MTSU COLLEGE OF EDUCATION STUDENT SUCCESS PLAN IMPLEMENTATION Department: MTSU Quest for Success Goal: COE GOAL 1: Enhance the student support structure Strategy 1: Implement Student Success and Advising Services Center Director will: Directly COE Dean, HR, "Interim Model presented to faculty Additional compensation for supervise all professional Director" advising committee Nov. 14; Director position per HR rank advisors and graduation presented to the University evaluation; additional analyst, oversee retention Provost and President Nov. financial resources requested data collection, data analysis, 15; position justification for 1 more COE advisor Nov. and generate reports re COE paperwork sent to HR: TBD; 5, 2013 student progress; Oversee Position to take effect Jan. 4, tutorial program development, implementation and maintenance; Serve as Position operational, ongoing Submit for rank change to faculty advising and student for official title change Director title: possibly success training coordinator; summer Advise all matriculating transfer students SSAS Director: Assign new roles for COE college advisors in line with University Quest for Success retention strategy Strategy 2: Implement New COE Advising Roles COE College Advisor: Assign new roles for COE college advisors in line with University Quest for Success retention strategy COE Dean, Director SSAS; College Advisor Additional financial resources requested for 1 more COE advisor Nov. 5, 2013 by Dean to Provost; Presented to President Nov. 15, 2013 COE advisor will: assign all students admitted to T.ed. to a faculty advisor on Banner; Organize and provide accurate and updated caseload reports to college and faculty advisors; Implement and maintain college advisor web-based appointment system; Advise all new COE transfer students for one semester to include: contacts, advisor-trac notes, academic progress reports and updating advising sheets; Model presented to faculty advising committee Nov. 14; presented to the University Provost and President Nov. 15, 2013; Additional advisor position request sent to Provost Nov. 5, 2013; New roles to take effect Jan. 4, Ongoing, new role implemented Jan 2, Completed; Meetings with Leadership Team and Advisors Dec., 2013; Communicated to Faculty
Perform all Transfer CUSTOMS sessions and Staff via email from Dean January, Pre-Candidacy Advisor: Assign new roles for COE college advisors in line with University Quest for Success retention strategy COE advisor will: Advise all pre-candidacy COE students to include: contacts, advisortrac notes, academic progress reports and updating advising sheets; Perform all CUSTOMS sessions; Organize Academic Alerts/Progress Reports and contacting for intervention; Representing MTSU on all Preview Days and True Blue Trips COE Dean, Director SSAS, COE Pre-candidacy advisor Ongoing, new role implemented Jan 2, completed----see details above completed----see details above Additional Pre-Candidacy Advisor: New advisor will work with pre-candidacy secondary ed minors, post bac, and coordinate micro and Aspire grants Implement new online advising appointment system COE advisor will: Advise all pre candidacy secondary ed minors until acceptance into ATE beginning with a hold set at 30 hours; will coordinate with OPLE and advise post bac students until they meet ATE, and work with Pat Grimes, SSAS Director and Dean to process grant applications Students will be able to make appoints directly through a standardized appointment calendar online. This will allow more efficient access to advisor calendar's than phone calls or emails Director SSAS, COE Dean Updated 4/29/: Position to be posted during May. Position to be hired on or shortly after July 1, COE Advisor Timeline - Feb 14 Updated 4/29/: Director SSAS met w faculty groups in secondary and elementary ed to seek recommendations for position. Both groups agreed with the proposed job duties outlined $500.00 for computer program from SSAS budget Updated 3/12/: Appointment system up and running. Emailed students to sign up for appointments using new system.
Strategy 3: Manage all Academic Alerts/Progress reports and Student Intervention Contact all students earning C- D, or F per academic alerts and/or progress reports Through phone calls, emails, and/or advising appointments SSAS Advisors Ongoing: within 5 business days of progress report posting Advisors performed this for October and November postings; Updated 1/31/: will perform for spring ; beginning at midterm Feb Updated 3/14/: Advisors will begin contacting students as soon as the list is received from Teresa Thomas
Strategy 4: Early identification of pre-candidacy students applying to T.Ed. Or moving to another major Contact and advise all students in caseload toward candidacy or another major by 60 hours SASS Advisors Ongoing: Goal to have all ready for admission and change major students assigned appropriately by Jan Ongoing; Advisors currently meeting with these students and assign students appropriately Holds set for all COE pre candidacy students, cannot register for classes until they meet w their advisor. Students identified by "ready for admission, in progress, or need to change major Completed Jan 2, for pre-candidacy freshmen. Ongoing for transfer students to be completed May Ongoing for transfers; completed for pre-candidacy freshmen Updated 3/11/: Transfers have been cut from 379 in fall 2013 to 261 (-118) as of the up-date. Goal is to move 69 more by the end of spring MTSU Quest for Success Goal: COE GOAL 2: Enhance TED major advising experience. Strategy 1: Evenly distribute major advising caseloads Look over existing faculty advising caseload and reassign students to equally distribute caseload or assign "student success program" Re-categorize by last name, concentration, other duties etc SASS Director/Dept Chairs Met with faculty Feb. 14, 2013 target date: May Met with faculty for strategy session; Updated 1-31-14 Met w Dr Buriss 1/29/ to begin reorganization process, ongoing 2/5/ followup meeting w Dr Burriss to complete process for new assignment rubric for faculty advisors to begin May Strategy 2: Implement New COE Candidate Advising and Student Success Roles Once faculty are properly assigned, work with the faculty advising committee to Faculty opting to or assigned to Student Success programs will organize, implement, SASS Director, Dept Chairs, Faculty Advising Committee Ongoing, Discussed in first faculty advising meeting on Nov. 14, 2013; Will meet after winter break to go over recommendations for advising assignments,
create faculty Student Success Programs maintain, and report results/effectiveness of their program; advertise, and make themselves available to assist students per the program's mission full implementation by May student success program assignments, and program recommendations 1/21/14: Met with Kathy Burriss 1/21/14 1/31/ met again 1/29/ to operationally define roles and assignments Officially "roll out" new SSAS plan and faculty role in increasing student success Make certain ELED/SPED faculty are well aware of the direction SSAS is headed, new roles of SSAS advisors and how that will affect their support. Discussion of faculty advising or program roles SSAS Director, ELED/SPED Dept Chair Ongoing January 17, mtg 1/20/14: next meeting 2/4/14 Will present newly implemented plan to ELED/SPED faculty at faculty meeting 1/20/14: presented plan to ELED/SPED faculty 1/17/14. Faculty advising committee to be more closely associated with SSAS Strategy 3: 1/22/ Implement ancillary services through SSAS and College to improve student success and retention 1/22/ Implement COE micro-grant program 1/22/ COE secretary, SSAS Director, COE Dean 1/22/ Effective management of the COE micro-grant program as outlined by university administration. Micro-grant is designed to provide emergency financial assistance for students in need. Process will include putting application on COE website, students fill out, send to Pat Grimes, forwarded to SSAS Director 1/22/ Must be in place for student access by 1/24/; process will be ongoing 1/22/ Met w COE secretary 1/22/ to approve final draft of application form, contact tech for upload to website, Dean to put out informational email to staff and faculty by 1/24/ 3/12/: 3 micro-grants were given in the spring semester
1/22/ Develop "wraparound" team to provide counsel, advice, and action plans for students struggling with "life getting in the way" of their success for review, approved forms sent to Dean for final approval, and forwarded to financial aid for disbursement 1/22/ Integrate the various service providers (SSAS, faculty, OPLE) into a working group to develop strategies and interventions for students that are struggling with circumstances beyond their academic pursuits and/or their control to keep them on track 1/22/ SSAS Director, OPLE Executive Director, Department Chairs, Faculty, Associate Dean, Dean 1/22/ Discuss group members and purpose at next chairs meeting on 1/28/; Have team ready for operation by March 1, 1/22/ First strategy session on 1/28/ towards graduation 1/31/ GOAL 3: Enhance recruitment and enrollment. 1/31/ Strategy 1: Develop new media for True Blue/Preview day presentations 1/31/ Re-evaluate existing video media and meet with technology and media services to determine how these can be redone and updated. Also separate elementary and secondary ed into two separate sessions 1/31/ Update current True Blue and Preview day videos and create mutually exclusive content for elementary and secondary ed programs 1/31/ SASS Director, pre-candidacy advisor, media and technology services, Dean 1/31/ Begin discussions and strategy week of 2/3/ target date: May 1/31/ Begin evaluation week of 2/3/ Update: 3/14/: Banners for registration reminder completed and ready for hanging 1/31/ Strategy 2: Develop new presentation for CUSTOMS 1/31/ Re-evaluate existing video and power point materials and update any/all new requirements (e.g., Academic core) for admission to Teacher Ed 1/31/ Update all new admission to Teacher Ed requirements and develop new "welcome to teacher education" video 1/31/ SASS Director, pre-candidacy advisor, media and technology services, Dean 1/31/ Begin discussions and strategy week of Update 3/14/: target date: May 1 1/31/ Begin evaluation week of 2/3/ Update 3/14/: Initial mtg btw director and pre-candidacy advisor completed w specific updates, changes and directives made. Secondary ed provided additional materials to integrate into
presentation and recruiting materials Updated 4/29/: Pre-candidacy advisor working on updates and creation of new CUSTOMS presentation and learning community to include EESE 1010