Compatible with JICS Version 7.5.5 elearning Version 1.0 elearning LEARNING GUIDE
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Table of Contents Chapter 1. Introducing the Learning Guide... 5 Chapter 2. Explaining the Guide... 6 Agenda... 6 Objectives... 6 Summary... 6 Chapter 3. Developing Basic Content... 7 Objectives... 7 Viewing Your Course... 7 Adding Pages... 10 Setting Up Pages... 12 Identifying the Course... 13 Creating a Syllabus... 15 Chapter 4. Sharing Personal Information... 18 Objectives... 18 My Info... 18 Account Info... 19 Password... 20 Photo... 20 Custom Info... 21 Office Hours... 21 Privacy Settings... 22 Chapter 5. Creating and Grading Assignments... 23 Objectives... 23 Setup Overview... 23 Developing Coursework... 24 Configuration... 24 Manage Units & Types... 25 Adding Assignments... 27 Basic Assignments... 28 Quizzes, Tests, and Exams... 32 Working with Test Builder... 34 Gradebook... 44 Setting up a Grade Scale... 45 Weighting your Grades... 46 Evaluations... 47 Entering Grades... 49
Basic Assignment Grading... 49 File Upload Grading... 50 Quiz/Test Grading... 50 Viewing Grades... 52 Finalizing Grades... 52 Chapter 6. Utilizing Course Administration Tools... 53 Objectives... 53 Tracking Student Attendance... 53 Attendance Settings... 53 Manage Attendance Sessions... 54 Developing Course Calendars... 56 Creating Announcements... 59 Setting Permissions... 62 Manipulating Course Layout... 63 Chapter 7. Encouraging Collaboration... 65 Objectives... 65 Creating Forums... 65 Add a Category... 66 Add a Topic... 67 Subscribing to Topics... 68 Adding a Post... 70
Jenzabar Learning & Development Chapter 1. INTRODUCING THE LEARNING GUIDE This guide is a source of information on the general functionality that exists within the learning management system (elearning) allowing faculty members and administrators to effectively facilitate courses. Within this guide, you may find one or more of the following graphics and formats to identify a particular fact, aspect, or detail: A Note will be used to identify specific information related to the text preceding it and will be recognized by this type of format and icon. A Hint will be used to point out a suggestion or recommendation that will assist you with the task or function preceding it, and will be recognized by this format and icon. A Warning will be used to alert you to the consequences of a specific process, step, or its results and will be recognized by this type of format and icon. An Example will show you the steps of a process recently discussed or how you could put the recent information into practice, and will be recognized by this type of format and icon. Case Study will describe a recently discussed topic in detail to show how the principle can be applied to your situation. In this document, you may see windows or features that you cannot access from your own system. Please note that what you see in your EX database will depend on your permission settings. If you do not see a window or feature that you need, contact your system administrator. If you have questions about the setup and configuration of the tables, log into MyJenzabar.net, go to Support EX Module Resource Center, and choose the module you need to configure. The Configuration Guides are updated for each release and maintained by the Services group. If you need information about a specific field on a window, open the window in EX and then press F1 for the Help Documentation. 5
Chapter 2. EXPLAINING THE GUIDE This chapter will provide an overview of the topics that will be addressed during the length of the course. AGENDA Creating basic content online using the elearning tools o Setting up your course pages o Creating a syllabus o Understanding the default course settings Sharing information with current/future students and updating your personal information o Identifying office hours o Changing your password o Attaching a photo to your profile o Choosing the information that will be shared with students Placing assessments online o Determining the types of assignments needed for your class o Developing your coursework o Creating a quiz, test, or exam o Understanding and using the test builder functionality Grading assignments online Tracking student attendance o Sending notifications when a student is late or absent Utilizing course administration tools o Developing a course calendar o Creating announcements Using the discussion boards Jenzabar Learning & Development OBJECTIVES At the end of this guide, you will be able to: Set up your learning management system Create your online coursework Grade assignments Track attendance Collaborate online SUMMARY elearning is a web-based learning management system (LMS), and a component of Jenzabar s Internet Campus Solution (JICS). Through this online portal, your school community can organize and collaborate. In this guide, you will learn to set up and use the basic features of elearning, design your coursework for an online environment, and assign grades with the built-in Gradebook. 6
Jenzabar Learning & Development Chapter 3. DEVELOPING BASIC CONTENT This chapter will provide details on using the tools available within the elearning component for placing basic course content online for your students to access. OBJECTIVES At the end of this chapter, you will be able to: Understand the manner in which courses are initially created in elearning Recognize the structure of elearning and how it is used Identify and place basic content in the learning management system Create a syllabus and make it available for students VIEWING YOUR COURSE 1 Log into JICS using your instructor username and password 2 On the Home tab you will see a section for Quick Links. Click My Courses and then click your course. 7
3 When you log into elearning you will see the Course Organizer, which will give you an overview of your course. Jenzabar Learning & Development 4 Examine the pages and portlets that are delivered through the default template that is applied to all courses In the example illustrated to the left, the MTH 101 A Introduction to College Math course was created in elearning with the following pages: Attendance Collaboration Course Information Coursework Gradebook Main Page Syllabus In this instance, the system also created default portlets on each page for example, the Main Page already contains the following portlets: About This Course o Introduce your course Handouts and Bookmarks o Upload from your file cabinet or create new Calendar o Add events specific to your course (such as dates for exams, deadlines for homework assignments, etc.) Announcements o Create any type of announcement specific to your course (such as cancelled classes) 8
Jenzabar Learning & Development 5 Click the Edit page link in upper right corner of page to perform any of the following: o Change page name o Add or reorder portlets on the page o Change layout of page and arrangement of portlets o Assign permissions to the page 6 Click Context Manager to add new sub-sections (also referred to as a context) for your course When you click Context Manager, you will be able to perform any of the following tasks: Change the properties of the context Rename the Main or Syllabus page o Other pages cannot be changed since the information is imported from your ERP Delete the Main or Syllabus page o Other pages cannot be deleted since the information is imported from your ERP Any page that has been identified as the Main Page cannot be deleted. Create new sub-sections which will appear as folders in the sidebar (such as Study Groups) Assign viewing permissions to individual pages within the sub-section 7 Develop new sub-sections, if desired When you create a new sub-section, you will have the ability to add any portlets (by clicking the Edit Page link) or pages (by clicking Add a Page) as necessary. Basically, you will start out with a clean slate and can customize to fit your needs. 9
ADDING PAGES In the example illustrated to the left, you will be able to add new pages in addition to those that already exist (such as Attendance, Discussion Forum, Course Information, etc.) for the MTH 101 A Introduction to College Math course. 1 Click Add a page to create new pages for your course 2 The Create a new page window will open and offer you several options for the type of page you need Jenzabar Learning & Development In the screenshot above, you can see several of the Featured Pages that the system offers. The Add a New Page window will offer you several commonly used Featured and Learning Pages including: Featured Pages Blog Chat Handouts Bookmarks Forums Online Meeting Calendar Free-Form Content RSS Reader Learning Pages Course Content Import Learning Tools Course Organizer Required Reading 10
Jenzabar Learning & Development At the bottom of the window there is a More Options section that includes Administrative, General Purposes, and Other pages: Administrative Announcements Bulletin Boards Course Search To add a page, click the page option you want. General Purposes Browse Sub-sites ConnectEDU CoursEval Connector Course Creator Other My Courses The new page will automatically appear on your navigation bar and is ready for use. 11
SETTING UP PAGES In the example provided below, the MTH 101 A Introduction to College Math course is used for illustration purposes. In this case, a faculty member has logged in to the system and is ready to start placing content online for his course. Jenzabar Learning & Development As the screen capture shows, the sidebar displays the default pages that have already been created in addition to the portlets that exist on each page for MTH 101 A Introduction to College Math. Right now, the main page for the course is displayed above with the following portlets: About This Course Bookmarks Handouts Calendar Announcements 1 To take a look at this page more closely, click on the Edit Page link in the upper right corner of the page 2 Click on the Content tab and notice the portlets that are currently on the page as defined by the default template Notice that About This Course is actually the Custom Content portlet that has been renamed to provide a more intuitive name for the portlet. 12
Jenzabar Learning & Development Identifying the Course 1 You may want to start by adding information related to your course click the Create Content link on About This Course As mentioned earlier, About This Course is actually the Custom Content portlet therefore, you can add a header, an image, and text related to the course. 2 After you have defined all of the components for About This Course, click Save and you will be able to view the portlet as it will be displayed to others as illustrated to the left. Keep in mind that not only students but anybody looking at the website will be able to view this description of your course. 13
3 You may also define specific handouts (files, documents, PowerPoint presentations, etc.) or bookmarks (links to websites, articles, etc.) for your course Returning to the main page, we will begin to place content online for this course. 4 Click Add a Handout from the Handouts portlet In this case, the Math Procedures document is identified as a handout and will be displayed in the Basic Resources set: Jenzabar Learning & Development After you save this handout and exit the Manage Handout View window, you will see that the document has been added for this course. Instructors can continue to add handouts (documents, files, presentations, etc.), bookmarks (such as a link to a Website or article), or readings using the same procedure. If you already identified such items in your file cabinet, you may also import one or more for a course by clicking on the Import link. 14
Jenzabar Learning & Development CREATING A SYLLABUS You will notice that a Syllabus page is available from the left navigational pane for all courses. As illustrated in the screen capture below, the Syllabus page will automatically display three portlets: Course Syllabus (the Custom Content portlet) Downloadable Version (the Handouts portlet) Readings Here, an instructor can identify course materials for a class and make them easily available for students. 1 Click the Create Content link from the Course Syllabus portlet 2 Enter text for the course syllabus, format as necessary, and save 3 If necessary, you may click on the Edit Content link in the upper right corner to modify the text at any time In the example shown above, the text for the course syllabus was actually added to the Custom Content portlet and is displayed immediately. When a course syllabus consists of a large amount of text, you may want to attach it as a file using the Downloadable Version option, which is actually a re-named version of the Handouts portlet. 15
4 Click Add a Handout from the Downloadable Version portlet 5 Looking at the screen capture on the right, add the information that will identify the syllabus file Jenzabar Learning & Development 16
Jenzabar Learning & Development 6 Click Save when all of the details have been completed o Your students will now find a link to this file which can easily be downloaded and printed Use the Manage menu (only available to those who have been granted the appropriate permissions) to view a list of available options. In this case, since you are a faculty member, you will have access to the Manage menu. On the Edit View window, you will be able to perform several tasks: You will also be able to use the Readings portlet to identify a book (including a website) that is relevant to the syllabus. 17
Chapter 4. SHARING PERSONAL INFORMATION This chapter will explain the process for utilizing the personal information area to share specific details with students. OBJECTIVES At the end of this chapter, you will be able to: Define and identify the personal information that will be displayed to others Change your password Upload a photo of yourself to display on My Info Display your office hours MY INFO You can view information about yourself that the school has on file as well as update, save, and share your personal information with others by using Personal Info. Jenzabar Learning & Development Throughout the portal, you will notice the icon that, when clicked, will display information that has been identified in the My Info portlet this is referred to as the My Info pop-up. Any portlet or link that begins with My indicates that the information is specific to you. For example, My Info will display information that has been gathered from your biographical profile, My Courses will display a list of courses in which you are enrolled or have been identified as the instructor, and My Groups will list all of the groups to which you belong. Click on the Personal Info link that is displayed next to your name after you have logged in to the portal. The tabs that are displayed to you will be determined by the permissions that have been granted to your role by the administrator. 18
Jenzabar Learning & Development Account Info Available for all users, you can change your preferred first name as it will be displayed within the portal as well as other name and email data. Your Preferred First Name is the name that will be shown after you log in to the portal and will also be displayed to others. If nothing is entered here, your first and last name will appear. While you can make changes on this window that will be displayed within elearning, keep in mind that the actual data is stored in the ERP system and will not be updated. If Prefix, Suffix, and Email cannot be edited on this window, it indicates that this data is brought over from your ERP software and therefore cannot be changed If Prefix, Suffix, and Email can be edited on this window, the data is stored and updated directly within JICS After making the necessary changes, click the Preview My Info pop-up link at the bottom of the window to view this data as it will be displayed to others. 19
Password Available for all users, you can change the password used when you log in to the portal. The Password tab will not be available if your school has decided to use external authentication such as LDAP. At any time, you can change your JICS password on this window. Enter your current (Old) password, enter your New password, and confirm it. Jenzabar Learning & Development You can also click the Password Hint link to provide a question and answer which ensures that a new password will only be sent to you when you respond with the correct hint answer. If you choose to use the Password Hint, and you cannot remember your password when you log into the system, click I Forgot My Password link. You will be asked for the answer to your hint question and, when the correct answer is provided, you will receive an email with your new password. You can also choose not to utilize the Password Hint feature in this case, you will not be asked to provide any information after clicking on I Forgot My Password and the new password will be sent directly to your email account. Photo You can choose to have a photo in either GIF or JPG format uploaded and used in several situations throughout the portal. Click the Choose File button to navigate to the file you wish to upload and click Save after your selection has been made After making the necessary changes, click the Preview My Info pop-up link at the bottom of the window to view this data as it will be displayed to others. 20
Jenzabar Learning & Development Custom Info You may enter additional personal information about yourself that will be displayed in the My Info pop-up. This information is not stored in the ERP. In the example to the right, you'll notice that a category of Hobbies has been created with one item: Reading. You can add, reorder, edit, or delete categories and items. Use the drop-down menu at the bottom of the window to move or copy items from one category to another as well as to delete them. Office Hours Faculty members can identify available office hours that will be displayed to others. A note can also be created to reflect vacation, holiday, or an extended absence. This information is critical for your students so they can be aware of the time you are available for meetings and consultations. When using elearning, this information will also be displayed on the Course Information portlet. 1 Select a Start and End Time 2 Using the radio buttons and checkboxes, identify whether these hours are valid for an entire week, individual days, or for one day only and click Save after your selections have been made After making the necessary changes, click the Preview My Info pop-up link at the bottom of the window to view this data as it will be displayed to others. What is a session? You may identify more than one schedule for example, you may need to define a regular weekly schedule as well as vacation days that may occur during the weekly schedule. In this case, you can create two sessions and, when a student clicks on the My Info pop-up, both sessions will appear. When you click the Office Hours tab, all sessions that have been defined will be displayed and you can edit or delete one or more as needed. 21
Privacy Settings You can choose to display or hide certain personal information about yourself to others, with the exception of the administrator who will be able to view all data. Select the checkbox for each item you wish to display to others. You can choose to hide any of the elements from other constituents when a search is performed. If you school is not using CRM Constituent, the ability to show or hide this information will not be utilized in any other portlets; therefore, choosing the checkboxes will not matter one way or the other. By selecting the Show me in campus directory checkbox, your name will appear with the My Info pop-up icon and any person can click on the icon to view your details. If you do not select the Show me in campus directory checkbox, only your name will appear in the campus directory without the My Info popup icon. Jenzabar Learning & Development After making the necessary changes, click the Preview My Info pop-up link at the bottom of the window to view this data as it will be displayed to others. 22
Jenzabar Learning & Development Chapter 5. CREATING AND GRADING ASSIGNMENTS This chapter will provide details on creating assignments for students and using the Coursework portlet as a delivery method. OBJECTIVES At the end of this chapter, you will be able to: Understand the manner in which coursework is integrated into the gradebook Identify assignments associated with a course Utilize the test builder functionality to create a quiz Create, organize, manage, and maintain coursework Store your course materials in a central location (file cabinet) Copy course content from one semester or course to another SETUP OVERVIEW Two main components that affect a student's grade are attendance and coursework; therefore, data from both the Attendance and Coursework portlets are automatically imported into the gradebook. The Attendance, Coursework, and Gradebook links in the sidebar will only be available from within one of your course contexts. Therefore, you will need to click on one of your courses from the My Courses quick link and then the sidebar will display all three of these portlets for your use. Before you can begin to work with your gradebook, you must identify coursework for your students. The diagram below will provide an overview of the steps that need to be performed in the Coursework portlet, and then illustrate the next series of steps that must be performed in the Gradebook portlet so that these two components can function together. Each of these steps related to coursework will be explained in further detail within this chapter. Coursework Portlet Determine if assignments are organized by Units or Types since you need to select one organizational method when setting up your gradebook Create assignments and identify format, grade method, points, when grades are displayed to students, and instructions Activate in order to preview and verify assignements as they will be displayed to students Gradebook Portlet Determine assignments to be greaded and choose basic mode (weight taken from original point value) or advanced mode (use percentage weights) Identify % of grade that will be determined by coursework and % of grade that will be determined by attendance Identify grade scale by associating letters with a number equibalent (use + and - for additional categories) Coursework Portlet Enter grades for each assignment 23
DEVELOPING COURSEWORK When you first open the Coursework page for a course, you will see a brief introduction and a Getting started section. Before you can setup your coursework, you will need to determine the types of assignments you want to create and how you are going to organize those assignments. Jenzabar Learning & Development Configuration First, you will need configure how your Coursework will function, and setup the configurable settings. 24
Jenzabar Learning & Development You will need to determine if you want to organize your coursework into Units (such as week 1, week 2, etc.) or if you want to organize your coursework by Assignment Type (such as homework, tests, readings, etc.). One you have chosen an organization style, you can determine how you want the assignments ordered. You can choose to have the assignments listed alphabetically, by date, by type, by format, or you can manually order the assignments you create. On this window, you also have the ability to choose whether students can make comments on their assignments, and you can select the checkbox so that you will receive an email when students post their comments on an assignment. Manage Units & Types As a faculty member, you can enter, organize, and grade your assignments by using the Coursework portlet. You can group your coursework by unit for example, you may want to create several units for a course such as Week 1, Week 2, etc. Within each unit, you can identify many different types of assignments such as Exam, Homework, Lab Report, Paper, Quiz, Reading, or Test. 1 From the Coursework page, click the Manage Units & Types link 2 Determine how your assignments should be organized on the page by default, assignments will always be grouped by the unit headers 3 You can add, delete, modify, or reorder the units 25
4 Each assignment must belong to a unit therefore, if you have only one unit, it cannot be deleted. If you delete a unit, any assignments within that unit will also be deleted. If you do not plan on identifying individual units, use Unit 1 for all types of assignments. 5 You can also add, delete, modify, or reorder types Jenzabar Learning & Development 6 At least one type must be defined therefore, if you have only one type, it cannot be deleted. If you delete a type to which an assignment belongs, the assignment will automatically be assigned to the next type listed alphabetically. 7 When you are finished setting up your Units and Types, click the button 26
Jenzabar Learning & Development ADDING ASSIGNMENTS In order to use the Gradebook, you will need to add assignments into the Coursework page. Assignments are very flexible - they can allow students to take tests online, or as a location to show instructions and due date for work completed elsewhere, or even as a place to show grades for in-class work. No matter how you plan to use your assignment, you can add and configure it here. The first decision in creating an assignment is to choose the format. The format determines what (if any) interaction students will have on this page beyond the basics of seeing the due date, instructions, and their grade. You can read about each format in the selection popup that is shown when you begin adding your assignment. 1 Click the Add an Assignment option on the Coursework page 2 Select the type of assignment you want to create: o Online Test: Allows you to create quizzes, tests, or exams that will be automatically graded by the system. You can also choose to require a locked browser to prevent students from looking up answers online. o File Upload: Allows students to submit electronic work o Forum: Allow you to create a discussion board for online collaboration o Basic: Allows for manual entering this is used most often, especially by in-class courses 27
Basic Assignments In this example, we will enter an assignment as a Basic format. The window for entering a new assignment in the Basic format is broken into three steps. Step One: General Assignment Information On the Step One section, you will enter all of the universal information. Jenzabar Learning & Development 1 Enter a Name for the assignment. 2 Enter the Unit to which this assignment will be associated o If you need to create a new unit, click to add a new unit the new unit will be available for the current and any future assignments tied to this course 3 Select a status and Type for the assignment o Required factored into the Gradebook and the weighted course grade o Extra Credit only benefits the student o Optional practice quiz or test and the grade will not be factored into the weighted averages in the Gradebook o If you need to create a new type, click to add a new type the new type will be available for the current and any future assignments for this course 28
Jenzabar Learning & Development 4 Click on the calendar to select the Due date (you can also select the time) for the students to complete and submit their work o You may choose to display the due date for the assignment on the student's course calendar by selecting the checkbox 5 Choose when the assignment will be available for students to view and start working o Now the assignment will be available for students when you save the assignment o Later the assignment will be available at a later time you determine o On click on the calendar to select a date for the assignment to appear for students 6 Select how your assignment will be graded o Graded you will enter a point value in the Points field and when graded the student will see the earned and possible points. o Credit/No Credit you will enter a point value in the Points field and when graded the assignment is either complete or not complete. The student will not be able to see how many points the assignment is worth, and will only see a checkmark for complete or an X for incomplete. o Not Graded the Points field will disappear and the assignment will not be added to the Gradebook. 7 Choose when students will be able to view their grades o As soon as grade is available o As soon as grade is available, and due date has passed 8 Continue to Step Two 29
Step Two: Assignment Options 9 On the Step Two section, you will enter the assignment details and options. The information on this window will change depending on the type of assignment o Basic: for assignments that involve students doing reading, you can add details about what they are supposed to read, or links to webpages the students will need to review. o File Upload: you can set the minimum and maximum number of files that you will accept from students. o Online Test: there are many different settings you can choose from including time limits, security, retaking options, extra credit, and test review. Jenzabar Learning & Development 30
Jenzabar Learning & Development Step Three: Instructions and Files This step lets you input a Description (which is shown any time students can see the assignment) and/or Instructions (which are only shown after students can begin working on the assignment), both of which help describe the assignment to your students. You can also add supplemental files here as well, which can be used to make available print-outs needed for the assignment, templates for files you want to accept, or any other supplemental content you want to distribute. 10 Click Save your new assignment o If any information is missing, you will be notified at the top of the screen and areas that need your attention will be highlighted. Otherwise you will be taken back to the Main screen to continue work in your course 31
Quizzes, Tests, and Exams From the Coursework portlet, click Add an Assignment and complete the three steps, similar to how the Basic assignment was setup. In the first step, you will need to identify the assignment. Be sure to assign a name, unit, and due date. Jenzabar Learning & Development In the second step, you will find many options and settings to choose from, but the most important are the following: Test Review: you can allow your student to review their test and see the correct answers Time Limit: you can set a specific amount of time to limit your students (for example, you may want to set a 20 minute limit for quizzes or a full class time for a midterm) Section Order: you can choose to have the system shuffle your test questions so the students will all have a different order Extra Credit: you can tell the system that students can get over 100% on their test so that extra credit questions be counted in addition to the overall score of the test Security: you can add a password to lock the test so that only your students can access the test, or you can require a locked browser to take/review the test so that students cannot search the internet while taking the test Retakes: you can setup your test to allow or deny retakes, then determine how long between retakes a student must wait and how the student s grade will be calculated 32
Jenzabar Learning & Development Step Three is the same as the Basic assignment. Add your brief test description and add any instructions your students might need to complete the test. If you have any additional files that your students will need, you can add them at this point. Click Save your new assignment to finish the assignment details. The window will open to the test builder where you can add the questions and answers to your test. 33
Jenzabar Learning & Development Working with Test Builder When you click the Save your new assignment button, your quiz will be saved and you will be able to start building your quiz. 34
Jenzabar Learning & Development Consider the following: How do you want this assignment organized for you and your students? How many questions will be created for this assignment? How should the questions be asked? Should all questions appear on the first page? Will extra credit be available? Let's examine the Test Builder window and all of its components. From the More tab, you will see options for viewing and editing your quiz details. 35
Adding Test Questions Once you have completed the setup, you can start to build your test by adding questions by clicking the Add a question link. When the Add a Question window opens, you will see three steps that you will need to complete. Step One will contain the basic information for you question. Jenzabar Learning & Development The Question Label field is for the instructor s use only; students will not be able to see the label text. In the Question Text field, you can type the question that the students will see. In this field, you can format your text, and insert images or equations. In this section, you will also need to assign a point value to the question, and determine if the question will be applied to the total score of the test or added as extra credit. Step Two is a more dynamic, and will change based on the type of question you choose. In Step Two you can choose from the following question formats: Equation: Your students will have access to the Equation Editor and can build their mathematical response to the question 36
Jenzabar Learning & Development Essay: Your students can type a brief or lengthy response to your question Matching: Students will use the click and drag feature to correctly align the corresponding objects (such as images, words, numbers, symbols, etc.) In Step Two, you will notice that some of the options will have an option. When you see the message icon, you can leave feedback for each option, such as Correct or a reason why the answer is incorrect. 37
True or False: Students will have to pick the correct radio button Short Answer: Students will type a brief response to your question and can be graded automatically using your answer field settings Jenzabar Learning & Development 38
Jenzabar Learning & Development Multiple Choice: Students will select the correct answer from a list of options 39
Step Three of the process will include any automatic feedback you would like to leave for you students when they answer a question. You can choose to leave a message for all students, or you can choose to write a separate message for correct and incorrect responses. Jenzabar Learning & Development If you choose to enter feedback for a response in Step Two (such as in Matching, Multiple Choice, or Short Answer) you will not need to enter information in Step Three. At the bottom of Step Three, you will see three buttons. You can click Save and add another to continue entering questions, you can click Save and return to Test Builder when you are finished entering questions and want to save your work, or you can click Cancel to delete the question and return to the Test Builder page. 40
Jenzabar Learning & Development Managing Your Questions In the illustration below, you can see the options available once you have setup your questions in the test builder. 41
By default, every Online assignment contains one section and the assignment type will be used as the naming convention. 1 Click the Edit Section link to edit this name and take a look at other options that are available Jenzabar Learning & Development 2 The Edit window contains the following information: 3 Modify the Name of the section to fit your needs 42
Jenzabar Learning & Development 4 Type any Instructions you have for the questions in this section, you can also add equations or images to your instructions 5 You can choose either a Section Type of Regular (all questions are shown with each question having its own point value) or question Pool (randomly selected a preset number of questions from the section) o The Question Pool makes cheating difficult since students will receive different questions; however, in order to make the grading equal, all questions in a pool must have equal value 6 You can select your Question Order for a Static or Random order. Randomize is another mechanism that can be used to avoid possible cheating since all questions in the section will be different from student to student 7 Time Limit will allow you to limit how long the students have to work in each section 8 Extra Credit allows students to benefit from answering the questions in this section and incorrect answers will not impact their grade 9 Repeat this process for any other Sections that may be included with this assignment Saving Assignments After creating an assignment, you may want to keep that assignment in your filing cabinet for later use. For example, you can save your Quiz by returning to the Assignment Detail window. When you click the More link, you will see several options, and you can click the Save to your File Cabinet option You will see a popup message on your window letting you know that your assignment was saved to the filing cabinet. 43
GRADEBOOK There are several options available from the Gradebook page. Notice the icons while working in the Gradebook. They will help you navigate the pages and options. This home icon will take you back to the Gradebook main page after navigating to another page This book icon will take you to the full Gradebook and give you access to see all students, assignments, and grades The medal icon will take you to the Evaluations page where you can add, edit, or delete evaluation components Jenzabar Learning & Development The pie chart icon will take you to the Final Grade Weighting page where you can view or edit the weighting method for your course The letter icon will take you to the Letter Grade Configuration page where you can determine your letter grades and point values The full Gradebook will allow you to see all students, all assignments, and all grades. You can select an assignment to see all students at once, or you can select one student to see only his grades. After you have completed the setup on the Coursework portlet, you can then work with the Gradebook portlet to establish the connection between these two components. Prior to setting up the Coursework portlet, determine if the components of the final grade are weighted according to your syllabus and, if so, will you be using an equal point or percentage system. All grading will take place in the Coursework portlet and will then be reflected in the Gradebook. 44
Jenzabar Learning & Development Setting up a Grade Scale The grade scale will allow the system to determine what grade to show the student as they earn grades from assignments. elearning allows you to setup your grades scale however you wish. Be sure to check with your school s course catalog for the school s grading scale or requirements. The system will automatically setup a standard letter grade scale (see below) and you can edit, add, or delete as you need. If you click the Add a grade link, you will see the following window: Enter a name for the grade and then the % where the grade will start. When finished, click Save. The new grade will be entered into the letter grades and automatically recalculate the grades. The new grade list will look something like the list to the right: 45
Weighting your Grades The final grade weighting method is the framework used to take the grades each student receives on all the course assignments and from them calculate an accurate final grade for the course. This screen lets you choose a pre-set weighting method (or configure your own). The actual weighting values (indicating which assignment is worth what -- if necessary) are entered on the weighting screen. Point Method By Point Value will allow you to select a point value to each assignment, and the grade will depend on how many points each assignment is worth. Unit Method By Unit will allow you to determine which units to weight heavier than other, while weighting the assignments by point value. Jenzabar Learning & Development Type Method By Type will allow you to categorize your assignments, determine which assignments are weighted heavier than others (for example homework vs. a test). Manual Method Manual method is for instructors that do not use elearning often, but still need to enter grades electronically by hand. Custom Method The custom method will allow you to determine the weighting of each assignment, type, and unit however you want them. This option will give you total control of your grade weighting. In this example, the grades are weighted by point method, and as you can see in the screen capture below, the weighting is defined in the right column next to the point value. 46
Jenzabar Learning & Development Evaluations Evaluations are components of your final grade, used to grade students on any aspects of their performance in the course that you are evaluating. If you are not using Coursework, evaluations can also be used as a way to enter your offline assignment grades. When you first arrive at the Evaluations window, you will need to decide if attendance will factor into your course grade. If you select yes, the attendance will count as 100 points towards the student s grade, and automatically be calculated when you take class attendance. If you select no, you can still take the class attendance, but the points will not be added to the student s final grade. Once you have chosen whether to include attendance as a course evaluation, either you can be finished with evaluations or you can add more evaluations. In this example, we will add Class Participation as another course evaluation. 1 Click the link 47
2 In the popup window, given the evaluation a name, point value, and description Jenzabar Learning & Development You will also be able to determine if the point value is extra credit or if the evaluation should be hidden from students 3 Click Save, you will see your list of evaluations on the Evaluation window 48
Jenzabar Learning & Development ENTERING GRADES Once you have setup your coursework and Gradebook, you can begin to grade assignments as they are finished by your students. When you are ready to grade an assignment, go to the Coursework page and select the assignment you want to grade. When the window opens you will see the assignment details and a list of students that have completed the assignment. Basic Assignment Grading The basic assignments will be the easiest format to grade. Because basic assignments are typically used for assignments submitted in class, the process on elearning is simply selecting the point value or complete/incomplete options. Graded On graded assignments, you have three options. The green checkmark indicates that the student received full credit (full point value) for the assignment. The green and white checkmark indicates partial credit. If you select the partial credit icon, you will have to enter the total number of points you want to assign to the student. The red x indicates the student receives no credit for the assignment. Once you have selected an option, you can always change the student s score by clicking a different option. Credit/No Credit Grades There are only two choices for the credit/no credit grades; students can get either full credit or none. If you click the green check mark the student will receive credit, if you click the red x the student will not get any credit for the assignment. Once you have selected full or no credit you can always go back into the assignment to edit the results. 49
Not Graded Assignments that are not graded will not need any additional action. They will appear on the student s list of assignments, but will not be graded. File Upload Grading When you are grading an assignment, where the students were required to upload files the process is similar to grading Basic assignments. Once you have accessed the list of student s, you will see the number of files the student has uploaded and a download link. If you click the link, you will download a zipped folder with all of the student s files. Once you have viewed and graded the student s files, you can choose the appropriate grading option. Similar to the Basic format, you will see three options for graded assignments, two options for credit/no credit assignments, and if there is no credit you will not need to complete the grading process. Jenzabar Learning & Development Quiz/Test Grading To grade a quiz or test, you will need to select the review link next to the student s name in the Grade column to see the student s responses. From this window, you will also be able to see how long the student spent on the quiz, and if you would like to make changes to the assignment you still have the option to do so at the top of the window. 50
Jenzabar Learning & Development When you click Review for a quiz, you will see a few options on the top half of the window. After you have reviewed your options, you can continue down the page to grade the quiz. 51
There is no Save button for grading. Viewing Grades When you assign partial credit a popup window will appear where you can choose the points earned: When you are finished grading the quiz, you can choose the next/previous student or navigate to another page in elearning. Once you have entered grades for the assignments, you will be able to see the results in your Full Gradebook portal. Jenzabar Learning & Development The Gradebook will show you each assignment, the grade for each assignment (the letter and percentage), and show you the final grade for the student at the current time. Finalizing Grades While you can enter grades throughout your course, you cannot submit your final grades until the Registrar s office allows you to see the portal, usually at the end of a semester or term. 52
Jenzabar Learning & Development Chapter 6. UTILIZING COURSE ADMINISTRATION TOOLS This chapter will provide details on performing administrative tasks on attendance, calendars, and announcements. OBJECTIVES At the end of this chapter, you will be able to: Configure your Attendance portlet Send attendance notifications to students and/or instructors Choose an attendance status for each student Add events to a course calendar Subscribe to other calendars Send announcements to students TRACKING STUDENT ATTENDANCE You may track daily class attendance for students either by session, hour, or minute. If you do not plan on tracking class attendance, you should not make this link available to your students. To do this, go to Context Manager, click on the Permissions tab, and remove the checkmark from the Attendance page for the student role. Do not delete the Attendance page or portlet from the page since you will not be able to add it back to the course. Attendance Settings Do you plan to have class attendance affect the overall grade of the course? If so, how will attendance be tracked? If you do plan to track class attendance but not have its data impact the overall course grade in the Gradebook, use the portlet as you normally would and then modify the weights and settings within the Gradebook portlet. If you do plan to use class attendance to affect the grade of the course, you will need to define certain elements. Let's start by setting up your Attendance portlet and reviewing all of the options that are available. 53
Attendance Method This setting allows you to track how you want to mark and track attendance for each session in this course. Whole Sessions will track a student as being Present or Absent By Hour will track the amount of time a student attends class to the quarter hour if you choose this option, Tardy will not be available from the drop-down list when selecting a student's attendance By Minute will track to the minute this option will also remove Tardy from the drop-down list when selecting a student's attendance Attendance Display This setting determines if you want to use the current sessions to date (To the current date) or all sessions (Full Course) when the ratio is computed to display current attendance data on the View a Student window. Notification A notification can be sent to the student, instructor, and/or others for each session in which a student is absent. Jenzabar Learning & Development Select a number of Unexcused Absences or Percentage Missed and identify those who will receive the notification. You can also choose to resend all warnings by clicking on the Send button at any time. The Warning Highlight will clearly identify those students who have been warned about their absences; however, choosing this option will affect the performance of the Weekly View window. Manage Attendance Sessions Click on the Manage Sessions link from the Attendance portlet. A list of all sessions that have been identified for your course will be displayed. You can change the status of a session by clicking on the Status drop-down arrow and selecting one of the available options. Click the Save button and the View a Session window will display the attendance roster. The Attendance column will now display the Cancelled status. You can only delete the sessions that you added as the instructor official sessions will not display the trash can icon which indicates that they cannot be deleted. 54
Jenzabar Learning & Development After you have defined these options from your attendance component, you will be able to view a session and select the attendance status for each student. Different points are not given to students according to the selection that is made above. In other words, if a student attends class, they are assigned the points that have been identified on your gradebook if the student does not attend class, they are not awarded the points. After a session has been marked, you can edit the student's attendance. 1 Click on Manage Sessions 2 Click on the session record that needs to be modified 3 Click on the Edit saved entries link on the bottom right of the window 4 Make the necessary changes to the student's attendance record 5 Save the modified information 55
DEVELOPING COURSE CALENDARS Every section of a course is identified with its own calendar, which is automatically created by the system. The course calendar is populated with the dates and time that the class is in session. For example, looking at the calendar to the right, you will notice that the Monday, Wednesday, and Friday blocks in the month of August are shaded which indicates an event exists on those days. Jenzabar Learning & Development If you are looking at the Overview page, you will see calendar events for the unit. You can see the full Calendar by clicking on the View the Calendar link. Click the Calendar link from the toolbar or click the Full Size Calendar link in the bottom right corner of the portlet. If you choose the week view, you will be able to see that the class meets on Monday, Wednesday, and Friday from 3:00 P.M. until 4:15 P.M. 56
Jenzabar Learning & Development The calendar that is currently being viewed will be selected in the Calendars section. The checkmark indicates the calendar is currently being viewed. All faculty members and students will automatically be subscribed to the calendars that correspond with their current course sections. You cannot make any changes to the course schedule since the information is imported into the calendar through the data import service. You also cannot delete a course calendar. However, as an instructor, you can add events or include assignment due dates on a course calendar. 1 Click the Coursework link from the sidebar Remember that you need to be on the main page for a specific course. 2 Click the Edit link for a specific assignment 3 Select the checkbox to include the due date on the course calendar as displayed in the screen capture below: Now when you return to the course calendar, you will see a new event indicating that the Pop Quiz is due on the date that has been identified for the assignment. If you create a test, but it is not yet active, the due date will not yet be displayed on the course calendar even if the checkbox has been selected for the assignment. 57
You can also subscribe to a calendar that has been shared. 4 Click the Browse Shared Calendars link that appears beneath the Subscriptions section on a calendar 5 In this case, navigate to the Campus Athletics Calendar and click the Subscribe link Now all of the events that exist on the Campus Athletics Calendar will be displayed on the course calendar. Jenzabar Learning & Development When you return to the course calendar, you will see that the Campus Athletics Calendar is displayed beneath the Subscriptions section. 58
Jenzabar Learning & Development CREATING ANNOUNCEMENTS You can use announcements to communicate specific information that your students may need to know, such as: Calculating your final grade based on the class curve Estimating the cost of financial aid you'll need for your education Determining what constitutes plagiarism and how to avoid it Updates to class assignments Cancellation of class By using HTML, you will have more control over the appearance and readability of the announcement. 1 Expand My Courses from Quick Links and select the course for which you need to create an announcement 2 Click the News and Announcements link from the sidebar navigation 3 Click Add a New Post 59
4 Click on the HTML tab to preview the HTML coding and formatting, and make any necessary changes Jenzabar Learning & Development 5 Select the Options tab at the top of the window: 60
Jenzabar Learning & Development 6 Preview your announcement by clicking the Preview button at the bottom of the window: 7 If you would like to change something in your post, click Edit to go back to the Content/Options window. If you are satisfied with your post, click Save. 8 After saving your announcement, it will appear as illustrated below: 61
SETTING PERMISSIONS As illustrated earlier, you will be able to control and assign permissions for the sections and pages for which you have been granted administrative privileges. If the Context Manager link appears in the left sidebar, this indicates that you can assign permissions for the section. If the Edit page link appears in the upper right of a page, this indicates that you can assign permissions for the page. 1 Click the Context Manager link o Change the name of the section on the Properties tab o Add or re-order pages on the Pages tab o Add or re-order sections on the Sub-Sections tab Notice the Display Sub-Sections in Sidebar checkbox. You may choose to create sub-sections without allowing users direct access to it from the sidebar. For example, you can place portlets on the main page of a sub-section and create shortcuts on other pages to these portlets. You can certainly use this strategy by not choosing the Display Sub-Sections in Sidebar checkbox. o Grant permissions to view or administer individual pages associated with the section on the Permissions tab You can also create a new role, assign users to the role, and grant permissions to the role. This strategy can be useful if you would like to add a Teacher Assistant role, for example, and only grant access to view or administer a specific page or pages. Jenzabar Learning & Development 2 Click the Edit page link o Change the name of the page on the Properties tab o Add portlets to the page on the Content tab You can also change the name of an existing portlet that resides on the page. o Change the arrangement of the columns and portlets on the Layout tab o Grant permissions to view or administer the page on the Permissions tab You can also create a new role, assign users to the role, and grant permissions to the role. This strategy can be useful if you would like to add a Teacher Assistant role, for example, and only grant access to view or administer the page to that role. When you assign the Can Admin permission, the Edit page and Context Manager links will be displayed for members of the role or the individual user to whom the permission was granted. After you have created the appropriate pages for your students, you can use the emulator to verify the portlets, pages, and sections that will be viewed by your students. From the upper right of the application, notice that you are currently viewing information as a faculty member. 3 Click on the drop-down arrow, select the View as Students option, and click the Change View button The emulator will allow you to verify the permissions that you have set for your students and, if necessary, you can make the appropriate changes. 62
Jenzabar Learning & Development MANIPULATING COURSE LAYOUT Whenever a course is established within JICS, the application will automatically use the default layout to create pages and place portlets on pages. In the example displayed in the screen capture to the right, you can see that the MTH 101 A course contains several pages (Overview, Attendance, Discussion Forum, Course Information, Main Page, etc.) and the default portlets that already exist on these pages. According to your needs, you may want to remove some of these pages and portlets or re-arrange the order in which they are displayed on the left navigational pane. In this case, you have been assigned administrative permissions to this context since you are the instructor for this course; therefore, the Context Manager link is available. Click Context Manager and then click on the Pages tab Notice that the Default Page does not automatically appear in the highest order. 63
After clicking the Reorder link, you will be able to enter numbers next to each page to determine the order in which they will be displayed. If you enter the same number for two different pages, the system will list them in alphabetical order. Therefore, if you enter number 4 next to both the Main Page and the Coursework page, the system will display Coursework in the fourth position and Main Page in the fifth position. The Context Manager link provides you with the ability to manipulate the layout of the pages as displayed within the course by performing any of the following actions: Adding pages Adding portlets to pages Deleting pages Deleting portlets from pages Changing the order of pages as they are displayed on the sidebar Choosing the default page that appears for the course Jenzabar Learning & Development 64
Jenzabar Learning & Development Chapter 7. ENCOURAGING COLLABORATION This chapter will provide information on using the collaboration tools within elearning to create online discussions and asynchronous threaded forum topics. OBJECTIVES At the end of this chapter, you will be able to: Create individual discussions Initiate topics for discussion Subscribe to topics Reply to topics and comments CREATING FORUMS You can use the Forums portlet as a discussion area anywhere within the portal. As an instructor, you can create your own topics to start a particular conversation among students. For example, you can raise the question "Do you regularly visit art galleries" to your ART students. As you begin to read the threaded discussion, you may determine that an art gallery visit might be a suitable assignment for your students. Usually, an administrator or leader of this section of the site will create the Categories and Topics under which threads will begin and a broader range of participants will discuss these varying topics. The highest level of grouping displayed on a bulletin board or forum is called a Category. Each category can contain multiple Topics with several Messages posted to the topic. 65
In the illustration here, the General category currently has one topic called Open Discussion. Click on the topic and you will be able to view the messages associated with this topic. Maximize the Discussion Forum portlet by clicking the Edit Forum option, which will allow you to perform several tasks such as adding a category, adding a topic, etc. Jenzabar Learning & Development Add a Category Click on the option from the Edit Forum window 66
Jenzabar Learning & Development When you click Save, the new category will appear on the Discussion Forum window. Add a Topic To add a new topic, click and complete the form fields: 67
When you save the new topic, and exit Edit mode, you will see the new topics and categories appear under on the Discussion Forum main page. Jenzabar Learning & Development The Search bar at the top of the window allows you to explore specific topics, authors, or to locate the exact information you need. Subscribing to Topics Within a course, category, or topic, you can subscribe to a discussion and, therefore, all of its subsequent messages. Once you have subscribed, all new posts will be sent directly to your email or message center. 1 Click on a category and then click on the link in the upper right corner of the window To unsubscribe, you can click the link again and uncheck the subscription option. Then click Save and you will be unsubscribed to the topic or category. 68
Jenzabar Learning & Development 2 To view any of your subscribed discussions, go to the Discussion Forum main page and click the View My Subscribed Forums link 3 If there are any new posts or replies, they will appear on the My Subscribed Forum page 69
Adding a Post 1 Click on the link from any Forum Topic page 2 On the New Post page, enter a label to identify the post and in the text box you can type your post Jenzabar Learning & Development 3 Click the Browse button if you are including an attached file 70
Jenzabar Learning & Development 4 Click the Options tab to setup when your message will be available and how users can reply 5 Click Preview to see how your message will appear and, if acceptable, click Submit 71
6 Your new post will appear in the Topic Jenzabar Learning & Development 7 When you view your own posts, you will see the options to edit or delete the post, while viewing another person s post, you will be able to reply or insert a private comment o If you notice the color coding for the Original and New posts, you will be able to tell which post is the initial posting and which posts have been posted recently 72