RFO s Report to: Full Council Date: September 2017 Title: September Payments for Authorisation Service Area: All Service Areas affected Ward(s) Affected: All Wards Relevant Working Party/ Committee: N/A Key Decision: Y Procurement Method: N/A Date next steps can be taken: Urgent Decision: Y N/A (e.g. referral on of recommendation or implementation of substantive decision) Exempt Information: N External Lead Times: Yes Appropriate pre-decision notification given to ward member if delegated? N/A Author: Andrew Curtis Role: Town Clerk and Responsible Financial Officer Contact: Tel: 01637 878388 Email: acurtis@newquaycouncil.co.uk Contents: 1.0 Bank Balances 2.0 Direct Debit & Standing Order Details 3.0 Payroll Payments (already made) 4.0 Payment Requiring Authorisation (these include TIC Payments) Required action from members: Note 1.0 Note 2.0 Note & Authorise 3.0 Authorise 4.0 Page 1 of 8
1.0 Bank Balances Below are the Bank Account Balances as at: 31 August 2017 Account: Balance NTC Reserve 1 1,042,449.53 NTC/TIC Current Accounts 107,909.95 Unity Bank NTC 221,976.81 Unity Bank TIC 251.51 Unity Bank Reserve 916,717.64 Lloyds Card - 482.87 Total Account Balances 2,288,822.57 2.0 Direct Debits & Standing Orders Ref Direct Debits/Standing Orders: Total Acc A. EON 114.00 NTC B. Aviva 1256.33 NTC C. PSA Finance 738.19 NTC D. Allstar 815.42 NTC E. EDF 816.59 NTC F. SWW 2982.50 NTC G. CC Rates 1710.00 NTC G. British Gas 203.92 NTC H. NEST 313.21 NTC I. Global Collect 62.76 NTC J. Thirsty Work 32.42 NTC K. Worldpay 48.07 TIC L. Eden 222.94 TIC M. VWFS UK 350.22 NTC N. ALD Automotive 4,088.29 NTC 3.0 Payroll Payments (already made) Ref Direct Debits/Standing Orders: Total Acc A. NTC/Facilities/CCTV/Enforcement/Open Spaces/TIC/CC Pensions 33,883.00 NTC/TIC Unity Bank Ref: IB 947 969 & IB 971 B. HMRC 5905.95 NTC/TIC IB 971 C. Mr B White Mr B White Page 2 of 8 N/A Please note: Item 3 needs to be authorised for payment.
4.0 Unity Bank Card Payments (already made) Ref A. B. Minute Ref: (if applicable) Supplier Johnsons Cleaners Online Retailers Info Cleaning & Alteration of Civic Robes White Plastic Chairs for Bandstand Total VAT 97.00 QS 91.00 18.99 T&L C. Viking Stationary (Overdue invoice) 152.47 31.09 Admin Committee Chqs D. Cornwall Council Excel Spreadsheet of Address Data 28.00 Admin 5.0 Natwest Bank Payment Requiring Authorisation (these include TIC Payments) Items in Red have already been paid Ref Minute Ref: (if applicable) Supplier Info Total VAT Committee E. Companies House CIC for Huers Hut 150.00 0.00 Huer s Hut 9882 Chqs 6.0 Unity Bank Payment Requiring Authorisation (these include TIC Payments) Items in Red have already been paid Ref Minute Ref: (if applicable) Supplier Info Total VAT Committee F. Mill Signs Ltd Signage for Facilities Van 354.00 59.00 EDGP IB 972 Unity Bank Reference G. EDF Energy Ltd Electricity for Unit 5B (09.04.17 14.07.17) 54.68 2.64 F&P IB 973 H. British Gas Electricity for Mount Wise Building (01.05.17 30.06.17) 68.25 3.25 F&P IB 974 I. British Gas Electricity for Mount Wise Building (01.07.17 31.07.17) 33.36 1.58 F&P IB 975 Page 3 of 8
J. Viking Payments Stationary 75.86 12.64 F&P IB 976 K. Viking Payments (TIC) Stationary 95.30 15.88 TIC IB 977 L. M. FP101/14 Microshade Business Consultants Ltd Tozers Solicitors Cloud Based File Storage (Aug 17) Councils Advice Service retainer (01.07.17 30.06.18) 1015.30 169.22 F&P IB 978 4200.00 700.00 F&P IB 979 N. WPS Insurance Ltd Vehicle Insurance 313.05 0.00 F&P IB 980 O. P. Q. Repairs to vandalised Toilet Door Railways Station Toilets Minor Electrical Work Marcus Hill Offices Additional Security Locks to Coinboxes on Killacourt, Watergate Bay and Chester Road Toilets 77.40 12.90 EDGP IB 981 10.38 1.73 F&P IB 982 999.36 166.56 EDGP IB 983 R. Jewsons Ltd Tools for Facilities Team 12.46 2.08 EDGP IB 984 S. T. British Gas Bunzl Cleaning & Hygiene Services Watergate Bay Toilet Electricity (05.07.17 01.08.17) 59.57 2.83 EDGP IB 985 Toilet Consumables 599.84 99.98 EDGP IB 986 U. Hutton Hire Carnival Costs 480.00 80.00 F&P IB 987 V. CHMS Grass Cutting (3 rd Cut) 345.60 57.60 FBOS IB 988 W. X. James Coombes Construction James Coombes Construction Skatepark Inspection Report (Jul 17) Skatepark Inspection Report (Aug 17) 90.00 0.00 FBOS IB 989 90.00 0.00 FBOS IB 990 Y. Pixelism Domain Renewal 17-18 10.00 0.00 QS IB 991 Z. Camborne Town Council Appraisal & Performance Management Training x 2 132.00 0.00 Staffing IB 992 Page 4 of 8
delegates AA. Wallgate Toilet Consumables 298.56 49.76 EDGP IB 993 BB. Pixelism Email Hosting 17-18 264.00 0.00 QS IB 994 CC. Mrs S Jerry Workwear 15.00 0.00 EDGP IB 995 DD. E057/14(VII) Churchill Environmental Services Legionella testing of Toilets 211.80 35.30 EDGP IB 996 EE. Direct 365 Online Ltd Toilet Consumables 1200.00 200.00 EDGP IB 997 FF. GG. HH. II. JJ. KK. LL. MM. NN. OO. PP. QQ. BT Payment Services Ltd BT Payment Services Ltd Tozers Solicitors Bunzl Cleaning & Hygiene Services Mount Wise Phone Line Rental 154.80 25.80 F&P IB 998 Office Leased Line 589.80 98.30 F&P IB 999 (01.08.17 31.08.17) Legal Advice on land at 895.90 145.90 FBOS IB 994 the Gannel Toilet Consumables 81.60 13.60 EDGP IB 1001 Liskeard Silver Band Killacourt Concert 06 August 2017 210.00 0.00 T&L IB 1002 Killacourt Concert 23 July 210.00 0.00 T&L IB 1003 Helston Town Band 2017 Direct 365 Online Toilet Consumables 117.50 19.58 EDGP IB 1004 Mount Wise Building 205.95 9.80 F&P IB 1005 Electricity (13.01.17 British Gas 30.04.17) Alarm system coverage for 402.00 67.00 F&P IB 1006 Duchy Alarms Ltd Mount Wise Building 17-18 Workwear for Facilities 10.80 1.80 EDGP IB 1007 Workwear Express Ltd Team Skatepark Risk 360.00 0.00 FBOS IB 1008 Mr S Perkins Assessment (Aug 17) Cleaning of Watergate Bay 1415.52 235.92 EDGP IB 1009 Toilet during Boardmasters Festival Page 5 of 8
RR. SS. TT. UU. VV. WW. XX. YY. ZZ. AAA. BBB. CCC. DDD. EEE. Rainer Security Ltd Roche Brass Band Newquay Band Viking Payments MJB Tyres Maid in Cornwall SLCC Mr A Curtis Emergency attendance to Watergate Bay toilet to investigate water supply 96.00 16.00 EDGP IB 1010 New Lock System for 335.10 55.85 F&P IB 1011 Town Council Offices Killacourt Concert 20 210.00 0.00 T&L IB 1012 August 2017 Lifeboat Day Concert 210.00 0.00 T&L IB 1013 Bench Repairs Trenance 304.72 50.78 FBOS IB 1014 Package BP003 Stationary 242.53 40.42 F&P IB 1015 Tyre Repair on Facilities Van Bench Repairs Trenance Package BP002 Construction of Hard Standing for St Columb Minor Recreational Ground Shelter Bench Repairs Trenance Package BP001 Wooden Bench for Shower at Watergate Bay Toilet Cleaning of Bus Shelters Aug 17 C Rowley CiLCA Registration 63.00 10.50 EDGP IB 1016 405.52 67.58 FBOS IB 1017 2322.00 387.00 F&P IB 1018 837.58 139.59 FBOS IB 1019 94.74 15.79 EDGP IB 1020 160.00 0.00 FBOS IB1021 250.00 0.00 Staffing IB1022 Domain Renewals 86.46 14.41 Admin IB1023 FFF. Mr A Curtis Domain Renewals 17.96 2.99 Admin IB1024 GGG. Mr A Curtis Domain Renewals 47.99 8.00 Admin IB1025 HHH. Mr A Curtis Domain Renewals 67.13 11.19 Admin IB1026 Page 6 of 8
III. Mr A Curtis Domain Renewals 72.24 12.04 Admin IB1027 JJJ. Mr A Curtis Domain Renewals 55.24 9.21 Admin IB1028 KKK. Mr A Curtis Domain Renewals 8.39 1.40 Admin IB1029 LLL. Mr A Curtis Domain Renewals 36.12 6.02 Admin IB1030 MMM. Direct365 Toilet Rolls 1000.00 200.00 EDGP IB1031 NNN. The Cornish Table Southwest in Bloom Afternoon Tea Grant OS001/17 a 175.00 0.00 FBOS IB1032 OOO. The Cornish Table Britain in Bloom Afternoon Tea Grant OS001/17 a 187.50 0.00 FBOS IB1033 PPP. Viking Stationary 302.35 50.39 Admin IB1034 QQQ. APS Construction Services LTD Works required at the Railway Toilets 709.99 118.33 EDGP IB1035 RRR. Mr A Curtis Travel Expenses Aug 17 14.31 0.00 Admin/Staffing IB1036 SSS. TTT. UUU. Mrs E Watson The Wooden Postcard Company New Mind Staff Costs for extra TIC cover during Aug 17 Cornwall Postcards & Magnets 20 Hours SEO Project Work 355.00 0.00 TIC IB1037 39.50 7.90 TIC IB1038 2000.00 400.00 TIC IB1039 VVV. SR Studio Cornwall Uncovered Maps 126.00 0.00 TIC IB1040 WWW. Atmosphere Postcards 52.50 10.50 TIC IB1041 XXX. Dash Wholesale Maps 72.31 0.00 TIC IB1042 YYY. Dash Wholesale Maps 210.05 0.00 TIC IB1043 Page 7 of 8
Key EDGP: Economic Development and General Purposes Committee FBOS: Footpaths, Bridleways and Open Spaces Committee TIC: Tourist Information Centre NTC: Newquay Town Council P&L: Planning & Licensing Committee F&P: Finance & Policy Committee Staffing: Staffing Committee QS: Quality Status Committee T&L: Tourism & Leisure Committee Page 8 of 8