Tutoring Plus of Cambridge Inc. General Information 225 Windsor Street c/o Fletcher-Maynard Academy Cambridge, MA 02139 (857) 266-6915 Website www.tutoringplus.org Organization Contact Kathryn Fenneman info@tutoringplus.org Year of Incorporation 1964 1
Statements & Search Criteria Mission Statement The mission of Tutoring Plus of Cambridge is to support and encourage the academic, personal and social growth of children and youth in Cambridge, Massachusetts, with the help of volunteers and community partners. Background Statement Tutoring Plus (TPlus) is a local nonprofit that provides academic support and enrichment programs to students in grades 4-12. Our mission is to support and encourage the academic, personal and social growth of children and youth in Cambridge, Massachusetts, with the help of volunteers and community partners. All of our programs are provided free of charge to support our effort to close the opportunity gap within our neighborhood. We are one of the longest-running out-of-school time academic programs for Cambridge students. In 1964, a group of mothers looking for academic support for their children reached out to Massachusetts Institute of Technology students. We have evolved from a handful of matches who met in student homes to center-based tutoring that serves over 175 students per year. More than fifty years after our founding, Tutoring Plus is still forging relationships between students and volunteers from universities, local companies and community partners within the Port neighborhood. Impact Statement By providing a structured environment for volunteers and a highly personalized approach to working with students, Tutoring Plus supports nearly 200 students and 160 volunteers and serves as an important resource for our students and families. For the 2017-18 academic year, we operate six 1:1 tutoring and mentoring centers (elementary, middle and high school), five subject-based enrichment programs (science, engineering, coding, math, literacy), and two gender-specific programs (middle school girls and boys). Our goals for the 2017-18 year have included: 1. Increase organizational sustainability through Board development, fundraising diversification, increased community engagement and controlled growth 2.Provide high quality programs that meet the needs of our community 3.Engage our students by introducing them to opportunities within their own community Our major accomplishments this academic year include solidifying our expansion site in rth Cambridge, training and employing high school students, and diversifying our revenue streams. 2
Needs Statement 1. Professional Development We continue to seek out professional development opportunities for our staff and volunteers, especially in response to students with specific learning needs. We serve a higher percentage of students with Individualized Education Plans (IEPs) than the district as a whole. With enhanced training, we can continue to support our young people and their families with important out-of-school-time services. 2. Evaluation - As we enhance our social-emotional learning curriculum, we seek to develop the tools to evaluate the effectiveness of our curriculum. We continually review and improve our evaluation processes across all programs and are exploring ways to better track student growth and gains over the course of their time with our programs. 3. Marketing - Through our ongoing strategic planning process, marketing has been clearly identified as an organizational need. While those who know us already know us well, we need to do more to share our story in a compelling way to other schools in the district, funders and other stakeholders. 4. Finance As an organization, financial stability is key to our sustainability. We are pursuing a more diversified funding base rather than relying mainly on grants and donations. Donations of any amount are welcomed and appreciated. CEO/Executive Director Statement As the opportunity gap within the community widens, we see an increasing need for our services. The opportunity gap disproportionately impacts students from low-income households as well as students of color. Throughout the year, we have a continual wait list of students for our 1:1 programs due to space and budget constraints. We have also been witnessing increasing hunger and housing instability within our students home lives, which greatly impacts their education. Within our student population, over 80% live below the federal poverty line as determined by free or reduced lunch eligibility status and over 60% live in public or subsidized housing. As a nonprofit that largely serves a marginalized community, we feel a responsibility to be a voice for those we serve. The common narrative around Cambridge is one of affluence and innovation, which is leading some donors and foundations to exclude Cambridge from their giving. However, this overlooks the telling statistics that Cambridge is a tale of two cities. According to the City of Cambridge Community Needs Assessment (2016), the median household income in Cambridge is $75,909, which is higher than the state average. However, many of the families that we serve live below the federal poverty line, which is calculated at $24,600 per year for a family of four. Many families are struggling with financial insecurity and meeting basic needs, which impacts young people s access to opportunity. The families we serve care deeply about their children and their education, and we believe that our families should not have to make a hard choice between paying the bills and providing an educational opportunity. We strive to close the opportunity gap by providing free educational support and enrichment. We also recruit volunteers from the community, and many work in the Kendall Square biotech companies or study at one of the local universities. By meeting and working with these volunteers, our students learn about college and career opportunities within their own community. Volunteers have also been integral in setting up some of our field trips for the enrichment programs, including visits to the Harvard chemical lab and the Museum of Science. Our program model seeks to build connections within the seemingly disparate parts of Cambridge. 3
Board Chair Statement Tutoring Plus provides one-on-one tutoring in the evening on a very small budget. We provide excellent tutor training and support, and feedback to teachers and families. Our wonderful executive director and staff manage to continually refine our programs and our tutor training. The challenges for the board are to raise the profile of our organization and to raise funds. We are a Cambridge program and are working to make sure that Cambridge's citizens and elected officials are aware of our services. Attending our sessions in the evening requires commitment from the students and their families. I believe that wonderful things grow out of providing help and support to students and families who want help. Our students' and families' commitment added to the dedication of our tutors and staff yields exceptional results. Service Categories Educational Services Geographic Areas Served Tutoring Plus serves youth in Cambridge, MA, with a focus on the Port neighborhood (located between Central and Kendall Square) and rth Cambridge. Please review online profile for full list of selected areas served. 4
Programs High School 1:1 Tutoring Description High School Tutoring meet from 6:00-7:30pm at Jefferson Park, 119 Windsor and Roosevelt Towers. These programs serve approximately 55 students in grades 8 through 12. Tutoring sessions are offered from Late September to June. The High School 1:1 Tutoring program is for high school students who have expressed an interest in receiving help in one or more academic subjects. Students are matched with tutors based on academic needs, and tutoring pairs work together once a week to strengthen the student s aptitude in specific academic subjects and strengthen study skills. The High School 1:1 Tutoring program is run in partnership with the Cambridge Housing Authority Work Force program. Budget Category Population Served Education, General/Other Afterschool Enrichment Adolescents Only (13-19 years), Poor,Economically Disadvantaged,Indigent, At-Risk Populations Program Short Term Success -- Program Long term Success -- Program Success Monitored By Examples of Program Success Several of our student-tutor matches have worked together for four or more years. Within those cases, tutors have played an instrumental role in helping their student through the college application process. Some remain in touch with one another even after the student has moved away to college. 5
Elementary and Middle School 1:1 Tutoring Description Elementary and Middle School Tutoring meet from 5:30-7:00pm on Mondays through Thursdays at the Fletcher Maynard Academy and the Cambridge Street Upper School. Tutoring sessions are offered from late September to June. In partnership with Cambridge Public Schools, our elementary and middle school tutoring centers are staffed with a site manager, site coordinators and trained volunteers. Partnering students with a volunteer tutor, the program helps children in grades 4 through 8 develop their academic skills and become stronger, more confident students. The program structure includes time to plan their work for the evening, get a snack, social emotional learning time with the whole group and 1:1 tutoring time with their matched tutor. Budget Category Population Served Education, General/Other Afterschool Enrichment Children Only (5-14 years), Poor,Economically Disadvantaged,Indigent, Program Short Term Success -- Program Long term Success -- Program Success Monitored By Tutor Session tes, filled out each session by tutors Student report cards MCAS Test Scores Student pre and post surveys Tutor pre and post surveys Parent post surveys Examples of Program Success When MS joined our program, she was a shy and uncertain 4th grader. Today, after five years with her wonderful tutor, she has developed tremendous self confidence and is a straight A student. Last year, she volunteered to give a speech in front of 150+ people at our annual event about her journey with TPlus and her plans to become an aerospace engineer. 6
Science Explorers Description Science Explorers introduces 9-11 year old students to the scientific method. With the support of volunteers from local universities and biotech companies, students experiment with concepts including chemical reactions, ph levels, density, simple machines and sound waves. This year s session ended with a field trip to the Harvard cera Laboratory. Budget Category Population Served Program Short Term Success Program Long term Success Program Success Monitored By Education, General/Other Extracurricular Math & Science Children Only (5-14 years), Poor,Economically Disadvantaged,Indigent, At-Risk Populations By the end of the 8-week course, 15 students will leave with a better understanding of the scientific method, will have a new enthusiasm for scientific learning and will be able to more readily identify science concepts in their everyday lives. We hope that the students taking part in Science Explorers will go on to be active participants in their science education. Additionally, our goal is to open their minds to pursue STEM learning and careers in the future. End-of-program student survey Success of students experiments Students display understanding of concepts in lab books Attendance Examples of Program Success This year, one particular fourth grade student with behavioral issues took part in our program. The student loved coming each week and was always excited to learn and participate in the day's experiment. Later in the year, after Science Explorers was over, he used what he had learned from one of our lessons to create an excellent science fair project on DNA, leaving his teacher impressed not only with his work, but with his understanding of the concepts. 7
Girls' Media Description Girls' Media is a program for middle school girls that focuses on developing media literacy, self identity and healthy relationships. Discussion topics and activities include the portrayal of women in magazines, photo shopping, music lyrics and the definition of beauty. The overall program goal is to strengthen the education, independence and capacity of young girls and promote healthy relationships. Budget Category Population Served Youth Development, General/Other Youth Development, General/Other Females, Adolescents Only (13-19 years), Poor,Economically Disadvantaged,Indigent Program Short Term Success -- Program Long term Success -- Program Success Monitored By -- Examples of Program Success After seven years of participating in the program, one of our students spoke at the Massachusetts State House (excerpt): "This program (Girls, Media and You) changed my life. I had never thought about myself before. But this showed me that I didn't need to be perfect to be beautiful. It changed me and took away my barriers. w I want to help educate girls on healthy relationships and how to deal with abuse. I want to make a difference." 8
I Build Description I Build (formerly Future Engineers) is based on the Museum of Science Engineering Everywhere curriculum and provides project based learning for 11-15 year old students. The program teaches students the engineering design process, and this year involved designing projects to survive a zombie apocalypse. The session ended with a field trip to the MIT Edgerton Center. Budget Category Population Served Science & Technology, General/Other Engineering Children Only (5-14 years), Poor,Economically Disadvantaged,Indigent, At-Risk Populations Program Short Term Success -- Program Long term Success -- Program Success Monitored By -- Examples of Program Success One student that excelled in this program came to us from the Peabody School because he was interested in engineering. Despite being new to Tutoring Plus and a stranger to the other students in the program, he was able to become incredibly engaged, meet new friends, and successfully work with a team on engineering projects. Math Plus Description Math Plus (formerly MCAS Math) was redesigned to focus more on real world applications of math. This 8-week program for 9-11 year old students met twice a week. The newly revamped curriculum includes budgeting for a trip to Disney World, running your own business and ordering at a restaurant on a fixed budget. The session ended with a trip to Belmont Savings Bank to see the inner workings of the bank. Budget Category Population Served Education, General/Other Children Only (5-14 years), Poor,Economically Disadvantaged,Indigent, At-Risk Populations Program Short Term Success -- Program Long term Success -- Program Success Monitored By Examples of Program Success Math Plus was redesigned in 2014-15 to incorporate more hands on learning and applying math to everyday life. In one session, students talked about opening a lemonade stand and how to ensure that you make a profit. 9
Program Comments CEO Comments The major challenge that Tutoring Plus faces is the growing economic inequality within the community. While Cambridge as a whole is a hub of innovation, learning and growth, pockets of the community have been excluded from those opportunities. Increasing growth in the technology and life science industries has contributed to higher rents and overall cost of living across the city. Our students and families are continually faced with difficult choices and challenging situations including housing instability and food insecurity. Within this context, it is increasingly difficult for our students to believe that there is a place for them in their own community. In response to the food insecurity we see among our students, we have partnered with Community Cooks to provide more filling and healthy snacks at our tutoring centers. We also work to connect our families with needed resources like heating assistance and adult education opportunities. We also see the rapid growth of the city as an opportunity for us. We are actively seeking out field trip opportunities within the community to help our students connect their classroom learning to things that are going on in their own backyard. We visit science labs, tech shops and local businesses. We also recruit volunteers from these growing industries and encourage them to share with their students about what they do and the college path that got them there. Volunteers have also been instrumental in helping us set up field trips to companies with headquarters in our neighborhood. Through our programs we seek to bridge the gap between the seemingly disparate parts of our city. 10
Management CEO/Executive Director Executive Director Term Start v 2014 Email Ms. Kathryn Fenneman fenneman@tutoringplus.org Experience Kathryn has worked with Tutoring Plus for over five years in varying capacities. This range of experiences within the organization has helped her develop a deep understanding of our programs and operations. As Executive Director, she has exceeded fundraising goals, expanded enrichment program offerings to include a coding program and a boys specific group, and initiated a program expansion into rth Cambridge. Kathryn brings experience working with youth, families and volunteers both domestically and internationally to her role. Kathryn began working in the social services with local nonprofits, juvenile court services and refugee resettlement before joining the Peace Corps. She served in Dominica as a community development volunteer focused on expanding educational and economic opportunity. Upon her return to the States, she worked with child protective services and Oxfam America s national student leadership program. She also spent time in West Africa working on good governance in the nonprofit sector. Kathryn is active in a number of local, community and city-wide initiatives including: Member of the Cambridge nprofit Coalition Government Relations Committee Member of Kendall Community Group to promote philanthropy among businesses in Cambridge's Kendall Square area and support youth-serving programs in the neighborhood Member of the Fletcher Maynard Academy Leadership Team and Equity Task Force Member of the Community Needs Assessment Advisory Committee and the Community Benefits Advisory Committee Former CEOs Name Term Mrs. Ellen McLaughlin May 2006 - Oct 2014 Senior Staff Erica Talamo Title Director of Programs Experience/Biography Staff Information Full Time Staff Part Time Staff Volunteers Contractors 4 10 165 0 11
Staff Demographics - Ethnicity African American/Black 5 Asian American/Pacific Islander 3 Caucasian 5 Hispanic/Latino 1 Native American/American Indian 0 Other 0 Staff Demographics - Gender Male Female Unspecified 4 10 0 Formal Evaluations CEO Formal Evaluation CEO/Executive Formal Evaluation Frequency Senior Management Formal Evaluation Senior Management Formal Evaluation Frequency nmanagement Formal Evaluation n Management Formal Evaluation Frequency Yes Annually Yes Annually Yes Annually Plans & Policies Organization has a Fundraising Plan? Organization has a Strategic Plan? Years Strategic Plan Considers Under Development Yes Date Strategic Plan Adopted June 2011 Does your organization have a Business Continuity of Operations Plan? Management Succession Plan? Organization Policy and Procedures ndiscrimination Policy Whistleblower Policy Directors and Officers Insurance Policy Is your organization licensed by the Government? Registration 3 Yes Yes 12
Permit? Exempt Risk Management Provisions Accident and Injury Coverage Automobile Insurance Automobile Insurance and Umbrella or Excess Insurance Boiler and Machinery Business Income Commercial General Insurance Commercial General Liability Commercial General Liability and D and O and Umbrella or Excess and Automobile and Professional Computer Equipment and Software Directors and Officers Policy Educators Errors and Omission Liability Employee Benefits Liability Employee Dishonesty Employment Practices Liability Exhibit Liability Extra Expense Insurance Fiduciary Liability Fine Arts and Collectibles Flood General Property Coverage General Property Coverage and Professional Liability Improper Sexual Conduct/Sexual Abuse Inland Marine and Mobile Equipment Internet Liability Insurance Liquor Liability Professional Liability Property in Transit and Off Premises Risk Management Provisions Special Event Liability Umbrella or Excess Insurance Workers Compensation and Employers' Liability Workplace Violence Awards Awards Award/Recognition Organization Year nprofit of the Year Cambridge Chamber of Commerce 2012 Organization of the Year Cambridge Community Television 2013 13
Affiliations Affiliation Year Chamber of Commerce 0 14
Board & Governance Board Chair Board Chair Mr. Michael Bertoncini Company Affiliation Jackson Lewis P.C. Term July 2016 to 0 Email michael.bertoncini@jacksonlewis.com Board CoChair Board CoChair Ms. Lei-Anne Ellis Company Affiliation Cambridge Public Schools/City of Cambridge Term July 2016 to 0 Email lellis@cpsd.us Board Members Name Affiliation Status Dawn Aiello Ernst & Young LLP Voting Michael Bertoncini Esq. Jackson Lewis LLP Voting Diane Carson Community Volunteer Voting Sachin Chandran Catabasis Pharmaceuticals Voting Ken Field Musician Voting Elizabeth Graham Wayfair Voting Jerry Holly State Street Voting Laura B. L'Abbe PricewaterhouseCoopers Voting Marion Rogers Chelsea Public Schools Voting Alex Skall Santander Voting Board Demographics - Ethnicity African American/Black 0 Asian American/Pacific Islander 1 Caucasian 9 Hispanic/Latino 0 Native American/American Indian 0 Other 0 Board Demographics - Gender Male Female 5 5 15
Unspecified 0 Board Information Number of Full Board Meetings Annually Written Board Selection Criteria? Written Conflict of Interest Policy? Percentage Making Monetary Contributions Percentage Making In-Kind Contributions Constituency Includes Client Representation 11 Under Development 100% 80% Standing Committees Executive minating Special Events (Golf Tournament, Walk / Run, Silent Auction, Dinner / Gala) Development / Fund Development / Fund Raising / Grant Writing / Major Gifts Performance and Quality Improvement 16
Financials Fiscal Year Fiscal Year Start July 01, 2017 Fiscal Year End June 30, 2018 Projected Revenue $305,000.00 Projected Expenses $305,000.00 Endowment? Spending Policy Income Only Credit Line? Reserve Fund? Yes Months Reserve Fund Covers 1 Detailed Financials Revenue and Expenses Fiscal Year 2016 2015 2014 Total Revenue $211,960 $225,643 $211,174 Total Expenses $211,150 $199,901 $241,817 Revenue Sources Fiscal Year 2016 2015 2014 Foundation and Corporation -- -- -- Contributions Government Contributions $0 $5,000 $16,000 Federal -- -- -- State -- -- -- Local -- -- -- Unspecified -- $5,000 $16,000 Individual Contributions $172,316 $194,249 $150,200 Indirect Public Support -- $0 -- Earned Revenue $16,000 $6,000 $3,411 Investment Income, Net of Losses $65 $54 $50 Membership Dues -- $0 -- Special Events $23,228 $20,340 $41,513 Revenue In-Kind -- -- -- Other $351 $0 -- 17
Expense Allocation Fiscal Year 2016 2015 2014 Program Expense $124,412 $105,741 $166,017 Administration Expense $49,224 $46,461 $37,542 Fundraising Expense $37,514 $47,699 $38,258 Payments to Affiliates -- -- -- Total Revenue/Total Expenses 1.00 1.13 0.87 Program Expense/Total Expenses 59% 53% 69% Fundraising Expense/Contributed Revenue 19% 22% 18% Assets and Liabilities Fiscal Year 2016 2015 2014 Total Assets $135,585 $107,581 $83,855 Current Assets $133,651 $102,989 $73,448 Long-Term Liabilities $0 $0 $0 Current Liabilities $36,570 $9,376 $11,392 Total Net Assets $99,015 $98,205 $72,463 Short Term Solvency Fiscal Year 2016 2015 2014 Current Ratio: Current Assets/Current Liabilities 3.65 10.98 6.45 Long Term Solvency Fiscal Year 2016 2015 2014 Long-Term Liabilities/Total Assets 0% 0% 0% Top Funding Sources Fiscal Year 2016 2015 2014 Top Funding Source & Dollar Amount -- -- -- Second Highest Funding Source & Dollar -- -- -- Amount Third Highest Funding Source & Dollar Amount -- -- -- Capital Campaign Currently in a Capital Campaign? Comments Foundation Staff Comments Financial summary data in charts and graphs are per the organization's IRS 990s. Contributions from foundations and corporations are listed under individuals when the breakout was not available. Created 05.13.2018. Copyright 2018 The Boston Foundation 18