" Reminder" dates are suggestions. This Calendar does not list all important dates. Colleges may request intermediate deadlines. Annual Task Calendar for Chairs/Directors 2017-2018 Color-Coding Scheduling and Related ASPT Budget Curriculum Registration Other Academic Calendar Faculty Awards (incl. Sabbaticals) Events Other Compliance July Spring 2018 Schedules due via Online Course Planner March 1 July 1 July 4 Holiday Tuesday, July 4 Online Course Planner open for Summer 2018 schedules August 30 Due August 26 Board of Trustees Meeting July 21 August New faculty orientation August 14-20 Open Registration August 14-20 Faculty on Contract August 16 First Day of Classes August 21 Submit outside employment report August 15* August 31 Add/drop period August 22-28 Final Proofed Spring 2018 schedules due to Scheduling Office August 10* August 26 Original drafts of Summer 2018 schedules due in Online Course Planner July 20* August 26 Last day for students to withdraw without WX and with adjustment of charges August 28 *Remind faculty of deadline- work performed FY 17 (7/1/16-6/30/17) *Spring 2018 schedules e-mailed to departments for final proofing *Course Planner opens on July 20 for Summer 2016 schedules September Labor Day Holiday September 4 SBC Change Form Due to Provost's Office June 1 September 5
" Reminder" dates are suggestions. This Calendar does not list all important dates. Colleges may request intermediate deadlines. *College offices have intermediate deadlines; teaching award nominees identified in Spring to facilitate portfolio completion over summer Faculty Award Portfolios (Research, Teaching, Service) due in coming months April 15, August 15 University and Graduate Curriculum Committees: new/deleted minors and sequences, 300-level courses, etc. for inclusion in the 2018-2019 catalog August 15 September 11 Faculty submit sabbatical proposals August 15* September 15 *Remind faculty of deadline Faculty meeting(s) to review/update DFSC/SFSC guidelines if necessary Prepare for Tenure and Promotion Reviews, Reappointment decisions Faculty Award Portfolios (Research, Teaching, Service) due in coming months Early September Early September* See Registrar's Calendars at *Revisions must be approved by CFSC by Dec 31 to go into effect Jan 1 of the following calendar year *Prepare DFSC/SFSC *College offices have intermediate deadlines; teaching award nominees identified in Spring to facilitate portfolio completion over summer October Sage Fund Requests Due to Office of the Provost September 1 Sabbatical Proposals due to College Material fee forms for Summer semester are due to Provost Office September 15 October 1 Online Course Planner open for Fall 2018 schedules October 2 October 1 October 1 for Spring; June 1 for Fall June 1 Around October *Varies by College 1* Due November 1 Series - ASPT October 5 Spring 2018 textbook information entered into Campus Solutions September 1 October 6 Advance Registration for Winter Session 2018 September 1 October 10 closes November 10
" Reminder" dates are suggestions. This Calendar does not list all important dates. Colleges may request intermediate deadlines. Last day to withdraw from full-semester course (with WX) October 13 Advance Registration for Spring 2018 October 16 closes December 15 Sabbatical Proposals due from College to Provost ranked in priority order Monday, October 16 Homecoming Events October 16-20 Board of Trustees Meeting October 20 Fall 2018 schedules due in Online Course Planner October 1* October 30 Training during October: State Ethics Act and Mandated Reporter October 1* October 31 Alumni Day October 20, Football Game October 21 *Course Planner opens on October 1 for Fall 2018 schedules *Reminders will also be sent by OEOEA. November December Promotion and tenure materials submitted to DFSC/SFSC August 15* November 1 Begin Budget Planning Documents November 1 Series - Budget Documents November 9 Thanksgiving Break November 18-27 Thanksgiving Day November 23 *Remind faculty of deadline (best practice is to have done so at least annually throughout probationary period) Varies by College*, reception following Intended T&P recommendations communicated to faculty December 1 Success Week August 21 December 4-9 *Remind Faculty of guidelines for major tests/assignments due week before Finals Series - Enrollment Management December 7 Last day of classes December 9 Saturday
" Reminder" dates are suggestions. This Calendar does not list all important dates. Colleges may request intermediate deadlines. Finals (Evaluation Period) December 11-15 Commencement December 16 Winter Session December 16 ends January 14, 2018 Final T&P recommendations communicated to faculty and CFSC December 15 January New ASPT Policies in Effect August 21* January 5 *Remind faculty of deadline Faculty Productivity Reports for Performance evaluations due December 1* January 5 *Remind faculty of deadline Faculty Materials for Cumulative Post-Tenure Reviews due, if applicable December 1* January 5 *Remind faculty of deadline Open Registration January 8-14 MLK Jr Holiday January 15 *Precedes 1st Day of Classes First Day of Classes January 16 Add/drop period January 20-29 Last day for students to withdraw without WX and with adjustment of charges January 29 University and Graduate Curriculum Committees: new degree program proposals, etc. November 15 Late January* Deadline to update faculty assignments in Online Course Registration Management System Late January* February Series - Strategic Planning February 1 Annual Performance Evaluation intended recommendations communicated to faculty February 1 CFSC intended T&P recommendations communicated to faculty February 1 Instructional Capacity Accountability Report due to Provost's Office February 1 To be determined, but likely early February
" Reminder" dates are suggestions. This Calendar does not list all important dates. Colleges may request intermediate deadlines. Instructional Capacity Requests due to Provost's Office February 1 To be determined, but likely early February Material Fee Forms for the Fall and Spring semester are due to Provost's office January 15 February 1 Period for informal resolution of concerns and Formal Meetings with DFSC/SFSC regarding Annual Evaluations February 1-15 Advance Registration for Summer 2018 February 12 ends May 14 Annual Performance Evaluation final recommendations communicated to faculty and CFSC February 15 Cumulative post-tenure reviews, including remediation plans if applicable, due to faculty January 5 February 15 Founders' Day February 15 Board of Trustees Meeting February 16 Faculty members wishing to discuss cumulative post-tenure reviews must request meeting *Remind faculty of deadline in letter with DFSC/SFSC February 15* February 26 March CFSC final T&P recommendations communicated to faculty, etc. March 1 Annual Performance Evaluation Appeal filed with CFSC February 15* March 1 Non-reappointment notification from Provost due to first-year faculty member if necessary January 5 March 1 Series - Campus Climate Implementation Team March 1 Last day to withdraw from full-semester course (with WX) March 9 Notify faculty of final outcome of cumulative post-tenure review February 15 March 8 *Remind faculty of deadline in letter Consult with Dean and Provost and communicate DFSC/SFSC recommendation in timely manner
" Reminder" dates are suggestions. This Calendar does not list all important dates. Colleges may request intermediate deadlines. Spring Break March 10-18 Summer and Fall (2018) textbook information due in Campus Solutions Mid-March* Faculty wishing to appeal T&P recommendations must file written appeal to Chair of FRC March 15 Consider initiating discussion of DFSC/SFSC guidelines if necessary* mid- to late March *Revisions must be approved by CFSC by Dec 31 to go into effect Jan 1 of the following calendar year; See September Provost recommendations on non-appealed T&P cases communicated to faculty etc. March 21 Cumulative post-tenure review appeal filed with CFSC March 8* March 22 *Remind faculty of deadline in letter Advance Registration for Fall 2018 March 26 closes May 4 Academic Affairs Budget Planning Check schedule for specific college presentation Presentations March 27 and 28 CFSC completes annual performance evaluation appeals and communicates to April 2 April Spring 2019 class schedules requested. Early April* Early July* Applications for new sections of FCR summer Online courses due to Office of Provost Series - Supporting Probationary Faculty Members April 5 FRC completes T&P appeals and communicates to faculty etc. April 16 http://registrar.illinoisstate.edu/faculty_staff/for 6 weeks prior to start of each semester, reception following
" Reminder" dates are suggestions. This Calendar does not list all important dates. Colleges may request intermediate deadlines. Tentative due date for completion of FY18 TT searches for FY19 Hire* April 16 Planning future years depends on completion of searches in current year ASPT elections for URC, FRC, and CFSC completed March 1* April 16 *Inform faculty of opportunity and hold department/school elections of nominees if required in by-laws Provost recommendations on appealed T&P cases communicated to faculty etc. April 30 May Success Week January 5* April 30-May 4 Last day of classes Finals (Evaluation Period) May 7-11 Board of Trustees Meeting May 11 Commencement May 11 & 12 May Interim Session Begins May 14 *Remind Faculty of guidelines for major tests/assignments due week before Finals Summer Session Begins May 21 Ends August 10, Grades Due August 14 May Interim Session Ends June 1 Grades Due August 14 Memorial Day Holiday May 28 June July Recruitment Assistance Accountability Reports Due to Provost's Office* April 15* June 1 October 1 Sage Fund Requests Due to Provost's Office September 1 June 1 Moving Expense Reimbursement Forms Due to Provost's Office(FY18 moves) June 1 July 10 Board of Trustees Meeting July 27 Requires Dean Signature October 1 for Spring; June 1 for Fall