FLORENCE UNIFIED SCHOOL DISTRICT NO. 1 MINUTES OF GOVERNING BOARD WORK SESSION AND REGULAR BOARD MEETING July 9, 2014 Work Session - Call to Order - 6:00 P.M. The Work Session was called to order by Board President Jim Thomas at 6:00 p.m. in the Florence Unified School District Administration Building, 1000 S. Main St., Florence, AZ. Roll Call Board members present were: President Jim Thomas, Vice President Denise Guenther, Member Rose Marie Monks, and Member Bob Dailey. Also present was Superintendent, Dr. Amy Fuller. Member Janeane Candelaria was excused. Possible correction of minutes from the June 11, 2014 Regular Board Meeting and the June 25, 2014 Special Board Meeting There were no corrections made to the minutes. Possible Agenda Reorganization There was no reorganization of the agenda. Agenda Item Clarifications Item 17.2 Dr. Fuller suggested that the December 10, 2014 Regular Board Meeting be rescheduled to December 3, 2014, to allow Board Members time the evening of December 10 th to prepare and pack for the next day s ASBA Annual Conference. Item 17.3 Dr. Fuller mentioned that the ASBA Delegate Assembly will take place on September 6, 2014, and Board Members must tonight select a Delegate and an Alternate Delegate to attend this important meeting. Item 17.4 Beverly Myers, Director of Finance, reviewed the proposed 2014-2015 Annual Expenditure Budget in detail during the public hearing. The public was allowed the opportunity to ask questions; no questions were asked, nor were comments made. Item 17.5 Beverly Myers explained that Kimono will now administer the program used by the District for the Follett Software utilized in our school libraries, and that Kimono is now the sole provider approved by Follett for this program. In accordance with School District Procurement Rule R7-2-1053A, a contract may be awarded for a service without competition if the Governing Board determines that only one reasonable source is available for the required service. Item 17.6 Beverly Myers is donating Hefler Audio Equipment to the District, valued at $1,324.00. July 9, 2014 Regular Board Meeting Minutes Page 1
Item 17.7 Beverly Myers noted that in accordance with A.R.S. 15-342, once an item has completed its useful life cycle it may be deemed obsolete, and Florence High School has expended the useful life cycle of athletic uniforms as noted in the attached list. She is suggesting disposal of these athletic uniforms. Item 17.8 Beverly Myers explained that the Governing Board may apply proceeds from insurance recoveries to construct, acquire, improve, repair, or furnish school buildings after public notice and hearing, as per A.R.S. 15-1103. She is requesting Board approval to utilize insurance proceeds in this manner. Item 17.9 Beverly Myers presented new Board Policy ECF Energy Conservation, and ECF-R Energy Conservation Regulations, for first presentation and posting. This policy has been developed to ensure the efficient use of natural resources while maintaining a comfortable and high performance learning environment for all students. The policy will have a significant positive impact on the utilities budget if it is followed by all employees. Item 17.10 Beverly Myers is requesting approval of out-of-state travel for Leslie Dahle and Jody Williams so they can attend the TimeClock Plus National Learning Summit 2014 in San Antonio, Texas from October 19 through October 21, 2014. The conference will provide professional development on current best practices for the District s time clock system. Dr. Fuller then asked each Principal to briefly address the Board to update them on any open positions they have to fill prior to the start of the school year. Regular Board Meeting - Call to Order - 6:38 p.m. Mr. Thomas called the Regular Board Meeting to order at 6:38 p.m. Adoption of the Agenda Member Denise Guenther moved, Member Rose Marie Monks seconded that the Governing Board adopt the Agenda of the July 9, 2014 Work Study Session/Regular Board Meeting. The motion carried 4 0. Pledge of Allegiance to The Flag Mr. Thomas led the Pledge of Allegiance to The Flag. Public Hearing Director of Finance, Beverly Myers, presented the 2014-2015 Proposed School Expenditure Budget and plan to expend Insurance Proceeds Funds and explained them in detail. She noted that it may not be possible to maintain a 4% carryover due to the loss of students, which created a loss in funding. She said that growth will probably not offset this loss of funding. Capital outlay funding remains approximately the same, and there will be no change in the District s line of credit. There were no questions posed from the community. July 9, 2014 Regular Board Meeting Minutes Page 2
Informational Items Dr. Wendy Wolfersteig of Arizona State University presented the Brighter Futures for Florence Families youth and parent education program. This program is funded by grant monies and is a substance use/abuse prevention program. Their Keepin it REAL model increases youth resiliency, protecting against substance abuse and risky behaviors by increasing the use of REAL (refuse, explain, avoid, leave) strategies. The program also provides family support by helping parents communicate with their children about the risks of substance use. Adam Leckie, Director of Exceptional Student Services, and Dr. Kade Johnson, School Psychologist, presented the Positive Behavioral Interventions and Supports (PBIS) system, a decision-making framework for improving academic and behavioral outcomes for all students. Utilization of the framework correlates to a reduction in problem behaviors, increased academic performance, increased attendance, improved perception of safety, reduction in bullying, improved organizational efficiency, reduction in staff turnover, increased perception of teacher efficiency, and improved social/emotional competence. The focus is on teaching students expected behavior which, in turn, creates a positive school climate. The four critical pieces of the PBIS system include: establishing expectations, teaching expectations, reinforcing expectations, and correcting problem behaviors. Richard Franco, Director of Public Relations, informed the board of the newly developed FUSD news website and the FUSD google site. Mr. Franco also introduced the free mobile phone application School Connect which is a web-based app that facilitates effective communication, connecting schools with the community. It offers push message technology, safe call number, and e-mail messaging. The app was developed by a school administrator with 20 years of experience, who understands and has experienced communication needs and challenges. Mr. Franco explained that we will be slowly implementing the use of this free communication tool throughout the school year. Governing Board Member Reports Bob Dailey welcomed everyone back and said he s excited about the new school year. He expressed his appreciation to the Principals for all their hard work and asked them to keep up the good work! Rose Marie Monks welcomed all of the new FUSD employees and wished them a wonderful and productive school year. Denise Guenther also welcomed everyone back, adding I hope everyone is rested and ready to go! Jim Thomas echoed all of the above comments, and took a moment to say publicly what many people already know that he will not be running re-election in November. He did state, however, that Mrs. Guenther is running for re-election, and he gave her his full support. July 9, 2014 Regular Board Meeting Minutes Page 3
Superintendent s Report and Staff Recognition Dr. Fuller invited Assistant Superintendent Chris Knutsen to the podium to present the employee awards for the month of July. Transportation Department Employee of the Month Veronica Ortiz Kim Acord, Transportation and Support Services Supervisor, recognized Veronica Ortiz as the Transportation Department employee of the month. Veronica is a bus driver who along with her regular bus route has volunteered to run the early morning zero hour route, which means that she has to get up at least an hour earlier than the other drivers to get students to Florence High School by 6:00 a.m. Kim said, We don t have many drivers who like to volunteer for this route. Kim also noted that many times she has approached Veronica in the afternoon, asking her if she would be willing to run the 5:15 p.m. late route and, She has never refused anything we have asked her to do, and she loves the kids and loves driving the bus. She closed by saying, Veronica has a great attitude, personality, and work ethic! Support Services Employee of the Month Maria Gabby Carrillo Henry Villalobos, Facilities Specialist/Custodial Supervisor, recognized the Magma Ranch lead custodian Gabby Carrillo as the Support Services employee of the month. He said Gabby is a very dependable worker and she pays close attention to detail when she works, making sure everything is spotless. He said that when there is extra work to be done Gabby will come in to work on the weekends if needed. Henry said that Gabby also helps train other custodians in using the waxing machine and how to properly wax floors. She is very familiar with the machines the custodians use and she makes sure others know how to wax floors properly. He closed by saying Gabby enjoys working for the school district and deserves this Employee of the Month award. AZTEA Innovation Award Presentation to Nick Trakas The Arizona Technology Education Association (AZTEA) chose FUSD s very own Nick Trakas as their Educational Technology Specialist of the Year and presented him with the AZTEA Innovation Award. Nick has been a board member with AZTEA and an active member for years. Gabriel Carrillo nominated Nick for the honor, saying, He is all about helping others and integrating technology in our schools. Nick has done so very much for the District to support Ed-Tech, IT, ITV, and by providing excellent support to our teaching staff. We are very proud of his accomplishments and believe he greatly deserves this prestigious award. Congratulations Nick! Administrative Reports The Board reviewed written administrative reports from Principals, Academic Achievement Directors, the Director of Exceptional Student Services, Director of Transportation and Support Services, Director of Finance, and the Assistants to the Superintendent, Tony Jimenez and Chris Knutsen. Call to the Public There were no requests to address the Board. July 9, 2014 Regular Board Meeting Minutes Page 4
Approval of Consent Agenda Member Denise Guenther moved; Member Bob Dailey seconded that the Governing Board approve items #15.2 through #15.7 on the consent agenda, with the exception of the issues related to Jeff Cox and Laurie Douglas, which will be considered again at the Regular Board Meeting in August. The motion carried 4-0. Items approved were: Minutes of the June 11, 2014 Work Study Session/Regular Board Meeting and the June 25, 2014 Special Board Meeting/Executive Session Monthly Expenditure Budget Report of the District for FY14 Student Activities and Auxiliary Operations Cash Balance Reports Vouchers for signing and filing; Ratification of Vouchers signed since the last Regular Board Meeting Adjusting Journal Entries for Reclassification of Payroll and/or Accounts Payable Expenditures for FY14 Human Resources/Personnel Report New Business Member Rose Marie Monks moved; Member Denise Guenther seconded that the Governing Board approve the list of 2014-2015 Performance Pay Goals for the Superintendent. The motion carried 4-0. Board reschedule the December Regular Board Meeting to Wednesday, December 3, 2014. The motion carried 4-0. Member Rose Marie Monks moved; Member Denise Guenther seconded that the Governing Board select Denise Guenther as the individual to represent the District as Delegate, and Bob Dailey as Alternate Delegate, at the September 6, 2014 Delegate Assembly. The motion carried 4-0. Member Rose Marie Monks moved; Member Bob Dailey seconded that the Governing Board adopt the 2014-2015 school district Annual Expenditure Budget as proposed during tonight s Public Hearing. The motion carried 4-0. Board approve Kimono as a Sole Source Provider of software used in our school libraries. The motion carried 4-0. Board approve the gift-in-kind donation of Hefler Audio Equipment valued at $1,324.00. The motion carried 4-0. Member Denise Guenther moved; Member Rose Marie Monks seconded that the Governing Board approve the request for disposal of Florence High School Athletic Uniforms. The motion carried 4-0. July 9, 2014 Regular Board Meeting Minutes Page 5
Member Rose Marie Monks moved; Member Bob Dailey seconded that the Governing Board approve disposition of proceeds of insurance recoveries to construct, acquire, improve, repair or furnish school buildings. The motion carried 4-0. Board approve acceptance of Board Policy ECF, ECF-R, Energy Conservation, for first presentation and posting. The motion carried 4-0. Member Denise Guenther moved; Member Rose Marie Monks seconded that the Governing Board approve out-of-state travel for Leslie Dahle and Jody Williams to attend the TimeClock Plus National Learning Summit 2014 in San Antonio, Texas from October 19th through October 21st. The motion carried 4-0. Items for Future Agendas Address the two items tabled from the consent agenda relating to Jeff Cox and Laurie Douglas. Next Regular Board Meeting The next Regular Board Meeting will be August 13, 2014 at 6:30 p.m. in the Poston Butte High School CTE Building, 32375 N. Gantzel Road, San Tan Valley, AZ. The work study session will begin at 6:00 p.m. Adjournment It was moved by Member Rose Marie Monks and seconded by Member Bob Dailey to adjourn the meeting at 7:45 p.m. The motion carried 4-0. Submitted by: Denise Guenther, Vice-President July 9, 2014 Regular Board Meeting Minutes Page 6