PRINCE EDWARD COUNTY SCHOOL BOARD MINUTES September 5, 2012 The Prince Edward County School Board held its regular monthly meeting on September 5, 2012 at 4:00 p.m. in the conference room of the Board of Education Building. Members present: Mr. Russell L. Dove, Mrs. Susan Lawman, Mrs. Linda L. Leatherwood, Dr. Osa S. Dowdy, Dr. Timothy Corbett, Dr. Ellery Sedgwick, Mr. Darin Thomas and Dr. Lawrence C. Varner. Also present: Dr. K. David Smith, Superintendent; Mrs. Angela L. Foster, Clerk; Mrs. Cindy Wahrman, Director of Finance; Ms. Laura W. Williamson, Executive Director of Curriculum and Instruction; Mr. Richard Goode, Director of Support Services; Mrs. Tara McDaniel, Director of Exceptional Programs; Dr. Roy Echeverria, Director of Accountability and Research; Ms. Janice Page, Elementary School Principal; Mrs. Lucy Carson, Middle School Principal; Mr. Craig Reed, High School Principal and Mrs. Mary Beth Echeverria, Coordinator of Career and Technical/Adult and Continuing Education. Visiting: Mr. Rob Chapman, Farmville Herald. CALL TO ORDER: Mr. Dove, Chairman, called the meeting to order at 4:00 p.m. and led those in attendance in the Pledge of Allegiance. AWARDS, RECOGNITIONS, COMMENDATIONS, ETC.: A. Mr. Dove welcomed Mr. Zoltan Kerestely, Assistant Principal at the high school. ADDITIONS TO AND APPROVAL OF AGENDA: On a motion made by Mrs. Leatherwood, seconded by Dr. Dowdy and carried, the Revised Agenda dated 09-05-12 was approved as presented.
CONSENT AGENDA: On a motion made by Mr. Thomas, seconded by Dr. Sedgwick and carried, the consent agenda was approved with corrections: Deletion of a vote on Page IV.A.1-1; Change in activity pass fees on Page IV.A.1-3; Include recognition of Mr. Bill Talbert, Francisco Auction Co., Page IV.A.1-3. A. Approval of Minutes 1. Regular School Board Meeting August 8, 2012 2. Called Work Session August 30, 2012 B. Financial Reports 1. Receipts 2. Expenditures 3. Payroll 4. Bills (including addenda) 5. Food Service financial report 6. Attendance and Membership 7. Overnight Fieldtrip ACTION ITEMS: A.) The Superintendent recommended that the Board approve the 2012-2013 Local Consolidated Application for Federal Program Funds. The Prince Edward Public Schools Local Consolidated Application includes federal programs: Title 1, Part A - Improving Basic Programs; Title II, Part A - Teacher and Principal Quality. Funds are available to support local reform efforts that improve student achievement. This application describes individual program activities and reflects anticipated funding: Title I, Part A Improving Basic Programs $ 916,708.27 Title II, Part A Teacher Quality $ 158,290.23 Title VI, Part B Rural and Low Income $ 52,309.32 TOTAL $1,127,307.80 INFORMATIONAL ITEMS: A.) B.) The Board received a monthly report of use of school property. The Board received an update on the High School Turnaround from
Dr. Harold Lawson, Cambridge Education Consultant. C.) The Principals of the elementary, middle and high school presented a report to the Board on the opening of the 2012-2013 school year. D.) Flu shots will be available to covered staff members and their family on September 20, 2012. Designated locations will be posted to obtain a flu shot as a covered service through Anthem. E.) Mrs. Cindy Wahrman provided an update to the Board on the Surplus Auction held on August 25, 2012. A total of $10,335.50 was collected in sales of buses, automobiles and miscellaneous items. F.) Mrs. Tara McDaniel, Director of Exceptional Programs, provided an update to the Board on Alternate Assessment utilized by special needs students. Virginia s alternative and alternate assessments include specific criteria and eligibility guidelines. The 2012-2013 alternate assessment options include the following: Virginia Grade Level Assessment (VGLA) Virginia Substitute Evaluation Program (VSEP) Virginia Modified Achievement Test (VMAST) Virginia Alternate Assessment Program (VAAP) G.) Dr. Roy Echeverria updated the Board on the 2011-2012 AMO (Annual Measurable Objectives) Student Subgroup Data Report. The new annual objectives in reading and mathematics replace Adequate Yearly Progress (AYP) targets that schools were previously required to meet under the Federal No Child Left Behind Act. A breakdown of performance by schools was presented. H.) Mrs. Cindy Wahrman provided an update to the Board on the Cambridge Education Year Three Contract. The enrollment and per pupil rate for the three year contract are a follows: Year One 842 students at the State rate of $329 per pupil = $277,018 Year Two 746 students at the State rate of $329 per pupil = $245,434 Year Three 683 students a the State rate of $329 per pupil = $224,707 The Cambridge Education contract provides the following services. intended to meet the 25 indicators for improved student achievement:
10 Minute Recess External Lead Partner Principal Coaching Tripod Survey Annually Professional Development 2 Programs Per Year School Quality Review Annually Administration, Management Designations PUBLIC PARTICIPATION: None CLOSED SESSION: On a motion made by Mr. Dove, seconded by Mrs. Lawman and carried, the Board went into closed session at 6:01 p.m. for the following purposes: A.) To discuss the appointments, performance, sponsorship, resignations and retirement of specific School Board employees as authorized by Section 2.2-3711(A)(1) of the Code of Virginia, 1950, as amended. B.) Requests for religious exemptions, as authorized by Section 22.1-254(B)(1). CERTIFICATE OF CLOSED SESSION: On a motion made by Mr. Dove, seconded by Dr. Sedgwick and carried, the Board returned to regular session at 7:39 p.m. and in doing so adopted the following certification of Closed Meeting: WHEREAS, the Prince Edward County School Board has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3711 of the Code of Virginia requires a certification by the School Board that such meeting was conducted in conformity with Virginia Law: NOW, THEREFORE BE IT RESOLVED that the Prince Edward County School Board hereby certifies, that to the best of each member s knowledge, (i)
only public business matters lawfully exempted from open meeting to which this certification applies; and (ii) only such public business which this certification applies, and (iii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered. VOTE - AYE: 8 NAY: 0 Clerk of the School Board ACTION ITEMS FOLLOWING CLOSED SESSION: A.) The Board took the following actions regarding personnel: On a motion made by Dr. Dowdy, seconded by Mrs. Leatherwood and carried, the Board approved the advertisement of a special education aid and special education teacher by a unanimous vote. On a motion made by Mrs. Lawman, seconded by Dr. Dowdy and carried, the Board approved the personnel list as presented by a unanimous vote. On a motion made by Mr. Dove, seconded by Dr. Varner and carried, the Board simultaneously approved the termination of the Superintendent s current contract that ends June 30, 2012, and approved a new contract for a four year term that begins September 5, 2012 and ends June 30, 2016 by a vote of 7-0-0, Mrs. Leatherwood was absent during the vote. B.) On a motion made by Dr. Sedgwick, seconded by Dr. Dowdy and carried, the Board approved the religious exemptions by a unanimous vote for three students. PERSONNEL: APPOINTMENTS SCHOOL POSITION *Zoltan Kerestely PECHS Asst. Principal Trevor Haupt PECHS Asst. Football Coach **George Wesley Transportation Substitute Bus Driver Michael Johnson Transportation Bus/Car Monitor Matthew Wahrman PECMS Football (Community Volunteer) *Amanda Favret PECMS Head Volleyball Coach *Erika Davis K-12 Substitute Teacher *Brandy Jones K-8 Substitute Teacher *Hillary Shelton K-12 Substitute Teacher
*Melanie Holman K-4 Substitute Teacher *Erica Wallace K-12 Substitute Teacher *Johann Greer 5-12 Substitute Teacher **Jonathan Seid 5-12 Substitute Teacher **Willie Simmons PECMS Football (Community Volunteer) RESIGNATIONS Tiera Sharpe PECHS Asst. Cheerleading Coach/Winter Donald Davis Transportation Bus Driver Michael Johnson Transportation Bus Driver RETIREMENT Carrol Allen (10/1/12) PECES Custodian *Employment is contingent upon the receipt of a satisfactory Child Abuse Report **Employment is contingent upon the receipt of a satisfactory Child Abuse Report and Criminal Background check MATTERS OF CONCERN: Mr. Thomas Voiced concern on the baseball/softball fields. There is a need for netting to separate balls from crossing the field and preventing injury to students during games. There are two sources of possible donations of poles; however the netting will need to be purchased. SCHOOL BOARD MATTERS OF INTEREST: September 15, 2012 School Board Retreat Longwood University September 20, 2012 End of 1 st Six Weeks Early Dismissal 12:30 p.m. Teacher Workday, 12:30 3:30 p.m. September 27, 2012 Early Dismissal 12:30 Parent/Teacher Conference 3:00 7:00 p.m., Report Cards Go Home October 3, 2012 - School Board Meeting 1:30 p.m. October 5, 2012 Professional Development, Day No School for Students October 8, 2012 Fall Break, Division Closed October 15, 2012 Interim Report Day November 2, 2012 End of 2 nd Six Weeks November 5, 2012 Teacher Workday, No School for Students
November 6, 2012 Professional Development Day, No School for Students November 9, 2012 Report Cards Go Home November 14-16, 2012 VSBA Annual Conference, Williamsburg, VA November 21-23, 2012 Thanksgiving Holiday November 29, 2012 Interim Report Day ADJOURNMENT: Mr. Dove moved, with no objection, to adjourn at 7:50 p.m. Mr. Russell L. Dove, Chair Mrs. Angela L. Foster, Clerk