National Student Clearinghouse Overview Sue Ledwell, Director, Higher Education Development, Northeast MCCDEC Annual Data Workshop
Let s Talk About: Who and what is the Clearinghouse? Enrollment & degree data Student Tracker & Research Services Resources 2
Clearinghouse Services Enrollment Reporting Audit Resource Center EnrollmentVerify DegreeVerify Student Self-Service StudentTracker Research Center Transcript Services Ellucian etranscripts & S.I.S. Integration Electronic Transcript Exchange Reverse Transfer
3,600 colleges and universities 4.5 million degree verifications 1.1 million enrollment verifications 700 million student record verifications 3 million transcript recipients 2 million free student verifications
About StudentTracker for Colleges and Universities 98% 93% of enrolled students of nation s degrees
Clearinghouse Process: All students reported Submits ALL Student Data Data Pre-check Identifies errors and works with school to resolve Responds to NSLDS requests for students on Enrollment Roster NSLDS # of errors reduced or completely eliminated. Easier to fix in 10 days 6.5M 6.5 million errors resolved before file submissions last year
Speed Faster and more timely ALL students reported. NSC process determines recipients, including private loan servicers Identifies and adds 5 million students annually missing from NSLDS inquiry Outsourced deferment form processing In-house compliance and enrollment reporting experts to support your institution through every stage of the process 7
Efficiency Fewer deferment inquiries and manual verifications Deferment forms completed with enrollment data you provide us Enrollment updates made for you to FFEL and private loan servicers NSLDS automatically notified about which students should be added to your SSCR/enrollment roster inquiry Verification Services for students and alumni 8
Support Enrollment management, risk mitigation and education Ongoing enhancements keep schools in compliance with evolving guidance and regulations Reduces need for schools to maintain technical and business resources to adapt to these changes Resources for best practices and audit support Online, live, in-person and self-paced training and tutorials FSA information regarding trends, focus and upcoming changes is proactively shared 9
Assists ~1,000 schools per year Audit Resource Center Works with you and your auditors to explain issues and provide documentation to reduce and eliminate audit findings Aids with audits and day-to-day compliance questions Offers online resources for preparing and responding to an audit Shares trends in auditor areas of focus 10
Compliance Central Proactively communicate awareness of FSA actions, issues, and priorities SSCR Errors Action Guide Compliance best practices Reporting checklist Reminders and tips Helpful links 11
DegreeVerify The most trusted degree verification service in the U.S. Online service that verifies the education credentials of students and graduates for employers, background screening firms, educational organization, search firms, and others
DegreeVerify Overview Nearly 2,400 participating colleges and universities Represents 93% of all U.S. college enrollment Over 4.5 million degrees verified each year Used by thousands of the nation s largest employers, background screening firms, recruiters and other organizations
Degree title Degree award date Major(s) and Minor(s) Division awarding degree Concentration(s) and specialization(s) Honors FERPA and financial block indicators 2011 National Student Clearinghouse. All rights reserved.
Eligibility for Additional Benefits Free Student Self-Service Students can print enrollment certificates, check deferments, and more at no charge Add a surcharge to be remitted to your institution Receive degree and graduate data on StudentTracker inquiries Free DegreeVerify inquiries for your HR department
Student Insights Access to research services and information on student pathways and outcomes StudentTracker data helps improve enrollment management enabling more informed decisions National Student Clearinghouse Research Center publishes national, regional and sector reports on student trends and behaviors Student Tracker Premium new Fall 2017 16
StudentTracker Your Source for Nationwide Student Postsecondary Outcomes Current Former Applicants
Data-driven Decision Making Nearly all of your peers participate in Enrollment Reporting as part of The Department of Education s National Student Loan Compliance reporting, and participate in our Verification Services. We compile the enrollment and degree records to present outcomes in reports so you have time to study these outcomes and make data-driven decisions. 18
Query Types? Prospective Students/Denied/Declined Admissions Query Where did former applicants ultimately enroll?
Query Types? Prior Attendance for Pending Admissions Query What was the prior attendance of your current applicants?
Query Types? Subsequent Enrollment for Currently and/or Previously Enrolled Students/Transfer Out Query What is the enrollment information for concurrently enrolled students, graduates, transfers, or withdrawals?
Query Types? Sibling/Parent Enrollment Query Are the siblings and parents listed on a student's financial aid documents actually enrolled in postsecondary education?
Query Types Longitudinal Cohort Query? What is the enrollment information for incoming freshmen or transfer students?
The Process is Easy Submit desired Cohort(s) Remediate & Match Produce Reports Transmission (Secure FTP) Quickly Return File Outcomes 24
Comprehensive Outcomes Convenient User Interface Efficient and transparent processing Automated File Review StudentTracker Reports Login 24/7 for easy access to your Request File status, file history, and subscription information Immediate validation email notification on Request File validation status. Auto remediation on most common errors. See warnings and errors and notes on how to correct. Synopsis of your Request File, Student-level Detail Report, Aggregate Report showing most common institutions attended. 25
Campus Map Institutional Research Outcome Reporting Reporting Reconciliation Class Outcomes Persistence Retention Time-to-Completion Admissions Cohort Representation Class Outcomes Deferred Admissions Declined Admissions Waitlist Outcomes Prior Enrollment Transfer Studies Registrar Cohort Representation Transfer Studies Retention Enrollment Status Reporting Reconciliation Prior Enrollment Time-to-Completion Student Services/Affairs Program Diversity Work-Study Analysis Mentor Matching Enhancing Advising Tutoring Planning Academic Professors Department Outcome Analysis Future Programs of Study Grant Funding Request Pre-Professional Programs Enrollment Management Outcome Oversight Feeder Institution Analysis Transfer Analysis Retention Study 7
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Response Files The Clearinghouse returns... Control Report Overview of Results Summary Report Contains totals of students enrolled by institution Unit Record File Contains individual student records (except FERPA blocked records)
Control Report
Aggregate Report
Detail Report
StudentTracker Premium Service Providing results in formats for immediate collaboration Analysis Ready Report Request File Re-Run Data Visualizations NSC s Research Center Reports
COMMUNITY COLLABORATION ACTION ORIENTED PREMIUM SERVICE VALUE PROPOSITION TURNING REACTIVE TO PROACTIVE WHILE AUTOMATING THE PROCESS AUTOMATED SIMPLIFY THE SUBMISSION AND RE- RUNS FOSTER BEST PRACTICES ACROSS YOUR PEERS INTUITIVE DATA DICTIONARIES AND EASIER PROCESSES PROVOKE CHANGE BASED ON QUANITATIVE SUPPORT COMPREHENSIVE VIEWS AND TOOLS ENABLING END-TO-END INSIGHT
O u t p u t Ef f i c i e n c y C o m p a r i s o n s I nte g ration ANALYSIS READY Transforms detail report into one student per row and REQUEST FILE RE-RUN Saves time through rerunning instead of reloading up to four times over a 365 day period SIGNATURE AND SNAPSHOT REPORTS Uses data from your institution to compare your institution with the national sectors DATA VISUALIZATION Integrates reporting with graphics for more compelling story
Analysis Ready File Securely transmitted to your FTP Account Quantitative Calculates the number of days elapsing between the different educational milestones Organized One Student Per Row Easily identify concurrent enrollment Standardizes logic Comprehensive Retention & Persistence Eight consecutive years of reporting 42
Ability to Re-Run Request Files Save time by allowing you to re-run files up to four times over a one-year period Follow your student cohort for several years to see comprehensive outcomes Ensure flexibility so any user could re-run cohort files previously submitted Retain your filenames to ensure you are rerunning the correct file 43
Storage of Institutional- Level Reports Completions Persistence & Retention National numbers for your school sector 44
Research Center National Reports Visit online to see what s new! http://www.nscresearchcenter.org/
Immediate Collaboration: Visualizations Access visual representations of your StudentTracker Request File results and the Research Center s Completions Report Identify negative influences impacting your student retention and persistence and make the necessary alterations Tell a story with the Visualizations and share with your colleagues and senior leadership team 46
What s New and on the Horizon 8/1/2017 47
A landmark project to award tens of thousands of students the degrees they earn, but don't have 2017 National Student Clearinghouse. All rights reserved.
What is Reverse Transfer? It is the transfer of credits from a four-year (or two-year) institution to any two-year institution from which a student transferred. If eligible, the student is awarded an associate degree.
Converts today s veterans compliance reporting process into a streamlined solution.
Veteran s Compliance Re-Engineering Project SVA collaboration on reporting and process improvements needed Working with VA on ways to automate current processes Schools supporting initiatives important to moving forward Blog link: www.studentclearinghouse.info/studentvets/
Clearinghouse Academy Live events and webinars Tutorials and recorded webinars Conferences attending User help and FAQs Visit us at clearinghouseacademy.org 53
For More Information: Nancy Penna, Regional Director penna@studentclearinghouse.org 703.742.3270 54