STUDENT SERVICES OFFICER Post: Temporary, 15-18 hours per week, term-time only This is a temporary post for 15-18 hours per week, preferably divided over three days, although 2 or 4 days could be considered. The post is for term time only (38 weeks). The vacancy in Student Services is for a flexible and adaptable person who is able to respond to the demands of an expanding and developing service. The main responsibilities include assisting in finding suitable work placements for students and will involve: discussing placements with students finding suitable placements for students on A level or AS courses eg Health & Care, Science and Law arranging placements with employers carrying out the relevant administration The person appointed will need to have excellent communication skills at all levels, be confident and preferably have a knowledge of advanced level education. It would be helpful if the successful candidate is suitably qualified / experienced to offer advice and guidance and contribute to the Careers programme for students. Within this pack or online (www.wsfc.ac.uk under Job Vacancies) you will find: 1. An introduction to the College 2. Terms of employment and department description 3. Job description and person specification 4. An application form with equal opportunities monitoring form 5. Summary information on the Local Government Pension Scheme 6. Policy Statement on the recruitment of ex-offenders and guidance to applicants on disclosing information 7. Code of Conduct for staff Applications Please complete the College application form including a supporting statement giving details of reasons for your application including experience, skills, training and expertise and how these are particularly suited to the needs of the post. Please refer to the job description, person specification and/or job details as applicable. Please do not write more than two sides of A4. We regret that CVs are not accepted in place of the application form. Application forms are available at www.wsfc.ac.uk under Job Vacancies and should be returned with the equal opportunities monitoring form by noon on Wednesday, 20 th August 2014 to recruitment@wsfc.ac.uk or: Personnel Worcester Sixth Form College Spetchley Road Worcester WR5 2LU Tel: (01905) 362600 If you choose to send your application back in an A4 envelope please use a 'large letter' stamp together with a stamped, addressed envelope if receipt of the application is to be confirmed. Interviews are currently scheduled for the week commencing 1 st September 2014 and candidates will be notified by letter and/or phone. The selection panel will be chosen in terms of their availability on the relevant dates and their current/designated roles. If you do not hear from us, we regret that you will not have been included on the shortlist and we would like to thank you for your interest in the College.
STUDENT SERVICES OFFICER Terms of Employment General Conditions of employment for support staff are as agreed between the Sixth Form Conditions Colleges Association and staff representatives at national level in addition to terms agreed at local level. Start Date As soon as possible Status Temporary part-time post in the College s Support Staff structure until 14 th July 2015, pending a possible review of the department structure during the summer term 2015 Hours of work 15-18 hours per week, term time, preferably over 3 days (Wednesday and/or Friday preferred) with times subject to negotiation. Pensions Support staff will be automatically brought into the Local Government Pension Scheme, administered by Worcestershire County Council. Where the contract of employment is for less than 3 months, there is the opportunity to opt to join by completing an application form. Contributions are banded and further information is available under www.lgps.org.uk. Holidays As a term-time employee, the leave entitlement is paid as part of salary and all annual leave is taken during College holidays. Full year employees receive 25 working days plus 8 public holidays. There is an entitlement to an additional 5 days holiday after 5 years continuous service. Pay Child Protection/ Safeguarding Equality and Diversity Salary for 18 hours per week will be 6,618-7,068 based on the Sixth Form Colleges Support Staff Pay Spine points 18-21 (currently 16,327-17,436 per annum for a full-time, full year post). Appointment will be to point 18 unless the applicant is suitably qualified and/or has considerable relevant experience. A term-time factor is used to calculate salary, which is spread equally throughout the year. The College and all its personnel are committed to safeguarding and promoting the welfare of children, young persons and vulnerable adults. This position is subject to an Enhanced Disclosure and Barring Service (DBS) check. Where you have lived overseas in the last 5 years the College is required to evidence an overseas check in addition to the DBS check. Please refer to https://www.gov.uk/government/publications/criminal-records-checks-for-overseasapplicants for further information as to how you can apply for a certificate of good character if you are appointed. Where there is a charge applicants will be required to pay for this themselves. The College is an equal opportunities employer and staff, students, volunteers and workers are expected to respect the principles of open access and opportunity for all regardless of age, disability, gender identity, marital status, pregnancy and maternity, race, religion or belief, sex and sexual orientation. Applications from members of the ethnic minorities would be particularly welcome as they are currently under represented in our workforce. Disability Where a disabled candidate is placed at a substantial disadvantage in comparison to a non-disabled applicant consideration will be given to any reasonable adjustments required to enable them to do the job after an offer of employment has been made. Personnel will discuss any reasonable adjustments required for the recruitment process with candidates shortlisted for interview.
STUDENT SERVICES DEPARTMENT Head of Student Services: Pauline Mason The staff of the College s Student Services section work as an integrated and flexible team to support the pastoral guidance and tutorial systems of the College. The main aim of the section is to contribute to the personal development of students through an expanding range of services. Currently its main priority is to enhance careers education and guidance, employer and community links and counselling. Student Services also supports the tutorial programme throughout the year and organises Careers, Employment and Higher Education Events for parents and students. Student Services offers a full programme of individual guidance interviews and support plus specialist extended careers programmes to support applications to a variety of professions. All students are given the opportunity to participate in Work Experience either as part of a vocational course or as an optional addition to their timetable to help with career decisions. A professional counselling service is available to all students and staff in the College. There is a dedicated room for counselling within Student Services. All counselling is on a self-referral basis although students may be advised to seek professional counselling. Student Services benefits from the involvement of outside agencies, including health, faith, volunteering and financial support. Student Services offers spacious, attractive and purposeful accommodation to students and staff. It has a very well stocked Resources Centre, a main teaching area with tutorial and consultation rooms as well as offices for staff. A drop in enquiry and reception service is available throughout the day. Student Services also works closely with the Worcestershire Education Business Partnership and the Worcestershire Primary Care Trust, the 12-19 Engagement Team and a range of employers and HEIs.
JOB DESCRIPTION It must be recognised that this job description is likely to change as the circumstances of the College change and the post holder must recognise and actively adapt to these changes as they affect the job described. JOB TITLE: JOB PURPOSE: RESPONSIBLE TO: Student Services Officer To arrange and administer placements for students on Work Experience and to provide Information, Advice and Guidance Head of Student Services MAJOR TASKS 1. To discuss the placement and assignment requirements for vocational placements with staff and students as appropriate. 2. To arrange and monitor appropriate Work Experience placements for identified groups and for individual students. 3. To type and distribute documents for selected Work Experience placements including letters, forms, lists, information sheets and booklets for employers and students. To provide details of relevant placements to departments and others as required. 4. To verify parental consent forms, student agreement forms, insurance forms as required and to advise Student Services Advisers and Head of Student Services of responses. 5. To help maintain and update databases of placement information. 6. To develop and extend contacts with employers, HEI s and the community including voluntary organisations. 7. To evaluate aspects of the Work Experience programmes and contribute to the self-assessment procedures, and to respond to complaints and disciplinary issues with support from senior staff 8. To offer drop-in advice and guidance on a self referral basis and in response to self referrals including HE support. 9. To organise, promote and accompany trips for students as appropriate 10. To organise and promote activities for students including careers and work-related activities and volunteering. 11. To deliver presentations to groups of students as required. 12. To contribute to other specific projects for which Student Services is responsible. General Responsibilities 1. To be responsible for and committed to promoting and safeguarding the welfare of children, young persons and vulnerable adults whether responsible for, or in contact with them. 2. To observe the College Health and Safety policy at all times, taking responsibility within own areas as set out in the policy.
3. To be fully aware of and implement College policies relating to equality and diversity and actively promote positive practice. 4. To comply with all other College policies and procedures. 5. To undertake personal and professional development to meet the changing demands of the position and to participate in appropriate training activities. 6. To undertake any other duties commensurate with this post as the Principal may from time to time decide.
PERSON SPECIFICATION JOB TITLE: STUDENT SERVICES OFFICER Requirements Essential/Desirable Assessment Methods Education & Training Essential Good general education including English GCSEs or equivalent at Grade C or above Application Qualifications Desirable Knowledge & Experience A relevant IAG/Careers qualification Essential Experience of working with young people Experience of working effectively in a team as well as on own initiative without direct supervision Competent IT skills, equivalent to level 2 including databases Desirable Knowledge of Advanced Level education Knowledge of Work Experience requirements for students. Successful experience of delivering advice and guidance in an educational or related environment Application Interview Selection activity* Skills and aptitude Experience of liaising with employers, course tutors and students Essential Excellent communication skills Confidence to liaise with employers, course tutors and students Ability to work to deadlines and under pressure Good organisational skills and ability to multi-task, work on own initiative and as part of a team Motivated, adaptable and hardworking Diplomatic and firm but friendly manner Honest and trustworthy Interview Selection activity* Other factors Commitment to equal opportunities, inclusion and safeguarding Desirable Flexible An interest in Further Education, Higher Education and young people. * The selection activity is likely to involve a keyboard exercise In addition to candidates ability to perform the duties of the post, the interview will also explore issues relating to safeguarding and promoting the welfare of young people including: motivation to work with them, ability to form and maintain appropriate boundaries, emotional resilience when dealing with issues of student discipline. If candidates are shortlisted any relevant issues arising from references will be taken up at interview.