Language Proficiency Assessment Committee (LPAC) Calendar 2017-2018
August 2017 First Twenty Day ELLs IDENTIFICATION and PLACEMENT LPAC meetings take place. Campus ensures that LPAC parents are trained to participate in the LPACs. The Bilingual/ESL Department website has parent training materials and certificates. http://www.gccisd.net/default.aspx?name=bilingual.resources. All members participating in the LPAC receive campus training on updates provided by the Bilingual/ESL Department. Campus maintains Eduphoria records of LPAC training. A special education representative needs to be present at the LPAC when discussing English language learners who are also special education. All pertinent signatures are recorded in the LPAC review and minutes. ELL/SPED Special Exit Criteria (August 28 th December 15 th ) 1 2 3 4 5 6 7 8 9 10 BOY LPAC Update Session Secondary Baytown Junior Library 2:00-4:00 p.m. 11 BOY LPAC- Update Session-Elementary Victoria Walker Elementary 2:00-4:00 p.m. 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 First Day of School 29 IPT/TERRA NOVA Training Aides 4:30-6:00 p.m. 30 BOY LPAC Parent Training Texas Room A&B 31 IPT/TERRA NOVA Training Aides 4:30-6:00 OLPT (IPT) testing window Aug 28 th September 8 th NEW Pk-12 th grade students All PK and K students need to be OLPT tested at the beginning of the year and end of the year. Norm-referenced test (Terra Nova) window 2 nd -12 th Grades
September 2017 First Twenty Day ELs IDENTITICATION and PLACEMENT of ELs. Campus ensures that LPAC parents are trained to participate in the LPACs. The Bilingual/ESL Department website has parent training materials and certificates. http://www.gccisd.net/default.aspx?name=bilingual.resources. All members participating in the LPAC receive campus training on updates provided by the Bilingual/ESL Department. Campus maintains records of training. Campus maintains Eduphoria records of LPAC training. A special education representative needs to be present at the LPAC when discussing English language learners who are also special education. All pertinent signatures are recorded in the LPAC review and minutes. ELL/SPED Special Exit Criteria LPAC meetings take place in conjunction with key LPAC and ARD members. (August 28 th December 15 th ) EL Talks and Mock TELPAS Writing Collections ad BOY LPAC window Aug. 29 th - Sept.15 th (Identification and placement) 1 2 3 4 Holiday 5 Window for Campus 1 st EL Talks opens 6 7 8 9 Window for Campus EL Talks opens Sept 5 th Oct. 29 th 10 11 12 13 14 15 16 BOY LPAC window Aug. 29 th - Sept.15 th (Identification and placement) 17 18 Campuses to begin collecting 1 st Mock TELPAS Writing Samples 19 20 21 22 23 24 25 20 th Day Window Closes 26 27 28 29 Campus windows closes 1 st EL Talks 30 OLPT (IPT) testing window Aug 28 th September 8 th NEW Pk-12 th grade students All PK and K students need to be OLPT tested at the beginning of the year and end of the year. Norm-referenced test (Terra Nova) window 2 nd -12 th Grades
October 2017 Campus LEP Verification Reports Beginning of the Year Linguistic Accommodations LPAC take place. Monitor LPACs of Failing Year 1 and Year 2, Bilingual, ESL students and Parent Denials for 1 st Six Weeks take place. Bilingual/ESL Department Campus estar Audits. ELL/SPED Special Exit Criteria LPAC meetings take place in conjunction with key LPAC and ARD members. (August 28 th December 15 th ) 1 2 3 4 5 6 1 st TELPAS Writing collections 7 Campus LEP Verification Window (Coding and Years in US Schools) Oct. 3 rd 6th due to Bilingual/ESL Department 8 9 Staff Development day 10 11 12 13 14 BOY Linguistic Accommodations & Monitor LPACs for 1 st Six Weeks Oct. 3 rd -13th 15 16 Columbus Day 17 18 19 20 21 BOY Linguistic Accommodations & Monitor LPACs for 1 st Six Weeks Oct. 3 rd -13th 22 23 24 25 26 27 28 Bilingual/ESL Department Campus estar Audits 29 30 Window for Campus 2 nd EL Talks opens 31 Halloween Window for Campus EL Talks opens Oct. 30 th Nov. 27 th
November 2017 Monitor LPACs of Failing Year 1 and Year 2, Bilingual, ESL students and Parent Denials for 2 nd Six Weeks take place. Campus LEP Verification Reports TELPAS Reading Simulation ELL/SPED Special Exit Criteria LPAC meetings take place in conjunction with key LPAC and ARD members. (August 28 th December 15 th ) 1 Window opens for TELPAS Reading Simulation 2 3 4 5 6 7 8 9 10 11 Monitor LPACs for 2 nd Six Weeks 12 13 14 15 16 17 18 Monitor LPACs for 2 nd Six Weeks 19 20 21 22 23 Thanksgiving Day 24 25 THANKSGIVING HOLIDAY 26 27 Window for 2 nd EL Talks Closes 28 Campuses to begin collecting 2 nd Mock TELPAS Writing Samples 29 30 Window closes for TELPAS Reading Simulation Campus LEP Verification Window (Coding and Years in US Schools-TELPAS) Nov. 27 th - Dec 1 st
Campus LEP Verification Window Bilingual/ESL Department Campus estar Audits EL Special Exit Criteria deadline Bilingual/ESL Department December 2017 2 Campus LEP Verification Window (Coding and Years in US Schools-TELPAS) Nov. 27 th - Dec 1 st 1 Deadline to Submit Campus LEP Verification changes to the Bilingual/ESL Department PEIMS Clerk 3 4 5 6 7 8 2 nd TELPAS Writing collections due to Bilingual/ESL Department 9 High School State Testing Days 4 th 8 th 10 11 12 13 MOY LPAC PARENT TRAINING Bilingual/ESL Department Campus estar Audits 14 15 Window Closes to set/review EL Special Exit 17 18 19 20 21 22 23 Criteria 16 Christmas Holiday 24 25 26 27 28 29 30 Christmas Holiday 31
January 2018 MOY Linguistic Accommodations LPACs Monitor LPACs of Failing Monitored Year 1 and 2, Bilingual, ESL or parent denial students take place. MOY LPAC Update Sessions LPAC Decision Making for State Assessments (TELPAS: Grades K-12th & STAAR: Grades 3 rd -12 th 2 3 4 6 1 New Year s Day/Holiday Teacher Workday 5 Staff Development 7 8 9 10 11 12 13 14 15 MLK/Holiday 21 22 LPAC MOY Update Session- Secondary Texas A&B 2:00-4:00 p.m. Christmas Holiday 16 17 18 Sheltered Instruction Training for New Hires 6-12 th 23 LPAC MOY Update Session- Elementary Room 252 2:00-4:00 p.m. 28 29 30 31 Linguistic Accommodations and Monitor LPACs for 3 rd Six Weeks Jan. 4 th Jan. 12 th Final EL Pep Talks Grades 8:00-3:00 p.m. 19 20 24 25 26 27 LPAC Decision Making for State Assessments LPACs Window Jan 24 th Feb 16 th LPAC Decision Making for State Assessments LPACs Window Jan 24 th Feb 16 th
February 2018 LPAC Decision Making for State Assessments (TELPAS- Grades K-12 th & STAAR- Grades 3 rd -12 th Monitor LPACs of Failing Year 1 and Year 2, Bilingual, ESL and Parent Denials 1 2 3 LPAC Decision Making for State Assessments LPACs Window Jan 24 th Feb 16 th 4 5 6 7 8 9 10 LPAC Decision Making for State Assessments LPACs Window Jan 24 th Feb 16 th 11 12 TELPAS Writing Collection Window Opens 18 19 District PLC Day 13 14 15 16 17 LPAC Decision Making for State Assessments LPACs Window Jan 24 th Feb 16 th 20 21 22 23 24 Monitor LPACs for 4 th Six Weeks Feb. 20 th March 8 th 25 26 27 28 1 2 TELPAS Writing Calibration Closes Monitor LPACs for 4 th Six Weeks Feb. 20 th March 8 th TELPAS Assessment Window (Feb 26th April 6 th )
March 2018 Monitor LPACs of Failing Year 1 and Year 2, Bilingual, ESL and Parent Denials Bilingual/ESL Department Campus estar Audits Monitor LPACs for 4 th Six Weeks Feb. 20 th March 8 th 1 2 TELPAS Writing Calibration Closes 3 4 5 6 7 8 9 10 Bilingual/ESL Department Campus estar Audits TELPAS Assessment Window (Feb 26th April 6 th ) 11 12 13 14 15 16 17 Spring Break 18 19 20 21 22 23 24 TELPAS Assessment Window (Feb 26 th April 6 th ) 25 26 LPAC EOY Update Session- Secondary Baytown JS 27 LPAC EOY Update Session Elementary -Banuelos 28 29 30 Bad Weather Day TELPAS Assessment Window (Feb 26 th - April 6 th ) 31
April 2018 The Oral Language Proficiency Test (IPT) is administered to all PK and K students in the Bilingual and ESL program and 1 st -12 th grade students without 2 year of TELPAS consecutive data. Norm-referenced standardized (Terra Nova) test for 1 st -2 nd and 11 th -12 th need to be administered if students are considered for exit. Monitor LPACs of Failing Year 1 and Year 2, Bilingual, ESL and Parent Denials. 1 2 3 4 5 6 7 TELPAS Assessment Window (Feb 26 th - April 6 th ) 8 9 10 11 12 13 Staff Development Window for the ORAL LANGUAGE PROFICIENCY TEST and Norm-Referenced Test as Applicable April 2 nd - April 27 th 14 15 16 17 18 19 20 21 Window for the ORAL LANGUAGE PROFICIENCY TEST and Norm-Referenced Test as Applicable April 2 nd - April 27 th State Testing Days 22 23 24 25 26 27 28 Window for the ORAL LANGUAGE PROFICIENCY TEST and Norm-Referenced Test as Applicable April 2 nd - April 27 th Monitor LPACs for 5 th Six Weeks April 16 th 27 th 29 30 29 Window for the ORAL LANGUAGE PROFICIENCY TEST and Norm-Referenced Test as Applicable April 2 nd - April 28 th Monitor LPACs for 5 th Six Weeks April 16 th 27 th
May 2018 Special Populations Transition Meetings Annual Review for all Bilingual/ESL, Parent Denials and M1/M2 students take place. This EOY LPAC includes: placement for next year, progress reports home, exit letters home, special exit criteria as applicable and EOY linguistic accommodations for served students. Parents of students who meet exit criteria need to be notified in writing. Campus needs receipt notice from parents acknowledging the student met exit criteria. 1 2 3 4 5 5 th & 8 th EOY LPACS (Transition Grades) 6 7 8 9 10 11 12 HS State Testing Days PK-8 th EOY LPACS May 7 th 25 th 13 14 15 16 17 18 19 Elementary State Testing Days 9 th -12 th EOY LPACS May 16 th 23 rd 20 21 ELL SPED Transition Meeting- Room 252 22 23 24 25 EOY LPAC Deadline Documentation Uploaded/DUE on estar 26 27 28 Holiday EOY LPACS PK-12 th 29 30 31 Last Day of School Campus Conduct estar Audits