PAB-MDM meeting to consider and approve AWP&B

Govt. of India Ministry of Human Resource Development Dept. of School Education and Literacy Mid Day Meal Division PAB-MDM meeting to consider and approve AWP&B 2017-18 (Date of the meeting: 15.02.2017) APPRAISAL NOTE STATE : KERALA INDEX Sl. No. CHAPTER Page no. Pre-requisite steps for submission of AWP&B 2-3 Part-A General Information 4-5 Part-B Review of performance during 2016-17 6-15 Part-C Recommendations of Appraisal team and 16-18 quantification of variables for central assistance during 2017-18. Part-D Fact sheet. 19 1

Status on Pre requisite steps required for submission of AWP&B Pre-requisite step Plan should be approved by SSMC Meeting 100% payment of honorarium shall be made to cook cum helpers up to December 2016. 100% payment of cost of food grains shall be made to FCI up to 31st December 2014 Separate and detailed MME plan. Bank account should be opened for cook cum helpers Plan should also be submitted through MDM-MIS Annual and Monthly data entry for the FY 2016-17 should be completed up to December 2016. ATN on commitments given by the State Govt. during PAB Meeting of 2016-17. ATN on findings of reports of MI and recommendations of JRM reports Plan should be submitted within the scheduled date in hard and soft copies both. Status Yes on 7 th Feb2017 Yes. Yes No Yes Yes Yes Yes Already Taken. Yes Issues i) Headmaster procures food materials (rice, pulses etc.) from Civil Supplies Corporation s outlets. ii) Only one meeting of District Level Committee held in Idukki. No meeting in other districts. iii) Less coverage of working days (15 in Upper Primary and 01 in Primary) iv) Less utilisation of MME (37% only). v) No testing of meals from recognised laboratories. vi) Automated Monitoring System not fully operational. vii) LPG in 32% schools only. Fire wood used in remaining schools. viii) Social Audit not started so far. Best Practices i) 60% requirement of cooking cost & honorarium to cook-cum-helpers for 6 months is released in the beginning of the academic year. 2

ii) iii) iv) E-transfer of funds for cooking cost, honorarium to CCH and cost of food grain Additional contribution by State in Cooking Cost, honorarium to CCH and Transportation Charges from State Share. Egg and Milk (150 ml) given once and twice a week from State s resources. v) Local Self Government Institutions, Non-Governmental Organizations, Charitable Trusts, City Corporations in Thiruvanathapuram, Kollam & Calicut and some PTAs provide breakfast to children in 1600 schools. vi) vii) Multiple tap hand washing facility available in all schools. 5 kg rice given to children from State resources during the Onam festival vacations..******. 3

Part-A : General Information Introduction: The Mid Day Meal Scheme was first introduced in Kerala during 1984 in the Lower Primary Schools functioning in 222 Villages, having Fishermen as majority community. The scheme was extended to all Lower Primary schools (I to IV) during 1985. The scheme was further extended to Upper Primary Schools ( V to VII) in 87-88 and students of class VIII were covered under the scheme during 2007-08. Cooked food is served to the children by using rice, pulses, vegetables, egg, milk and coconut oil/palmolien. Government of India launched the above scheme as a Centrally Sponsored one on 15 th of August 1995. The centrally sponsored scheme originally covered the children of primary stage studying in classes I to V, in Government, Local bodies and Govt. Aided Schools. The scheme was further extended to the children studying in Education Guarantee Scheme (EGS) and Alternative Innovative Education centers also, in October 2002. also to make the children eat a common dish at a common place in their respective school premises and thereby establish cordial relationship, mutual understanding, healthy friendship and emotional unity among children By implementing the scheme, it is hoped that at least 90% class attendance can be ensured every day and drop out of pupils in the midst of an academic year can be avoided. The objective of the scheme is not only to give food to school pupils by Government but also to make the children eat a common dish at a common place in their respective school premises and thereby establish cordial relationship, mutual understanding, healthy friendship and emotional unity among children. 4

1. Basic Information: S. No. INDICATORS STATUS 1. No. of Institutions PRY U PRY TOTAL i) Approved by MDM-PAB for 2016-17 6804 5527 12331 ii) Covered during the year 6804 5527 12331 2. No. of Children i) Approved by MDM-PAB 1531740 971090 2502830 Ii) Enrollment as on 30.9.2016 1603756 1112776 2697010 ii) Average No. of children availed MDM during 01.04.2016 to 31.12.2016* 1584234 1070573 2654807 3. Coverage of children as per Quarterly Progress Report (QPR) (Year 2016-17) i) Average no. of children availed MDM as per QPR-1 1584399 99% 1069966 96% 2654365 ii) Average no. of children availed MDM as per QPR-2 1584234 99% 1070573 96% 2654807 iii) Average no. of children availed MDM as per QPR-3 1584234 99% 1070573 96% 2654807 4. No. of Working Days i) Approved for first 3 quarters 138 152 Less coverage of 01 ii) Covered during first 3 quarters 137 137 day in Primary and 15 days in Upper Primary. 5. Per unit cooking cost Per child per day (in Rs.) AVERAGE UNIT COOKING COST PCPD 8.00 8.00 State s contributions in cooking cost per 5.52# 4.29# child per day *percentage to enrolment # The minimum mandatory State Share is Rs. 1.65 and Rs.2.47 per child per day for primary and upper primary respectively. 5

Part-B : Review of Performance in 2016-17 (01.04.16 to 31.12.2016) 2. Based on the information provided by the State Government in its AWP&B 2016-17, the performance during 2016-17 (01.04.16 to 31.12.2016) was reviewed. The major issues in implementation during 2016-17 are summarized as under: - 2.0 Coverage of Institutions Coverage in terms of No. of institutions. Difference between PAB Approval (Target) Vs No. of institutions covered (Achievement) i) PRIMARY The number of existing institutions = 6804 Number of institutions covered during 01.04.16 to 31.12.16 = 6804 (100%) ii) ii) UPPER PRIMARY The number of existing institutions = 596 Number of institutions covered during 01.04.16 to 31.12.16 = 596 (100%) UPPER PRIMARY WITH PRIMARY CLASSES The number of existing institutions = 4927 Number of institutions covered during 01.04.16 to 31.12.16 = 4927 (100%) The information reveals that all the eligible institutions in the State have been covered under MDMS. 2.1 Coverage of Children 2.1.1 Coverage against enrolment : a) Primary - Coverage in terms of No. of children. Difference between Enrolment vs Average No. of Children Availed MDM (Achievement) (Refer Table 2.3 of the Analysis Sheet). Total Enrolment as on 30.09.2016 = 11603756 Average number of children availed MDM during 01.04.16 to 31.12.16 = 1584260 (99%) b) Upper Primary : Coverage in terms of No. of children. Difference between Enrolment vs Average No. of Children Availed MDM (Achievement) UPPER PRIMARY (Refer Table 2.4 of the Analysis Sheet). Total Enrolment as on 30.09.2014 = 1113150 Average number of children availed MDM during 01.04.16 to 31.12.16 = 1070476 (96 %) 2.1.2 Coverage against PAB-MDM approval : a) Primary : Coverage in terms of No. of children. Difference between PAB Approval (Target) vs Average No. of Children Availing MDM (Achievement) (Refer Table 2.5 of the Analysis Sheet). The number of children approved by MDM PAB for 2016-17 = 1531140 Average number of children availed MDM during 01.04.16 to 31.12.16 = 1584260 (103%) b) Upper Primary: Coverage in terms of No. of children. Difference between PAB Approval (Target) Vs Average No. of Children Availing MDM (Achievement) (Refer Table 2.6 of the Analysis Sheet). 6

The number of children approved by MDM PAB for 2016-17 = 971090 Average number of children availed MDM during 01.04.16 to 31.12.16 = 1070476 (110%) 2.1.3 No. of Meals: Difference between No. of meal to be served (Target) Vs. No. of meals served (Achievement)- PY+U PY (Refer Table 2.7 of the Analysis Sheet). The number of meals to be served during 01.04.16 to 31.12.16 The number of meals served during 01.04.16 to 31.12.16 = 3589.03 Lakh = 3636.99 Lakh(101%) 2.2 FOODGRAINS (PRIMARY + UPPER PRIMARY) 2.2.1 Level of Opening balance as on 01.04.16: (Refer Table 3.2 of the Analysis Sheet). The opening balance of food grain with the State as on 01.04.2016 was 5174.74 MTs. The total allocation of food grains during 2016-17 is 62668.78 MTs. The availability of opening balance of 08 % at the beginning of the year indicates that the State had buffer stock of food grains at the commencement of the FY-2016-17. 2.2.2 Level of unspent balance as on 31.12.16: (Refer Table 3.3 of the Analysis Sheet). The State level closing balance of 2810.05 MT (04%) on 31.12.16 62668.78 MTs. against the total allocation of 2.2.3 Availability of Food grains: (01.04.14 to 31.12.14) (Refer Table 3.5 of the Analysis sheet). Considering that three-fourth of the year was over by 31.12.2016, the districts should have availability of at least 85% of the annual allocation of food grains (10% for buffer stock and 75% for three quarters of the year). The State level availability as on 31.12.16 was 46512.66 MTs (opening balance of 5174.74 MTs+41337.92 MTs lifted during the three quarters) of the total allocation. Thus the State had availability of 74% of food grains during the three quarters. Thus the State had nil food grains as buffer stock at the end of December, 2016. 2.2.4 Utilization of food grains: (Refer Table 3.7 of the Analysis sheet) An analysis of the utilization of food grains during 2016-17 shows that the State has utilized 43702.61 MTs ( 70% ) of food grains against the allocation of 62668.78 MTs. The intra-district utilization of food grain ranges between 68 (Kottayam) to--72% (Thrissur). 2.2.5 Payment of cost of foodgrains to FCI: (Refer Table 3.9 of the Analysis sheet) The FCI has submitted bills for Rs. 1240.15 lakh during 1.4.2016 to 31.12.2016 towards cost of food grains. The State has made payment of Rs.1240.15 lakh to FCI. 2.3 COOKING COST (PRIMARY + UPPER PRIMARY) 2.3.1 Level of Opening balance as on 01.04.16: (Refer Table 4.1.1 of the Analysis Sheet) The State had opening balance of Rs.1189.36 lakh for the cooking cost as on 01.04.2016. The intradistrict opening balance of cooking cost is 3%. The annual allocation of cooking cost to the State is Rs. 40029.83 lakh during 2016-17. 2.3.2 Level of closing balance as on 31.12.16 : (Refer Table 4.1.2 of the Analysis Sheet) 7

At the end of the 3 rd quarter (31.12.2016), the State had closing balance of Rs. 1999.31 lakh (8%% of annual allocation) towards cooking cost. The intra-district availability of closing balance ranges from 7 % to 9% 2.3.3 Utilization of Cooking cost : (Refer Table 4.5 of the Analysis Sheet). Considering that three-fourth of the year is over by 31.12.2016, the districts should have utilized at least 75% of the allocation of cooking cost. But the average utilization of cooking cost by various districts is 69%. 2.4 Reconciliation of utilization and performance during 2016-17 (1.4.15 to 31.12.16) 2.4.1 Mismatch in utilization of Food grains vis-à-vis cooking cost: (Refer Table 5.1 of Analysis Sheet) Ideally the percentage utilization of cooking costs and food grains should tally with each other. The data furnished in the AWP&B reveals that the level in utilization of cooking cost (69%) and food grains (70%). Thus, there is a mismatch of 1% in the utilization of cooking cost and food grains. 2.5 Cook-Cum-Helper (PRIMARY + UPPER PRIMARY): (Refer Table 6.2 of Analysis Sheet). The State had opening balance of Rs.32.34 lakh on 01.04.2016 for payment of honorarium to cookcum-helpers. Rs.8316.52 lakh were released during 2016-17 up to December, 2016. Thus the State had 8348.86 lakh available with it against which Rs.Rs.7969.69 lakh (61% of the annual allocation and 61 % of the available funds) has been paid toward the honorarium to cook-cum-helpers. Thus the State had unutilized amount of Rs.379.17 lakh (3%) of the annual allocation. 2.6 Utilization of MME (Refer Table 7.2 of Analysis Sheet) The annual allocation for MME during 2016-17 is Rs. 333.55 lakh. There was opening balance of Rs.253.91 lakh with the State on 01.04.2016. After adjusting this unspent balance from the annual allocation 2016-17, Rs 73.15 lakh were released to the State. Thus the State had total availability of Rs.327.06 lakh (Rs. 253.91 lakh+ Rs.73.15 lakh). The State has utilized Rs.123.97 lakh (37%) of the annual allocation of Rs.333.55 lakh. Low utilization of MME funds indicates that the components for which MME is given (School level expenses on soap, stationery etc. and management, monitoring, supervision, publicity, external evaluation, engagement of manpower on contract basis are not being done properly. 2.7 Utilization of Transportation Assistance (Refer Table 8.2 of Analysis Sheet) The State had nil opening balance on 01.04.2014. The annual allocation for Transport Assistance during 2016-17 is Rs.470.02 lakh. The State had lifted 41337.92 MTs of food grain from FCI during the first three quarters of the year. Thus, transportation assistance @ 75 per quintal for carrying the food grains to schools is Rs. 310.03 lakh. The State has incurred the expenditure of Rs. 310.03 lakh on transportation assistance which is 100% of the available funds for this purpose and 66% of the allocated funds. 2.8 Construction of Kitchen-cum-stores (Reference Table -9.1.3 of Analysis Sheet) The non-recurring central assistance of Rs.2544.55 lakh was released to the State during 2006-07 for the construction of 1205 kitchen-cum-stores @ Rs.60,000/- each kitchen-cum-store. The second installment of Rs.1773.60 lakh was released during 2009-10 on plinth area norms. Thus, total non recurring central assistance of Rs.2544.55 lakh was released to the State for the construction of 2450 8

kitchen-cum-stores. The State constructed all the 2450 Rs.2544.55 lakh (100%) of the central assistance. kitchen-cum-stores (100%) and utilized During 2016-17, 3031 kitchen-cum-stores were approved by PAB-MDM on plinth area norms for Kerala. But central assistance was not released due to non-submission of proposal from the State Government along with State Schedule of Rates and plinth area norms for sanctioned kitchen-cum-stores 2.9 Procurement of Kitchen devices (Reference Table -9.2.3 of Analysis sheet) The non-recurring central assistance of Rs.203.95 lakh was released during 2006-07 for the procurement of kitchen devices for 4079 schools @ Rs. 5000/- each school. Central assistance of Rs.413.95 lakh was released during 2016-17 for procurement of kitchen devices for 8279 new schools. Rs. 73.65 lakh was also released during 2016-17 for the replacement of kitchen devices in 1473 schools. Thus total non-recurring central assistance of Rs.691.55 lakh has been released to the State. The State has utilized 200.95 lakh (29%) for procuring kitchen devices for 4019 schools. The State is yet to procure kitchen devices for 8279 new schools and replace kitchen devices for 1473 schools sanctioned during 2016-17. The State may either complete the procurement at the earliest. 3. Data Entry Status on the MIS Web Portal 3.1 Annual Data Entry: State has uploaded AWP&B plan and write-up along with all 14 districts plans through online. 3.1 Annual Data Entry & Monthly Data Entry Status The Ministry of Human Resource had developed the on line monitoring MIS web portal in collaboration with NIC during August 2012 for the monitoring of the Mid-Day Meal Scheme. School wise master data have to be entered into the MIS Web portal yearly basis in the beginning of the every financial year. The month wise expenditures incurred for cooking, MME, payment to Cook-cum-helpers etc. and utilization of food grains have to enter into the web portal within the 10 day in every month. The details of Annual and Monthly Data entry status are as under- 3.1.1. Annual Data Entry Status:-The State has completed 100% annual data entry in MIS web portal for the year 2016-17. The District wise annual data entry status is given below:- S. No. District Total Schools Completed (Saved) %age 1 ALAPPUZHA 742 742 100% 2 ERNAKULAM 959 959 100% 3 IDUKKI 538 538 100% 4 KANNUR 1278 1278 100% 5 KASARAGOD 579 579 100% 6 KOLLAM 884 883 100% 7 KOTTAYAM 885 883 100% 8 KOZHIKODE 1232 1232 100% 9 MALAPPURAM 1419 1419 100% 9

10 PALAKKAD 946 946 100% 11 PATHANAMTHITTA 692 692 100% 12 THIRUVANANTHAPURA M 926 926 100% 13 THRISSUR 956 956 100% 14 WAYANAD 321 321 100% Total 12357 12354 100% The above data depicts that that most of the districts has completed annual data entry. In Kottayam district 2 schools are showing pending and similarly in Kollam districts one school pending for annual data entry. It is advised to State MIS coordinators to monitor few pending schools and make sure that all schools annual data complete. 3.1.2 Monthly Data Entry Status : On an average 100% monthly data entry has been completed by all districts except Kozhikode (99%), Malappuram(99%) And Idukki (95%). Districts wise monthly data entry status is given below:- S. No. District %age monthly data entry status for the year 2016-17 % Avg. April May June July Aug. Sept. Oct. Nov. Dec. 1 ALAPPUZHA 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 2 ERNAKULAM 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 3 IDUKKI 100% 100% 100% 100% 100% 94% 86% 86% 86% 95% 4 KANNUR 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 5 KASARAGOD 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 6 KOLLAM 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 7 KOTTAYAM 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 8 KOZHIKODE 100% 100% 100% 100% 100% 100% 99% 97% 97% 99% 9 MALAPPURAM 100% 100% 100% 100% 100% 100% 100% 97% 96% 99% 10 PALAKKAD 100% 100% 100% 100% 100% 100% 100% 100% 97% 100% 11 PATHANAMTHITTA 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 12 THIRUVANANTHAPUR 100% 100% 100% 100% 100% 100% 100% 100% 100% AM 100% 13 THRISSUR 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 14 WAYANAD 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% Total 100% 100% 100% 100% 100% 100% 99% 99% 98% 100% The State MIS coordinators may ensure that 100% monthly data entry are made into the MIS web portal every month in respect of all districts.. 10

3.1.3Comparison of MIS and AWP&B Data: 27 LPG 3 Institutions 100 100 100 Working Days 94 94 Toilet Facility 99 99 50 0 Coverage of children 91 98 Drinking water 100 99 CCH engaged 94 99 70 Food Grains 68 69 51 Cooking Cost CCH Hon. 55 61 MIS AWP&B The above chart shows huge gap in some components between MIS data and AWP&B data viz. LPG is 3% in MIS data whereas in AWP&B data shows 27%. Similarly, in cooking cost data variation has been observed. The State is advised to look into the matter and monitor to reduce the variation of data enter into MIS portal and AWP&B for various components. Data entered into MIS COMPONENT web portal Data submission in AWP&B Institutions 12354 12327 Working Days 136 137 Coverage of children 2482104 2654736 CCH engaged 13697 14373 CCH Hon. (Rs. in Lakhs) 7266.65 7969.69 Cooking Cost (Rs. in Lakhs) 20610.78 27556.24 Food Grains (in MTs) 42551.29 43702.61 Drinking water 12260 12330 Toilet Facility 12228 12226 LPG 370 3280 4. Automated Monitoring System: State had developed web base monitoring system called State IT Schools Project for on line collection of daily data relating to meals served. Only 10% schools fed the daily data due to the unavailability of internet connectivity at many schools. Then, State decided to adopt for HP SMS Base model for daily data collection from the schools during 1 st week of September, 2016. The month wise data since inception of ASM in State is given below:- Month (2016-17) Total Schools reported Total Meal served September 0 0 11

October 720 706 November 372 367 December 702 665 January 1052 1037 State is advised to implement to all schools for daily monitoring of the scheme. 5. Fund Flow 60% of cooking cost & remuneration to cook-cum-helpers for the first 6 months is e- transferred directly to the bank accounts of Headmasters and cook-cum-helpers respectively during the last week of May. The next instalment for another 3 months is released during the 1st week of October. The last and final instalment will be released in March. The fund flow mechanism is as under: GOI+ State DPI HM DDE KSCSC (Veg & Condiments, Fuel & transportation, Remuneration to Cooks, Egg, Milk) 6. Management Structure FCI (Cost of Rice) (Cost of transportation) State Level Genl Education Secretary Dept/ to Government, Educational Secreta General Education Department Director of Public Instruction Directorate (Director, of Public MDM) Instruction 1 Director/ Addl Director ADPI /1 /Sr. Sr. AA Admn /Suptd Asst / 7 / Assistants 2 Supdts. / 6 /Peon/ Assistants Computer / 1 Peon Programmer/It /1 Computer Programmer @ School /1 Data Entry Operator State Level Steering Cum Monitoring Committee District Level DD/ DDE 1 Noon / 1 Noon meal meal Supervisor/Assistant /1 Assistant / District / District Coordinators (IT@School) @ School) District Level SMC Block Level AEO/Suptd / NMO /Assistant /BRC / (IT@School) Block Level SMC School Level HM / Teachers / PTA / MPTA School Level SMC Noon Feeding The AWPB is evolved after detailed discussion based on the data from the field Committee/SMC and the resources that can be made available from the state for the implementation for the scheme. The 12

Director of Public Instruction led from the front for the entire process of AWPB preparation. The other officials involved in the implementation of the MDM Scheme also participated in the process of the AWPB preparation. 7. Capacity Building 30 Cook-cum-helpers from each district were given training by Food Craft Institutes during May and June, 2016 on the need to ensure quality by and hygiene in the preparation of meals, etc. These trained cook-cum-helpers were designated as Master Trainers. They in turn trained the remaining cook-cum-helpers in each district. The cook cum helpers, teachers are to be provided training during the months of April and May 2017. Orientation will also be given to the staff involved in the implementation and monitoring of the Mid Day Meal Scheme at the State/District/Block levels. 8. Grievance Redressal Mechanism Efforts are on to constitute a grievance redressal at the State Level under the chairmanship of the Secretary to Government, General Education Department. The proposed committee consists of the following members:- i) Secretary to Government, General Education - Chairman ii) Director of Public Instruction (Director,MDM) -Member Secy. iii) Senior Administrative Assistant (Noon Meal Section, O/o DPI)) - Member iv) Headmaster, Govt TTI, Manacaud, Thiruvananthapuram - -do- v) PTA President, Cotton Hill Girls HS, Thiruvananthapuram - -do- vi) Councilor, Thycaud Ward, Thiruvananthapuram - -do- vii) Councilor, Anamugham Ward, Thiruvananthapuram - -do- viii) President, Kerala School Teachers Association - -do- ix) Secretary, Kerala Pradesh School Teachers Association - -do- The Telephone land line number and the e-mail Id of the Noon meal section in the Directorate have also been published to register the grievance. Though the Deputy Directors of Education and the Noon Meal Supervisors at the District level and the Assistant Educational Officers and Noon Meal Supervisors at the Block Level are constantly attending to the complaints at the respective levels, directions will be issued to constitute a permanent grievance redressal forum at block/district levels. More than 150 Complaints regarding the quality of food served, lack of hygiene, misappropriation of funds, etc are received in the State Office via mails, in writing and phone calls. The complaints are immediately attended. On some complaints, the district/block authorities are given instructions right away to inspect the schools and submit reports within 2 to 3 days. Once the report is obtained, suitable actions/measures are taken without delay. A separate section is functioning in the Noon Meal Section at the Directorate of Public Instruction to register and process the complaints. If the nature of the complaints is grave, State Level officers will directly visit and inspect the schools and report to the Director of Public Instruction/Secretary to Government. 13

There is no fixed time schedule for grievance redressal but appropriate actions/measures are taken immediately. In cases of misappropriation of funds, measures were taken to get the money refunded or liability fixed on the responsible officers/teachers. Departmental disciplinary actions have also been initiated against the culprits. On complaints regarding non-maintenance of hygiene, district or block level officers had been asked to file reports after visiting the schools concerned. Appropriate actions have been initiated on the basis of the reports received from district/block level officers. 9. Tasting of Meal Members of Mother PTA, SMC and the Panchayat/Muncipal Ward Member concerned ensure the quality of food served. Representatives of teachers, mother PTA and SMC taste the food and ensure its quality before being served to the children. A separate Register is maintained at schools to record the remarks/opinions of the members of SMC and parents who taste the quality of food. The Register is regularly inspected by the Noon Meal Officer at the block level. Representatives of teachers, mother PTA and SMC voluntarily come forward to taste and examine the quality of meal served. Though an official roster is not maintained, there of course will be a list of such people being kept in the school and with the School Noon Feeding Committee.. 10. Testing of Meal by accredited labs Food safety officers of the Department of Food Safety randomly inspect and check the quality of meal served in schools. However, the process of testing of food samples in accredited laboratories has not been started yet. Necessary steps have already been taken in this regard by the department to test the food samples and water from schools at the laboratories of the Department of Food Safety from next academic year. 11. Monitoring of Scheme by Community at school level For the effective implementation and management of the scheme at school level, a School Noon Feeding Committee, consisting of PTA President, members of Mother PTA, representatives of parents of children belonging to SC/ST category and minority communities, Ward Member, Head of the institution, teachers representatives is constituted at each school. The school Noon Feeding Committee verifies the claims and admits all the accounts of Mid Day Meal every month. A separate Register is maintained for recording the minutes of the monthly meeting of the School Noon Feeding Committee which is periodically inspected by the Noon Meal Officer at the block level. Another register is maintained for the members of SMC and PTA/mother PTA/teachers to record their remarks/opinions regarding the quality of meal served to children. At the Sate level, the Director of Public Instruction issues detailed guidelines in May every year through a circular elucidating the duties and responsibilities of the School Noon Feeding Committees, School Headmasters, Block level Noon Meal officers and District level Noon Feeding Supervisors and general instructions regarding the supply of nutrient rich meal to children, maintaining hygiene etc. Noon Meal Officers regularly visit a minimum number of 15 schools in every month and ensure that the Mid-day Meal Scheme is being conducted and implemented as per the guidelines issued by MHRD and the State Education Department. Noon meal Officers and Noon Feeding Supervisors periodically conduct audit of accounts at schools and report to the Sate Authority with their remarks and recommendations. To deal with the matters related to these audited accounts and to receive complaints/grievances, a separate section in the Sate MDM wing has been constituted. Based on the findings and recommendations in the audited account statements submitted by Noon Meal Officers and Noon 14

Feeding Supervisors, the State level authority (Director, MDM) takes appropriate decisions and corrective measures for the effective conduct of the MDM scheme. 12. Social Audit MDM guidelines issued by MHRD have included Social Audit as an integral part of the 12 th Five Year Plan. Efforts are on to carry out a social audit of the mid-day meal scheme with the help of the Audit Society of MGNREGA. Discussions are underway with the agency to carry out Social Audit as per the guidelines issued by MHRD. It is expected to conduct the social audit of two districts in the State and to complete the job within a period of 6 months --ooo-- 15

S. No. Part : C - State Govt. s Proposals and PAB -MDM Approvals for 2017-18 Component PAB Approval 2016-17 Proposal for 2017-18 PAB Approval for 2017-18 1 Institutions 1.1 Primary 6843 6804 6804 1.2 Upper Primary 5515 5527 5527 2 Children 2.1 Primary 1523000 1584234 1584234 2.2 Upper Primary 996000 1070573 1070573 2.3 NCLP 0 0 0 3 Working Days 3.1 Primary 200 200 200 3.2 Upper Primary 220 220 220 3.3 NCLP 0 0 0 4 Cook cum Helper* 4.1 Primary 7426 7426 7426 4.2 Upper Primary 7128 7128 7128 5 Non Recurring 5.1 Kitchen cum Store 3031 3031 0* 5.2 Kitchen Devices 0 0 0 5.3 Kitchen Devices 0 0 0 (Replacement) *PAB-MDM had approved the proposal of the State Government for the construction of 3031 kitchen-cum-stores. However, Central Assistance was not released to the State because of nonsubmission of Schedule of Rates(SOR) approved by the State Governments Technical Authority viz. PWD etc. 16

Appendix-1 A. Food grains Sl. Stage No. of Children Working days Quantity MTs. 1 Primary (@ 100 gms per child per school 1584234 200 31684.68 day) 2 U. Primary (@150 gms per child per school 1070573 220 35328.91 day) 3 NCLP ( @150 gms per child per school 0 0 0 day) TOTAL 2654807 67013.60 B. Cost of Foodgrains, Cooking cost, Transport Assistance, Hon. to cook-cumhelpers and Management Monitoring and Evaluation (MME) Sl. No. Component Amount admissible (Rs. in lakh) 1 2 3 Primary 1 Cost of Food grains @ Rs. 3000/- per MT for 31684.70 MT rice 950.54 2 Unit Cooking Cost- Rs. 4.13 per child per day for 1584234 children for 200 days 2.1 Central Share @ Rs. 2.48 per child per day 7857.80 2.2 Minimum Mandatory State Share @ 1.65 per child per day 5227.97 3 Transportation Cost @ Rs. 750.00 Per MT food grains (31684.70 x 220 days x 0.0001 MT x Rs.750.00) 237.64 4 Honorarium for cook cum Helper 4.1 Central Share - (7426 x Rs 600 x 10 months) 445.56 4.2 State Share - (7426 x Rs. 400 x 10 months) 297.04 5 Management Monitoring and Evaluation (MME) @ 1.8% of the 170.85 i) Cost of food grains ii) Cooking cost iii) Cost of transportation and iv) Honorarium to cook cum-helpers TOTAL - {1+2.1 +3+4.1+5} 9662.38 Upper Primary 6 Cost of Food grains @Rs. 3000/- per MT for 35328.90 MT rice 1059.87 7 Unit Cooking Cost- Rs. 6.18 per child per day for 1070573 children for 220 days 7.1 Central share @ Rs.3.71 per child per day 8788.02 7.2 Minimum Mandatory State Share @ Rs.2. 47 per child per day 17 5817.49

8 Transportation cost @ Rs. 750.00 Per MT food grains 264.97 (1070573 x 220 days x 0.00015 x 750) 9 Honorarium for cook cum Helper 9.1 Central Share - (7128 x Rs 600 x 10 months) 427.68 9.2 Minimum Mandatory State Share- (7128 x Rs. 400 x 10 285.12 months) 10 Management Monitoring and Evaluation (MME) @ 1.8% of the 1) Cost of food grains 2) Cooking cost 3) Cost of transportation and 4) Honorarium to cook cum-helpers 188.83 TOTAL - {6+7.1 +8+9.1+10} 10679.36 Grand Total for Central Share (Pry + Upper Primary) C. Non-recurring : NIL D. Total Requirement of Funds for 2017-18 Component (Rs. in lakh) As per revised norms 60/40 ratio Centre Share Minimum Mandatory State share Recurring 20341.74 11627.62 Non- recurring Nil Nil Total 20341.74 11635.48 --ooo-- 18