l re dminisraion anual www.ac.org/preac **
onac nformaion usomer are makes he following oll-free number available o es coordinaors. his number is o be given o examinees or parens... for hearing impaired (mus call from a ).. ffice ours: : a.m. : p.m. cenral ime, onday riday www.ac.org/preac
onens re olicies and rocedures andardized rocedures es ecuriy nvesigaions qual reamen s rivacy olicy air esing racices heck-n and ecuriy of es aerials hecking n aerials oring aerials rrangemens for affing es oordinaor oom upervisor ualificaions oom upervisor esponsibiliies rocor esponsibiliies uggesed raining ession uline cheduling esing essions reparing esing ooms eaing rrangemens riing urfaces se of alculaors on he ah es alculaors ermied ih odificaion rohibied alculaors alculaors on es ay es dminisraion uidelines pions o onsider efore dminisraion -ay or -ay dminisraion hoosing a esing pion ubjec ess xaminee nformaion pional or odes lock upplemenal ocal ems lock esing xaminees rom her chools esing ome-chooled xaminees esing xaminees hrough a ossecondary ureach or her pecial rogram akeup esing esing xaminees wih ccommodaions ecommended ligibiliy equiremens for esing wih ccommodaions esing rrangemens ccommodaions esing pions ccommodaion odes elecing es ooms ccessibiliy aerials vailable rom udio nformaion uide se of udio ersion ign anguage nerpreer for poken nsrucions ign anguage nerpreer for igning xac nglish of ems eader aerials upplied by he es oordinaor/ chool aerials ha ay e upplied by he xaminee(s) rdering ccommodaions es aerials iming nglish earner uppors rohibied ems in he es oom uesions/uessing es eriod eaving he oom uring esing nnouncemen of ime emaining eporing rregulariies in es dminisraion xaminee hallenge of es ems isiming efecive es ookle or nswer older oiding ess or nswer olders xaminees ho ecome ll rohibied ehavior es dminisraion rocedures es ay rocedures reviously ompleed xaminee nformaion ecions ame-ay ompleion of xaminee nformaion ecions i
onens hecking alculaors voiding ommon rrors hen ompleing nswer olders erbal nsrucions for xaminee nformaion ecions oom upervisor nsrucions pion : oom upervisor eads ll nsrucions pion : xaminees ead nsrucions wih uidance from oom upervisor erbal nsrucions for he ubjec ess es inues es inues es inues es inues os-es civiies o e ompleed by he es oordinaor hecking nswer olders ccommodaion odes pecial aus odes oiding ess or nswer olders coring ervice orms eurning nswer olders for coring eurning aerials o nernaional usomers andling of her esing aerials coring and eporing eadlines re eporing ackage eporing for uliple rades pional eporing ervices ddiional esources orms re esing rregulariy epor re es upervisor ommen orm ocal ourses o e epored on re ourse/ rade nformaion rocedures hecklis rees civiies reparaion for esing es ay dminisraion orms and es aerials nonymous ecuriy oline es ecuriy rinciples igures igure. eaing arrangemen examples igure. inimum examinee spacing igure. ccommodaion codes igure. oid coring odes igure. ccommodaion codes igure. acking lis igure. coring ervice orms ables able. oom upervisor esponsibiliies able. oom upervisor esponsibiliies able. rocor esponsibiliies ii
re olicies and rocedures or he re es o successfully measure examinees academic skills, i mus be uniformly adminisered. s he es coordinaor, you herefore assume imporan professional responsibiliies. s wih all sandardized esing, i is criical ha he procedures you employ a your school are idenical o hose a oher schools. f you have any quesions ha are no addressed in his manual, please conac usomer are (: a.m. : p.m., cenral ime, onday hrough riday, a..). y sricly following re policies and procedures, you will help ensure a fair and equiable esing environmen. andardized rocedures hroughou his manual, here are deailed direcions for selecing faciliies and saff, proecing es securiy, and adminisering ess in a sandardized manner. o proec boh he examinee and he coordinaor from quesions of possible conflic of ineres, he es coordinaor should no be a relaive or guardian of any examinee. ll esing personnel, including room supervisors and procors, are required o read he maerials provided by. dherence o hese sandardized procedures is mandaory. es ecuriy o ensure he inegriy of your examinees re resuls, esing personnel mus proec he securiy of es maerials as described in his manual. re maerials are copyrighed by and canno be resold or redisribued for commercial or oher use. he re es mus be adminisered by school or disric personnel. ssessmen responsibiliies canno be subconraced o anoher pary wihou s wrien permission. nvesigaions n cases of suspeced or documened irregulariies, all esing personnel are obligaed o cooperae fully wih in subsequen invesigaions and respond o s requess for informaion in a imely manner. qual reamen ll saff are required o adminiser and supervise re in a nondiscriminaory manner and in accordance wih all applicable laws, including he mericans wih isabiliies c. s rivacy olicy xaminee scores and oher informaion provided on heir answer folders sen o may be used and shared by as described in is privacy policies. hese policies can be reviewed a www.ac.org/ conen/ac/en/privacy-policy.hml. ou may share his informaion wih examinees and parens if hey reques i.
re olicies and rocedures air esing racices endorses he ode of air esing racices in ducaion and he ode of rofessional esponsibiliies in ducaional easuremen, which guide he conduc of hose involved in educaional esing. is commied o ensuring ha each of is esing programs upholds he guidelines in each ode. ou may locae copies of hese odes hrough he following organizaions: ode of air esing racices in ducaion: merican sychological ssociaion (www.apa.org) ode of rofessional esponsibiliies in ducaional easuremen: aional ouncil on easuremen in ducaion (www.ncme.org)
heck-n and ecuriy of es aerials hecking n aerials f your maerials are shipped in more han one caron, hey may no all arrive on he same day. lease allow hours for edx o complee delivery before calling. ihin hours of receip, open he caron(s) and verify ha he shipmen conen maches he enclosed acking is in all respecs, and ha he maerials have no been ampered wih in any way. he following maerials are supplied by as par of he re es maerial package: es bookles one per suden esing nswer folders one per suden esing nsrucions for ompleing our nswer older one per suden esing dminisraion anual general informaion for school adminisraors and counselors abou he re program and your es adminisraion re chool eader wo per sie yvek reurn envelope(s) and a polymailer reurn envelope wih prepaid reurn shipping labels for raceable reurn all usomer are a.. o repor any discrepancies in maerials. oring aerials xercise vigilance concerning he securiy of all es maerials before, during, and afer he es is adminisered. fer you have verified receip of all maerials, reseal he carons and lock hem in a secure place o which only you (or you and a few specifically auhorized persons) have access. roec he maerials from damage, from possible hef or loss, and from any condiions ha could allow prior knowledge of he ess. f more han one esing room is o be used, coun ou he appropriae quaniies of maerials before esing. ive he es bookles o he room supervisors personally. ever leave bookles in an unaended room.
rrangemens for affing es oordinaor he es coordinaor ensures ha examinees esing a your sie es under he same condiions as oher schools. e or she also safeguards he securiy of he ess. pecific responsibiliies include: able. oom upervisor esponsibiliies aegory aciliies and affing efore esing n es ay fer esing esponsibiliy elecing and reserving es rooms, and preparing hem for es day according o guidelines elecing and raining qualified esing saff eading his manual and following is policies and procedures eermining and documening esing accommodaions eceiving, checking in, and securely soring es maerials reparing rosers and organizing es maerials onducing a briefing session for esing saff ouning and disribuing es maerials o saff upervising and assising saff during esing rranging for ransfer of es responses o scorable answer folders for examinees approved for alernae response modes erving as room supervisor as needed ollecing and accouning for all es maerials nsuring compleeness and accuracy of all forms eurning answer folders and forms o for scoring ecuring used es bookles unil hey are reurned o examinees wih heir score repors ecurely disposing of unused es maerials oom upervisor ualificaions he es coordinaor should confirm ha he room supervisor mees all of he following crieria: roficien in nglish xperienced in esing and measuremen saff member of he insiuion where he es adminisraion will ake place
rrangemens for affing o proec boh examinees and he room supervisor from quesions of possible conflic of ineres, he following condiions should also be me. he room supervisor should o be a relaive or guardian of an examinee in his or her assigned room o be a privae consulan or individual uor whose fees are paid by he examinee or examinee s family oom upervisor esponsibiliies he room supervisor is responsible for ensuring he proper adminisraion of he ess in his or her assigned room. he room supervisor s responsibiliies are lised in able : able. oom upervisor esponsibiliies opic esponsibiliies reparing for eading his manual and undersanding he policies and procedures i describes es ay ending he raining session heck-n denifying and admiing examinees o he es room civiies arking aendance on he roser(s) irecing examinees o seas dminisering aking responsibiliy for a es room and providing an environmen conducive o he es esing isribuing es maerials eading verbal insrucions o examinees iming each es and ensuring examinees are given he prescribed amoun of ime for each es alking around he es room during esing o be sure examinees are working on he correc es and o observe examinees behavior eing aenive o examinees and maerials a all imes onioring esing progress ainaining onioring for prohibied behavior ecuriy ollecing and accouning for all answer folders and es bookles before dismissing examinees nsuring ompleing he rregulariy epor (if needed) omplee eurning all es maerials and forms o he es coordinaor ocumenaion rocor esponsibiliies procor may be used o assis he room supervisor wih an adminisraion o a group of more han en examinees in he same room. he procor mus no be a relaive or guardian of any of he examinees in his or her assigned room. procor s responsibiliies are lised in able : able. rocor esponsibiliies opic esponsibiliies reparing for eading his manual and undersanding he policies and procedures i describes es ay ending he raining session heck-n elping idenify and admi examinees o he es room civiies elping mark aendance on he roser(s) elping direc examinees o seas dminisering elping disribue and collec maerials he es erifying iming of he es wih he room supervisor alking around he es room during esing o be sure examinees are working on he correc es and o observe examinees behavior eing aenive o examinees and maerials a all imes onioring esing progress able coninued nex page
rrangemens for affing able. rocor esponsibiliies (coninued) opic ainaining ecuriy esponsibiliies onioring for prohibied behavior eporing any irregulariies o he room supervisor immediaely ccompanying examinees o he resroom if more han one leaves during he imed porion of he es uggesed raining ession uline efore es day, he es coordinaor should conduc a raining session for esing saff covering he following opics.. ecuriy of es aerials a. escribe how he maerials will be disribued o he es rooms, and how room supervisors are o coun hem. b. mphasize ha room supervisors are o coun es bookles when hey receive hem from he es coordinaor and again before examinees are dismissed. c. mphasize ha saff members should never leave a es room unaended.. civiies efore he es a. eermine which se of verbal insrucions for compleing he examinee informaion secions room supervisors are o follow: pion (reading aloud all applicable insrucions) or pion (reading aloud only seleced insrucions). b. iscuss when and where examinees will complee he examinee informaion secions of he answer folder. his may be done during a school-supervised session, preferably before he es day. c. ress he imporance of ensuring ha all examinees fill in he ovals on answer folders, no jus he boxes. d. iscuss he use of sor codes and how hese will be communicaed o examinees. e. eermine how and when supplemenal local iems will be disribued. f. ress he value of having examinees complee he igh chool ourse/rade nformaion secion, and wha resources (such as ranscrips or ocal ourses o e epored on re ourse/rade nformaion, page ) will be provided o assis examinees. g. xplain he purpose of he special saus and scoring codes and how/why hey will be compleed afer esing by he es coordinaor. h. iscuss procedures for collecing answer folders following he examinee informaion secions o faciliae redisribuion on es day. i. eview a sample roser of examinees and explain how i is o be used in es rooms.. es ay a. iscuss when and where saff members are o repor on he es day. b. ncourage saff members o wear sof-soled shoes. hey should avoid crinkly clohing, noisy jewelry, coins in pockes, or oher iems ha may disrac examinees. c. ake i clear ha room supervisors are no o wai for examinees who arrive lae. d. ress ha no one may be admied o he esing room once he imed ess have begun. eermine how o handle lae arrivals. e. ress ha verbal insrucions for he ess mus be read verbaim. f. ress ha answer folders and es bookles should no be disribued prior o admiing examinees. g. ress ha accurae iming of each es is criical. oom supervisors mus record he sar, fiveminue warning and sop imes in he manuals. iscuss he consequences of a misimed secion.
rrangemens for affing h. mphasize ha saff members mus no read (oher han his manual), correc papers, or do anyhing no relaed o adminisering he es. hey mus no ea or drink in he es room. heir aenion should be focused on he examinees. i. mphasize ha conversaions among saff mus be quie and kep o a minimum. ven whispered conversaions can be disracing o examinees while esing. j. mphasize ha calculaors should be checked before esing o ensure hey mee sandards. eview permied and prohibied calculaors in his manual. k. oe ha during he es, saff members should walk quiely around he room, be available o respond o examinees quesions, assis in he case of illness, replace defecive es bookles or answer folders, and check ha examinees are working from he correc secion of he es bookle and marking heir answers on he proper secion of heir answer folders. l. iscuss how o handle he shor break beween es and es. eview wha o do if an examinee does no reurn afer he break. iscuss procedures for leaving during he es o go o he resroom. m. iscuss wha acions o ake if saff members observe prohibied behavior. eview plans for dismissing examinees (e.g., where hey are o be sen, how o mainain vigilance in he es room, documening acions aken). n. iscuss wha acions o ake in he case of a group irregulariy (e.g., a power ouage) or an emergency. o. iscuss poenial individual irregulariies and acions o ake. p. eview he re esing rregulariy epor, page.. fer he es a. mphasize ha room supervisors mus verify he coun of used and unused es bookles, hen reurn es maerials and repors o he es coordinaor. b. mphasize ha room supervisors or he es coordinaor should review answer folders o be sure examinees have correcly filled in heir idenifying and demographic informaion. checklis is provided on rocedures hecklis, page, for your convenience in racking he various adminisraive aciviies from pre-es hrough wrap-up afer esing. cheduling esing essions f possible, schedule he adminisraion o begin early enough in he morning o be finished by he normal lunch break observed a your school. lan for approximaely ½ hours oal adminisraion ime. oal for examinee informaion secions (varies)... minues nglish ( iems)... minues ah ( iems)... minues reak (depending on adminisraion opion)... minues eading ( iems)... minues cience ( iems)... minues eneral dminisraion (varies)... minues oal for ess, break, and adminisraive ime... minues reparing esing ooms ake sure bullein board maerials relaed o poenial es quesions (nglish, mah, reading, and science), chars, and maps ha provide sraegies for solving problems or wriing essays are removed or covered. eographical maps and periodic ables need no be covered. our school is responsible for providing he following for each esing room: eliable sopwach or inerval imer all clock (desirable, bu no required) upply of sof-lead (o. ) pencils wih erasers for examinees who do no bring pencils encil sharpener
rrangemens for affing ccepable eaing rrangemen xamples naccepable eaing rrangemen xamples "min." = minimum "f." = fee indicaes disance beween examinees ide-o-side disances are measured from shoulder-o-shoulder ron-o-back disances are measured from head-o-head ide iew verhead iew xaminees acing he all or ach her xaminee pacing evel eaing wih ovable esks evel eaing wih aionary esks f. min. plus room o circulae f. min. esk urface oo mall ividers, udy arrels, and ariions f. min. f. min. ef-anded xaminees xaminees oo lose ogeher/nadequae isle pace xra igh-anded esk f. min. f. min. ef-anded xaminees a igh-anded esks uliple-evel eaing able pacing oo ables oo ables f. min. f. min. f. min. f. min. f. min. f. min. xaminees acing ifferen irecions ables ore han ee f. min. f. min. ables ess han ee f. min. ound ables ny ize f. min. xaminees o in raigh ows and olumns irecly in ine wih ach her igure. eaing arrangemen examples
rrangemens for affing eaing rrangemens eaing arrangemens mus minimize any possibiliy of prohibied behavior. xaminees mus be: acing he same direcion paced as far apar as possible, and seaed no closer han is specified in he following able eaed in sraigh rows and columns, direcly in line wih each oher ble o see he room supervisor wihou difficuly ble o see he room clock, if here is one, wihou looking around igure illusraes accepable and unaccepable seaing arrangemens. inimum xaminee pacing (in ee) houlder-o-houlder ead-o-ead oom ype ingle evel uliple evel igure. inimum examinee spacing riing urfaces riing surfaces mus be smooh, hard surfaces large enough for all of an examinee s es maerials. emporary surfaces ha res on he chair arms or he back of he row in fron should no be used. apboards balanced on examinees legs are no allowed. oe: se sandard lef-handed desks or wriing surfaces ha are large enough for lef-handed examinees o work comforably. f you have only righ-handed desks available, place wo desks ogeher a he far end of a row so lef-handed examinees can use boh surfaces. (ee igure, page, for an illusraion.) se of alculaors on he ah es he calculaor policy is designed o ensure fairness for all examinees, avoid disurbances in he esing room, and proec he securiy of he es maerials. ll problems on he mah es can be solved wihou a calculaor permied calculaor may be used on he re mah es only he calculaor mus be urned off and pu away during all oher ess xaminees may use any four-funcion, scienific, or graphing calculaor unless i has feaures described in he rohibied lis or models on he ermied wih odificaions lis, examinees will be required o modify some of he calculaor s feaures ccessible calculaors (such as audio/alking or raille calculaors) may be allowed regularly updaes informaion abou which calculaors are prohibied. o be cerain heir calculaor will be permied on es day, examinees should visi www.ac.org/calculaor-policy.hml or call.. for a recorded message.
rrangemens for affing alculaors ermied ih odificaion he following ypes of calculaors are permied, bu only afer hey are modified as noed: alculaors ha can hold programs or documens emove all documens and remove all programs ha have compuer algebra sysem funcionaliy. alculaors wih paper ape emove he ape. alculaors ha make noise urn off he sound. alculaors wih an infrared daa por ompleely cover he infrared daa por wih heavy opaque maerial such as duc ape or elecrician s ape (includes ewle- ackard and series and ). alculaors ha have power cords emove all power/elecrical cords. rohibied alculaors he following ypes of calculaors are prohibied: alculaors wih buil-in or downloaded compuer algebra sysem funcionaliy rohibied calculaors in his caegory include: ~ ~ exas nsrumens: ll model numbers ha begin wih - or -. ~ ~ -spire oe: he -spire (non-) is permied. ~ ~ ewle-ackard: rime,, and all model numbers ha begin wih,, or ~ ~ asio: lgebra fx., fx- (lassad ), lassad, lassad, and all model numbers ha begin wih - andheld, able, or lapop compuers, including s lecronic wriing pads or pen-inpu devices oe: he harp is permied alculaors buil ino cell phones or any oher elecronic communicaion devices alculaors wih a ypewrier keypad (leer keys in forma) oe: eer keys no in forma are permied. alculaors on es ay xaminees are responsible for making sure heir calculaor is working and has reliable baeries. xaminees may bring a backup calculaor and exra baeries o he es. our school may also supply calculaors. xaminees will no be allowed o share calculaors during esing. esing saff will check calculaors o verify hey are permied, and hey will monior examinees use of heir calculaors o ensure ha he examinees: se a calculaor only during he mah es se a backup calculaor only afer i has been checked by a member of he esing saff o no share a calculaor o no sore es maerials in he calculaor s memory f an examinee s calculaor has characers one inch high or larger, or a raised display, esing saff may sea he examinee where no oher es aker can see he calculaor.
es dminisraion uidelines pions o onsider efore dminisraion re offers a number of adminisraion opions o bes mach he needs of your school. recommends ha you discuss hese opions wih your school or disric adminisraion, esing saff, and faculy well in advance of your re esing. -ay or -ay dminisraion f he enire re program is adminisered in one day, he examinee informaion secions of he es mus be adminisered firs, followed by he four subjec ess (nglish, mah, reading, and science). ecause of he ime required o complee he examinee informaion secions of re, some schools prefer o adminiser re over a wo-day period. n his case, he examinee informaion secions mus be adminisered on ay, and he subjec ess on ay. owever, care mus be aken o ensure ha examinees have he correc answer folder on ay. n no case should he subjec ess of re be adminisered prior o he examinee informaion secions. oing so increases he risk of examinees filling in random bubbles on he es secions if hey did no complee a secion of he es or oherwise making exraneous marks ha can affec scoring. hoosing a esing pion rior o he es day, deermine which adminisraion opion will be used o presen insrucions for he examinee informaion secions. emember ha hese secions should be adminisered prior o he subjec ess and will ake approximaely minues. ou and your saff may selec eiher of he following opions for he adminisraion: pion : oom supervisor reads all direcions aloud o he examinees as hey follow along wih heir copies of nsrucions for ompleing our nswer older. pion : xaminees read mos of he direcions hemselves from heir copies of nsrucions for ompleing our nswer older.
es dminisraion uidelines ubjec ess he subjec ess mus be adminisered on a single day o all examinees a he same ime. he ess should be adminisered in he order presened in he es bookle (nglish, mah, reading, and science). llow minues for he subjec ess, including disribuion and collecion of maerials, insrucions, and a break. xcepions o his policy are makeup esing and esing wih accommodaions, which are discussed laer in his manual. xaminee nformaion recommends careful compleion of all examinee idenificaion informaion on he answer folder. hese idenificaion fields (name, dae of birh, gender, suden number, address), allow for posiive idenificaion of examinee es record resuls as well as longiudinal analyses of re and oher ess ha require he maching of individual examinee records. pional or odes lock hree-digi opional sor codes may be used if you wish o receive examinee repors sored by classroom, eacher, or oher grouping. f you use sor codes, you mus prepare direcions o be read o he examinees, insrucing hem o ener he appropriae code in block of he answer folder. n he re school header, you mus also complee block, o you wan examinee repors in sor code order? epors will no be prepared by sor code unless you respond es in block. upplemenal ocal ems lock lock on he re answer folder allows collecion of examinee responses o as many as supplemenal iems developed by your school or disric. uesions for his secion migh cover opics such as he number of hours spen sudying, waching elevision, or working each day or week; ineres in vocaional/echnical courses, or examinee opinions abou various aspecs of he school environmen. uesions mus be designed for examinees o selec only one response per iem. our re ducaor epor will include a able summarizing examinee responses by iem number and response opion. esponses are also included in he examinee daa file. f your school/disric chooses o develop and adminiser supplemenal iems, each room supervisor should have sufficien copies of he iems o disribue o examinees during adminisraion of he examinee informaion secions. esing xaminees rom her chools f you include examinees from oher schools in your re es adminisraion, recommends ha you be prepared o provide hese examinees wih he correc school code number for heir respecive schools o be enered in block of he re answer folder. f examinees from your school are aking re a anoher school, be sure o provide hem wih your correc school code. f you are adminisering re joinly wih anoher school, i is exremely imporan ha you submi compleed answer folders separaely for each school in order for resuls o be recorded for and repored o he correc school. ll examinees should indicae on page of he re answer folder ha hey are esing a heir own school. repare a school header for each school and each grade esed wihin he school, and ship each school s answer folders in separae envelopes. he school idenified on each school header (or is billing eniy) is responsible for paymen of re scoring fees for all answer folders submied under ha header. esing ome-chooled xaminees f you are esing any home-schooled examinees, insruc hem o choose in block and o ener - as heir high school code in block. heir re repors will be mailed direcly o he school where he examinee esed. he answer folder(s) should be submied wih hose of your own examinees. hen hese procedures are followed, home-schooled examinees will no be included in re resuls for your school. owever, your school is responsible for collecing and paying esing fees due o.
es dminisraion uidelines esing xaminees hrough a ossecondary ureach or her pecial rogram f you are adminisering re o examinees from one or more high schools as par of a college oureach or oher special program, and you wan o receive all re repors, examinees should respond es o block and omi block when compleing he examinee background informaion on he re answer folder. omplee a school header wih your oureach program s re code and he name ha appears on your packing lis. ll repors will hen be reurned o he insiuion/program idenified on he school header. f examinees respond o o block and provide a valid high school code number in block, heir repors will be shipped o ha high school raher han o he insiuion/program idenified on he school header. akeup esing akeup es sessions for examinees who are absen or become ill during scheduled es sessions should be adminisered in accordance wih he sandard es adminisraion procedures described in his manual. eurn all answer folders o a he same ime o ensure ha your repors are complee. esing xaminees wih ccommodaions xaminees wih disabiliies may be esed under special condiions and/or using accommodaions es maerials available from. ll examinee informaion secions of re can be compleed wih he assisance of a reader or scribe in an unimed seing. ecommended ligibiliy equiremens for esing wih ccommodaions he following secion perains o examinees who need o es wih accommodaions. rocedures lised in he secion re es dminisraion rocedures mus be followed precisely unless specifically addressed in his secion of he manual. dminisraion of re wih accommodaions is enirely a he discreion of school personnel. owever, recommends adminisraions of re wih accommodaions only for examinees who have been professionally diagnosed as having an educaionally relaed disabiliy such ha hey canno es under sandard condiions. xaminees bes served by he use of a esing accommodaion are hose for whom he accommodaion would minimize he impac of he examinee s disabiliy when i is no relevan o he primary focus of he assessmen, hus giving a more accurae picure of he examinee s abiliy. recommends ha he examinee s diagnosis is curren. o be curren, a diagnosis should have been made or reconfirmed wihin he las hree years. curren ndividual ducaion rogram () or plan on file a he school wihin he las hree school years is generally accepable evidence of a curren diagnosis. owever, examinees and parens should undersand ha examinees will no necessarily be eligible for accommodaions on he es simply because hey receive accommodaions on re. xaminees may be provided accommodaions for esing if hey require: n audio and/or raille version of he es reader who mus use a reader s scrip prepared by. recommends esing individually in a separae room as is required when using a reader while aking he es. scribe o record examinee responses on he answer folder (mus be in a separae room as is required when aking he es) ddiional breaks wih sandard ime (mus be in a separae room as is required when aking he es) eparae es sessions esing over muliple days xended ime o complee each es sign language inerpreer o sign verbal insrucions in merican ign anguage () sign language inerpreer o sign es iems and response choices in exac nglish signing () ( recommends esing individually in a separae room as is required when using an inerpreer while aking he es)
es dminisraion uidelines esing rrangemens esing wih accommodaions may be adminisered a a ime muually convenien for he examinee and room supervisor, as close as possible o he dae on which re is adminisered o oher examinees. recommends ha examinees receiving assisance from a reader or scribe be esed in a separae room as is required when aking he. xaminees using an audio may es as a group provided hey all use individual earphones and can conrol he progress of heir own audio player and he ime alloed is he same for all examinees including any exended ime. ikewise, suggess esing examinees using he same amoun of exended ime as a group. ess should be adminisered a he school, no in he supervisor s home or oher locaion, unless he examinee is currenly confined o his or her home or is receiving homebound insrucion. o proec boh he examinee and he supervisor from quesions of poenial conflic, he room supervisor mus no be a relaive or guardian of he examinee. ccommodaions esing pions xaminees wih visual impairmen or blindness may use a large-prin ( poin) or raille es form, have he es read o hem, have assisance in marking heir responses, use a large-prin response workshee, and/or receive exended ime. reader s scrip or audio es form provided by may also be used. xaminees wih hearing impairmens may be considered for exended ime. n inerpreer may assis wih he examinee informaion and verbal insrucions. copy of he verbal insrucions can be provided for he examinee o read. f signing exac nglish for es quesions has been auhorized by he room supervisor, a reader s scrip mus be used wih he same resricions described above. xaminees wih learning disabiliies may be eligible for exended ime and/or eiher a reader or an audio, wih earphones and playback machine for each examinee, consisen wih esing accommodaions currenly provided a he school. xaminees wih moor disabiliies ha affec heir abiliy o mark he answer folder may be eligible for exended ime, use of large-prin maerials or a reader, or assisance in marking responses. or examinees who use a large-prin response workshee, iem responses mus be carefully ransferred by esing saff o a sandard re answer folder for scoring. will no score a large-prin workshee or ransfer responses o a sandard answer folder. ccommodaion odes esing accommodaion code should be marked in he shaded box a he op of he back page of he answer folder (see igure ) for all examinees receiving an accommodaion. ark he one code ha bes describes he accommodaion given. igure. ccommodaion codes
es dminisraion uidelines he codes are as follows:. andard prin maerials wih exended ime limis (no oher assisance). arge-prin es bookle wih sandard ime limis. arge-prin es bookle wih exended ime limis. ral presenaion from audio wih exended ime limis. ral presenaion (from reader s scrip only) wih exended ime limis. raille es bookle wih exended ime limis. cribe o ransfer answers o answer folder wih sandard ime limis. cribe o ransfer answers o answer folder wih exended ime limis. ssisive communicaion device (e.g., audio sysem) wih exended ime limis. eserved for fuure use hen a code of,,,,,, or is marked, he examinee s record will be flagged as having been compleed wih exended ime. hese records will be included in any aggregaed daa (e.g., ducaor s epor or em esponse ummary epor) unless you are esing under a conrac or oher special arrangemen ha has specified hese resuls no be included. elecing es ooms ess for examinees wih accommodaions mus be adminisered a he school or insiuion, no in he supervisor s home or oher locaion. f he examinee is currenly confined o his or her home or is receiving homebound insrucion, he es coordinaor may allow for adminisering he ess in he home of he examinee. f you will be esing more han one examinee wih he same accommodaions in he same room, selec rooms ha are no so small as o be crowded. rrange your seaing o preven examinees from communicaing wih neighbors or from looking a ohers answer folders. prefers classrooms and recommends no more han examinees wih accommodaions be esed in one room. e sure o reserve he room for each day you will be esing. is bes o schedule consecuive days for examinees who are o es over muliple days, bu you may skip a day or a weekend as necessary, as long as he ess are adminisered in sequence. ccessibiliy nder he mericans wih isabiliies c, re ess mus be offered in locaions accessible o persons wih disabiliies, or alernaive arrangemens mus be made for such examinees. es coordinaors should selec es faciliies and rooms accessible o persons wih disabiliies whenever possible. aerials vailable rom our accommodaions esing maerials may include: egular-ype (-p.) es ookle for examinees wihou visual impairmens arge-ype (-p.) es ookle for examinees wih visual impairmens raille ookle ( or ) one regular-ype bookle included for room supervisor reference. (oom supervisor is no o read ess o examinee.) udio one regular-ype bookle included for examinee. (oom supervisor is no o read ess o examinee.) ee udio nformaion uide below. eader s crip one reference copy of regular-ype bookle included for examinee. (oom upervisor is allowed o read ess o examinee.) nswer olders regular-ype for examinees wihou visual impairmens arge-ype orkshee one large-ype workshee is included in each large-prin esing packe. f addiional copies are needed for large-prin esing, call usomer are a... f he examinee uses a large-ype workshee or wries responses in he es bookle, he room supervisor mus ransfer he responses o he answer folder. ou mus ransfer responses before reurning maerials o. will no score large-ype workshees.
es dminisraion uidelines udio nformaion uide nroducion, uidelines, eneral nsrucions... es nglish... es ah... es eading... es cience... se of udio ersion udio players mus have he capabiliy o play forward or back by racks. n index of he racks is included wih each se and mus be available o he examinee. he narraion on he audio canno be played wihin he sandard ime limis allowed for each es. xaminees mus be allowed ime o replay any porion of he es being worked on as many imes as necessary, wihin he approved ime limis. xaminees may be given up o minues o complee es, and up o minues o complee each of he oher hree ess. o no begin iming unil he examinee has lisened o all of he direcions, and do no end iming unil he/she has had ime o review he responses. ign anguage nerpreer for poken nsrucions xaminees wih hearing impairmens requiring sandard ime, exended ime, or esing over muliple days may es wih he assisance of an inerpreer. he inerpreer may say in he room hroughou he adminisraion and is expeced o sign all insrucions spoken by he room supervisor hroughou he es in eiher or and inerpre any quesions from he examinee o he room supervisor and his/her responses. cual es iems may no be inerpreed wihou auhorizaion from he es coordinaor. ign anguage nerpreer for igning xac nglish of ems he inerpreer is required o use exac nglish when signing and may sign for only one examinee in a separae room as is required when aking he es. he inerpreer mus sign from he scrip provided and follow he same procedures as lised for a reader (see nex secion). eader recommends ha a reader read for only one examinee in a separae room and be required o read from he scrip provided wihou change or commen. assages may be repeaed, bu only as requesed by he examinee. ach ime a passage is read, he reader should read he es direcions, es passages, and es quesions exacly as hey are presened, wih no explanaion and no addiional informaion provided. se of a reader will require exended ime. aerials upplied by he es oordinaor/chool our school is responsible for providing he following iems for each esing room: supply of sof-lead (o. ) pencils o lend o examinees who did no bring hem pencil sharpener wo reliable imepieces: wach, sopwach, or inerval imer f he audio version of he es is being used, a playback machine wih earphones aerials ha ay e upplied by he xaminee(s) ell examinees o bring sof-lead (o. ) pencils wih good erasers o he esing session. f any of he following devices are specifically needed by he examinee, he examinee is expeced o bring his or her own unless he school normally provides hem for he examinees: bacus raille sylus agnifying glass olor overlays ermied calculaor (if desired) for use on he ah es (ee se of alculaors on he ah es, page, for an explanaion of permied calculaors.)
es dminisraion uidelines rdering ccommodaions es aerials ccommodaions esing maerials can be ordered online a www.ac.org/preac. f you have quesions abou ordering addiional maerials, call usomer are a... iming esing wih mos accommodaions requires exended ime allowances. he es coordinaor will have deermined for each examinee esing wih accommodaions he ime allowances for each es. recommends he amoun of exended ime provided corresponds wih he amoun of exended ime lised in he examinee s or plan. n mos cases, he iming will be ime-and-a-half or double he sandard es ime. n some cases he es may no be imed a all. ou will need o subsiue he appropriae ex in he erbal nsrucions where reference is made o he specific es ime. f he examinee esing will be unimed, he verbal reference o specific es imes should be omied. f he es is imed, he room supervisor should use a sopwach or inerval imer o keep ime. o verify he ime given for each es, he ar and op imes and he -minues-remaining ime should be wrien in he appropriae place in his manual; compuaions should be checked carefully before ime is called. cores canno be adjused o compensae for a misiming. nglish earner uppors re offers several new suppors for examinees who are nglish learners. he use of hese suppors is a he discreion of school personnel and should be consisen wih he suppors provided in he classroom. ll examinee informaion secions of re can be compleed wih he assisance in an unimed seing. he following suppors are available. se of an -approved word-o-word bilingual dicionary. lis of approved dicionaries can be found a www.ac.org/conen/dam/ac/unsecured/documens/-pprovedilingualicionaries is.pdf rined es bookle direcions ranslaed ino differen languages ~ ~ rabic ~ ~ hinese implified ~ ~ hinese radiional ~ ~ rench ~ ~ erman ~ ~ aiian reole ~ ~ orean ~ ~ ussian ~ ~ omali ~ ~ panish ~ ~ agalog ~ ~ ienamese esing wih ime-and-a-half nglish learner suppor maerials can be ordered online a www.ac.org/preac. f you have quesions abou ordering addiional maerials, call usomer are a... rohibied ems in he es oom xaminees mus no use or access he following iems a any ime while in he es room: exbooks, dicionaries (nglish learners may use -approved foreign language dicionaries), scrach paper, reading maerials, noes, or any unapproved esing aids ell phones or oher elecronic devices, including smar waches, finess bands, and any oher devices wih recording, inerne, or communicaions capabiliies ighligh pens, colored pens or pencils, or correcion fluid or ape ood or beverages, including waer oe: aff and examinees may bring snacks and beverages ino he es room bu may consume hem only ouside he es room during break.
es dminisraion uidelines uesions/uessing uring he esing session, do no answer quesions regarding individual es iems or quesions abou how o use a calculaor. pecific insrucions abou guessing are prined on he back cover of he es bookle. f examinees ask you abou guessing, refer hem o hese insrucions. o no commen on or add in any way o he prined direcions. es eriod ou may allow examinees a shor (en o fifeen minues) res period beween ess and. xaminees may be allowed o go o he resroom. herwise, do no allow examinees o leave he room. hey may move around he room or sand by heir desks for a few momens. eaving he oom uring esing xaminees may be allowed o go o he resroom during esing, bu i is bes no o make a general announcemen o ha effec. nly one examinee may leave he esing room a a ime unless accompanied by a procor. ollec he es bookle and answer folder from he examinee upon leaving, and reurn hem when he examinee reurns. xaminees who leave he room during he imed porion of he es may no make up los ime. ecord such absences on he re esing rregulariy epor, page. oom supervisors mus no leave a esing room unsupervised a any ime. nnouncemen of ime emaining verbal announcemen of ime remaining will be read five minues before he end of each es. o no disrac examinees during he es session wih addiional oral or wrien announcemens of ime remaining. f a clock is visible o all examinees in he esing room, you may pos he ar and op imes and/or ime allowed for each es on he board (e.g., es, minues: ar ime :, op ime :). o no pos ime remaining. eporing rregulariies in es dminisraion he re esing rregulariy epor, page, is inended for use as a record of any es adminisraion irregulariies ha may affec examinee scores or he inerpreaion of resuls. esing personnel should use he form o repor any irregulariies occurring wihin he room. oom supervisors should documen any of he following occurrences during adminisraion of he ess: n examinee becomes ill or leaves he room during esing n examinee fails o follow insrucions (marks responses randomly, obviously does no read quesions prior o responding, or refuses o mark responses) n examinee exhibis behavior ha disrups oher examinees n examinee is observed reading ahead in he es bookle, working ahead or behind, giving or receiving assisance, filling in ovals afer ime is called, or using unauhorized esing aids. ee oiding ess or nswer olders, page, for insrucions on voiding one or more ess es is misimed disurbance or disracion occurs which could affec one or more examinees scores n examinee quesions he accuracy or validiy of an iem n examinee has a defecive es bookle or answer folder xaminee hallenge of es ems f an examinee challenges ypographical errors or ambiguiies in paricular es iems, insruc he examinee o choose an answer on he basis of he informaion available. ake an enry on he esing rregulariy epor, including idenificaion of he es form, he es and he iem, and an explanaion of he examinee s quesion. will respond o concerns abou individual es iems.
es dminisraion uidelines isiming se a sopwach or inerval imer o ensure he exac ime is allowed for each es. cores o compensae for a misiming. o verify he ime given for each es, he ar, op, and he five-minues-remaining imes should be wrien in he appropriae place in his manual (in pencil) and compuaions checked carefully before ime is called. f a procor is assigned o he room, ha person should also keep ime wih he room supervisor. f a misiming does occur, allow examinees o make up a shorage of ime before being dismissed. f a shorage on a previous es is discovered afer examinees have begun work on anoher es, do no inerrup heir work. ai unil he curren es is compleed, hen allow he addiional ime on he previous es. epor any misiming on he esing rregulariy epor and reurn he repor wih your answer folders. efecive es ookle or nswer older eplace a defecive es bookle or answer folder as quickly as possible wih anoher from your supply. f you are replacing an answer folder, have he examinee ransfer all informaion o he new answer folder afer he imed porion of esing is compleed. ark he defecive answer folder. escribe he naure of he defec on he esing rregulariy epor and aach defecive maerials o he repor. oiding ess or nswer olders ndividual ess may be voided by filling in he appropriae oval under oid coring odes () a he op of he back page of he answer folder (illusraed in igure below) o void nglish, o void mah, o void reading, and o void science. f i is deermined ha an enire answer folder should no be scored, mark he documen. n he esing rregulariy epor, include an explanaion of why he answer folder was voided and aach he answer folder o he epor. eurn he answer folder and epor o es coordinaor. he examinee should always be informed if a es or answer folder is voided, and an enry should be made on he esing rregulariy epor. hen a scoring code is marked, ha porion of he es will no be scored. igure. oid coring odes xaminees ho ecome ll f an examinee becomes ill during he es, dismiss he examinee from he es room and collec he answer folder and es bookle. f he examinee reurns o he room and coninues esing, he los ime canno be made up. f he examinee wishes o disconinue esing because of illness, ry o deermine wheher he or she wans o have he answer folder scored. f he answer folder is o be scored, all suden informaion secions compleed and ess aemped will be scored. f he enire answer folder is o be voided, mark i. ake an enry on he esing rregulariy epor explaining why he answer folder was voided. eurn he voided answer folder o he es coordinaor wih he esing rregulariy epor. nly mark he oid coring odes if you wish o void a porion of an examinee s es.
es dminisraion uidelines rohibied ehavior he following behaviors are prohibied during adminisraion of he ess: ooking back a a previous es on which ime has already been called ooking ahead in he es bookle ooking a someone else s es bookle or answer folder isurbing oher examinees iving or receiving assisance sing highligh pens, noes, dicionaries, or scrach paper illing in ovals afer ime has been called (including filling in ovals on a previous es during a laer es, even if he es bookle is no opened) iscussing or sharing es conen, es form idenificaion numbers, or answers during esing, or afer he es sing a prohibied calculaor sing a calculaor on any es oher han he mahemaics es haring a calculaor wih anoher examinee sing any elecronic device a any ime during he ess or during break oher han an approved calculaor or wach (all oher elecronic devices, including cell phones and wearable devices, mus be urned off and placed ou of reach from he ime he examinee is admied o es unil dismissal afer esing concludes) emping o remove es maerials, including es quesions or answers, from he es room by any means f you an examinee is engaged in any of he prohibied aciviies, discreely warn he examinee ha hese acions are prohibied and coninue close observaion. o discourage looking a someone else s answer folder or giving or receiving assisance, you may move he examinee o anoher sea. ocumen your suspicions and acions on he esing rregulariy epor. f you any of hese behaviors, collec he answer folder and es bookle. dvise he examinee ha he answer folder will no be scored. oid he enire answer folder, bu do no reurn i o. n he esing rregulariy epor, include an explanaion of why he answer folder was voided.
es dminisraion rocedures es ay rocedures reviously ompleed xaminee nformaion ecions f you adminiser he examinee informaion secions of re on a previous day, hand he answer folders direcly o each examinee o ensure ha each examinee has his or her own answer folder. nce his is compleed and examinees have confirmed hey have heir own answer folder, you may disribue he es bookles. ame-ay ompleion of xaminee nformaion ecions isribue an answer folder and copy of nsrucions for ompleing our nswer older o each examinee. hese maerials may be couned and given o he firs examinee in each row o pass back. he es coordinaor will have informed you as o wheher he insrucions are o be read aloud o examinees or if hey may proceed on heir own following he prined insrucions. break will ypically follow compleion of he examinee informaion secions. ai unil all examinees have compleed blocks hrough before aking his break. nce all examinees have reurned from he break and are seaed, disribue he es bookles. o no pass es bookles back or across he aisles. uring he examinaion, coun he bookles being used and he exras. he oal mus equal he number of bookles assigned o he room. o one is allowed o examine he conens of he es bookles before he es is adminisered. oom supervisors and procors should walk around he room while examinees are compleing boh he examinee informaion and subjec ess of re o be sure examinees are working in he correc secions of heir answer folders. hecking alculaors esing saff will check calculaors before esing o verify hey are permied, and hey will monior examinees use of heir calculaors o ensure ha he examinees: se a calculaor only during he mah es se a backup calculaor only afer i has been checked by a member of he esing saff o no share a calculaor o no sore es maerials in he calculaor s memory voiding ommon rrors hen ompleing nswer olders o avoid delays in he reporing of re resuls, room supervisors should be aware of he ypes of errors examinees commonly make when compleing heir re answer folders. mphasize he correc procedures o avoid hese errors, walking around he esing room o observe examinees as hey complee hese seps.