LOTUS UNLIMITED PROMOTION CAMPAIGN Erasmus Mundus Action 2 programme Partnerships Scholarships for academic exchange between EU and Asia This project has been funded with support from the European Commission.
PROGRAMME Erasmus Mundus Action 2 programme Co-operation and mobility scheme in the area of higher education co-operation Funded by the European Union Overall objective - achieving better understanding and mutual enrichment between the European Union and Third Countries cooperation in the field of higher education
WHAT? Lotus Unlimited = EMA2 project Scholarships for studying research teaching and/or training: Asian nationals à one of the EU partner universities EU nationals à one of the SEA partner universities NEW: Two-way mobility No mobility between EU countries or within Asia Specific aims: Increasing academic competences Improving language skills Increasing social and intercultural competences Improving employability
GENERAL INFORMATION Objectives EC To promote cooperation between the EU and the Asian countries involved in the project To enable students to benefit from a study/research period abroad and thus to develop a pool from well-qualified, openminded and internationally experienced young women/men as future leaders To improve the transparency and recognition of studies and qualifications: the project is focused on mobility and will give explicit attention to the promotion of recognition of study systems.
GENERAL INFORMATION Objectives EC To contribute to provide good students from vulnerable groups equal chances and thus disseminating EU social and democratic values To enhance the skills of staff, who can in their turn contribute to the improvement of the education system in their home country To enhance in the medium term the political, cultural, educational and economic links between the EU and the Asian countries involved
PARTNER UNIVERSITIES South-East Asian Universities: Cambodia: Royal University of Agriculture China: Nanjing University China: Peking University China: Sichuan University Indonesia: Bandung Institute of Technology Indonesia: University of Gadjah Mada Myanmar : University of Medicine 1 Thailand: Kasetsart University Vietnam: Can Tho University Vietnam: Hanoi University of Science and Technology Vietnam: Hué University European Universities: Belgium: Ghent University Belgium: Vrije Universiteit Brussel France: Université Paul Sabatier Toulouse III Germany: University of Goettingen Ireland: University of Limerick Portugal: University of Porto Sweden: Uppsala University The Netherlands: University of Groningen United Kingdom: University of Kent 6
ASSOCIATED MEMBERS Associated partners Lotus: VLIR-UOS (BE) Province East-Flanders (BE) EIAS European Institute for Asian Studies (BE) Support Fund Myanmar (BE) Morning Tears (CN) Tuning Educational Structures in Europe (ESP) Thammasat University (TH) Chiang Mai University (TH) Erasmus Mundus Students and Alumni Association (Thailand Chapter) (TH) University of Health Sciences (KH) University of Battambang (KH) University of Sumatra Utara (ID) Universitas Airlangga (ID) Binus University (ID) Yezin Agricultural University (MN) University of Veterinary Science (MN) West Yangon Technological University (MN) Ministry of Education (MN)
SO FAR? Lotus I + Lotus II + Lotus III = 394 grants 55% female 45% male Fields of study: 01: Agricultural Sciences 02: Architecture, Urban and Regional Planning 04: Business Studies and Management Sciences 05: Education, Teacher Training 06: Engineering, Technology 07: Geography, Geology 10: Law 12: Medical Sciences 13: Natural Sciences 14: Social Sciences: sociology, EU Studies, political sciences, social work
MOBILITY DIVISION LOTUS I, II & III LOTUS I Staff, 35 Bachelor, 34 Bachelor Master PhD Post-Doc Staff Bachelor Master PhD Postdoctorate Staff Staff; 29 LOTUS III Bachelor; 32 Post-Doc, 23 PhD, 23 Master, 36 LOTUS II Postdoctor ate; 12 PhD; 22 Master; 40 Staff, 24 Bachelor, 23 Bachelor Post-Doc, 12 PhD, 17 Master, 32 Master PhD Post-Doc Staff
COMPARATIVE STUDY NATIONALITIES Lotus I 80 76 70 60 57 50 40 30 35 28 29 30 Proposal Actual 20 10 0 10 12 8 11 4 1 Cambodia China Indonesia Myanmar Thailand Vietnam
COMPARATIVE STUDY NATIONALITIES 35 Lotus II 32 32 32 30 25 25 25 24 20 Proposal 15 12 13 Actual 10 8 7 8 7 5 0 Cambodia China Indonesia Myanmar Thailand Vietnam
COMPARITIVE STUDY NATIONALITIES Lotus III 40 36 36 35 33 32 33 30 25 23 21 25 20 Proposal 15 14 15 Actual 10 11 9 5 0 Cambodia China Indonesia Myanmar Thailand Vietnam
ELIGIBILITY CRITERIA Applicants need to be nationals of: Cambodia China Indonesia Myanmar Thailand Vietnam European Union Applicants must not have resided nor carried out their main activity (studies, work,...) for more than a total of 12 months over the last 5 years in 1 of the European countries (not for staff and TG3!) Sufficient knowledge of language of instruction at host university / English Undergraduate students must have successfully completed at least one year of studies in their home institution Applicants belong to one of the three eligible target groups Those who were abroad with other Erasmus Mundus projects can only reapply for a different type of mobility!
ASIAN APPLICANTS Registered / enrolled in a partner university of the project at the moment of application: Sichuan University (China): Royal University of Agriculture - Phnom Penh (Cambodia) Nanjing University (China) Peking University (China) Bandung Institute of Technology (Indonesia) University of Gadjah Mada (Indonesia) University of Medicine 1 - Yangon (Myanmar) Kasetsart University (Thailand) Can Tho University (Vietnam) Hanoi University of Science and Technology (Vietnam) Hue University (Vietnam) Registered in a university in Cambodia, China, Indonesia, Myanmar, Thailand or Vietnam at the moment of application Already working AND in possession of a higher education degree from one of the 6 countries involved. Currently unemployed, but in possession of a higher education degree from one of the 6 countries involved.
EUROPEAN APPLICANTS Registered at a partner university of the project at the moment of application: Ghent University (Belgium) Vrije Universiteit Brussel (Belgium) University of Gottingen (Germany) Toulouse III - Paul Sabatier University (France) University of Limerick (Ireland) Rijksuniversiteit Groningen (The Netherlands) University of Porto (Portugal) Uppsala University (Sweden) University of Kent (UK) Registered at a European university which is not a partner in the project Already working AND in possession of a higher education degree from an EU country Currently unemployed, but in possession of a higher education degree from an EU country
STAFF APPLICANTS Asian Staff members: Must work in or be associated to one of the SEA partner universities Must work in or be associated to a Higher Education Institution (not included in the partnership) of any SEA country concerned by the lot. European Staff members: Must work in or be associated to one of the EU partner universities Must work in or be associated to a Higher Education Institution (not included in the partnership) of any EU country concerned by the lot.
EXCHANGE VS DEGREE Exchange: Enrolled at a home university 1 or 2 semesters abroad Results transferred back home (credit transfer!) à you receive your diploma in your home university Approval from home to study abroad: Degree: Learning Agreement Transcript of records Enrolled at a host university Full programme abroad Degree from the host university
TYPES OF MOBILITY / SCHOLARSHIP Bachelor: 1 academic semester Master: 1 academic semester (Exchange) 2 academic semesters (Exchange) 2 academic years (Degree) PhD / Doctorate: 6 months (Exchange) 10 months (Exchange) 22 months (Joint) 36 months (Degree) Postdoc: 6 months (Exchange) 10 months (Exchange) Academic or administrative staff: 1 month
MOBILITY SCHEME SOUTH-EAST ASIAN NATIONALS ALL MOBILITIES SEA Mobility Duration 1m 6m 10m 22m 36m Bachelor 33 Master 14 15 16 PhD 12 10 1 7 Postdoc 4 5 Staff 36 Total 153
MOBILITY SCHEME EUROPEAN NATIONALS ALL MOBILITIES EU Mobility Duration 1m 6m 10m 22m 36m Bachelor 8 Master 8 5 PhD 4 3 1 Postdoc 5 Staff 12 Total 46
SCHOLARSHIPS Monthly subsistence allowance: Ba / Ma: 1000 PhD: 1500 Postdoc: 1800 Staff: 2500 Insurance: travel, health, accident Travel costs: 1 return ticket Tuition fee paid by project if mobility 10 months or more (not for postdoc), otherwise fee waiver
BEFORE APPLYING 1. Make sure you meet the eligibility criteria otherwise you cannot apply 2. Determine your type of mobility and field of study 3. Determine if you are an exchange or degree applicant 4. Inform yourself about the host university à Study the project website and the university information!!! 5. Make sure you have the support of your home university à if exchange 6. Make sure that you have all the relevant documents 7. Make sure that the scholarship is available
ONLINE APPLICATIONS 2 Calls for applications in Cohort 1: Full PhD Degree (36 m) call is closed All types: 01/10/2013 17/02/2014 Start mobility of the grant holders: Ba Ma: planned for September / October 2014 Ba-Ma students must start at official start of the academic year PhD Postdoc: in consultation with promoter / supervisor in the host (and home) institution, but the latest by 31.12.2014 Staff: at any time within life duration of the project 06/2017 No additional documents accepted after deadline à Only language test results up to 1 week later Once submitted, you cannot change the application form anymore
APPLICATION FORM Application ffor Full PhD degree 36 months à already ended à 7 selected candidates 7 different application forms in total, divided per level: ONLINE!!! Bachelor and master exchange Exchange from SEA Exchange from EU Master Degree: 2 academic years only for SEA PhD and Post Doc Exchange SEA Exchange EU Staff Exchange Staff from SEA Staff from EU
APPLICATION FORM The application form has 8 different tabs General information Personal information Academic mobility Language skills Academic record Professional experience Recommendation and motivation Important document uploads
ACTIVATING YOUR ACCOUNT 1. Go to www.lotus.ugent.be 2. Go to menu: APPLY HERE!! 3. Choose the correct level of mobility you are applying for 4 levels, 7 forms 4. Click on the link of the application form:
GENERAL INFORMATION
PERSONAL INFORMATION
PERSONAL INFORMATION
ACADEMIC MOBILITY
LANGUAGE
ACADEMIC RECORD
PROFESSIONAL EXPERIENCE
RECOMMENDATION AND MOTIVATION
IMPORTANT UPLOADED DOCUMENTS
IMPORTANT UPLOADED DOCUMENTS
IMPORTANT UPLOADED DOCUMENTS PERSONAL INFORMATION Passport photo Copy of passport or other official identification proof Proof of Registration / Employment at the Home University Proof of vulnerability (if applicable): Proof of disadvantaged situation (if applicable): ACADEMIC MOBILITY Bachelor / Master: Study plan PhD / Postdoc: Study / research plan Staff: Activity plan LANGUAGE SKILLS English - certificate of test Additional language certificates to be added under Language skills part
IMPORTANT UPLOADED DOCUMENTS ACADEMIC RECORD Documents of previously obtained degrees: Copy of all your transcripts of records (preferably PDF and translated in English) should be uploaded under the tab Copy of previously obtained diploma (preferably pdf) Copy of diploma supplement or document explaining the grading system (preferably pdf) PhD Postdoc & Staff: Pre-Acceptance letter RECOMMENDATION & MOTIVATION Recommendation letter 1 Other recommendation letters
SUPPORTING DOCUMENTS All documents should be in English or have an English translation attached Scans and uploads preferably in pdf Keep the originals à nothing by post! Multiple documents must be put into a zip-file à Important! RAR-files cannot always be opened, so please use zip-files.
SELECTION Academic merit: 40% Language capacity: 30% Motivation: 30% Registered in a partner university à Validation by home university Others à Validation by Coordinator + Joint coordinator All applicants get a ranking by host university and the final selection is done by a project selection committee
TIPS Carefully read the project website and the guidelines for applicants before contacting the project contact persons Contact your home IRO or lotus@ugent.be if you have further questions Write a good and original motivation letter Make sure you have all the required supporting documents
CONTACT UGent Lotus Cooordination Team Lotus@UGent.be Hue University Lotus Team T: +84 (0)54 3894 999 lotus@hueuni.edu.vn hhhanh@hueuni.vn
CONTACT UGent Lotus Cooordination Team Inge.Mangelschots@UGent.be Project officer: Shannah Devynck T: +32 (0)9 264 70 06 Shannah.Devynck@UGent.be Financial department: Geert Van Damme T: +32 (0)9 264 70 28 Geert.VanDamme@UGent.be
THANK YOU FOR YOUR ATTENTION.