. The lanyards will be required at each event each day through to the Gala Banquet on Tuesday night. www.cap-acp.com 5
GOLD SPONSORSHIPS $9,000 GOLD LEVEL Gold $9,000 1 exhibit booth 2 Complimentary Full Registrations for company representatives 1 e-blast to pre-conference attendance list One half-page ad in the Canadian Journal of Pathology President s Reception The President s Reception is an exclusive sponsorship opportunity to be recognized as supporting a very important gathering of the key influencers in pathology in Canada. The Sponsor will be recognized through on site signage at the Reception. Gala Banquet This is a great evening of delegates celebrating their learning at the Conference and the award winners for the year. The sponsor will provide introductory remarks concerning the importance of pathology to their company and their involvement in the Conference and Banquet. Residents Dinner The Residents Dinner on Saturday evening of the Conference is attended by the vast majority of Residents. This is an opportunity for the sponsor to make a presentation to the Residents about their product or service for approximately 20 minutes during the dinner. www.cap-acp.com 6
SILVER SPONSORSHIPS $6,000 SILVER LEVEL Silver $6,000 1 Complimentary Full Registration for company representative One quarter-page ad in the Canadian Journal of Pathology Sunday or Monday Lunch This is a high profile branding opportunity for a company to be associated with this highly attended event. The sponsor will be recognized with entrance and on floor signage at the buffet stations. Monday Exhibit Floor Reception At the end of a long day of exhilarating scientific sessions delegates tend to tarrying on the exhibit hall floor and network extensively into the early evening. The sponsor will be recognized with entrance and on floor signage at the buffet and bar station. Delegate Notepads & Pens This is the Conference s best sponsorship option for maintaining a brand presence with delegates after the event. The sponsor s logo can be on the outside of the pad and include a tag line. Similarly, at the option of the sponsor the delegate pen can have the sponsor logo and tag line. The cost of the pad and pen are the responsibility of the sponsor. www.cap-acp.com 7
BRONZE SPONSORSHIPS $3,000 BRONZE LEVEL Bronze $3,000 WIFI WIFI will be available for delegates on the exhibit floor and in all meeting rooms. The sponsor has the option to integrate their name into the password for the WiFi. Charging Station When the exhibit hall is open a Charging Station for laptops and mobile phones will be available adjacent to the sponsor s booth. This represents a substantial branding opportunity for the right sponsor. Exclusive Refreshment Break Sponsorships (6 available) There are four Refreshment Breaks available to be sponsored beginning on Sunday and ending on Tuesday afternoon. Sponsors will have exclusive recognition at their respective Refreshment Break. Conference App The sponsor of the App will be identified on the home page through the tag line Brought to you by SPONSOR. This designation will also be used on the App Information page. We anticipate a significant number of delegates to start using the App approximately two weeks in advance of the Conference giving the sponsor exclusive advance visibility. CONTACT Sponsorship Manager, Michael Davis E. michaeld@cap-acp.com T. 604-739-4653 Resource Development Chair, Monalisa Sur E. monalisasur@yahoo.com Conference Secretariat E. info@cap-acp.com T. 613-507-8528 www.cap-acp.com 8