2016-2017 Year-End Report Form : on s Chair: Winifred Schultz-Krohn Number of Meeting held: 8 8-29-16; 10-3-16; 11-7-16; 1-31-17; 2-21-17; 3-14-17; 4-18-17; 5-2-17 Virtual meetings were also held to recruit committee members to operating and policy committees Chair-Elect for 2017-2018: Shannon Rose Riley 408-924-1365 Shannonrose.riley@sjsu.edu (Please include phone/zip/email if available) Items of Business Completed 2016/2017 1. Recruited faculty to serve on various operating and policy committees 2. Created a spreadsheet for on members to use to recruit faculty to serve on operating and policy committees 3. Increased connections with all colleges to decrease vacancy on operating and policy committees Unfinished Business Items from 2016/2017 1. In preparation for the AY 2017-2018 there are still a few remaining vacancies on operating and policy committees 2. 3. New Business Items for 2017/2018 1. Eliminate all vacancies on operating and policy committees for AY 2017-2018 2. 3. Please return to the Office of the Academic Senate (ADM 176/0024) by May 31, 2017.
on s Meeting 8 29 2016 Location: CCB 222 Attendance: Shailaja Venkatsubramanyan, Ana Pitchon, Dolores Mena, Winifred Schultz Krohn Agenda Items: 1. Introductions 2. Purpose of CoC a. Recruit for membership to university level committees b. Ana to provide Shailaja a list of all Chairs in the College of Engineering c. Shailaja to forward the recruitment letter to Ana and Dolores for distribution d. Dolores will send the recruitment letter to the College of Science to recruit for committee membership e. The grid showing committee vacancies will accompany the recruitment letter. 3. Discussed potential for changes for Chair of CoC with the Senate election scheduled for Sept. 26 a. Election for Associate Vice Chair will occur on Sept. 26 for the new position 4. Schedule of meetings for CoC a. October 3, CCB 222, 2:00 2:30 b. NOTE: time and place may change if another person is elected as Associate Vice Chair of the Academic Senate.
on s Meeting 10 3 2016 Location: CCB 222 Attendance: Ana Pitchon, Josh Nelson, Dolores Mena, Winifred Schultz Krohn Absent: Shailaja Venkatsubramanyan Agenda Items: 1. Review of current vacancies 2. Dividing vacancies to members to recruit a. Contact Dean and Associate Dean of respective colleges b. Assignments made for various committee members to contact colleges to recruit for vacancies c. members to report back to Wynn by October 19, 2016 so new committee members can be placed on the consent calendar 3. Schedule of meetings for CoC a. November 7 2:30 3:00 SJSU Vacancies AY 2016-2017 Vacancies as of 9-28-2016 Compiled by Winifred Schultz-Krohn, AVC of the Academic Senate CASA CoB Education Engineering H & A Science Social Science General Unit Other membership CoC member to contact Wynn Ana Dolores Josh Josh Dolores Ana Wynn Wynn College on Vacancy Vacancy Vacancy Professional Standards(Policy ) Vacancy Vacancy Graduate Studies and Research Vacancy Sponsored Program Director Institutional Review Board Vacancy Vacancy Physician And Community at large member
International Programs and s CIES representative Program Planning Vacancy (1) Vacancy (2) Vacancy (1) Evaluation Review Board Vacancy Vacancy Fairness Vacancy (1 semester) University Administrator Undergraduate Studies Vacancy Sustainability Board Vacancy Vacancy Vacancy Board of Academic Freedom and Professional Responsibility (elected) Vacancy Vacancy Vacancy Transit, Traffic and Parking Campus Neighborhood Faculty at Large
on s Meeting 11 7 2016 Location: CCB 222 Attendance: Shailaja Venkatsubramanyan Ana Pitchon, Josh Nelson, Dolores Mena, Winifred Schultz Krohn Agenda Items: 1. Need to get confirmation of appointment for each college to verify a university wide vote regarding the removal of the VP of University Advancement from the Senate and add the Chief Diversity Officer to the Senate; under the Administrative Representatives it would include the Chief Diversity Officer, the Provost, the VP of Administration and Finance, VP of Affairs, President The VP of University Advancement has requested this change and it requires a campus wide vote. a. An online ballot will be developed by Eva Joice b. Vote will be campus wide c. After the vote, the CoC will contact Dean s office in each College for appointment for each person voting on the issue d. Involvement of the vote we need to verify the proportion of the appointments e. Insure that information is sent to Eva Joice in the Academic Senate Office 2. Review of current vacancies see correction to chart thanks Dolores!!! 3. Dividing vacancies to members to recruit a. Membership on Program Planning: i. Business Shai to contact College of Business Dean s Office to request names for this committee ii. Education Dolores to contact College of Education Dean s Office to request names for this committee iii. Engineering Josh to contact College of Engineering Dean s Office to request names for this committee b. Membership on Board of Academic Freedom and Responsibility membership must be a Full Professor elected by the College i. CASA Wynn to contact CASA Dean s Office by Nov 14 regarding status of election ii. Science Dolores to contact Science Dean s Office by Nov 14 regarding status of election iii. Social Science Ana to contact Social Science Dean s Office by Nov 14 regarding status of election 4. Schedule of meetings for CoC a. All members to send me their Spring availability by Nov 11, email updates to Wynn before next Academic senate meeting of Nov 21
Current Vacancies: CASA CoB Education Engineering H & A Science Social Science General Unit CoC member to contact Wynn Shai Dolores Josh Josh Dolores Ana Wynn Wynn College on Vacancy Vacancy Vacancy Graduate Studies and Research Other membership Sponsored Program Director Institutional Review Board Vacancy Physician And Community at large member International Programs and s Program Planning Evaluation Review Board Fairness CIES representative Vacancy (1) Vacancy (1) Vacancy (2) Vacancy (1 semester replacement) University Administrator Vacancy Undergraduate Studies Sustainability Board Vacancy Vacancy Vacancy Board of Academic Vacancy Vacancy Vacancy Freedom and Professional Responsibility (elected) Transit, Traffic and Parking Campus Neighborhood
Current Vacancies: 11-7-2016 CASA CoB Education Engineering H & A Science Social Science General Unit CoC member to contact Wynn Ana Dolores Josh Josh Dolores Ana Wynn Wynn College on Vacancy Vacancy Vacancy Graduate Studies and Research Other membership Sponsored Program Director Institutional Review Board Vacancy Physician And Community at large member International Programs and s Program Planning Evaluation Review Board Fairness CIES representative Vacancy (1) Vacancy (1) Vacancy (2) Vacancy (1 semester replacement) University Administrator Vacancy Undergraduate Studies Sustainability Board Vacancy Vacancy Vacancy Board of Academic Vacancy Vacancy Vacancy Freedom and Professional Responsibility (elected) Transit, Traffic and Parking Campus Neighborhood
on s Meeting 1 31 2017 Time: 12:15 1:15 pm Location: TBA Attendance: Shailaja Venkatsubramanyan, Josh Nelson, Dolores Mena, Lynne Andonian, Winifred Schultz Krohn Absent: Ana Pitchon Agenda Items: 1. Schedule of meetings for CoC a. 1 31 2017 b. 2 21 2017 c. 3 21 2017 d. 4 18 2017 Current Vacancies: CASA CoB Education Engineering H & A Science Social Science General Unit Other membership CoC member to contact Wynn Shai Dolores Lynne Josh Dolores Ana Wynn Wynn College on Vacancy Vacancy Vacancy Instruction and Vacancy Affairs Organization and Vacancy Vacancy Government Graduate Studies and Research Sponsored Program Director Institutional Review Board Physician And Community at large member
International Programs and s Program Planning Evaluation Review Board Fairness Vacancy (1) Vacancy (1) CIES representative Vacancy (2) Vacancy (1 semester replacement) University Administrator Vacancy Undergraduate Studies Sustainability Board Vacancy Vacancy Vacancy Board of Academic Vacancy Vacancy Vacancy Freedom and Professional Responsibility (elected) Transit, Traffic and Parking Campus Neighborhood 2. Discussion of strategies to encourage participation from faculty in the College of Engineering a. Dolores Mena and Lynne Andonian to contact the College of Engineering 3. Election of Academic Senators from respective colleges need to know the number of seats allocated to each college and if redistribution is planned. a. UPDATE as of 2 2 2017: The call for nominations for Academic Senators has been calculated and that will go out to all faculty, Deans and Associate Deans tomorrow.
on s Meeting 2 21 2017 Time: 12:30 1:30 pm Location: CCB 212 Attendance: Shailaja Venkatsubramanyan, Josh Nelson, Ana Pitchon, Lynne Andonian, Winifred Schultz Krohn Absent: Dolores Mena Agenda Items: 1. Schedule of meetings for CoC for Spring 2017 semester, Meetings scheduled from 12:30 1:30, Location CCB 204 a. 1 31 2017 b. 2 21 2017 c. 3 14 2017 NOTE CHANGE IN DATE d. 4 18 2017 Current Vacancies: CASA CoB Education Engineering H & A Science Social Science General Unit Other membership CoC member to contact Wynn Shai Dolores Young & Josh Dolores Ana Lynne Wynn College Lynne on Vacancy Vacancy Instruction and Vacancy Affairs Organization and Vacancy Government Faculty Diversity Vacancy Graduate Studies and Research Sponsored Program Director Institutional Review Board Physician and International Programs and s & CIES representative Program Planning Vacancy (1)
Evaluation Review Board Fairness Vacancy University Administrator Vacancy Undergraduate Studies Sustainability Board Vacancy Vacancy Vacancy Board of Academic Vacancy Vacancy Freedom and Professional Responsibility (elected) Transit, Traffic and Parking Campus Neighborhood 2. Election of Academic Senators from respective colleges Website: http://www.sjsu.edu/senate/ a. Notice went out to all colleges for petitions to run for a seat on the Academic Senate b. Petition to run for the Senate is due to the Academic Senate office by 2 24 2017, need a minimum of 10 signatures from faculty in the college of the candidate see Academic Senate website for additional information c. Seats open in the Academic Senate from the following colleges: NOTE: The Academic Senate meets on Monday afternoons once a month from 2:00 5:00 and normally Senators are expected to serve on one of the four policy committees that generally meet 2 3 times per month on Monday afternoon from 2:00 4:00. Senate Policy committees: Instruction and Affairs, Organization and Government, Curriculum and Research, and Professional Standards i. ASA: Two seats open, recruited one candidate and possible two additional candidates current Senators with terms ending as of May 2107 1. Bethany Shifflett (Kinesiology) already submitted petition 2. Sang Lee (Social Work) ii. Business: Three seats current Senators with terms ending as of May 2107 1. Bill Campsey (Business A&F) not interested in running for another term 2. Carol Reade (Business Global Innov. & Ldshp) (Term ends 2017) 3. Simon Rodan (Business Sch. of Mgt.) (Term ends 2017)
iii. Education: One seat, candidate already submitted petition current Senators with terms ending as of May 2107 1. Ravisha Mathur (Education CHAD) Wynn contacted her and she is planning on running for another term iv. Engineering: no openings v. H & A: 4 openings (two openings for a shorter term due to sequencing of openings) current Senators with terms ending as of May 2107 1. Shannon Rose Riley (Humanities) already submitted a petition 2. Beverly Grindstaff (Art) already submitted a petition 3. Shannon Miller (English) (Term ends 2017) 4. Todd Ormsbee (Humanities) (Term ends 2017) vi. Science: Two seats open current Senators with terms ending as of May 2107 1. Brandon White (Biological Sciences) already submitted a petition 2. Michael Kaufman (Physics) plans to submit a petition 3. Carolus Boekema (Physics and Astronomy) (Term ends 2017) vii. Social Sciences: Two seats open current Senators with terms ending as of May 2107 1. Julia Curry (MAS) (On sabbatical Spring 2017) 2. Tabitha Hart (Comm Std.) viii. General Unit: Two seats open current Senators with terms ending as of May 2107 (Lynne to contact) 1. Alaric Trousdale (Int'l Stud. Svc.) 2. Silke Higgins (Term ends 2017) (MLK Library) d. All committee members to send out announcement for Senator positions in respective colleges send announcement by Tuesday Feb 21, 2017 3. Discussion of strategies to encourage participation from faculty to serve on committees Policy committees meet on Monday afternoon and Operational s generally meet on Friday see following Academic Senate website for information on s: http://www.sjsu.edu/senate/comm_info/ a. Identify that service is part of the RTP process b. Focus on representing various colleges on committees c. This will be the focus of the next CoC meeting scheduled for 3 14 2017
on s Meeting 3 14 2017 Time: 12:30 1:30 pm Location: CCB 222 Attendance: Josh Nelson, Ana Pitchon, Lynne Andonian, Winifred Schultz Krohn, Dolores Mena Young Park Absent: Shailaja Venkatsubramanyan Agenda Items: 1. Schedule of meetings for CoC for Spring 2017 semester a. 1 31 2017 b. 2 21 2017 c. 3 14 2017 d. 4 18 2017 CCB 222, 12:30 1:30 e. 5 2 2017 ADDED MEETING! CCB 222, 12:30 1:30 Current Vacancies: CASA CoB Education Engineering H & A Science Social Science General Unit Other membership CoC member to contact Wynn Shai Dolores Young Josh Dolores Ana Lynne Wynn College on Vacancy Vacancy Instruction and Vacancy Affairs Organization and Vacancy Government Faculty Diversity Vacancy Graduate Studies and Research Sponsored Program Director Institutional Review Board Physician and
International Programs and s Program Planning Evaluation Review Board Fairness Vacancy (1) Vacancy & CIES representative University Administrator Vacancy Undergraduate Studies Sustainability Board Vacancy Vacancy Vacancy Board of Academic Vacancy Vacancy Freedom and Professional Responsibility (elected) Transit, Traffic and Parking 2. Election of Academic Senators from respective colleges a. Seats open on the Academic Senate from the following colleges: i. Business: Three seats ii. H & A: 4 openings 5 nominees election iii. Science: One seat open 3. Appointment of faculty to various committees after Senators are assigned to the policy committees a. Focus on messaging for AY 2017 2018 for operating committees and recruiting for membership b. After Senators have been placed on policy committees then look at placing other faculty on those 4. Discussion of strategies to encourage participation from faculty to serve on committees a. Messaging to the respective colleges that probationary faculty can serve on various committees b. Service is now identified as a stand alone category for the new RTP policy c. Connecting faculty to the various committees d. Academic Senate website with committee description: http://www.sjsu.edu/senate/comm_info/ Campus Neighborhood
on s Meeting 4 18 2017 Time: 12:30 1:30 pm Location: CCB 222 Attendance: Josh Nelson, Ana Pitchon, Lynne Andonian, Winifred Schultz Krohn, Dolores Mena Young Park Absent: Shailaja Venkatsubramanyan Agenda Items: 1. Process of assigning faculty members to policy and operating committees a. Faculty members cannot serve on both an operating committee and policy committee where the operating committee reports to the policy committee this is in the bylaws of the Academic Senate b. All members of CoC need to double check assignments of faculty members on both policy and operating committees to be in compliance of the bylaws 2. CoC members to contact representatives in respective colleges to recruit for the operating committees as soon as individuals are contacted please refer to Wynn so the new members can be included on the Consent Calendar 3. Schedule of meetings for CoC for Spring 2017 semester a. 1 31 2017 b. 2 21 2017 c. 3 14 2017 d. 4 18 2017 CCB 222, 12:30 1:30 e. 5 2 2017 ADDED MEETING! CCB 222, 12:30 1:30 Current Vacancies: College Curriculum & Research Instruction and Organization & Government Professional Standards Affairs C of Applied Sciences and Winifred Schultz Krohn Billie Jo Grosvenor Bethany Shifflett Jessica Chin Arts C of Business C of Education Ravisha Mathur Jason Laker C of Engineering C of Humanities & Arts Damian Bacich Sharmin Khan Todd Ormsbee Shannon Rose Riley C of Science Shelley Cargill Michael Kaufman Brandon White C of Social Sciences Lynne Trulio Mary Wilson Tabitha Hart Ken Peter General Unit Toby Matoush Alaric Trousdale Silke Higgins Paul Kauppila
Operating s report to Policy s C & R = Curriculum & Research, ISA = Instruction and Affairs, PS = Professional Standards CASA CoB Education Engineering H & A Science Social Science General Unit Other membership CoC member to contact College on Faculty Diversity Opening Elizabeth Gross (PS) Graduate Studies and Research(C & R) Institutional Review Board (C & R) International Programs and s (ISA) Program Planning (C & R) Evaluation Review Board(PS) Fairness (ISA) Success NOW a Special Agency! Undergraduate Studies (C & R) Accreditation Review Board Opening Sponsored Program Director Opening Opening Opening Opening Physician And Community at large member Opening CIES representative Opening Opening Opening NO Opening NO Opening NO Opening NO Opening NO Opening NO Opening NO Opening NO Opening NO Opening Opening Opening Opening University Administrator Opening Opening Opening Opening Opening Opening Opening Faculty-at-Large opening
Alcohol and Drug Abuse Prevention CASA C o B Education Engineering H & A Science Social Science General Unit Other membership Faculty-at-Large opening Athletics Board Faculty-at-Large opening Budget Advisory Campus Planning Board Strategic Planning Steering Sustainability Board University Library Board Academic Disqualification and Reinstatement Review Board of Academic Freedom and Professional Responsibility (elected) Board of General Studies Transit, Traffic and Parking Opening Opening Opening Opening Opening NO Opening NO Opening NO Opening NO Opening NO Opening NO Opening NO Opening NO Opening NO Opening Opening Opening Opening Opening Opening Opening Opening Opening Opening Campus Neighborhood
on s Meeting 5 2 2017 Time: 12:45 1:30 pm Location: CCB 222 Attendance: Josh Nelson, Ana Pitchon, Lynne Andonian, Winifred Schultz Krohn, Dolores Mena, Young Park, Shailaja Venkatsubramanyan Absent: None Agenda Items: 1. Process of assigning faculty members to policy and operating committees a. Faculty members cannot serve on both an operating committee and policy committee where the operating committee reports to the policy committee this is in the bylaws of the Academic Senate b. All members of CoC need to double check assignments of faculty members on both policy and operating committees to be in compliance of the bylaws 2. CoC members to contact representatives in respective colleges to recruit for the operating committees as soon as individuals are contacted please refer to Wynn so the new members can be included on the Consent Calendar please note there are several openings on CoC!!! 3. Please send any new names to Wynn no later than May 5 so I can prepare the updated list for the Executive Senate meeting on May 8. 4. THANK YOU so much for all the work this past year! Faculty who expressed an interest in serving on a committee but their selected committee(s) either had no openings or were filled by faculty who submitted the committee preference form first College Faculty Name Faculty email address Faculty Department assignment for that faculty member CASA Deborah Bolding deborah.bolding@sjsu.edu OT CASA Linda Main linda.main@sjsu.edu School of Information CASA Miranda Worthen miranda.worthen@sjsu.edu Health Science & Recreation H & A Cindy Baer cindy.baer@sjsu.edu English & Comparative Lit H & A Chunhui Peng chunhui.peng@sjsu.edu WLL CoEd Amna Jaffer amna.jaffer@sjsu.edu Counselor Education CoEd Allison Briceno allison.briceno@sjsu.edu Teacher Education CoSS Karthika Sasikumar karthika.sasikumar@sjsu.edu Political Science CoSS Altovise Rogers altovise.rogers@sjsu.edu Psychology General Unit Colleen Johnson colleen.johnson@sjsu.edu Counseling and Psychological Services General Unit Yen Tran yen.tran@sjsu.edu University Library General Unit Ashley Defensor ashley.defensor@sjsu.edu Academic Advising and Retention Services (AARS)
Current Vacancies: These are the policy committees College Curriculum & Research Instruction and Affairs Organization & Government Professional Standards C of Applied Sciences Winifred Schultz Krohn Soma Sen Bethany Shifflett Jessica Chin and Arts Billie Jo Grosvenor C of Business Simon Rodan Maria Bullen Tijana Rajkovic Steven (Daoping) He C of Education Ravisha Mathur Lisa Simpson (not a senator) Jason Laker Opening Roxana Marachi? C of Engineering W. Richard Chung Laura Sullivan Green Anand Ramasubramanian Sotoudeh Hamedi Hagh C of Humanities & Arts Damian Bacich Sharmin Khan Todd Ormsbee Shannon Rose Riley Alison McKee C of Science Shelley Cargill Michael Kaufman Opening New Academic Brandon White Senator from Science?? C of Social Sciences Lynne Trulio Mary Wilson Tabitha Hart Ken Peter Julia Curry General Unit Toby Matoush Alaric Trousdale Silke Higgins Paul Kauppila Operating s report to Policy s C & R = Curriculum & Research, ISA = Instruction and Affairs, PS = Professional Standards CASA CoB Education Engineering H & A Science Social Science General Unit Other membership CoC member to contact College on Faculty Diversity (PS) Graduate Studies and Research(C & R) Institutional Review Board (C & R) International Programs and s (ISA) Amy D Andrade Nidhi Mahendra Maureen Smith Raquel Coelho Elizabeth Gross Tanya Bakhru Opening Sponsored Program Director Opening Sabrina Pinnell Physician And Community at large member Yasue Yanai CIES representative
Program Planning (C & R) Evaluation Review Board(PS) Fairness (ISA) Success NOW a Special Agency! Undergraduate Studies (C & R) Accreditation Review Board Alcohol and Drug Abuse Prevention Athletics Board Appointed by President Budget Advisory Campus Planning Board Strategic Planning Steering Sustainability Board CASA C o B Education Engineering H & A Science Social Science General Unit Other membership Nadia Wendy Rouse Opening Sorkhabi NO Opening NO Opening NO Opening NO Opening NO Opening NO Opening NO Opening NO Opening NO Opening At Large Faculty need to apply Sonja Lilienthal At Large Faculty need to apply At Large Faculty need to apply Opening Opening University Administrator At Large At Large At Large Faculty At Large At Large Faculty need Faculty need need to apply Faculty need Faculty need to apply to apply to apply to apply Opening Mark van Selst Anamika Megwalu Faculty-at-Large opening Faculty-at-Large opening Amna Jaffer?? CoEd Faculty-at-Large opening Faculty Senator & Faculty-at-Large opening Opening Opening Opening Virginia San Opening Fratelo NO Opening NO Opening NO Opening NO Opening NO Opening NO Opening NO Opening NO Opening NO Opening Beverly Grindstaff Opening Opening Opening Faculty-at-Large opening
University Library Board Academic Disqualification and Reinstatement Review Board of Academic Freedom and Professional Responsibility (elected) Board of General Studies Transit, Traffic and Parking CASA C o B Education Engineering H & A Science Social Science General Unit Other membership Debrayh Opening Libra Hilde Gaylle Opening Opening Opening Opening Opening Opening Opening Campus Neighborhood