TEXAS HIGHER EDUCATION COORDINATING BOARD Business and Finance P.O. Box 12788 Austin, Texas 78711 TO: ARTURO ALONZO, JR., Ed.D. Deputy Commissioner for Finance and Administration/ Chief Operating Officer 512-427-6135 Fax 512-427-6127 DAN WEAVER Assistant Commissioner Business & Support Services 512-427-6165 Fax 512-427-6510 SUSAN CARINE Deputy Assistant Commissioner Business & Support Services 512-427-6172 Fax 512-427-6169 SIDNEY HODGSON Assistant Commissioner Information Technology Services 512-427-6269 Fax 512-427-6447 CARRI WHITFIELD Director Human Resources Fax 512-427-6510 FROM: DATE: SUBJECT: The Coordinating Board is pleased to announce award amounts and allocations for the 2012-2013 academic year for the TEXAS Grant Program, Texas Educational Opportunity Grant Program, Texas College Work-Study Program (TCWS) and B-On- Time Loan Program. Maximum Awards for TEXAS Grant (TXG), Texas Educational Opportunity Grant (TEOG) and the B-On-Time Loan Program: Type of Institution Public Universities and Health-Related Institutions Public State Colleges Award Amount $7,400 per year; $3,700 per semester $7,400 per year; $3,700 per semester Public Technical Colleges Public Community Colleges $4,400 per year; $2,200 per semester $2,400 per year; $1,200 per semester TEXAS Grant Maximum vs. Target Average Awards Available funds for TEXAS Grant will continue to be stretched thin next year, but it is critical that Texas continue to keep the higher education pipeline open for students with limited resources. To that end, the Commissioner requests that each institution consider setting its individual goal for the TEXAS Grant program to continue serving returning grant recipients, and to adjust award amounts on average for all recipients in a way that allows each campus to offer new awards to at least 50 percent of eligible entering freshmen. AN EQUAL OPPORTUNITY EMPLOYER
FY2013 Maximum Awards and Allocations Memo Page 2 Allocations Allocation and program guidelines for the TXG, TEOG, and TCWS Programs are attached. For the TEXAS Grant Program, a description of our Allocation Methodology is also attached. Institutions participating in the BOT program will receive allocations adequate to allow them to make awards to renewal students as well as a small number of new students for disbursement after September 1, 2012. If you have questions about TXG, TEOG or TEOG, please contact Jane Caldwell at jane.caldwell@thecb.state.tx.us. Contact Janie Miramontes at janie.miramontes@thecb.state.tx.us if you have questions about loan programs. Attachments: TEXAS Grant Allocations for FY2013 TEXAS Grant Program Guidelines for FY2013 TEXAS Grant Allocation Methodology Texas Educational Opportunity Grant Allocations for FY2013 Texas Educational Opportunity Grant Program Guidelines for FY2013 Texas College Work-Study Allocations for FY2013 Texas College Work-Study Program Guidelines for FY2013 AN EQUAL OPPORTUNITY EMPLOYER
TEXAS Grant FY2013 Allocation Methodology The purpose of the TEXAS Grant Allocation is to equitably distribute available funds across all sectors of public higher education in Texas so as to fund 100% of eligible continuing grant recipients and provide each school its proportionate share of funds for new students. The appropriated amount remaining available for the second year of the biennium is $281.1 million for all sectors. This is approximately $7.3 million less than was awarded in FY2012. The same allocation methodology will be used for the 2012-13 academic year as was used for 2011-2012. I. Renewal allocations for universities and health-related institutions are based on predicted student eligibility and enrollment: Number of awards (Initial Year (IY) and Renewal Year (RY) ) made in FY2012 Number of TXG recipients reported as graduating in the last End of Year report (FY2011) 1-year persistence rates of first-time full-time degree seeking undergraduates, fall 2010 to fall 2011 Average awards at each school for the past 3 years, as a percent of the program maximum per year To support a single allocation for FY2013, we reconciled these predicted RY awards for universities as calculated above with the actual awards reported for each of the last three years: Compared estimated RY awards per school for each of the last 3 years with the actual number of RY awards reported Calculated the best case (highest student count) FY13 outcome for each institution based on o Most recent year s number, or the o Three year average number Renewal allocations for two-year institutions (community colleges, state colleges and the technical colleges) are based on the FY2012 number of new students entering the program in FY2012 plus 25% of the continuation students receiving awards. These numbers are then adjusted for one-year persistence rates and three-year average award amounts, as indicated for universities. II. Initial Allocations are determined by first identifying the number of initial awards funded per sector based on each sector s share of the entering freshmen who graduated from High School in spring 2010 with the Recommended or Advanced Curriculum, were reported enrolled in summer 2010, fall 2010 or spring 2011 for at least 9 hours, and demonstrated need. The number of eligible initial students per school is based on each school s calculated share of students in the relevant sector of higher education (for instance, public universities) who were reported in the prior year (FY2011) as Texas resident undergraduate aid recipients enrolled at least ¾-time and who had a calculated Family Contribution less than $4,001. III. The final Total Allocation is the sum of the renewal and initial student counts as determined above multiplied by a $5,000 target award amount for university and state college students, $1,325 for community college students, and $2,500 for state technical colleges.
Texas Higher Education Coordinating Board TEXAS Grant Program FY13 Allocations 3/26/2012 Fice Institution Allocation Public Health-Related Institutions 004948 Texas A&M University System Health Science Center $0 010674 Texas Tech University Health Science Center 5,000 004951 The University of Texas Health Science Center at Houston 0 003659 The University of Texas Health Science Center at San Antonio 10,000 025554 The University of Texas M.D. Anderson Cancer Center 0 004952 The University of Texas Medical Branch at Galveston 0 010019 The University of Texas Southwestern Medical Center 0 009768 University of North Texas Health Science Center at Fort Worth 0 15,000 Public Community Colleges 003539 Alvin Community College 107,325 003540 Amarillo College 564,450 006661 Angelina College 308,725 012015 Austin Community College 1,029,525 003549 Blinn College 541,925 007287 Brazosport College 98,050 004003 Central Texas College 307,400 003553 Cisco Junior College 206,700 003554 Clarendon College 88,775 003546 Coastal Bend College 258,375 007096 College of the Mainland Community College District 108,650 023614 Collin County Community College District 439,900 003561 Dallas County Community College District 2,365,125 003563 Del Mar College 628,050 010387 El Paso Community College District 1,664,200 003568 Frank Phillips College 62,275 006662 Galveston College 111,300 003570 Grayson County College 296,800 003573 Hill College 197,425 010633 Houston Community College System 2,681,800 003574 Howard County Jr College District 137,800 003580 Kilgore College 271,625 003582 Laredo Community College 728,750 003583 Lee College 253,075 011145 Lone Star College (previously North Harris Montgomery CC) 1,347,525 003590 McLennan Community College 541,925 009797 Midland College 161,650 003593 Navarro College 716,825 003558 North Central Texas College 312,700 023154 Northeast Texas Community College 271,625 00307 Northwest Vista College 689,000 003596 Odessa College 170,925 023413 Palo Alto College 496,875 003600 Panola College 76,850 003601 Paris Junior College $247,775 1 of 3 FY2013 TXG B at $281.8 million 3-23.xlsx Alloc final
Texas Higher Education Coordinating Board TEXAS Grant Program FY13 Allocations 3/26/2012 Fice Institution Allocation 003603 Ranger College $47,700 009163 San Antonio College 869,200 003609 San Jacinto College District 1,220,325 003611 South Plains College 470,375 031034 South Texas College 2,195,525 003614 Southwest Texas Junior College 435,925 003608 St Philip's College 512,775 003626 Tarrant County College District 1,792,725 003627 Temple College 296,800 003628 Texarkana College 121,900 003643 Texas Southmost College District 728,750 003572 Trinity Valley Community College 402,800 003648 Tyler Junior College 512,775 010060 Vernon College 160,325 003662 Victoria College 165,625 003664 Weatherford College 182,850 009549 Western Texas College 45,050 003668 Wharton County Junior College 238,500 28,891,625 Public State Colleges 036273 Lamar Institute of Technology 555,000 023582 Lamar State College at Orange 460,000 023485 Lamar State College at Port Arthur 400,000 1,415,000 Public Universities 003541 Angelo State University 3,956,667 003581 Lamar University 4,300,000 003592 Midwestern State University 2,780,000 003630 Prairie View A&M University 3,385,000 003606 Sam Houston State University 7,330,000 003624 Stephen F. Austin State University 5,541,667 003625 Sul Ross State University 1,220,000 003631 Tarleton State University 4,240,000 009651 Texas A&M International University 5,116,667 003632 Texas A&M University 17,395,000 010298 Texas A&M University at Galveston 400,000 003565 Texas A&M University-Commerce 3,545,000 011161 Texas A&M University-Corpus Christi 3,336,667 003639 Texas A&M University-Kingsville 4,931,667 029269 Texas A&M University-Texarkana 470,000 003642 Texas Southern University 5,485,000 003615 Texas State University-San Marcos 17,580,000 003644 Texas Tech University 9,200,000 003646 Texas Woman's University 4,751,667 003656 The University of Texas at Arlington $11,243,333 2 of 3 FY2013 TXG B at $281.8 million 3-23.xlsx Alloc final
Texas Higher Education Coordinating Board TEXAS Grant Program FY13 Allocations 3/26/2012 Fice Institution Allocation 003658 The University of Texas at Austin $24,705,000 030646 The University of Texas at Brownsville 3,555,000 009741 The University of Texas at Dallas 4,810,000 003661 The University of Texas at El Paso 15,001,667 010115 The University of Texas at San Antonio 15,445,000 011163 The University of Texas at Tyler 2,096,667 009930 The University of Texas of the Permian Basin 900,000 003599 The University of Texas-Pan American 22,380,000 003652 University of Houston 18,208,333 011711 University of Houston-Clear Lake 1,640,000 003612 University of Houston-Downtown 6,275,000 013231 University of Houston-Victoria 810,000 003594 University of North Texas 14,480,000 003665 West Texas A&M University 2,930,000 249,445,000 Public Technical Colleges 009225 Texas State Technical College-Harlingen 542,500 033965 Texas State Technical College-Marshall 65,000 003634 Texas State Technical College-Waco 662,500 009932 Texas State Technical College-West Texas 95,000 1,365,000 Totals for All Institution Types $281,131,625 3 of 3 FY2013 TXG B at $281.8 million 3-23.xlsx Alloc final
TEXAS Grant Program Guidelines for 2012-2013 Program Purpose The purpose of the TEXAS Grant Program is to provide grants of money to enable eligible students to attend public institutions of higher education in this state. Award Amounts for 2012-2013 Each institution will have a single allocation from which it is to make both initial and renewal awards for FY13 there is no longer a common pool of funds for renewal students. Each institution s eligible renewal students should be funded from this allocation. Due to the limited funding, institutions are requested to do what they can to stretch their TEXAS Grant allocated dollars to allow awards to initial students. The FY13 maximum and targeted average award amounts are listed below. Institutions are requested to strive for the average award amounts to be able to fund all eligible renewal students as well as bring new students into the program pipeline. Institution Type Public Universities, Health- Related Institutions, and State Colleges Award Maximum Per Year Award Maximum Per Semester Targeted Award Average Per Year Targeted Award Average Per Semester $7,400 $3,700 $5,000 $2,500 Public Community Colleges $2,400 $1,200 $1,325 $663 Public Technical Colleges $4,400 $2,200 $2,500 $1,250 Initial year (IY) awards must be made to eligible students whose EFC s are $4,000 or less. Renewal year (RY) awards can be made to eligible students with EFC s higher than $4,000 as long as the student has a calculated need. A TEXAS Grant award cannot exceed the student s calculated need. Renewal awards for students who are graduating must be prorated if the student is enrolled less than ¾-time. Renewal awards for students who are within 9 hours of the 150 SCH limit must also be prorated. The maximum prorated amount to be awarded is equal to the semester s maximum award for the relevant type of institution multiplied by 50% for a student enrolled in 6 to 8 hours, or 25% for a student enrolled in less than 6 hours. Required matching for prorated amounts is limited to the amount of tuition and fees for the number of hours for which the grant is received (see the required matching section below). Required Matching TEXAS Grant is intended to cover an eligible student s cost of tuition and fees for the award period. Since the annual maximum award amounts (see above) are based on state tuition and fee averages, the allowed award amount (both maximum and targeted average) might not cover the student s actual tuition and fees for the award period. In this situation, additional non-loan aid must be matched with the grant to cover the costs of the student s tuition and fees up to the student s calculated need, whichever comes first. Matching non-loan aid may include any non-loan program awarded to the student from federal, state, institutional, or outside sources. In order to strive for the average award amount to bring as many eligible students into the program pipeline as possible, institutions may be required to shift more of their non-loan aid resources to meet this statutory requirement. THECB Page 1 of 5
Student Eligibility Requirements * To receive an award through the TEXAS Grant Program, a student must: Be enrolled as; o An entering undergraduate student who graduated from an accredited public or private high school in Texas; completed the Recommended or Distinguished Achievement high school program (or its equivalent); and enrolled at least ¾-time in an undergraduate degree or certificate program at an approved institution within 16-months from high school graduation having not accumulated more than 30 SCH s (excluding credits for dual or concurrent enrollment, or by examination); OR o An entering undergraduate student who earned an associate s degree from a public or private nonprofit institution of higher education in Texas, and enrolled at least ¾-time in an eligible institution within 12 months after receiving the associate s degree Be registered with Selective Service, or be exempt Show financial need (see the award amount section above) Maintain satisfactory academic progress (see the SAP sections below) Be classified by the institution as a Texas resident Have not been convicted of a felony or crime involving a controlled substance * Senate Bill 28, which requires the use of the Priority Model by general academic teaching institutions when selecting initial year grant recipients, does not go into effect until awards for fall, 2013. Texas Private High School Certification For determining eligibility of students graduating from a private high school in Texas, the private high school must submit a certification that the student has completed the equivalent of the required Recommended High School Curriculum. The certification is located at http://www.thecb.state.tx.us/index.cfm?objectid=b70d4020-d326-326a-475000ff55560470 on the Coordinating Board website. Satisfactory Academic Progress - Maximum Time Frame Each recipient s maximum time frame must be monitored to ensure compliance as outlined below: First award made prior to 9/1/05 First award made on or after 9/1/05 Recipients Entering as High School Graduates Maximum time frame for receiving the grant is the first of: 6 years from the start of the semester in which the student received the first award; 150 SCH paid by the grant; or obtaining a Baccalaureate degree, Maximum time frame for receiving the grant is the first of: 5 years from the start of the semester in which the student received the first award if in a degree plan of 4 years or less; 6 years from the start of the semester in which the student received the first award if in a degree plan of more than 4 years; 150 SCH paid by the grant; or acquisition of a Baccalaureate degree. First award made prior to 9/1/05 First award made on or after 9/1/05 Recipients Entering with an Associate s Degree THECB Page 2 of 5 The maximum time frame has already elapsed for students in this category they are no longer eligible. Maximum time frame for receiving the grant is the first of: 3 years from the start of the semester in which the student received the first award if in a degree plan of 4 years or less; 4 years from the start of the semester in which the student received the first award if in a degree plan of more than 4 years; 90 SCH paid by the grant; or acquisition of a Baccalaureate degree.
Satisfactory Academic Progress - GPA and Completion Rate Each recipient s GPA and completion rate must be monitored to ensure compliance as outlined below: First award prior to 9/1/05 First award 9/1/05 or after GPA Initial Institution s SAP Policy Institution s SAP Policy Renewal Minimum 2.5 cumulative GPA * Minimum 2.5 cumulative GPA * Completion Initial Institution s SAP Policy Institution s SAP Policy Rate Renewal 75% completion of attempted hours for the year ** 75% completion of attempted hours for the year and completion of 24 hours for the year ** * Since the GPA requirement is cumulative, students can regain their eligibility in the fall for a spring award, or in the summer for a fall award. ** Since the completion rate is for the year, students can regain their eligibility in the summer for a fall award. Adhering to Program Controlled Substance Restrictions Institutions are required to collect a statement (electronically or on paper) from each TEXAS Grant recipient prior to the disbursement of funds confirming eligibility in regards to the controlled substance restrictions of the program. This statement must be retained with the student s records at the institution and be made available if requested in the course of a program review or audit. As long as a statement can be produced to prove a recipient s eligibility for a given award period, the institution has the flexibility to determine the wording of the statement and the frequency with which it is collected. The institution can require all TEXAS Grant recipients to complete the statement every year they receive a TEXAS Grant award. The institution can also choose to collect the statement at least once from each TEXAS Grant recipient at the institution and word the statement in such a way to indicate that by signing, the student agrees that it is his/her responsibility to inform the institution if his/her status changes in the future. By choosing the second option, the institution can limit the statement required each year to initial or incoming recipients at the institution. An example statement follows: Statement of Student Eligibility Have you ever been convicted of a felony or an offense under Chapter 481, Health and Safety Code (Texas Controlled Substances Act), or under the law of another jurisdiction involving a controlled substance as defined by Chapter 481, Health and Safety Code? No Yes* I hereby certify that the information I have provided I true and correct. I understand that if I fail to provide accurate information, I may be required to reimburse the institution and penalties may be imposed. Student Signature Date * If your answer is yes, contact the financial aid office to determine your eligibility to receive a TEXAS Grant. Hardship Provisions In the event of a hardship or for other good cause, an otherwise eligible student may be allowed to receive an award while: enrolled for an equivalent of less than three-quarter time, with a GPA below SAP requirements, with a completion rate below SAP requirements, or with the number of completed hours below SAP requirements THECB Page 3 of 5
Such conditions may include, but are not limited to: a severe illness or other debilitating condition that may affect the student s performance, an indication that the student is responsible for the care of a sick, injured, or needy person and the provision of care is affecting the student s performance, or fewer than nine hours needed to complete the student s degree plan (see the proration requirements in the annual award amounts above). No hardship provision may be granted to allow an award in excess of the 150 hours limitation. However, provisions may be made for the following: an extension of the year limits due to documented hardship, exception to the 16 month rule for high school graduates due to documented hardship suffered by the student or the student s family which would rank the student as one of the institution s neediest. Each institution must adopt a hardship policy and have it available for public review upon request. All hardship decisions must be documented in the student s record and be available for submission to the Coordinating Board if requested. Requesting TEXAS Grant Funds Requests for funds must be made using the THECB website which will be updated and available for FY13 activities starting September 1, 2012. Funds request guidelines: Requests for funds may be made periodically as needed for current, immediate disbursements. 1. Funds received by the institution must be disbursed to students or applied to students accounts within five working days of receipt. 2. Data submitted via the funds request website will be tracked to monitor fund utilization for the fiscal year. Accuracy is important. This information is used to provide quarterly reports to the Legislature and in the allocation of funds for the following year. 3. Requests will be processed and funds issued within three working days of the date the request is processed. Notification and acknowledgement of request: A message will be sent to your institution s generic TEXAS Grant email address to confirm the receipt of your submission and to acknowledge that your request has been processed. If you do not receive a message verifying your submission, the submission was unsuccessful and you should contact THECB at TEXASGrant@thecb.state.tx.us or resubmit your request. Program Schedule If the specified date falls on a weekend, the first business day thereafter is the due date. September 1 February 20 April 1 June 30 December 1 First day of the fiscal year the earliest date institutions may submit Funds Requests to the CB and the first date the CB can submit vouchers to the State Comptroller s Office for the new year. Deadline for requesting funds. Institutions lose claim to any funds not requested by this date. Also the deadline for institutions with zero balances to request additional funding if any funds are available for reallocation. Second reallocation if needed. Year End Report due includes student-by-student data. Financial Aid Database Report due - includes student-by-student data to be reconciled to year-end report data. THECB Page 4 of 5
G&SP Listserv and Contact Information Listserv: Information concerning TEXAS Grant processing, procedures, allocations, etc. will be communicated to institutions through the G&SP listserv. To subscribe, go to http://lists.state.tx.us/mailman/listinfo/txgnsp-l. Contact Information: Grants and Special Programs 512-427-6340 (Austin metro) 1-800-242-3062 (outside Austin metro) TEXASGrant@thecb.state.tx.us THECB Page 5 of 5
Texas Higher Education Coordinating Board Fice Institution type TEOG FY13 Allocations 3/26/2012 IY Total Allocation RY Total Allocation Total FY13 Allocations Public Community Colleges 003539 Alvin Community College $16,262 $48,000 $64,262 003540 Amarillo College 75,378 160,800 236,178 006661 Angelina College 52,207 72,000 124,207 012015 Austin Community College 196,566 268,800 465,366 003549 Blinn College 67,819 110,400 178,219 007287 Brazosport College 16,296 31,200 47,496 004003 Central Texas College 69,581 62,400 131,981 003553 Cisco Junior College 34,046 12,000 46,046 003554 Clarendon College 12,141 38,400 50,541 003546 Coastal Bend College 36,218 50,400 86,618 007096 College of the Mainland Community College District 22,282 40,800 63,082 023614 Collin County Community College District 84,543 52,800 137,343 003561 Dallas County Community College District 358,676 528,000 886,676 003563 Del Mar College 87,690 319,200 406,890 010387 El Paso Community College District 252,621 400,800 653,421 003568 Frank Phillips College 10,688 86,400 97,088 006662 Galveston College 18,502 19,200 37,702 003570 Grayson County College 43,725 52,800 96,525 003573 Hill College 29,378 16,800 46,178 010633 Houston Community College System 442,859 532,800 975,659 003574 Howard County Jr College District 29,122 40,800 69,922 003580 Kilgore College 48,240 69,600 117,840 003582 Laredo Community College 100,994 156,000 256,994 003583 Lee College 47,179 36,000 83,179 011145 Lone Star College System District 284,068 177,600 461,668 003590 McLennan Community College 91,332 110,400 201,732 009797 Midland College 29,498 43,200 72,698 003593 Navarro College 92,666 175,200 267,866 003558 North Central Texas College 48,291 81,600 129,891 023154 Northeast Texas Community College 31,157 120,000 151,157 00307 Northwest Vista College 83,791 328,800 412,591 003596 Odessa College 32,148 12,000 44,148 023413 Palo Alto College 79,174 91,200 170,374 003600 Panola College 16,656 26,400 43,056 003601 Paris Junior College 48,616 67,200 115,816 003603 Ranger College 9,166 7,200 16,366 009163 San Antonio College 195,352 52,800 248,152 003609 San Jacinto College District 158,279 103,200 261,479 003611 South Plains College 67,272 163,200 230,472 031034 South Texas College 264,779 321,600 586,379 003614 Southwest Texas Junior College 57,713 79,200 136,913 003608 St Philip's College 101,814 156,000 257,814 003626 Tarrant County College District 291,626 225,600 517,226 003627 Temple College 58,089 43,200 101,289 003628 Texarkana College 15,373 38,400 53,773 003643 Texas Southmost College District 111,459 338,400 449,859 003572 Trinity Valley Community College 52,686 136,800 189,486 003648 Tyler Junior College 83,740 64,800 148,540 010060 Vernon College 23,872 26,400 50,272 003662 Victoria College 29,207 28,800 58,007 1 of 2 FY13 TEOG Allocation Allocations
Texas Higher Education Coordinating Board Fice Institution type TEOG FY13 Allocations 3/26/2012 IY Total Allocation RY Total Allocation Total FY13 Allocations 003664 Weatherford College 31,738 14,400 46,138 009549 Western Texas College $6,464 $2,400 $8,864 003668 Wharton County Junior College $31,122 $76,800 $107,922 Lamar State Colleges 036273 Lamar Institute of Technology 23,137 14,800 37,937 023582 Lamar State College at Orange 19,015 22,200 41,215 023485 Lamar State College at Port Arthur 17,733 155,400 173,133 Texas Technical Colleges 009225 Texas State Technical College-Harlingen 66,708 330,000 396,708 033965 Texas State Technical College-Marshall 9,166 13,200 22,366 003634 Texas State Technical College-Waco 58,927 167,200 226,127 009932 Texas State Technical College-West Texas 11,953 22,000 33,953 Sub Total $4,786,800 $7,044,000 $11,830,800 2 of 2 FY13 TEOG Allocation Allocations
TEOG Program Guidelines for 2012-2013 Award Amounts Maximum annuall TEOG awards for FY2013 are: Public state colleges: Public community colleges: Public technical colleges: $7,400 per year; $3,700 per semester $2,400 per year; $1,200 per semester $4,400 per year; $2,200 per semester Institutions must award eligible renewal students first and may not award renewal funds to new students prior to October 1, to allow returning students ample time to receive their awards. Initial year (IY) funds must first be awarded to studentss whose EFCs are $2,000, or less. Eligibility Requirements To receive an initial award through the TEOG Program, a student must: Be a resident of Texas Show financial need (EFC $2,000 for 1 st time award) Have applied for any available financial aid assistance Enroll at least ½-time in the first 30 hours (or its equivalent), in an AD or Certificate program Have no outstanding convictionn for substance abuse Be egistered for Selective Service Registration, or be exempt Not have received an Associate s or Bachelor s degree Not be concurrently receiving a TEXAS Grant Renewal Eligibility Requirements To receive a renewal award through the TEOG Program, a student must: Have previously received an initial award through this program Show financial need Be enrolled on at least half-time basis Be enrolled in an associate s degree or certificate program at an eligible institutionn Have no outstanding conviction for substance abuse Be registered for Selective Service Registration, or be exempt Not have been granted a baccalaureate degree Not be concurrently receiving a TEXAS Grant At end of first academic year with an award, be meetingg the institution s SAP requirements In a subsequent academic year: o Completee 75% of attempted hours o Maintain an overall GPA of at least 2.5 Prorated Awards Awards to undergraduate students enrolling in fewer than the required number of hours in a given semester due to fewer hours needed for graduation or to students whose need is insufficient to allow a full award shall be prorated. The amount that can be awarded is equal to the semester's maximum award for the relevant type of institution, divided by twelve hours and multiplied by the actual number of hours for which the student is enrolled. Beginning Fiscal Year 2012, prorated amounts shall be calculated using the following schedule: If enrolled for 12 or more hours - 100% of the maximumm award; If enrolled for 9-11 hours - 75% of the maximum award; If enrolled for 6-8 hours - 50% of the maximum award; ; and If enrolled for fewer than 6 hours - 25% of the maximum award. THECB Page 1 of 3
Requesting TEOG Funds 1. Program Officer submits Funds Request Form (FRF) to Grants and Special Programs (GSP) office. A FRF template for FY2013 will be distributed to you under separate cover. 2. CB s Business office submits payment request to State Comptroller, requesting funds be transmitted to institutions by EFT. 3. GSP notifies institution by e-mail of date and amount of EFT deposit. 4. Funds received by the institution must be disbursed to students or applied to students accounts within five working days of receipt. Adhering to Program Controlled Substance Restrictions Beginning with the 2010-2011 year, institutions are required to collect a statement (electronically or on paper) from each TEOG recipient prior to the disbursement of funds confirming eligibility in regards to the controlled substance restrictions of the program. This statement must be retained with the student s records at the institution and be made available if requested in the course of a program review or audit. An example statement follows: Statement of Student Eligibility Statement of Student Eligibility Have you ever been convicted of a felony or an offense under Chapter 481, Health and Safety Code (Texas Controlled Have Substances you ever been Act), convicted or under of the a felony law of or another offense jurisdiction under involving Chapter 481, a controlled Health and substance Safety Code as defined (Texas by Chapter Controlled 481, Health Substances and Safety Act), Code? or under the law of another jurisdiction involving a controlled substance as defined by Chapter 481, Health and Safety Code? No Yes* No Yes* I hereby certify that the information I have provided is true and correct. I understand that if I fail to provide accurate information, I hereby I may certify be that required the information to reimburse I have the provided institution I and true penalties and correct. may I be understand imposed. that if I fail to provide accurate information, I may be required to reimburse the institution and penalties may be imposed. Student Signature Date Student Signature Date * If your answer is yes, contact the financial aid office to determine your eligibility to receive TEOG. * If your answer is yes, contact the financial aid office to determine your eligibility to receive a TEXAS Grant. Satisfactory Academic Progress - Period of Eligibility Each recipient s Period of Eligibility must be monitored to ensure compliance as outlined below: A student s period of eligibility for receiving the grant ends with the first of: 4 years from the start of the semester in which the student received the award; 75 total attempted SCH or the equivalent, while receiving TEOG; or Having acquired an associate s degree. Satisfactory Academic Progress - GPA and Completion Rate Each recipient s GPA and completion rate must be monitored to ensure compliance as outlined below: GPA Initial Institution s SAP Policy Renewal Minimum 2.5 cumulative GPA * Completion Initial Institution s SAP Policy Rate Renewal 75% completion of attempted hours for the year ** * Since the GPA requirement is cumulative, students can regain their eligibility in the fall for a spring award, or in the summer for a fall award. ** Since the completion rate is for the year, students can regain their eligibility in the summer for a fall award. THECB Page 2 of 3
TEOG Program Schedule If the specified date falls on a weekend, the first business day thereafter is the due date. September 1 October 1 February 20 April 1 July15 December 1 First day of the fiscal year the earliest date institutions may submit Funds Requests to the CB and the first date CB can submit vouchers to the State Comptroller s Office for the new year. The earliest allowable deadline institutions can set for eligible renewal students to complete the application process, and be guaranteed. Up until this date you must reserve your RY funds for eligible returning or in-coming transfer students only. This is the first date that funds may be transferred from renewal allocation to initial allocation. Deadline for requesting draw downs for RY and originally allocated IY funds. Institutions lose claim to any RY or IY funds not requested by this date. Also the deadline for institutions with zero balances to request additional funding if any funds are available for reallocation. Second reallocation, if needed. Year End Student-by-Student Reports are due. Financial Aid Database Report due, which includes student-by-student records to be reconciled to TEOG year-end report data. G&SP Listserv and Contact Information Listserv: Information concerning TEOG processing, procedures, allocations, etc. will be communicated to institutions through the G&SP listserv. To subscribe, go to http://lists.state.tx.us/mailman/listinfo/txgnsp-l or send an email to majordomo@lists.state.tx.us with the phrase subscribe TSGNSP-L in the body of the message. Contact Information: Grants and Special Programs 512-427-6340 (Austin metro) 1-800-242-3062 (outside Austin metro) TEOG@thecb.state.tx.us THECB Page 3 of 3
Texas Higher Education Coordinating Board Texas College Work-Study Program FY13 Allocations 3/26/2012 Fice Institution Allocation 25% match Total FY13 Allocations Public Universities 003541 Angelo State University $39,266 $13,089 $52,355 003581 Lamar University 55,069 18,356 73,425 003592 Midwestern State University 28,542 9,514 38,056 003630 Prairie View A&M University 53,782 17,927 71,709 003606 Sam Houston State University 82,899 27,633 110,532 003624 Stephen F. Austin State University 69,005 23,002 92,007 003625 Sul Ross State University 15,426 5,142 20,568 003631 Tarleton State University 52,771 17,590 70,361 009651 Texas A&M International University 35,409 11,803 47,212 003632 Texas A&M University 180,609 60,203 240,812 010298 Texas A&M University at Galveston 7,513 2,504 10,017 003565 Texas A&M University-Commerce 46,899 15,633 62,532 011161 Texas A&M University-Corpus Christi 47,794 15,931 63,725 003639 Texas A&M University-Kingsville 52,129 17,376 69,505 029269 Texas A&M University-Texarkana 5,879 1,960 7,839 003642 Texas Southern University 62,842 20,947 83,789 003615 Texas State University-San Marcos 158,546 52,849 211,395 003644 Texas Tech University 130,545 43,515 174,060 003646 Texas Woman's University 63,363 21,121 84,484 003656 The University of Texas at Arlington 132,928 44,309 177,237 003658 The University of Texas at Austin 190,187 63,396 253,583 030646 The University of Texas at Brownsville 25,334 8,445 33,779 009741 The University of Texas at Dallas 61,042 20,347 81,389 003661 The University of Texas at El Paso 115,395 38,465 153,860 010115 The University of Texas at San Antonio 150,594 50,198 200,792 011163 The University of Texas at Tyler 28,553 9,518 38,071 009930 The University of Texas of the Permian Basin 17,117 5,706 22,823 003599 The University of Texas-Pan American 105,157 35,052 140,209 003652 University of Houston 165,409 55,136 220,545 011711 University of Houston-Clear Lake 30,921 10,307 41,228 012826 University of Houston-Downtown 60,587 20,196 80,783 013231 University of Houston-Victoria 15,861 5,287 21,148 003594 University of North Texas 168,321 56,107 224,428 003665 West Texas A&M University 33,418 11,139 44,557 2,489,112 829,703 3,318,815 Public Health- Related 009768 Texas College of Osteopathic Medicine 8,376 2,792 11,168 010019 The University of Texas Southwestern School of Health Professions 7,524 2,508 10,032 15,900 5,300 21,200 Public Comm Colleges 003539 Alvin Community College $8,318 $2,773 $11,091 1 of 4 Texas Work Study Allocation FY2013 Final.xlsx
Texas Higher Education Coordinating Board Texas College Work-Study Program FY13 Allocations 3/26/2012 Fice Institution Allocation 25% match Total FY13 Allocations 006661 Angelina College $25,092 $8,364 $33,456 012015 Austin Community College 83,490 27,830 111,320 003549 Blinn College 42,412 14,137 56,549 007287 Brazosport College 8,823 2,941 11,764 004003 Central Texas College 33,966 11,322 45,288 003553 Cisco College 19,034 6,345 25,379 003554 Clarendon College 7,089 2,363 9,452 003546 Coastal Bend College 17,354 5,785 23,139 007096 College of the Mainland Community College District 10,406 3,469 13,875 003561 Dallas Community College District 158,779 52,926 211,705 003563 Del Mar College 38,796 12,932 51,728 010387 El Paso Community College District 110,741 36,914 147,655 003568 Frank Phillips College 4,973 1,658 6,631 006662 Galveston College 8,761 2,920 11,681 003570 Grayson County College 23,848 7,949 31,797 003573 Hill College 16,386 5,462 21,848 010633 Houston Community College 246,908 82,303 329,211 003574 Howard College 15,317 5,106 20,423 003582 Laredo Community College 40,993 13,664 54,657 003583 Lee College 21,573 7,191 28,764 011145 Lone Star College System District 121,096 40,365 161,461 003590 McLennan Community College 49,446 16,482 65,928 009797 Midland College 14,792 4,931 19,723 003593 Navarro College 49,158 16,386 65,544 003558 North Central Texas College 29,343 9,781 39,124 023154 Northeast Texas Community College 15,912 5,304 21,216 003596 Odessa College 15,523 5,174 20,697 003600 Panola College 8,772 2,924 11,696 003601 Paris Junior College 25,672 8,557 34,229 003609 San Jacinto College Central Campus 72,707 24,236 96,943 003611 South Plains College 40,125 13,375 53,500 031034 South Texas College 109,481 36,494 145,975 003614 Southwest Texas Junior College 25,411 8,470 33,881 003626 Tarrant County College District 147,265 49,088 196,353 003627 Temple College 28,472 9,491 37,963 003643 Texas Southmost College 50,026 16,675 66,701 003572 Trinity Valley Community College 28,087 9,362 37,449 003648 Tyler Junior College 50,018 16,673 66,691 010060 Vernon College 12,700 4,233 16,933 003662 Victoria College, The 14,695 4,898 19,593 003664 Weatherford College 18,953 6,318 25,271 003668 Wharton County Junior College 18,583 6,194 24,777 $1,889,296 $629,765 $2,519,061 2 of 4 Texas Work Study Allocation FY2013 Final.xlsx
Texas Higher Education Coordinating Board Texas College Work-Study Program FY13 Allocations 3/26/2012 Fice Institution Allocation 25% match Total FY13 Allocations Public State Colleges 036273 Lamar Institute of Technology $12,665 $4,222 $16,887 023582 Lamar State College-Orange 9,974 3,325 13,299 023485 Lamar State College-Port Arthur 9,329 3,110 12,439 31,968 10,657 42,625 Public Technical Colleges 009225 Texas State Technical College-Harlingen 29,483 9,828 39,311 033965 Texas State Technical College-Marshall 4,725 1,575 6,300 003634 Texas State Technical College-Waco 33,737 11,246 44,983 009932 Texas State Technical College-West Texas 6,688 2,229 8,917 74,633 24,878 99,511 Independent Junior Colleges 003579 Jacksonville College 2,189 730 2,919 003585 Lon Morris College 7,019 2,340 9,359 9,208 3,070 12,278 Independent Universities and Colleges 003537 Abilene Christian University 20,601 6,867 27,468 003543 Austin College 7,443 2,481 9,924 003545 Baylor University 63,122 21,041 84,163 003557 Concordia University Texas 16,433 5,478 21,911 003560 Dallas Baptist University 24,525 8,175 32,700 003564 East Texas Baptist University 7,400 2,467 9,867 003571 Hardin-Simmons University 13,536 4,512 18,048 003576 Houston Baptist University 12,758 4,253 17,011 003575 Howard Payne University 7,618 2,539 10,157 003577 Huston-Tillotson University 6,292 2,097 8,389 003637 Jarvis Christian College 3,601 1,200 4,801 003584 Letourneau University 13,726 4,575 18,301 003586 Lubbock Christian University 11,584 3,861 15,445 003591 McMurry University 8,990 2,997 11,987 003598 Our Lady of the Lake University of San Antonio 14,765 4,922 19,687 003604 Rice University 10,946 3,649 14,595 003610 Schreiner University 7,594 2,531 10,125 003613 Southern Methodist University 27,278 9,093 36,371 003619 Southwestern Adventist University 3,262 1,087 4,349 003616 Southwestern Assemblies of God University 8,640 2,880 11,520 003618 Southwestern Christian College 1,050 350 1,400 003620 Southwestern University 6,805 2,268 9,073 003621 St. Edward's University 26,061 8,687 34,748 003623 St. Mary's University 21,546 7,182 28,728 003636 Texas Christian University 26,667 8,889 35,556 003638 Texas College $5,456 $1,819 $7,275 3 of 4 Texas Work Study Allocation FY2013 Final.xlsx
Texas Higher Education Coordinating Board Texas College Work-Study Program FY13 Allocations 3/26/2012 Fice Institution Allocation 25% match Total FY13 Allocations 003641 Texas Lutheran University $8,730 $2,910 $11,640 003645 Texas Wesleyan University 16,441 5,480 21,921 420352 The College of St. Thomas More 86 29 115 003647 Trinity University 7,598 2,533 10,131 003651 University of Dallas 6,027 2,009 8,036 003588 University of Mary Hardin-Baylor 18,669 6,223 24,892 003654 University of St. Thomas 7,898 2,633 10,531 003578 University of the Incarnate Word 37,034 12,345 49,379 003669 Wiley College 5,809 1,936 7,745 485,991 161,998 647,989 Private Health Related 023053 Parker University 3,892 1,297 5,189 3,892 1,297 5,189 Totals for all Inst Type $5,000,000 $1,666,668 $6,666,668 4 of 4 Texas Work Study Allocation FY2013 Final.xlsx
Texas College Work-Study Program Guidelines for 2012-2013 Award Amount An eligible student may receive up to the amount of the student s financial need. Student Eligibility Requirements To receive an award through the TCWS Program, a student must: Be a Texas resident; Enroll at least half time in a degree plan leading to a degree or certification; Show financial need; Be registered with Selective Service, or be exempt; Not be a recipient of any form of athletic scholarship during the semester(s) he/she is receiving TCWS; and Not be enrolled in a seminary or other program leading to ordination or licensure to preach for a religious sect or to be a member of a religious order. Eligible Employers To be eligible to participate, an employer must: Provide part-time employment to an eligible student in nonpartisan and nonsectarian activities; Provide, insofar as practicable, employment that is related to the student's academic interests; and Use Texas college work-study program positions only to supplement and not to supplant positions normally filled by persons not eligible to participate in the work-study program. Matching Requirements Nonprofit employers must provide one-fourth of the earnings received and 100% of other employee benefits. For-profit employers must provide one-half of the earnings received by the students, and 100% of other employee benefits. The enclosed allocation sheet indicates the total amount that must be earned by your students in order for the program s matching requirement to be met if all employers are nonprofit entities. An institution eligible for a waiver of the federal work-study matching requirement is also eligible for such a waiver for the Texas work-study program. To qualify, institutions must provide the Board with a copy of the current waiver for Title III or Title V funds. In this case, your students total earnings will equal your state allocation. THECB Page 1 of 2
Funds Disbursements Initial Allocations: Public universities, health-related institutions or technical colleges - allocations will be transferred to your cost center. Public community colleges or independent institutions - allocations will be sent to your institution s bank via direct deposit. Reallocations: Institutions will submit a Progress Report according to the program schedule below, indicating amounts encumbered (awarded but not yet disbursed), amount to be released, and additional funds requested. Institutions have until February 20, 2013 or the first business day thereafter, to use all of their funds. Any funds that have not been disbursed or reported as encumbered via the Progress Report as of the close of business on this date will be swept by the Coordinating Board for reallocation to other institutions. Program Schedule If the specified date falls on a weekend, the first business day thereafter is the due date. September 1 February 20 April 1 June 15 December 1 First day of the fiscal year the first date CB can submit vouchers to the State Comptroller s Office for the new year. Deadline for submitting Progress Report. Institutions lose claim to any funds not requested by that date. Institutions with zero balances may request additional funding and receive a share of available funds. Second reallocation, if needed. Year-End Report Due Financial Aid Database Report due, which includes student-by-student records To be reconciled to the year-end report data. G&SP Listserv and Contact Information Listserv: Information concerning Texas College Work-Study processing, procedures, allocations, etc. will be communicated to institutions through the G&SP listserv. To subscribe, go to http://lists.state.tx.us/mailman/listinfo/txgnsp-l or send an email to majordomo@lists.state.tx.us with the phrase subscribe TSGNSP-L in the body of the message. Contact Information: Grants and Special Programs 512-427-6340 (Austin metro) 1-800-242-3062 (outside Austin metro) TEOG@thecb.state.tx.us