West Franklin USD 287 Board of Education Meeting Education Center 510 E. Franklin Pomona, Ks 66076 7:00 pm Call to Order The regular meeting of West Franklin USD 287 Board of Education was called to order by President Thayne Bush with the following members present: Curt Altic Stacy Hower Stacia Spencer Sherry Harris Tim Matthias Also present: Mr. Dotson Bradbury, Superintendent, Teresa Hawkins, Clerk, Principals Robert Allen, Rick Smith (arrived at 9:12 pm), Cathy Brandt and Matt Brenzikofer. Also in attendance were Rick Howard, Paula Howard, Lou Coppoc, Frances Coppoc, David Staley, Gene Hirt, Elston Horne, Richard Neal, John Scott, Matt Froggatte, Jon Horne, Crystal Herber, Roger Shoemaker, Fran Bennett, Howard Woodbury, Burke Jones, Carol Scott Hamilton, John Rowland, Penne Rowland, Sandy Milliken, Larry Milliken, Marc Roberts, Connie Roberts, Jim Pruett, Kevin Froggatte, Jim Cain, Stan Giffin, Gregg Scholtens, Carol Mallory, Captola Crabb, Daniel Arnett, Linda Mallory, Milton Ammel, JoAnn Hancock, Bill Lloyd, Jackie Robbins, Bub Robbins and a few others who did not sign in. Amend Agenda A motion was made by Stacy Hower and seconded by Stacia Spencer to add the following items to the agenda: 4.5 Burke Jones Howard & Helmer Architects 4.6 Surplus Property 4.2 Amend to add donation to high school band program Approve Consent Agenda A motion was made by Stacia Spencer and seconded by Stacy Hower to approve the following items on the consent agenda: Minutes of the previous meetings Financial Reports/Pay Bills Patron Forum Kevin Froggatte voiced concerns of area citizens and not adding additional tax burdens with a bond issue. He also read a letter from a patron regarding the same issues. 1
Patron Forum Cont. Carol Hamilton also voiced concerns regarding the proposed bond issue and tax increases, especially to the elderly. She informed the Board that she would be running for a position on the school board, and is against any new construction. She also commented on declining enrollment, financial status of district patrons and the proposed bidding of the food service program. Matt Froggatte asked Mr. Bradbury how he arrived at the $95,000 that is estimated in loss of budget authority. He also commented on possible consolidation, use of schools and community pride. He asked the board to consider the community when making decisions. He also said that troubled students need to see hope and promise in a school district, and that our schools give them that. He thanked Mr. Robert Allen for giving that hope and promise to the Williamsburg Elementary students. Penne Rowland thanked the Board for all their work. She also asked if the district had saved money as a result of reconfiguration a few years ago. Jon Horne voiced concerns regarding the impact that bringing all students to one campus, in Pomona, would have on the City of Williamsburg. Elston Horne asked what the estimated maintenance needs for Williamsburg Elementary would cost and also if the district had a maintenance schedule for completing those needs. Stan Giffin voiced concerns regarding tax increases. Sandy Milliken voiced concerns regarding bitterness among district patrons, due to the possible bond issue. Lou Coppoc asked that the Board find a way to solve the district problems, while saving both elementary schools. He also asked the board members if they had been true to their districts who elected them. Larry Milliken asked that another tour of facilities be scheduled and a list of needed maintenance and repairs be given to all district patrons. He would also like to have a list of expenses the district has incurred for the possible bond issue. He also had questions regarding a district survey that was distributed to district patrons in February 2012. Gene Hirt stated that he does not want to lose the City of Williamsburg and is afraid that is what will happen. Stan Giffin asked everyone to call Representative Finch and ask him not to approve the tax cuts for big business. He also stated that he felt West Franklin needed a larger tax base. 2
Patron Forum Cont. Jackie Robbins stated that she felt the district would lose students from the north end if all district students were to be put on one campus in Pomona. She also stated that she felt the district should be spending more on advertising, in order to bring more students to the district. Carol Mallory voiced concerns that the district would lose students to Ottawa if they were all put on one campus. Roger Shoemaker questioned the need for a bond issue, as he feels the facilities are better now than they ever have been. Board President Thayne Bush informed the patrons as to why a bond issue is needed. Superintendent Dotson Bradbury answered all questions that had arisen from the patrons. He also explained how and where the school district gets their funding. Reports Rick Smith was not in attendance due to a middle school basketball game. Robert Allen had nothing to add to his report in the board management letter. Cathy Brandt had nothing to add to her report in the board management letter. Curriculum Director Andy Azwell had nothing to add to his report in the board management letter. Superintendent Dotson Bradbury had nothing to add to his report in the board management letter. COOP Report Lisa Reece attended the COOP meeting and was not in attendance, therefore there was no report. Travel Request, Donation to WFMS & HS, Mileage Rate, School Safety, Burke Jones Architect, Surplus Property Mr. Bradbury asked that item 4.5 Burke Jones, Architect be moved to the first action item. 3
Burke Jones Howard & Helmer Architectes Mr. Jones explained to the patrons what had happened so far with the Facilities Committee and how they formed the current vision statement. He also gave the Board a time-line for a special meeting to present drawings to the Board and for Community Meetings, where patrons will be given information and asked for input, regarding a bond election. have a Special Board Meeting on January 28, 2013 at 6:00 pm and to have Community Meetings on February 4, 2013 at Appanoose Elementary, February 5, 2013 at Williamsburg Elementary and February 6, 2013 at West Franklin High School, all Community Meetings will begin at 7:00 pm. Travel Requests A motion was made by Stacy Hower and seconded by Sherry Harris to approve the following travel requests: Matt Brenzikofer & Troy Ifland to attend a Career & Tech Ed Conference in Salina Feb. 5 th & 6 th Darrell McCune & Janet Ashburn to attend the Kansas Music Educators Conference in Wichita Feb. 22 nd & 23 rd. Joe Lilley & Michelle Graf to attend the National After-School Association annual convention in Indianopolis, Indiana April 7 th 10 th. Donation to WFMS & HS A motion was made by Stacy Hower and seconded by Stacia Spencer to accept the following grant/donations: $5,000 grant from the Walmart Foundation Grant for Volunteerism to the middle school $3,000 anonymous donation to the high school band program s spring trip The Board asked that a Thank You be sent to Carl Rogers and his team for all their work in obtaining the Walmart grant. 4
Mileage Rate authorize the increase for mileage reimbursement from 55 cents to 56 cents per mile. School Safety Safety precautions on all campuses were discussed. Currently, as many doors as possible, are kept locked on all buildings. The Board asked Mr. Bradbury to seek information and costs for possible cameras and monitors for each building. Surplus Property A motion was made by Curt Altic and seconded by Stacy Hower to declare 3 tables as surplus property and to be disposed of by administration. Break A motion was made by Sherry Harris and seconded by Curt Altic at 9:47pm to take a five minute break. The Board of Education returned to open meeting at 9:52 pm Executive Session A motion was made by Stacy Hower and seconded by Thayne Bush at 9:52 pm to enter executive session for 15 minutes for the purpose of discussing non-elected personnel to protect the privacy interests of the individuals to be discussed, for the purpose of discussing matters affecting a student to protect the privacy interests of the individual(s) to be discussed and for the purpose of discussing negotiations to protect the public interest in negotiating a fair and equitable contract. The Board of Education returned to open meeting at 10:07 pm 5
Employment Recommendations accept the following employment recommendations: Resignations: Kandi Lowe Head HS Softball Coach Sarah Diehl Teacher - AES Adjournment adjourn the meeting at 10:14 pm. Carried: 5-1 (Altic no vote) Teresa Hawkins, Clerk Thayne Bush, President 6