1 Internship Handbook FOR SOAR STUDENTS & SITE SUPERVISORS SUPPORTERS OF ACADEMIC RIGOR (SOAR) School Counseling Program COUNSELOR EDUCATION 2016-2017 UNIVERSITY OF NORTH FLORIDA COLLEGE OF EDUCATION AND HUMAN SERVICES Department of Leadership, School Counseling & Sport Management 1 UNF Drive, BLDG 57, SUITE 3200 Jacksonville, FL 32224-2676 (904) 620-2990 (904) 620-2982 FAX
2 INTRODUCTION The School Counseling Program at the University of North Florida has many field experiences that are central to this program and essential to preparation as a Professional School Counselor. There are two internships spaced throughout the program in two of the six semesters: SDS 6832: Internship College and Career Readiness; and, SDS 6830: Internship Counseling/Coordination of Guidance Services. Internship courses represent opportunities to put into practice the skills and knowledge gained in the classroom. As such, these field experiences represent the real world of school counseling more closely than any other aspect of the program. This is a chance to practice and hone school counseling skills while under the protection of ample supervision, both on site and at the university. We expect that our school counseling students will take every advantage of this opportunity. Designed for SOAR students and Site Supervisors, this handbook provides comprehensive information pertaining to the Internships. Students of the School Counseling Program should read this handbook prior to beginning each internship to become familiar with the requirements and demands of each field experience, and refer to this information throughout your program. All forms and requirements for the internships are found in this handbook. Site supervisors play an integral part in the final internship SDS 6830: Internship in Counseling/Coordination of Guidance Services. The SOAR faculty appreciates this partnership and the willingness of the area school counselors to contribute to the preparation and training of our future school counselors. The information in this handbook is intended to provide site supervisors with relevant and essential information for supervising an intern. We request that in advance of participation in our orientation program, that you read the handbook as an introduction to the role and responsibilities of interns, and to your roles and responsibilities as a site supervisor.
3 TABLE OF CONTENTS Introduction 2 Internships General Information 5 Requirements 6 SDS 6832 Internship: College and Career Readiness 6 Group Meetings Maintaining a Log Individual Supervision Consent to Record and Consult Conclusion of SDS 6832 8 SDS 6830 Internship Counseling/Coordination 8 Process of Determining Site 9 During SDS 6830 10 Internship Experience 10 Establish a Schedule Maintaining a Log Evaluation of Internship Individual Counseling Small Group Counseling Taping Pictures and Videos Interns Hired as School Counselors Course Work is Tied to Hours Conclusion of SDS 6830 12 Responsibilities of Internship Site Supervisors 13 Expectations for Site Supervisors Qualifications Supervision Orientation & Training Facility Requirements Ability to Complete Assignments Coordination with UNF Faculty & Site Visits Evaluations Certificate of Participation and Waiver of Matriculation Fees Responsibilities of the UNF Supervisors 15 Internship Meetings On-Site Observations Evaluation
4 All Field Experiences Practicum and Internships 15 Mandated Reporting Law: Child Abuse Reporting Professionalism Professional Associations and Memberships Professional Development Opportunities Internship Appendices 17 School Counseling Site Supervisor Agreement Appendix AI Internship Weekly Log Appendix BI Internship Information Sheet Appendix CI Internship Report of Time Distribution Appendix DI Permission to Record and Consult Appendix E Proof of Liability Insurance Appendix F Internship Learning Contact Appendix HI Monthly Schedule Appendix II Site Supervisor s Evaluation of School Counseling Internship Candidate Appendix JI Candidate Evaluation of Internship Site Appendix KI Certificate of Participation Appendix LI Site Supervisor's Evaluation of UNF Training, Faculty Support and Intern Assignments Appendix MI Observations of School Counseling Candidate (FEAPs) Appendix PI Check List for Materials 47
5 COUNSELOR EDUCATION HANDBOOK FOR SOAR INTERNSHIPS Professionalism is expected at all times but becomes especially critical when you move into the field to start your in-school practice; representing UNF and grooming a place for future SOAR students. The positive way in which you always represent UNF goes a long way in good relationship building for future partnerships. You are our best ambassadors for this program! There should be a level of professionalism that is a given at this point in your journey to become a school counselor. Respect the faculty and program manager s time and respond with request the first time they are made. INTERNSHIPS Internships will be scheduled during two semesters during the program of study. The internships are designed to be experiences where you can develop and refine your skills as a school counselor, while having the benefit of supervision by more experienced professionals. Your primary task in your internships will be to become comfortable and competent with the role of school counselor, a counseling model, and thoroughly develop your skills in individual counseling, leadership, advocacy, consultation, data use, collaboration, and manager of resources. SDS 6832 (Internship College and Career Readiness) requires 300 clock hours and is completed at one of our urban partner schools. SDS 6830 (Internship Counseling/Coordination of Guidance Services) requires 300 clock hours and is completed in various schools in Duval County Public Schools and neighboring school districts. CACREP requires a minimum of 600 internship clock hours, which includes a minimum of 240 direct hours. CACREP s definition of direct service is the interaction with clients that includes the application of counseling, consultation, or human development skills (CACREP, 2009). The UNF Program adheres to a total of 600 clock hours for internships, but requires more direct hours than what CACREP requires. The hour breakdown is as follows: Internships Direct Hours Indirect Hours Total Hours SDS 6832 (Internship College and Career Readiness) 150 150 300 SDS 6830 (Internship Counseling/Coordination of 200 100 300 Guidance Services) Totals 350 250 600
6 REQUIREMENTS PRIOR TO INTERNSHIPS (SDS 6832 and SDS 6830) Prior to entering a school for either field experience, each candidate must have: a. Liability Insurance (Appendix F) All students are required to obtain liability insurance prior to beginning practicum and to maintain it through completion of all internships. A copy of the current insurance policy must be on file with the SOAR Program office before beginning either internship. Liability insurance comes with membership in the American School Counselor Association. b. Security Clearance ONLY Duval County School District is the acceptable security clearance for field experiences in Duval County School District. Fingerprinting completed for Practicum remains valid for 5 years. c. SOAR School Counseling Site Supervisor Agreement (Appendix AI) Appendix AI is a reminder that your supervisors are ultimately responsible for safeguarding your students and therefore have the option of making the changes necessary to ensure their safety. d. Internship Information Sheet (Appendix CI) This form includes information which your UNF supervisor and site supervisor will use to reach you both at home, work, and at your internship site. *Please note: The Statement of Understanding that you signed at Orientation prior to beginning Practicum continues to apply throughout the program. You can review a copy of that statement in your General Student Handbook. SDS 6832: INTERNSHIP COLLEGE AND CAREER READINESS The site for this internship is predetermined as one of our urban partner schools. Only students in good standing who have successfully completed Practicum (SDS 6940), SDS 6820 Supervised Field Experiences I, and have passed the General Knowledge (GK) exam will be allowed to participate in SDS 6832 Internship College and Career Readiness. Candidates will use their knowledge and abilities in the role of advising students about college and career planning. Candidates will use an assortment of college and career materials and resources to support and guide pk-12 students and their families about the opportunities in postsecondary and careers. Candidates will demonstrate proficiency in using college and career readiness concepts and principles in: a) promoting student academic achievement; b) career exploration and planning; c) researching opportunities of college and post-secondary educational institutions; d) the application process for postsecondary opportunities;
7 e) researching financial aid programs and the processes of application; and, f) methods and strategies designed to foster students personal management skills. These services will be delivered through individual as well as small and large group sessions with students and parents/guardians. These sessions will highlight the importance of early planning for college and will clarify the steps needed to ensure college admission. Candidates will demonstrate their proficiency in using technology for college and career readiness To support your development in this internship, individual supervision is a one credit requirement, one hour per week, of Supervised Field Supervision I, provided in conjunction with and pertaining to the field experiences completed in SDS 6832, Internship. DURING SDS 6832: Internship College and Career Readiness Internship Group Meetings Throughout internship, you will meet with your UNF internship instructor who serves as your site supervisor and a maximum of twelve interns. The group meetings will be scheduled on a regular basis, much like a typical course. The purpose of these meetings is as follows: 1. share information among candidates regarding best practices and solutions for college and career readiness ; 2. learn strategies and interventions to support low-income students and students of color around college and career readiness; 3. learn innovative ideas to deal with specific issues; 4. review legal and ethical issues that may arise at the site; 5. use technology, creative instructional and assessment strategies, and other effective methodologies in delivering programs and services; and, 6. develop understanding of equity and access issues for postsecondary/career planning, and how the role of school counselor impacts these issues within a school. Maintaining a Log (Appendix BI) It will be important for you to keep track of both direct contact and indirect contact hours in a quantitative and qualitative record (list), on a daily basis. It will include your activities and the time spent on each, throughout this internship. At the conclusion of internship, you will complete a log to summarize the various activities on your Internship Weekly Log. Specific directions will be discussed in class. Individual Supervision Individual supervision is one credit for the one hour per week of Supervised Field Supervision II provided in conjunction with and pertaining to the field experiences completed in SDS 6832 Internship. This supervision will be either individual supervision, or triadic (you and one other student). The purpose of this supervision is to provide guidance, teaching, and support for the professional functioning of your development, monitor the quality of services to the K-12
8 students you work with, and ensure your suitability to the school counseling profession as you complete SDS 6832, Internship. Your supervisor will be a UNF Counselor Education faculty or a practicing school counselor who has at least three years experience beyond the master s level, and has either completed state approved training in supervision or course work in supervision. Consent to Record and Consult Form (Appendix E) Complete this form prior to any recording of students. All tapings done during internship with students will be kept in a safe location and will be destroyed during your last class of the semester. CONCLUSION OF SDS 6832 Internship College and Career Readiness Prior to the internship grade being issued, each candidate must have submitted to the UNF Site Supervisor: 1. Internship Weekly Log (Appendix BI) 2. Any Consent to Record and Consult Forms (Appendix E) 3. Candidate Evaluation of Internship Site (Appendix KI) 4. Site Supervisors (University Internship Instructors) completed Site Supervisor s Evaluation of School Counseling Internship Candidate (Appendix JI) for the end of the term evaluation. We highly advise that you keep a copy of your Internship and Individual Supervision syllabi and all completed forms that you submit to the SOAR Office for your records of this internship. SDS 6830: INTERNSHIP COUNSELING/COORDINATION OF GUIDANCE SERVICES This course provides field experiences for the school counseling program. Students work in an accredited school under the supervision of a site based, FLDOE certified School Counselor who has Clinical Educator Training (CET) and three years of experience as a school counselor. Students will meet in a seminar with the UNF instructor throughout the semester for group supervision and instruction in various topics related to the internship. The seminar includes but is not limited to discussions of cases; brief therapy solution focused counseling techniques, legal and ethical issues and school counselors; and the role of professional organizations in school counseling, and includes a data project called MEASURE. To enroll in SDS 6832, students must meet the following: Be in good academic standing; Successfully passed the General Knowledge Exam; and Have completed; SDS 6940, Practicum in School Counseling,
9 SDS 6832 Internship College and Career Readiness, SDS 6310 College and Career Readiness, MHS 6510 Group Work, MHS 6407 Theories of Counseling, MHS 6720 Legal, Ethical Issues in School Counseling, SDS 6820 and 6821, Supervised Field Experiences I and II, and SDS 6014 Organization and Administration of School Counseling. Process of Determining Site: Step 1. Candidates will work with university faculty to determine sites for internship (SDS 6830). Additionally, the Director of Guidance for Duval County Public Schools provides guidance and approval for placements and site supervisors in Duval County. For sites and site supervisor in surrounding counties, the District Supervisor of Student Services, Building Administrator, or designee, will approve your placement. Step 2. Once your site placement and site supervisor are approved, you will need to confirm and complete several forms to turn in to your UNF supervisor. These forms include: a. Liability Insurance (Appendix F) Confirm that a current insurance policy is on file in the SOAR Program Office. b. Security Clearance If completing the internship in Duval County Public Schools, your clearance record is current. If completing the internship in another district, the candidate is responsible to adhere to the district policy for security clearance and provide proof that you have followed that district s policy for clearance prior to beginning the internship. c. Internship Information Sheet (Appendix CI) This form includes information which your UNF supervisor and site supervisor will use to reach you both at home, work, and at your internship site. d. SOAR School Counseling Site Supervisor Agreement (Appendix AI) It is a reminder that your supervisors are ultimately responsible for safeguarding your students and therefore have the option of making the changes necessary to ensure their safety. e. Learning Contract Form (Appendix HI) This form describes projects to be completed during the internship and site supervisor s feedback pertaining to these projects. *Please note: The Statement of Understanding that you signed at Orientation prior to beginning Practicum continues to apply throughout the program. You can review a copy of that statement in your General Student Handbook. Step 3. Each intern meets with the approved site supervisor and reviews this handbook as well as assignments and requirements of the internship syllabus. The School Counseling Site Supervisor Agreement Form (Appendix AI) and the Learning Contract Form (Appendix HI) should be reviewed and signed during this meeting. A copy of the forms and Internship Information Sheet
10 (Appendix CI) should be given to your site supervisor during this meeting. Copies of these completed forms also need to be submitted to the SOAR Program office. DURING SDS 6830 Internship Counseling/Coordination of Guidance Services Group: You will participate in group supervision, similar to traditional class meetings with your UNF university supervisor (instructor) and fellow interns. The purpose of these meetings is as follows: 1. share information among candidates regarding best practices and solutions to counseling and coordination of guidance services; 2. learn innovative ideas to deal with specific issues; 3. review legal and ethical issues that may arise at the site; 4. use technology, creative instructional and assessment strategies, and other effective methodologies in delivering a data driven comprehensive school counseling program; and, 5. recognize equity and access issues for students and how the role of school counselor impacts these issues within a school. Individual Supervision For individual supervision you will meet with your site supervisor one hour per week. The purpose of this supervision is to provide guidance, teaching, and support for the professional functioning of your development, monitor the quality of services to the K-12 students you work with, and ensure your suitability to the school counseling profession. All tapes done with students will be kept in a safe location and will be destroyed at the end of the semester. Students should never be shown in a tape other than from the knees down to further protect confidentiality. Do not use your student s name on the tape. Monthly Calendar Form (Appendix II) This form is to be completed during the Internship experience. The form must be filled out prior to each month in the field and must be signed by your site and UNF supervisor. You may make copies of this form for each month. INTERNSHIP EXPERIENCE Establish a Schedule It is important that you work closely with your site supervisor to establish a reliable schedule. It is recommended that you plan to work at your site at least one full day per week and several partial days. Learn about your school meetings or other events that your supervisor thinks are important for you to attend and make special efforts to participate, even if they occur on a non-internship
11 day. Stay with your schedule as closely as possible and always give advance notice if you have to rearrange it. Remember that your supervisor is volunteering to help you, so be dependable! Maintaining a Log It will be important for you to keep track of both direct contact and indirect contact hours in a quantitative and qualitative record (list), on a daily basis. It will include your activities and the time spent on each, throughout your practicum and internships. The daily record (list) will be helpful when you meet with your site or university supervisor to discuss your counseling cases and related activities. Additionally, at the conclusion of internship, you will complete a log to summarize the various activities on your Internship Weekly Log. (Appendix BI) Specific directions will be discussed in class. Evaluation of Internship Your site supervisor and your UNF instructor and supervisor are responsible for evaluating your performance, as discussed earlier. At the end of each semester, you will have an opportunity to evaluate your supervisors, as well. These forms are Appendices JI and KI. Individual Counseling Counseling with individuals in schools should follow specific models appropriate for schools such as brief solution focused therapy, reality therapy, and behavior management. It is strongly recommended that you seek parental permission (verbal or written) before you work individually with students. Small Group Counseling Small group counseling in schools requires that you follow the policy of the district you are working. Duval County Public Schools require parental permission (written permission) for student participation in small groups. If you are interning in another district follow the district policy in relation to facilitating small groups. If a district does not require written parental permission (verbal or written) before you work with students in groups, it is strongly recommended that you do seek parental written permission. Taping Audio/ video taping requires written parental permission. See Permission to Record and Consult (Appendix E). There should be a completed form for every student. All audio and videotapes done during field experiences with students will be kept in a safe location and will be destroyed at the end of the semester. Students should never be shown in a counseling tape other than from the knees down to further protect confidentiality. Do not use your students name on the tape. Pictures and Videos Never take pictures or videos of students without expressed written parental permission for each student and written permission from the school administration. Never post on You Tube, Facebook or any other electronic medium pictures or videos of students without expressed written parental permission as to where these images will appear. Interns Hired as School Counselors Because of the reputation and success of SOAR graduates, interns are often hired as school counselors prior to graduating meaning sometimes interns are actually supervised by their department colleagues. It is the responsibility of the intern to make certain they are supervised and if this arrangement with their department colleague presents problems the intern must notify faculty.
12 Course Work is Tied to Hours Your course work is tied to successfully completing internship hours. You cannot get credit for course work if you have not had your hours signed off by your supervisor. Any time you have to start over with hours you start over with assignments even if you were given a passing grade on an assignment by the faculty member grading your work. CONCLUSION OF SDS 6830 Internship Counseling/Coordination of Guidance Services Prior to the internship grade being issued, each candidate must have submitted to the UNF Supervisor: 1. Internship Weekly Log (Appendix BI) 2. Completed and signed Report of Time Distribution (Appendix DI) 3. The Permission to Record and Consult forms are submitted with audio/video tapes of counseling sessions. All tapings are submitted to your university faculty and destroyed at the end of the semester. (Appendix E) 4. Completed and signed Learning Contract (Appendix HI) 5. Site Supervisor s Evaluation of School Guidance Internship Candidate, completed at the end of the semester (Appendix JI) 6. Candidate Evaluation of Internship Site (Appendix KI) 7. Certificate of Participation (Appendix LI) 8. Proof that all Florida Department of Education required examinations have been passed. A Florida teaching certificate is acceptable in lieu of the general knowledge and professional education test but not the subject area test. PLEASE KEEP COPIES OF ALL APPENDICES AND COURSE SYLABI FOR YOUR RECORDS. *CHECKLIST To assist you in organizing the completion and submission of all required forms and appendices, there is a complete checklist on the last page of this handbook (p. 47).
13 RESPONSIBILITIES OF INTERNSHIP SITE SUPERVISORS Expectations for Site Supervisors Site supervisors provide a tremendous service to the profession when they supervise a future colleague/intern. The work of the site supervisor allows the intern to practice coursework and to learn from a role model. Site supervision takes considerable commitment conducting weekly supervision away from distractions, reaching out to university contacts for support, teaching, counseling and consulting with their intern. Site supervisors have to be willing to customize their supervision based on the level of their intern. Site supervisors must be confident in their own skills and their ability to help students engage in direct and indirect activities to include involvement with groups, presentations to parents, classroom guidance, and individual counseling. It is important that site supervisors maintain on-going communication with the internship course professor and when concerns arise they inform both the intern and the internship course professor. Qualifications Site supervisors must have a master s degree in counseling, at least three years experience beyond the master s level, and have either completed state approved training in supervision or course work in supervision. For SDS 6830, supervisors must be guidance certified K-12 and have completed the Clinical Educator s Training (CET) program provided by their school district (or another school district), and attend an orientation given by UNF Faculty. Supervision Site supervisors need to plan to meet regularly each week for one hour of supervision with interns. The purpose of supervision is to provide guidance, teaching, and support for the professional development of interns, and to have a qualified practicing school counselor monitor the quality of services to the K-12 students, as well as ensure suitability of the intern to the school counseling profession. This individual supervision is important not only for professional development of interns, but affords the opportunity to provide interns with positive and corrective feedback on the progress of professional knowledge, skills, and development. Orientation & Training This handbook serves as both an orientation to the expectations and requirements of supervision, and as a reference throughout the internship experience. The Site Supervisor s Agreement (Appendix AI p. 18) further elaborates on the expectations, and roles and responsibilities of a site supervisor and intern student. Prior to the beginning of internship, supervision training and orientation is held for site supervisors. This training consists of a review of the Internship Handbook, models of supervision, review of the internship syllabus, and requirements of internship, as well as all forms necessary to be completed by the conclusion of internship, and the opportunity to exchange questions and answers. Orientation for site supervisors is a requirement to have an intern and orientation must be completed prior to the student logging hours. At the end of the semester of internship, a final professional development meeting is held. At this meeting, site supervisors provide feedback on the effectiveness of assignments and potential future training topics, as well as showcasing interns accountability project completed during internship.
14 Facility Requirements Site supervisors need to provide a space for the intern to meet the requirements of internship. This space should include a desk, computer, and telephone and an area for individual and small group counseling to be conducted to insure confidentiality. Ability to Complete Assignments Interns complete an accountability assignment called MEASURE and need access to student data such as attendance, promotion, discipline, standardized test scores, etc. UNF interns must conduct small groups and classroom curriculum lessons and need access to students and classrooms. Coordination with UNF Faculty & Site Visits UNF faculty who teach the internship course will visit at least once during the semester; more visits will occur if needed. The purpose of this site visit is to review the work and development of the intern. Site supervisors should also contact the UNF faculty who teach the internship course or the Program Director with any questions or concerns at any time during the internship whenever there is a need or issue occurring at the site. Evaluations Ongoing feedback and assessment are critical to the development of interns and the UNF internship experience. Site supervisors are requested to evaluate the performance of the intern in a written format to be submitted to the UNF supervisor at the end of the semester. (Site Supervisor s Evaluation of School Counseling Internship Candidate, Appendix JI). To support the UNF faculty s efforts to improve internship overall, site supervisors are requested to complete the Site Supervisor's Evaluation of UNF Training/Orientation, Faculty Support SDS 6830 Internship Assignments (Appendix MI). Certificate of Participation and Waiver of Matriculation Fees Site supervisors must submit to the SOAR Program Office the Certificate of Participation (Appendix LI) at the conclusion of the supervision experience in order to request the waiver of matriculation fees. Please note, the waiver of matriculation fees is not automatically generated. The SDS 6830 internship site supervisor must request the waiver within 2 years of the starting supervision semester. The school counselor supervising an intern for 300 hours in a semester is eligible to receive a waiver of matriculation fees for a minimum of 6 hours in one semester at a state university. Site supervisors who have interns that continue their internship into the following spring semester will have 2 years from the starting fall semester of the internship to request their waiver. To request the waiver, please contact the SOAR Program Office (904) 620-1826.
15 RESPONSIBILITIES OF UNF SUPERVISORS Internship Meetings During internships the UNF internship supervisor will meet weekly in small groups of no more than 12 interns. During these sessions, the focus will be on individual and group supervision of counseling skills, discussion of current topics in counseling, and developing skills in counselingrelated areas. Interns will have opportunities to work with the supervisor or another faculty member on special activities such as supervision, research, training, writing, or making presentations at conferences and workshops. On-Site Observations The UNF internship supervisor will visit and observe interns at least once during the semester, and meet with the intern and intern s site supervisor to review the work and development of the intern. Additional visits will occur if needed. Interns may also request that their UNF internship supervisor visit the internship site at a mutually agreed upon time. Evaluation The UNF instructor will evaluate the performance as shown in participation in group supervision and the seminar. Additionally, with recommendation from the site supervisor during the Final Evaluation, the UNF practicum instructor will assign your final grade. FOR ALL FIELD EXPERIENCES Mandated Reporting Law In October 2012, Florida passed what is being described as the most stringent mandatory reporting law in the nation. The new law states everyone is a mandated reporter, Any person who knows, or has reasonable cause to suspect, that a child is abused, abandoned, or neglected... shall report such knowledge or suspicion to the department. The new law also makes reporting of child-on-child abuse mandatory for the first time. Children 12 and under who are deemed perpetrators will be referred for treatment and therapy, but those 13 and up will be referred to law enforcement (Fla. Stat. 39.201-1a (2012). WHAT DOES THIS LAW MEAN FOR YOU AS A SOAR STUDENT? During supervision related to your field experiences and/or consulting with faculty about suspicion of a child being abused, abandoned, or neglected, the faculty member to whom you related this information will need to report this information to Child Protective Services, even if you have or intend to call in the report. Even though the faculty member may not have ever met the student and are in a consulting role to you and receiving this information second hand or third hand, we are required to report no exceptions. This message is NOT INTENDED to keep you from reaching out to us to discuss these cases rather, it is simply to let you know the university is now under new laws and it is our mandated duty.
16 Professionalism You are expected to conduct your work in an ethical, legal, and professional manner, adhering to the ACA Code of Ethics and Standards of Practice (American Counseling Association, 2005) and Ethical Standards for School Counselors (American School Counseling Association, 2016). Not adhering to the ACA Code and Ethical Standards for School Counselors (ASCA) at all times jeopardizes your status and/or continuation in the program. In classes, we will also discuss Best Practices for presentations. You will develop an understanding of professionalism in your Legal, Ethical, and Professional Issues course that applies to all professional settings (e.g. class and field experiences). Professional Associations and Memberships If you have not done so already, you should plan to join local, state and national professional associations now. While you are in your practicum and internship you will have many opportunities to practice some of the suggestions offered by experienced professionals through newsletters, journals, workshops, and conferences. You will also notice that professional articles on serious topics take on new meaning when you are counseling people who have the same issues being addressed in the literature. Local counseling organizations are an excellent way to meet professional counselors, learn about job opportunities, and form lasting professional bonds. At the state and national level, you will have opportunities to become involved in issues that are important to the welfare of counselors and schools. Relevant organizations include the following: First Coast Counseling Association, 904-390-2090 https://sites.google.com/site/fccajax/home Florida School Counselors Association, 888-785-8611 http://www.fla-schoolcounselor.org/ Florida Counseling Association, 407-628-0793 www.flacounseling.org American Counseling Association, 800-347-6647 www.counseling.org American School Counselors Association, 703-683-2722 www.schoolcounselor.org; Professional Development Opportunities As you become more involved in your practicum or internships, you will become increasing aware that your professional education is just beginning, and that it is likely to continue. Luckily, every year, dozens of interesting and helpful workshops are presented in Jacksonville or the surrounding area. Community agencies also have opportunities that would be directly applicable to the school counselors work. Your supervisors will probably be familiar with many of the workshops and can advise you on training that will be particularly helpful in your present experience. You can usually get significant discounts on the registration fees while still in a student status. Participation in professional development activities can be included in your noncontact practicum or internship hours. SOAR students may attend any School Counseling In- Service training program offered by the Duval County Public School.
17 INTERNSHIP APPENDICES It is the student s responsibility to keep track of all appendices completed and submitted to the University supervisor or the SOAR office. There is a checklist on page 47 to help keep you organized.
18 Appendix A Due: Beginning of Internship SOAR School Counseling Site Supervisor Agreement Must complete a separate agreement for each course and provide a copy to each supervisor. Course: SDS 6832 Internship: College and Career SDS 6830 Internship: Counseling Semester Year Student Name (print) Site Supervisor Name (print) Site (SDS 6830) UNF Faculty/Site Supervisor (print) (SDS 6830/SDS 6832) Individual Supervisor Name (print) (SDS 6832) This agreement aims to clarify the supervision process for the Internship Site Supervisor, the faculty supervisor, the individual supervisor and the SOAR Internship student. The Internship student is currently a student in the SOAR School Counseling Program at the University of North Florida and enrolled in the either the SDS 6830 or 6832 for the above stated semester. Purpose of the Supervision 1. Monitor the welfare of students assigned to Internship. 2. Ensure the Internship student s development of critical counseling and administrative competencies necessary to deliver competent services as a professional school counselor in a school setting. 3. Facilitate the Internship student s understanding and compliance with ASCA and ACA ethical guidelines. 4. Promote the Internship student s development of a strong professional identity as a professional school counselor. 5. Assist the Internship student in fulfilling requirements of Internship and internship class. 6. Facilitate the Internship student s readiness for the professional school counselor role. Context of Supervision Services 1. Provide at least one (1) hour of scheduled individual supervision each week throughout the Internship experience. 2. Offer additional supervision and consultation when needed by the Internship student. 3. Utilize a variety of supervision approaches and techniques (including but not limited to Cognitivebehavioral methods, Solution-Focused Brief Therapy methods, role plays, review of video or audio tapes of counseling sessions, etc.) to address developmental needs of the student.
19 Method of Evaluation 1. Provide ongoing, constructive feedback to the Internship student throughout Internship. 2. Complete a comprehensive written evaluation with the Internship student at the end of their Internship experience. Duties and Responsibilities of Site Supervisor and Internship Student Site Supervisor: 1. Create an environment that is sensitive to the developmental and personal needs of the Internship student. 2. Explain your expectations to the Internship student clearly, 3. Help the Internship student develop appropriate learning goals. 4. Strive to establish a supportive and trustful supervisory relationship. 5. Be attentive to power differentiation between the supervisor and the Internship student. 6. Provide a thorough orientation to the Internship student at the beginning of their experience. 7. Ensure that ethical guidelines and professional standards are maintained throughout the experience. 8. Closely monitor welfare of the Internship student s students and intervene when students welfare is at risk. 9. In a sensitive manner, challenge Internship students to develop clinical, administrative, educator, and leadership competencies essential to fulfill responsibilities of a professional school counselor. 10. Instill in the Internship student the importance of continuing education in one s professional career. 11. Assist the Internship student in their transition from a dependent student role to an independent professional role. 12. Assist the Internship student in developing the professional confidence necessary for professional success. 13. Provide the Internship student with the name and contact information of a designated professional with appropriate certification and work experience with whom the Internship student can consult in the absence of the supervisor. 14. Sign off on all relevant documentation. 15. Communicate any concerns or problems that may arise during Internship to the faculty supervisor in a timely manner at (904) 620-1826. Internship Student: 1. Be cognizant of policies and procedures of their sites and follow them closely. 2. Use supervision sessions effectively by being prepared for and ready to process relevant issues and concerns. 3. Be open and forthcoming with the supervisor regarding any critical issues experienced at the site. 4. Actively seek and willingly implement the supervisor s feedback into one s work. 5. Be knowledgeable of and closely follow ASCA and ACA guidelines and standards of practice. 6. Demonstrate a serious commitment to professional development by willingly engaging in a variety of opportunities offered at the site. 7. Carry out assigned professional responsibilities with the utmost care. 8. Consult immediately with the supervisor (in his/her absence consult with the designated professional counselor) and staff members in cases of emergencies. This agreement is in effect for the entire duration of Internship and is subject to revision at any time, upon the request of the site supervisor or Internship student. Revisions will be made only with the consent of the Internship student and the approval of the site supervisor and faculty supervisor. SOAR faculty reserves the right to object to any change in the agreement that is in disagreement (or in violation) with the ethical guidelines set forth by the professional organizations (ASCA and ACA) and/or SOAR policy and procedures. We agree, to the best of our ability, to uphold the guidelines specified in this agreement and to conduct
20 the supervisory relationship according to the ethical principles and the code of conduct of relevant professional organizations (i.e., ASCA and ACA). Internship Student Signature Date Faculty/Site Supervisor Signature Date Site Supervisor Signature Date (SDS 6830) Individual Supervisor Signature Date (SDS 6832) Complete for Internship SDS 6830 only: Site Supervisor Degree/Certification# /CET Trained Yes No Principal (signature) Date
Internship Weekly Log SOAR School Counseling, University of North Florida Circle: SDS 6832 or SDS 6830 Appendix BI 21 Student Name: Site/School/ Agency: Internship/ Term/Year: Supervisor: Timeline Direct Client Contact Hours "DCC" Indirect Contact Hours Supervision Time Week #/ Date Individual Small Group Large Grp/ Classroom Guidance Teacher, Administrator Parent/Family Consultations Other Duties (staff mtgs, in-service, session prep) Individual (UNF) Group/Inclass Total Hours Week 1: Week 2: Week 3: Week 4: Week 5: Week 6: Week 7: Week 8: Week 9: Week 10: Week 11: Week 12: Week 13: Week 14: Week 15: SubTotals Direct Subtotal Indirect Subtotal Supervision Subtotal TOTAL Internship Hours Faculty Signature: Site/Individual Supervisor Signature: Date: Date: Student Signature: Date:
22 Appendix CI INTERNSHIP INFORMATION SHEET Name: Date: Address: Home Phone: Work Phone: Cell Phone: Email: Do you receive text messages Internship Information: Name of School: Address: Phone: Site Supervisor: Phone: Email: Copies should be provided for: Student Supervisor SOAR Office UNIVERSITY OF NORTH FLORIDA College of Education and Human Services, LSCSM Department 1 UNF Drive, Jacksonville, Florida 32224-2676 (904) 620-2990
23 SDS 6830 INTERNSHIP REPORT OF TIME DISTRIBUTION Appendix DI UNIVERSITY OF NORTH FLORIDA College of Education and Human Services Department of Leadership, School Counseling and Sport Management Counselor Education Program (904) 620-2990 1 UNF Drive, Jacksonville, Florida 32224-2676 Internship Semester/ Year An exact report of the number of hours the candidate spent in his or her Counseling Internship experience is required for the candidate s record as well as for the site supervisor s record. Site supervisors can request a certificate for a waiver of matriculation fees for a minimum of 6 hours in one semester for each 300 hours of supervision per semester. The site supervisor has 2 years from the starting semester of supervision to request a certificate. *Candidates are to return the original of this report at the close of the Internship to the UNF Supervisor. Name of Candidate Site Number of Hours Spent by the Candidate in: Direct Services Individual Counseling: Group Counseling: Classroom Guidance: Consultation: Total Direct Services: Indirect Services Describe or List Activities: Total Indirect Services: Total Hours: From: To: Printed name of Faculty Supervisor Signature of Faculty Supervisor Date Printed name of Site Supervisor Signature of Site Supervisor Date Site Supervisor Degree or Certification Site Supervisor Phone Site Supervisor E-mail Address Date signed CET Trained YES NO *A Social Security Number may be requested in order for the Site Supervisor to obtain a certificate of waiver for matriculation fees.
24 Appendix E Permission to Record and Consult University of North Florida College of Education and Human Services Department of Leadership, School Counseling and Sport Management Counselor Education Program 1 UNF Drive, Jacksonville, Florida 32224-2676 (904) 620-2838 I, the student (and parent or guardian), consent to the recording of my counseling sessions. The purpose of the recording is to improve my counseling effectiveness. This recording may be done by video and/or audio taping. This consent is being given in regard to the professional services provided by the counselor named below. I understand that even if I sign this authorization, I may ask for the recording to be turned off or erased at any time during my sessions. All audio and videotapes will be kept in a safe location and will be destroyed at the end of the semester. I further understand that to improve counseling techniques, my counselor may be consulting with the school counselor at this school as well as UNF faculty supervisors. She/He may also select a portion of the tape to be viewed by other counselor graduate trainees during group supervision. I therefore authorize any of the supervisors and graduate trainees to observe or have access to information relating to my counseling. It is understood that state laws and professional rules about client s privacy bind these professionals and their students. Signature Signature Date Student Signature Parent/Guardian Signature Print name Print name Student Name Parent/Guardian Name I, the counselor, have discussed the issues above with the student and his or her parent/guardian. My observations of this person s behavior and responses give me reason to believe that this person is fully competent to give informed and willing consent Signature Print Name Date (SOAR Student Counselor) copy accepted by student/parent/guardian copy accepted by site supervisor Counselor Education Program copy accepted by counselor copy accepted by UNF supervisor
25 PROOF OF LIABILITY INSURANCE Appendix F To show proof of liability insurance through ASCA, please print and submit both of these two documents: 1- Proof of Membership letter 2- Certificate of Insurance form Here is how to access these documents: 1- Log in to your ASCA account at www.schoolcounselor.org. You need to establish membership first if you are not a member. 2- Click on School Counselors and Members. 3- Click Member Benefits and Info 4- Click Liability Insurance 5- Click Print your proof of ASCA membership. A personalized letter including your name, member number, and expiration date should appear. 6- Print this letter. 7- One the Liability Insurance page, click Certificate of Insurance form. This form will appear. 8- Fill in the form. Your member number and policy effective/expiration dates will be on your Proof of Membership letter. Be sure to include ALL of the information requested, including expiration date. 9- Print the completed form. 10- Submit both documents as instructed.
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SDS 6830 Internship Learning Contract Appendix HI Intern Name: Site Supervisor s Name: School Name: Directions: Candidates, in consultation with site and/or UNF supervisors, will identify six projects or activities to complete during practicum or internship to improve specific skills. Candidates fill in the type of program or activity, the skill to be addressed, and indicators (project #6 is the candidate s choice). The site supervisor will describe the Degree of accomplishment of the objective, will sign below, and return this form to the UNF supervisor at the conclusion of the internship with the candidate s final evaluation. Service Delivery Method and Program/Activity 1. Guidance Curriculum Objective or skill intern is working on Indicators objective has been mastered Observation Notes 2. Individual Student Planning 3. Responsive Services 4. System Support 5. MEASURE Candidate Signature Initial Review Date Site Supervisor s Signature Initial Review Date Site Candidate Signature Final Review Date Site Supervisor s Signature Final Review Date Site Reviewed and updated 6/2106
Appendix II Monthly Schedule Note to Candidate: Create a monthly schedule that will notify your Site Supervisor the days and times you plan to be at your site. Use this calendar to enter any outside activities you plan to participate in (BEACON, Financial Aid Nights, etc ). This calendar must be given to your Site Supervisor at the beginning of each month. A copy must also be provided to your UNF Site Supervisor. Month: Week 1 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Week 2 Week 3 Week 4 Week 5 Site Supervisor Signature: Date: Internship Candidate Signature: Date: Reviewed and updated 6/2106
29 Appendix JI (6 pages) Site Supervisor s Evaluation of School Counseling Internship Candidate Circle one: SDS 6830 SDS 6832 Name of Candidate: Name of Internship Site: Name of Supervisor: Supervisor s Title: Mid-semester Evaluation Date: or End-semester Evaluation Date: Section I Directions: This evaluation will be used by the faculty of the School Counseling Program in Counselor Education Program to provide an indication of the candidate s performance during her/his practicum/internship experience. Please circle the number to the right of each item which best describes your assessment of your supervisee. Please note: 0 = Not observed 1 = Unsatisfactory 2= Adequate 3 = Does well 4 = Outstanding Competency 1: Demonstrates the ability to apply and adhere to ethical and legal standards in school counseling. SCB.1. Comments: Competency 2: Demonstrates the ability to articulate, model, and advocate for an appropriate school counselor identity and program. SCB.2. Comments: Competency 3: Demonstrates and understands self-awareness, sensitivity to others, and the skills needed to relate to diverse individuals, groups, and classrooms. SCD.1. Comments: