ABOUT I-LEARN
Table of Contents Feedback...4 How do I give comments, suggestions, etc. about I-Learn?...5 How Do I Request Feature Enhancements for I-Learn?...6 I-Learn Tips, Tricks, & Timesavers...12 How Do I Use the Class Cards?...13 How Do I Release Overall Grades to My Students?...15 How Do I Exempt a Grade?...21 How Do I Create a Numeric Grade Item?...26 How Do I Grade an Assignment From the Assignment Tool?...32 How Do I Grant a Student Special Access to an Assignment?...39 How Do I Set Up My Turnitin Assignment?...46 How Do I Grade a Quiz by Individual Question?...56 How Do I Automatically Publish Quiz Grades to the Gradebook?...61 How Do I Add or Change a Start/Due/End Date to an Activity Within a Module?...65 How Do I Associate a Grade Item to a Quiz?...69 How Do I Create and Impersonate a Test Student...74 How Do I Create a Checklist?...81 How Do I Create Sub-Modules?...88 How Do I Use the Bulk Edit Feature in the Content Area?...91 How to Make A Course Active/Inactive...95 How Do I Add an Existing Activity to a Module?...97 Understanding the Differences Between "Draft" and "Published"...100 How to Quickly Add Dates...102 How do I View the Class Engagement Report?...109 How Do I Restrict Access To Quizzes For Past Students?...110
How Do I Delete a File?...114
Feedback Page 4
How do I give comments, suggestions, etc. about I-Learn? To give feedback, comments, suggestions and more, type your comment in the comment box. If a reply is made to this comment and you want an e-mail, check the E-mail me when someone replies to this comment check box. Hit the Submit Comment button when you are finished. Please do not request help in these comments - if you need help, please call the Faculty Technology Center at x7230. Thankyou! Page 5
How Do I Request Feature Enhancements for I-Learn? Desire2Learn, the host and owner of I-Learn, provides an area on their website for users of I- Learn (Brightspace) to post ideas for improvements. Faculty members can join the Brightspace community in order to give feedback and request changes. This tutorial explains how to access and request new/altered features. Brightspace Community Navigate to community.brightspace.com. From the main page, click on Product Ideas Exchange. Page 6
Login Log in using your credentials. If you haven't created an account with Brightspace community, then you will need to do so before accessing their community page. Do so by clicking Join on the page above and then following the directions. Creating new accounts can sometimes take up to a week to process. Page 7
Product Ideas Exchange (PIE) The Product Ideas Exchange page lists all of the feature requests/modifications submitted by Brightspace users. The navigation areas include: 1. A search bar to look up items. 2. Tabs that filter requests by development status. 3. Individual items. 4. Arrows to vote on important items. Before creating a new request, it's best to check and see if that request has already been submitted by another user. Searching for similar requests and then voting on existing PIE items causes them to be placed at the top of the forums, bringing more attention to them. The tabs to filter PIE requests are explained as follows: Page 8
Coming Soon: PIE items that are planned for forthcoming updates. Featured: Interesting items featured by Brightspace. Lets Bake it: Interesting ideas that need further consideration before a decision is made. My Favorites: items you mark as your personal favorites. Released: PIE requests that have been implemented. Recent: recent activity on the PIE portal. Most Promoted: most popular ideas. Posting Ideas To post an idea, click Post Idea. Page 9
1. Fill out the required information. 2. Select Submit Idea. Page 10
Upvoting, Marking As Favorite, and Commenting on PIE Items 1. Upvote or downvote an item by clicking the arrows. You can only do this once for each item. 2. Mark as favorite by clicking the star. This will add the PIE item to your My Favorites list. 3. Post a comment on an item by typing in your comment and then clicking Post Comment. Page 11
I-Learn Tips, Tricks, & Timesavers Page 12
How Do I Use the Class Cards? I-Learn Homepage Find the My Courses widget containing your current classes. View Grades Page 13
Click the A+ symbol to reveal your final grade. Click Back to hide the final grade. Click anywhere else on the tile to enter the course. Page 14
How Do I Release Overall Grades to My Students? By default, I-Learn now releases final grades automatically to students. As a result, faculty and instructors are no longer required to release these grades to students at the beginning of each semester. If, for some reason, an instructor would NOT like the overall grade to be visible to students throughout the semester (which is not recommended), this tutorial shows the process of unreleasing overall final grades. (Final Calculated Grade = Overall Grade) NOTE: This is not the same process as submitting final grades at the end of each semester. To learn more about submitting final grades, click this link. How Do I Submit Final Grades? Grades Tab Click on My Grades and then select Grades. Page 15
Grades Released If Final grades are released, the Final Calculated Grade column will display a symbol of an open eye next to each grade. Page 16
Grade All 1. Select the drop down arrow in the Final Calculated Grade column 2. Select Grade All Page 17
Unrelease All 1. Click on the Select All Checkbox to select all of the students. 2. Select Release/Unrelease All to unrelease all of the students grades. Save and Close/Confirmation Page 18
After selecting Save and Close to finish, a window will appear asking you to confirm grades release. Select Yes. Grades Unreleased The symbol in the Final Calculated Grade column should change to an eye with a line through it. Grades are no longer visible to students. Page 19
If a student adds the class after you have released the final grade process, simply repeat this process when the late students have added the course and every student will be unable to see their overall grade. Page 20
How Do I Exempt a Grade? There are two ways to excuse/exempt a grade in I-Learn. 1. Use the exempt tool from the "Grade All" screen 2. Leave the grade item blank 1. Use the Exempt Tool from the "Grade All" Screen Grades 1. Enter your course, and click My Grades 2. Click Grades Enter Grades Page 21
If your default gradebook view is anything other than Enter Grades, navigate to Enter Grades. You might also be interested in How Do I Make 'Enter Grades' the Default View? Grade All 1. Click the menu arrow next to the assignment name for which you would like to issue an exempt grade 2. Click Grade All Page 22
Exempt Grade 1. Check the box next to the name of any student who will be exempted from this assignment 2. Click Exempt Save & Close The students who were selected in the previous step should now show Exempt under the Scheme column. Page 23
Click Save and Close to continue. Enter Grades In the Enter Grades screen, the students who were selected in the steps above should have the word Exempt in place of a grade. Note, if you entered a zero or any other grade using the Discussion, Assignment, or Quiz tools to a student prior to giving an exempt grade in the gradebook, the student may see two different grades in the LMS. It is recommended that you remove those grades from that tool. 2. Leave the Grade Item Blank This method only works if the gradebook setting Drop Ungraded Items is selected. This will not work if your gradebook is set to Treat Ungraded Items As 0. Page 24
To excuse a grade, leave the grade item blank. Inserting "0" gives the student a zero. Not inputting anything excuses the assignment. Page 25
How Do I Create a Numeric Grade Item? Numeric Grade items are the most commonly used grade items, and allow instructors to assign points to any course activity. My Grades 1. Click on the My Grades tab. 2. Select Grades in the drop down menu. Manage Grades Click on Manage Grades. Page 26
Create a New Item 1. Click on the New button. 2. Click on Item. Numeric Click on Numeric option Page 27
Name the Grade Item Type the necessary information in the form, such as the Name or the Short name. NOTE: The short name is what will display in the column headers of the grade book. This is used as a means of saving space. Page 28
Options 1. Select the appropriate category. 2. Input the point value of the grade item. 3. Select any additional options. Page 29
Grade Scheme Using the drop down menu, select the BYUI-Standard grading scheme. Only make this change if your default is not BYUI-Standard Page 30
Display Options Check to make sure that the Display Options are correctly configured. Save and Close Click the Save and Close button in the bottom right. Page 31
How Do I Grade an Assignment From the Assignment Tool? Assignment Click on the Assignments tab. Select Assignment Select the Assignment you wish to grade. Page 32
Select Submission Select the Submission you would like to grade. Evaluate Submissions A new page called Evaluate Submissions will appear. Page 33
Click on the name of the submission to view that submission. View Rubric If you have created a rubric for the assignment, you can view it while you grade by clicking the rubric link under the Evaluation heading on the right side. In this example we are using the Peer Assessment rubric. Page 34
Grading Using the Rubric Once your rubric has been pulled up, you can select the desired score depending on how well the student performed by clicking on the radio buttons. Page 35
Save and Record To finish your grading using the rubric, click the Save and Record button to finish. Grading Manually If there is no rubric associated with this assignment, you can manually input the score in the Score box. Page 36
Feedback Comments can also be added in several different ways. 1. Typing in the feed 2. Attaching a file 3. Recording an audio file to give verbal feedback 4. Recording a video Publish or Update Page 37
To finish grading this assignment, click the Publish button in the bottom right. If you have already graded it and are adjusting it, then the Publish button will change to Update. Next Student or Group To move on to the next student to grade, click the Next Student or Next Group link in the top right. Page 38
How Do I Grant a Student Special Access to an Assignment? Special Access allows an Instructor to override start dates, due dates, and end dates in an Assignment. These features are often required to address the needs of student with exceptional circumstances. Assignments Tab Click the Assignments tab. Page 39
Edit Folder 1. Click the arrow to the right of the assignment you wish to grant access to. 2. Select Edit Submission Folder from the menu. Page 40
Restrictions Tab Click the Restrictions tab. Page 41
Add Users Button Click the Add Users to Special Access button to grant access to specific students. Page 42
Special Access Dates Check the boxes and select the dates to set the date parameters for the special access. Note: If you're granting early access to a student, this only grants access to the assignment through the assignments tool. Your student(s) will need to go to Assignments in the navbar to access this assignment early. This does not open the content module early. Page 43
Select Students 1. Select the box next to the student to whom you wish to grant special access. 2. Click Save. Page 44
Check 1. Note the selected students have been granted special access. 2. Click Save and Close. Page 45
How Do I Set Up My Turnitin Assignment? Turnitin is a third-party plagiarism checker which intigrates with I-Learn. Before it can be used with I-Learn, Turnitin needs to be enabled. This guide will walk you through enabling Turnitin, as well as many of its additional features. Assignments Click on the Assignments tab Page 46
Edit Assignment 1. Click the dropdown menu 2. Select Edit Submission Folder Page 47
Turnitin Tab Select the Turnitin tab Page 48
Enable Turnitin There are three steps to enabling Turnitin integration 1. This box must be checked in order for Turnitin to work with this assigment 2. The OriginalityCheck can be made available to Learners 3. If you are using GradeMark, then this can also be made available to students at a specific date. #2 above must be checked in order for students to access the feedback in Turnitin. Page 49
More Options Click the More Options in Turnitin button. Page 50
Standard Settings NOTE: Hover your cursor over any of the blue question marks to learn more about what these settings are for. Click on the Optional settings link to expose additional Turnitin settings. Page 51
Optional Settings 1. Choose late submission options 2. Choose which sources you would like the Originality Report to compare against. NOTE: In order to get the most comprehensive plagiarism search, it is recommended that you search against all three. Resubmission Settings Choose resubmission settings Page 52
Exclusion Settings Submission Storage 1. This setting is selected on the previous page and is described in the previous step titled Enable Turnitin 2. Choose submission storage option Page 53
Additional Options 1. Peer Mark is a peer review service offered by Turnitin. To learn more about this service go to this link: PeerMark Guides 2. You can create and attach a rubric to the assignment. NOTE: This does NOT integrate with the rubric inside of I-Learn. If you want to use a rubric you have already created inside of I-Learn you should not attach a Turnitin rubric. 3. ETS creates automatically generated comments for grammatical errors. To learn more about this service got to this link: ETS e-rater technology 4. Check Yes to save these settings as your defaults for all future assignments. NOTE: All settings, rubrics and customizations are connected to the user account rather than the assignment. So any future courses your teach in I-Learn will carry these settings, even between different courses. 5. Click Submit, then close the window. Page 54
Save and Close Click Save and Close Check Beside the assignment there will now be a new Turnitin icon. Page 55
How Do I Grade a Quiz by Individual Question? When grading quiz questions that involve lots of text such as a Long Answer or Essay questions, the grading workflow in I-Learn is much more efficient when it's done by grading question #1 for each student, then moving on to question #2 for each student, rather than grading the entire quiz for student #1 then grading their entire quiz for student #2. This article shows this process. Quizzes Tab Select the Quizzes tab. Page 56
Grade Quiz 1. Click the drop-down arrow next to the quiz that you wish to grade. 2. Select Grade. Page 57
Questions Tab At the top left of the screen, select the Questions tab. Grade Individual Responses Ensure the Grade Individual Responses box is checked. Page 58
Select Question Select the question that you wish to grade. Grade Response Page 59
1. Score the response. 2. If applicable, leave feedback for the individual response. 3. Click Save and Continue to go to the next student's response. Continue Grading 1. Repeat the above step for the rest of the responses. When you have graded the final response for the question, click Save. 2. Then, click Go Back to Questions to grade the next question. Page 60
How Do I Automatically Publish Quiz Grades to the Gradebook? If you have a quiz made up entirely of questions that are automatically graded by the system, then the grades should automatically publish to the gradebook. This article shows the settings necessary to make this change. Quizzes Click on the Quizzes tab. Page 61
Edit Quiz Click on the Drop Down Menu next to the quiz you wish to edit, then click Edit. Assessment Click on the Assessment tab. Page 62
Set Automatic Export Settings Check the top two boxes. NOTE: Be sure that the quiz has a Grade Item or the Auto Export to Grades box will be grayed out. If the quiz has at least one long answer type question in it, be sure to leave the Automatic Grade box unchecked, otherwise it will automatically assign a 0 to the long answer question. You will still want to check the Auto Export to Grades box. Page 63
Save and Close Click Save and Close Page 64
How Do I Add or Change a Start/Due/End Date to an Activity Within a Module? Adding dates to a Module can help restrict access to content within a module and communicates information about when an activity is due. Start date - Students will be able to view but will not be able to access the content within the module until after the Start Date passes. End Date - Students will be able to view but will not be able to access the content within the module after the End Date passes. Due Date - This serves as a reminder when the activity is due. NOTE: The Due Date does not impose any specific consequence to the student for submitting late work. Content Tab Click on the Content tab at the top of your screen. Page 65
Edit Item Properties Select the proper module. Find the item you wish to edit. Click on the down arrow to the right of the item and select Edit Properties In-place. Add Dates And Restrictions Click on Add dates and restrictions. Page 66
Start Date/End Date/Due Date Click on Add start date, or Add due date, or Add end date, depending on which date you want to add. Adjust Date And Time Adjust the date and time. Page 67
Update Click Update to save your changes. Check Double check that the date and time appear correctly. Page 68
How Do I Associate a Grade Item to a Quiz? Grade items need to be associated to each graded activity. If you want the quiz you have created to be graded, a grade item must be associated to it. This article shows how to [1] associate an existing grade item to a quiz or [2] how to create a new grade item from the quiz tool. Quizzes Tab Click the Quizzes tab. Page 69
Edit Quiz 1. Click on the pull down menu next to the Quiz to which you would like to associate a grade item. 2. Click on Edit Assessment Tab Click on the Assessment tab Page 70
[1] Add Existing Grade Item Click on the Grade Item pull down menu and select the existing grade item you wish to add to the quiz. Save and Close Page 71
[2] Create a New Grade Item Click [add grade item] Grade Item Information 1. Fill in the name of the Grade Item. This name must be unique from every other grade item. NOTE: You can create a short name as well. The short name is the name which will be displayed at the top of each column in the gradebook. Page 72
2. Select the Grading Category for this grade item (this is optional) 3. Select the number of points for the grade item. NOTE: Be sure the point value for the grade item matches the point value for the quiz. 4. Click Save Save and Close Click Save and Close to save your changes. Page 73
How Do I Create and Impersonate a Test Student This article explains how to create and impersonate a test student, so that you can see your course from a student's point of view. Course Tools 1. Click on Course Tools. 2. Click on +/- Test Student. Page 74
Back to Course A window will appear notifying you that a test student has been added to your course. Click the link to go back to your course. Classlist 1. Click on Course Tools in the upper right-hand corner. Page 75
2. Select Classlist. Impersonate Test Student 1. Click on the drop-down arrow next to the test student's name. 2. Select Impersonate. Page 76
Confirm Impersonation A confirmation window will appear. Select Yes to confirm impersonation. Page 77
End Impersonation When you are done impersonating the test student: 1. Click on your name in the upper right-hand corner of the screen. 2. Click the X next to Impersonating: Test Student. Page 78
Delete Test Student 1. Click on Course Tools 2. Click +/- Test Student Back to Course Page 79
A window will appear notifying you that a test student has been removed from your course. Click the link to go back to your course. Page 80
How Do I Create a Checklist? How to create a checklist in Content. Content Tab Click on the Content tab in the upper navigation bar. Page 81
New Checklist 1. Click New. 2. Select New Checklist. Page 82
Publish 1. Enter a title for the checklist. 2. If necessary, add instructions for the checklist. 3. Click Publish. Page 83
Add a New List To add an individual list to the checklist, click Add a New List. Page 84
Add a Task 1. Click on List 1 to rename the list. 2. Click Add a New Task. Page 85
Set Up Task 1. Click on Task 1 to name the task. 2. If necessary, add a due date by clicking Add Due Date. 3. If necessary, add a description by clicking Add a Description. Page 86
Add Other Lists/Tasks 1. If necessary, add another task by clicking Add a New Task. 2. If necessary, add another list by clicking Add a New List. Page 87
How Do I Create Sub-Modules? Sub-Modules are used for organizing your course into smaller units. How to Add Sub-Modules Option 1 At the bottom of each module you will find the outlined option (seen below). Click it and and it will allow you to give it a name. Once that is done, press 'Enter'. Add Content to Your Sub-Module You can now add content to your Sub-Module, just as you would a normal Module Page 88
How to Add Sub-Modules Option 2 The table of contents in the Content area also allows for the creation of sub modules. Click the "Add a Module" option and fill in a title and hit Enter on your keyboard. Making it Into A Sub-Module 1. Click the 3 vertical lines to the left of the module you want to make into a sub-module. 2. Drag it on top of the module you want it to be a sub-module of until it turns blue. Page 89
3. Release your finger from the left click. It is now a sub-module. Page 90
How Do I Use the Bulk Edit Feature in the Content Area? Content Tab Click the Content tab Bulk Edit Click on the module to be edited and click the Bulk Edit button Page 91
Add Date Restrictions Click on the Add dates and restrictions links for each activity. Set Dates Set the desired dates and times. 1. The Start Date determines when students will be able to access the content. 2. The Due Date determines when the assignment is due. Page 92
3. The End Date determines when students will no longer be able to access the assignment content, or submit their assignments. Set to Draft or Publish Use the drop down arrow to toggle between Published and Draft. Edit Titles and Descriptions Click on the section you would like to edit. When you click on Add a description... a larger text box will appear. Click Update when finished. Page 93
If you can't see the Add a description... option try accessing the content under a moduel and not under the Table of Contents. Delete Content Click on the garbage can icon to delete unwanted content. Done Editing Scroll to the top and click the Done Editing button. Page 94
How to Make A Course Active/Inactive Follow these steps to make a course Active/Inactive Go to Teaching Tools, Select Course Admin Go to Course Tools and Select Course Admin Page 95
Select "Course Offering Information" Click the Check Box Check the box to activate the course. Uncheck it to deactivate it Page 96
How Do I Add an Existing Activity to a Module? Content Tab Click on the Content tab at the top of your screen. Add Existing Activities Page 97
Navigate to the module you wish to add an activity to. Click Add Existing Activities and then select the type of activity you wish to add. Add Activity Select the activity that you wish to add. NOTE: If you are adding a discussion board, a second window will appear after this step. You will need to click the plus icon at the top right of the window to complete the process. Page 98
Click and Drag Activity The activity will always be added to the bottom of the module. Click and hold the 3 bars to the left of the assignment's title and drag it to its correct location in the module. Page 99
Understanding the Differences Between "Draft" and "Published" When To Use the Publish or Draft Option With each content page or activity within a course, you are able to publish the content or leave it as a draft. These options can be found within the content tab in two spots: 1. Right beneath the Teaching Tools tab 2. Within Bulk Edit settings Beneath Teaching Tools Option The Published/Draft button beneath teaching tools in any module will either make the entire module visible (Published) or invisible to the students (Draft). The Draft option will hide the module from the students until it is published, while Published makes all content within a module visible. Page 100
Bulk Edit Option Within each module, you have the option to bulk edit the items, which gives the option to change each item in the module to either Draft or Published mode. This way you can make any specific item visible or invisible to students. Even though Quizzes, Discussion Boards, or Quizzes may be set as a draft within the Content tab, students will still be able to access those activities through their respective tabs. For example, if a Quiz was set as a Draft within the Content tab, a student could navigate to the Quizzes tab and still access the quiz. In order to fix this issue, you would have to add Start Dates to the Quiz, Discussion Board or Assignments to make it inaccessible to the students until the desired date. You can follow one of these respective articles to learn how to add Start and End Dates: How Do I Add or Change a Start/Due/End Date to a Module? How Do I Add or Change a Start/Due/End Date to an Activity Within a Module? How Do I Add Or Change A Start/End Date To A Quiz? Page 101
How to Quickly Add Dates One of the most time consuming things you have to do as an instructor is to change your dates every semester. There is no way to escape it completely, but here are some tricks that may help to streamline the process. The Manage Dates Tool Brightspace has provided a tool that will let you look through a comprehensive list of all your quizzes, assignments, and other items and change the dates. You can even change multiple dates at the same time. Manage Dates (Under Site Resources). Page 102
Course Tools 1. Click on the Course Tools tab. 2. Select Course Admin. Page 103
Manage Dates Select Manage Dates. Editing Dates in the Manage Dates Tool 1. Find the item you wish to edit and click on the drop down menu. 2. Select Edit Dates. 3. Edit dates in the new window. Page 104
Editing Module Dates From this window you can change the start date and end date. Be sure to click on the checkbox to the right of the date. Another thing you can do is to add dates to your module in the content area. This also gives you a way to restrict access to all of those items as well if you don't want students to view them after the desired date. Page 105
Content Click on the Content tab. Select Module Click on the module you wish to edit in the left hand column. Page 106
Add Dates and Restrictions Click on Add dates and restrictions... Click on each respective Add start date..., Add due date..., etc. to edit those dates. Click the Update button when you are finished. Page 107
One thing to understand is that the dates of the module will not insert into the assignments. If you want to see the due date in the gradebook you will have to add that separately. Saving Course Work If you call the Faculty Technology Center (7230) we can help you make a copy of your course that you can hold onto. If you make a copy each semester then you can save the dates. For example, you can have three different courses saved for Fall, Winter, and Spring. This way when it comes time to make your new course you can copy the appropriate backup which will have the correct dates for that semester. Page 108
How do I View the Class Engagement Report? Classlist Tool First click on Course Tools then on Classlist. Class Engagement Click Class Engagement. Page 109
How Do I Restrict Access To Quizzes For Past Students? Quizzes Go to your Quizzes tab within the desired course. Page 110
Quiz List Click on the tab to the right of the desired quiz and click on Edit. Edit Quiz Once in Edit Quiz mode, click on the fifth tab entitled Submission Views. Page 111
Submission Views Once you get to this window you will see there are two types of views: Default and Additional. The default controls what the student can see after they attempt the quiz. If a teacher wants to restrict the students' view up to a certain date, they can add an additional view that will change the view on a certain date. For a quiz from an old course that you want to hide, you should delete any additional views. Next click on the blue link: Default View. Page 112
Default View The best way to restrict a students view of the answers is to select No under the Show Questions? area. Click on Save to keep the changes. Make sure to delete the additional views and set the default view to No on any Quiz that you do not want old students to access. Page 113
How Do I Delete a File? Course Admin 1. Click on Course Tools. 2. Select Course Admin. Page 114
Manage Files Click on Manage Files. Page 115
Delete 1. Select the down arrow next to the item you wish to delete. 2. Click Delete. Page 116
Delete Multiple Files 1. Select the checkbox on all the files you wish to delete. 2. Click the trashcan icon. Confirmation Page 117
Click Yes to confirm that you want to delete all the files you selected. Page 118