Summary of Changes Type Section Issue/Impact General Description Status CO Due Date Submission & Completion Dates C 55000 Changes in definitions; new terminology pre-collegiate Revised 11/14/07 AP&P approved 12/7/2007 Effective for 2008-2009 catalog P 55003 Dropping students: challenge; withdrawal Student may be dropped for unmet prereq; requires referral to nondiscrimination complaint process if student claims reason on challenge. Revised 8/1/08 Scheduled for AP&P agenda of 2/22/2008 Effective for 2008-2009 catalog. C 55005 Changes in definitions; new terminology degree-applicable; non degree-applicable Revised 11/14/07 AP&P approved 12/7/2007. Effective for 2008-2009 catalog. P 55007 Overlapping of same course during same term; catalog; schedule; enrollment Prevents enrollment or overlapping in two or more sections of same course during the same term; may require AP&P review for some courses. New 11/14/07 AP&P approved 2/08/2008 Effective for 2008-2009 catalog C 55022 pass-no pass Changes in definitions; new terminology Revised 11/14/07 AP&P approved 12/7/2007 Effective for 2008-2009 catalog P, BP 55024 Withdrawals; Grade Grievance Policy; COE; faculty; counselors Adds language in accordance with nondiscriminatory regulations for student withdrawals. New 8/1/08 Scheduled for AP&P agenda of 2/22/2008 Effective for 2008-2009 catalog. NA 55025 Grade Changes Requires proper review of student grade requests under certain circumstances Revised 8/1/08 Current procedures referring student to grade grievance meets the requirements of this section. 1
Summary of Changes Type Section Issue/Impact General Description Status CO Due Date P, BP 55033 Standards for dismissal; students; counselors; programmers; Research Office Clarifies confusing language concerning consecutive terms. Revised 8/1/08 Submission & Completion Dates Scheduled for AP&P agenda of 2/22/2008 Effective for 2008-2009 catalog. P 55035 Catalog, Basic Skills, enrollment Limitations on remedial coursework include basic skills courses Revised 11/14/07 Scheduled for AP&P agenda of 2/22/2008 Effective for 2008-2009 catalog. P 55040 Course repetition, catalog, enrollment Course repetition now allowed 2X for substandard academic work by petition; permissive code Revised 11/14/07 Scheduled for AP&P agenda of 2/22/2008 Effective for 2008-2009 Course Catalog I 55062 Stand-alone courses are not acceptable for AA degree; catalog; Basic Skills Courses must be attached to programs; No standalones or Basic Skills. Revised 8/1/08 Problem will be analyzed after all new degrees have been submitted to the Chancellor s Office. P 55063 Degree requirements University Study degrees are not in compliance. MJ-S to prepare new degrees for Dept Chair approval and submission to AP&P. Al T will submit required paperwork to CO. Also, all courses taken as a major must be in the same TOPS code (also affects certificates if used for AA) Revised 8/1/09 Presented to Dept Chairs on 1/24/2008 Scheduled for AP&P agenda of 3/7/2008 Effective for 2008-2009 catalog C, P 55070 Changes in definitions; new terminology; Only certs approved by CO may be listed on transcripts; catalog; degree audit; students; counselors Changes names of certificates: Certificate of Achievement (>18 units) Certificate of Proficiency (<18 units); Certs not approved by Chancellor s Office and/or less than 12-units may not be posted to transcripts. New 8/1/08 Presented to Dept Chairs on 1/24/2008 Scheduled for AP&P agenda of 3/7/2008 Effective for 2008-2009 catalog 2
Summary of Changes Type Section Issue/Impact General Description Status CO Due Date Standalones may be approved locally. Chancellor s Office approval no longer required until 2012. Requires specific BP 55100 Regulations for standalone courses; catalog disciplines exceed stand-alone training for AP&P & others. Some New 8/1/07 provisions. Chancellor s Office may revoke local approval of standalones if standards are violated. Submission & Completion Dates AP&P training completed fall 2008. All new AP&P members must receive standalone training. Business process will be established to limit excessive stand-alone approvals. BP 55206 Online Courses; Online substitution policy Requires separate approval for all online courses/offerings. Revised 11/14/07 Regular curriculum cycle P 55210 Distance Ed Report to Board Required annually no later than Aug 31 st of each year. Institutional Research Office is researching NA P 55254(b) Coop Wk Exp Consolidation of alternate & cooperative Work Experience. Revised 8/1/2008 Not necessary per Donna Davis. P, BP 55031 Standards for probation rules; covered in 55022. students; counselors; Change in terminology; substituting pass no pass for credit no credit. Revised 8/1/2008 AP&P approved 12/7/2007 Effective for 2008-2009 catalog Legend: C = Catalog; P = Policy; I = Internal; BP = Business Policy ; NA = Already exists and/or no changes 3
55003 - Change Recommendations Dropping Students from Classes Includes language allowing colleges to drop students for unmet prerequisites and other reasons. PROPOSED CATALOG CHANGES Meeting and Clearing Prerequisites (pg. 7 of 07-08 catalog) Students may meet prerequisites through satisfactory completion of designated MiraCosta courses Prerequisites must be cleared before enrolling online. Students who have failed to meet a prerequisite will be involuntarily dropped from the course and refunded applicable fees. Dropping Classes (pg. 8 of 07-08 catalog) It is the student s responsibility to drop an unwanted class, although instructors may drop students who are absent for the first class meeting or for excessive absences thereafter. In addition, students may be dropped for failing to meet prerequisites or as a result of disciplinary action (see Rights and Responsibilities of Students page 255). PROPOSED BOARD PROCEDURE CHANGE Cleanup, not part of Title 5 directed changes. Administrative Procedure No. VIII.A-06 CHAPTER: Student Services Change of Program Instructors shall clear the rolls of inactive enrollment by census. Inactive enrollment in a course is determined as follows: Any students who has been identified as a no show. Any student who has officially withdrawn from the course. Any student who has been dropped from the course. A student shall be dropped if he or she is no longer participating in the course, except if there are extenuating circumstances. No longer participating includes, but is not limited to, excessive unexcused absences. Students may be involuntarily dropped for failure to meet prerequisites or as a result of disciplinary action taken pursuant to law or to the student code of conduct. 4
55007 - Title 5 new section recommendations Multiple and Overlapping Enrollments Based on the wording of Title 5 section 55007, I am making the following recommendations to include a new section to the catalog and update board policy. PROPOSED CATALOG ADDITION - add just before Adding and Dropping Classes pg. 8 of current catalog. AP&P approved 2/8/08. Multiple and Overlapping Enrollments MiraCosta College may not allow a student to enroll in two or more sections of the same credit course during the same term unless the length of the courses allow enrollment without being enrolled in more than one section at any given time. Enrollment in two or more courses where the meeting times overlap is not allowed except in special circumstances. Students requesting approval must submit a time conflict approval form. If a student is allowed to enroll in overlapping classes, for attendance accounting purposes, the following requirements must be satisfied (Title 5---55007): 1. The student must provide sound justification other than scheduling convenience; 2. The Director of Admissions and Records Office approves the schedule; 3. MiraCosta College maintains documentation describing the justification and showing that the student made up the hours of overlap during the same week under the supervision of the instructor of the course. PROPOSED BOARD PROCEDURE CHANGE Administrative Procedure No. VIII.A-04 CHAPTER: Student Services Recording and Reporting Attendance The Admissions and Records Office. This documentation includes: Listing by class section of enrollment and contact hours Total contact hours at census date Total contact hours for positive attendance classes Apportionment detail listing by class each census and each semester for positive attendance classes Registration forms Multiple and overlapping enrollment documentation Add and drop cards Application for admissions and residency questionnaire Rosters of census day and final graded rosters CCAF 320 Report CCAF 130, 131 Report Contact hours by class Directed Studies Contact hours by class Work Experience 5
55022 - Title 5 change recommendations for Pass-No Pass Options PROPOSED CATALOG CHANGES College Calendar (pg. 2 of current catalog) Fall Semester 2008... September 26 Deadline to Petition for Credit/No Credit Pass/No Pass Grade Spring Semester 2009 February 23 Deadline to Petition for Credit/No Credit Pass/No Pass Grade Ineligible Programs/Courses for Federal Financial Aid (pg. 13 of current catalog) REPEATED COURSES repeated course work for which a grade of A, B, C D, Pass or CR has already been earned. Academic Record Symbols (pg. 245 of current catalog) 1. Evaluative Symbols Symbol Definition Grade Points A Excellent 4 B Good 3 C Satisfactory 2 D Passing, less than satisfactory 1 F Falling 0 CR P Credit Pass (satisfactory or better) Units awarded not counted in GPA. Students must make application to the Admissions and Records Office before 30 percent (see college Calendar) of the class has elapsed. NC NP No Credit No Pass (less than satisfactory, or failing)-units not Counted in GPA. In the Probation and Disqualification procedures, NC NP grades are punitive. 2. After 75 percent (see college calendar) of the term, students shall receive one of the following grade symbols: A, B, C, D, F, CR P, NC NP, IP, RD, or I. Calculating GPA (pg. 246 of current catalog) Although most courses are letter graded, there are some courses that are only offered on a credit/no credit pass/no pass basis. These courses do not influence. English 803 4.0 CR P Note: In this example, English 803 is not counted into GPA because it is graded CR/NC P/NP. Credit/No Credit Pass/No Pass Policy (pg. 246 of current catalog) The option of credit/no credit pass/no pass grading will be offered to students in all graded classes. Different students in the same class may elect different grading plans. Election by the student must be made to the Admissions and Records Office before 30 percent of the class has elapsed and is non-reversible once requested. (cleanup) Courses taken on a credit/no credit pass/no pass basis will not be considered in computing a grade point average. Students should check with transfer institutions for their policy on accepting credit/no credit pass/no pass grades. Credit will be awarded for work which is the equivalent of 6
A, B, or mid-range C in traditional grading and will be counted for satisfaction of community college curriculum requirements. The only grading symbols that can be used are CR or NC. Students who elect this option may never get the CR grade changed to a letter grade. The symbols CR and NC (credit/no credit) are used on college records including transcripts prior to June 2008 to indicate this grading type. Credit by Institutional Examination (pg. 247 of current catalog) 5. An examination may be taken only one time for a specific subject and will not be given in a subject previously completed unsatisfactorily (D, F, or NC NP). Course Repetition (pg. 248 of current catalog) 1. Any course in which a grade of D, F, or NCNP has been received may be repeated once in order to raise the grade and grade points. 5. A student may repeat up to 15 semester units of course work where D, F, or NC NP grades were earned (for use toward a degree or certificate). Academic Achievement (pg. 249 of current catalog) President s Permanent Honor Roll 2. have received no grade lower than a C or CRP. Courses Lack of Satisfactory Academic Progress (pg. 250 of current catalog) Scholastic Probation 2. Progress Probation A student who has enrolled in a total of at least 12 semester units, as shown by the official academic record, shall be placed on progress probation when the percentage of all units in which a student has enrolled and for which entries of W, I, and NCNP are recorded. Removal from Probation (pg. 250 of current catalog) A student on progress probation because of an excess of units for which entries of W, I, and NCNP (as defined earlier). Scholastic Dismissal (pg. 250 of current catalog) 2. A student who has been place on progress probation shall be subject to dismissal for the following semester if the percent of units in which the student has been enrolled for which entries of W, I, and NCNP are recorded in at least three consecutive semesters reaches or exceeds 50 percent at the end of the spring semester. Attendance Policy (pg. 251 of current catalog) 5. A failing grade ( F or NC ) will be recorded on the permanent record of students who have ceased attendance in a class if a. drop notification is not received from the instructor by the final drop deadline, (cleanup) or b. a Drop Card is not filed by the student with the the student has not completed a drop transaction online or in person at the (cleanup) Admissions and Records Office by the. Index - place in alphabetical order (pg. 270 of current catalog) Credit/No Credit Pass/No Pass Policy..246? 7
PROPOSED CHANGES TO BOARD PROCEDURES (See attached PR VIII-E 01 f and PR VII B-04.) Activate new grading basis in PeopleSoft. Deactivate old. Change coding of probation program to include CR, NC, P, and NP grades Update Credit/No Credit form to Pass/No Pass Update probation and dismissal letters to include old and new. Check and update all other A&R forms to look for references to CR/NC Update Transcript legend and order new transcript paper. Update Veteran s letters & documents. Notify student services departments to update documents, flyers, handouts- especially Counseling, EOPS, Financial Aid, University Transfer Center, and the Institute for International Perspectives. Notify Public Information Office to update documents, flyers, handouts. Notify Department Chairs to update documents, flyers, handouts. Update college calendar online. Update college calendar schedule. 55024 Change Recommendations Withdrawals Adds language in accordance with the non- discriminatory regulations in regards to student withdrawals. PROPOSED CATALOG CHANGES (pg. 246 of current catalog) W Withdrawal 3. After 75 percent (see college calendar) of the term, students shall receive one of the following grade symbols: A, B, C, D, F, CRP, NCNP, IP, RD, or I. 4. Under. 5. The W shall not be used in calculating grade point averages, but excessive W s shall be used as factors in probation and dismissal procedures (Education Code Title 5 Section 5575855024). 6. A W shall not be assigned, or if assigned shall be removed, from a student s academic record, if a determination is made pursuant to sections 59300 et seq (Title 5 Education Code) that the student withdrew from the course due to discriminatory treatment or due to retaliation for alleging discriminatory treatment or that the student withdrew because he or she reasonably believed that remaining in the course would subject him or her to discriminatory treatment or retaliation for alleging discriminatory treatment. PROPOSED BOARD POLICY CHANGES NONE 8
55033 Change Recommendations TV 55033 Standards for Dismissal The regulatory change is meant to clarify confusing language concerning consecutive terms. In doing so, the formula by which students are subject to dismissal is changed. PROPOSED CHANGES TO CATALOG Scholastic Academic and Progress Probation (pg. 250 of current catalog) 1. Academic Probation A student who has completed at least 12 semester units. Academic probation will be recorded on the student s permanent record. 2. Progress Probation A student who has enrolled in a total of at least 12 semester units, as shown by the official academic record, shall be placed on progress probation when the percentage of all units in which a student has enrolled and for which entries of W, I, NC and NCNP are recorded reaches or exceeds 50 percent. 3. Academic and Progress Probation are calculated for the spring and fall semesters on the basic of the student s enrollment after the no W date. Summer grades are included in overall calculations for the spring and fall semesters. Probation is posted on the student s permanent record. Removal from Probation (pg. 250 of current catalog) 2. A student on progress probation because of an excess of units for which entries of W, I, NC and NCNP (as defined earlier) are recorded shall be removed from probation when the percentage of units in this category drops below 50 percent. 3. Removal indicates no academic or progress probation notations for the successful term and does not mean removal of previous notations. Scholastic Academic and Progress Dismissal (pg. 250 of current catalog) 1. At the end of the spring semester, aa student who is on academic probation after two consecutively enrolled semesters, shall be subject to dismissal for the following fall semester if the student earned a cumulative grade point average of less than 2.0 in all units attempted at the end of the spring semester. 2. At the end of the spring semester, aa student who has been placed on progress probation shall be subject to dismissal for the following fall semester if the percentage of units in which the student has been enrolled for which entries of W, I, NC and NC NP are recorded in at least three consecutive semesters reaches or exceeds 50 percent at the end of the spring semester. (Summer intersession is not considered a consecutive term or semester.) 3. A student who has exhausted the 30-unit limit on remedial courses and failed to get a waiver must be dismissed from all college courses and referred to the noncredit program. 3. For the purpose of dismissal, semesters shall be considered consecutive on the basis of the student s enrollment after the no W date so long as the break in the student s enrollment does not exceed one full primary term. Dismissal is posted on the student s permanent record. Notification of Probation and Dismissal (pg. 250 of current catalog) 1. The Admissions and Records Office shall make every reasonable effort to notify a student of academic and progress probation and/or dismissal in a timely manner.at or near the beginning of the semester in which it will take effect but, in any case, no later than the start of the next fall semester. 2. Upon notification of academic probation, the student shall be required directed to see a counselor prior to the next registration period to discuss ways in which the student can overcome his/her academic deficiencies. 9
Reinstatement following Dismissal (pg. 250 of current catalog) A student who has been dismissed for academic and/progress reasons may be reinstated when the student: (a) does not attend for one semester, and (b) consults with a counselor to determine whether the reasons which led to dismissal have been corrected sufficiently to enable improved performance. Students who believe their academic dismissal should be put aside after being notified of dismissal must immediately petition the Committee on Exceptions. PROPOSED BOARD PROCEDURE CHANGES: (See attached PR VIII E-01 f) Update all probation/dismissal letters Update online probation workshop Notify Retention Committee of changes Notify Research & Planning to make note of change as it will impact statistics Programmer/Analyst to make SQR changes for end of spring grade processing Notify Student Services of change in rules, in particular Financial Aid, Counseling, Veterans, Institute for International Perspectives, EOPS. 55035 Change recommendations Remedial Coursework Limit PROPOSED CATALOG CHANGE Non-Degree Appropriate Applicable Courses (pg. 249 of current catalog) College-Preparatory Classes (30 Units Maximum Allowed) & Remedial Unit Limits The courses listed below are designed to prepare students for success in college-level classes. They are, therefore, not deemed to be degree-appropriate applicable. That is to say units earned in these courses may not be applied to the associate in arts degrees. Up to 30 units of such skill developing courses may, however, under certain circumstances, qualify for workload credit in order to qualify for athletic eligibility, financial aid, veterans benefits, etc. English 802, 803, 850 ESL 802, 803, 810, 815, 820 Mathematics 820, 896, 830, 830A, 830B Reading 830 Students who need more than 30 units to develop college-level basic skills will be referred to the noncredit program if they wish to continue their studies. Otherwise, their enrollments at MiraCosta will cease as the state has determined such students cannot profit from instruction until they have raised their levels of permanence restricted to taking only noncredit courses, non-degree applicable courses which do not involve remediation (see 900 courses listed below) and those degree applicable credit courses which do not have basic skills prerequisites or advisories on recommended preparation. However, sstudents who are enrolled in one or more ESL courses or identified by the college as having a learning disabled disability are not subject to this exempt from the 30-unit limitation. Other courses deemed to be non-degree appropriate applicable are courses numbered at the 900- level, but they are not subject to the 30-unit maximum. These courses are generally not acceptable towards veteran s benefits and may be subject to financial aid and athletic eligibility limitations. 10
Waiver Policy for the 30-Unit Limit on College-Preparatory Classes (pg. 249 of current catalog) Students who do not attain full eligibility status for college-level work within 30 days of collegepreparatory course work shall be dismissed from the college or referred to adult noncredit education courses. If they are not receiving federal financial aid, Ttwo types groups of students are exempted from the limitation on remedial course work: students enrolled in one or more courses in English as a second language or students identified by the district as possessing having a learning disability, as defined in Section 56014 56036 of Title 5 of the California Code of Regulations. Courses in these two fields do not count toward the 30-unit limit. Other non-exempted students may request a waiver of the limitation on remedial coursework by appealing to the Waivers to this policy may sometimes be granted through the Committee on Exceptions. To validate their requests, students must submit transcripts showing significant, measurable progress in their course work plus brief typed letters of justification. toward the development of skills appropriate to enrollment in degree-applicable credit courses. Among the reasons deemed acceptable are 1) the student needs only one course to complete all the collegepreparatory requirements, 2) the student has attempted and passed the bulk of non-degreeappropriate courses, or 3) the student is performing satisfactorily in college-level courses. Such waivers, if granted, will be given for specified periods of time or for specified number of units. Students granted exemptions will be allowed to enroll in additional non-degree applicable coursework, however financial aid, Veteran s benefits and athletic eligibility limits will still apply. PROPOSED CHANGES TO BOARD POLICY Board Policy No. VII.B, 6 Remedial Limits Students who do not attain full eligibility status for college-level work degree-applicable credit courses within 30 units of college-preparatory course work shall be dismissed from the College or referred to adult non credit education courses restricted to taking only noncredit courses, non-degree applicable courses which do not involve remediation, and those degree-applicable credit courses which do not have basic skills prerequisites or advisories on recommended preparation. Two types of students are exempted from the limitation on remedial course work: students enrolled in one or more courses in English as a Second Language or students identified by the District as possessing a learning disability, defined in Section 56014 56036 of Title 5 of the California Code of Regulations. Waivers to this policy may be granted through the Committee of Exceptions. Other non-exempted students may request a waiver of the limitation on remedial coursework by appealing to the Committee on Exceptions. To validate their requests, students must submit transcripts showing significant, measurable progress toward the development of skills appropriate to enrollment in degree-applicable credit courses. Among the reasons deemed acceptable are 1) the student needs only one course to complete all the college-preparatory requirements, 2) the student has attempted and passed the bulk of non-degree-appropriate courses, or 3) the student is performing satisfactorily in college-level courses. Such waivers, if granted, will be given for specified periods of time or for specified number of units. 11
Administrative Procedure No. VII.B 04 Page 1 of 1 Pages CHAPTER: Instructional Services Grading Standards Evaluative and non evaluative symbols will be used to measure an individualʹs progress. a. Evaluative Symbols Evaluative symbols will consist of the traditional letter grades: A (excellent, 4.0 grade points); B (good, 3.0 grade points); C (satisfactory, 2.0 grade points); D (passing but less than satisfactory, 1.0 grade point); and F (failing, 0 grade point). Other evaluative symbols include ʺCRPʺ for credit pass and ʺNCNPʺ for no creditno pass. For a more complete description, refer to the college catalog. The option of credit/no credit pass/no pass grading will be offered to students in all graded classes. Different students in the same class may elect different grading plans. Election by the student must be made to the Admissions and Records Office before thirty percent (30%) of the class has elapsed. Courses taken on a credit/no creditpass/no pass basis will not be considered in computing a grade point average. Credit Units will be awarded for work which is the equivalent of A, B, or mid range C in traditional grading and will be counted for satisfaction of community college curriculum requirements. The only grading symbols that can be used are ʺCRʺ for credit and ʺNCʺ for non credit. Students who elect this option may never get the CR grade changed to a letter grade. b. Non Evaluative Symbols Non Evaluative symbols will consist of: ʺIʺ for incomplete; ʺMWʺ for withdrawal for members of an active or reserve military service who receive orders compelling a withdrawal from courses; ʺIPʺ for in progress, meaning the class extends beyond the normal end of an academic term; ʺRDʺ for report delays, which can be assigned only by the Admissions and Records Office; and ʺWʺ for withdrawal from a class. For a more complete description, refer to the college catalog. c. Final Grade Reports Final grade rosters will be available online to all credit faculty prior to the final exam period. Grades are due three days after an instructorʹs last exam. Questions concerning grading and the various grading options available should be directed to the Admissions and Records Office staff. d. Public Display of Grades The public display of student grades is allowable without written consent to the student only if the identity of the individual student is completely disguised. Posting of student grade lists using names, initials, Social Security numbers, or other forms of coding where the identity of the student can be determined is prohibited. Effective Date: 1/21/92 Adoption History: Revised 2/17/04 MiraCosta Community College District 12
Administrative Procedure No. VIII.E 01.f Page 1 of 3 Pages CHAPTER: Student Services Academic and Progress Probation and Dismissal a. Academic and Progress Probation 1. Academic Probation A student who has completed at least twelve (12) semester units, as shown by the official academic record, shall be placed on academic probation if the student has earned a grade point average below 2.0 in all units which were graded on the basis of the grading scale described in the grading policy. (See annual college catalog.) Academic probation will be recorded on the studentʹs permanent record. 2. Progress Probation A student who has enrolled in a total of at least twelve (12) semester units, as shown by the official academic record, shall be placed on progress probation when the percentage of all units in which a student has enrolled, and for which entries of ʺW,ʺ ʺI,ʺ NC and ʺNCNPʺ (See annual college catalog.) are recorded, reaches, or exceeds 50 percent. 3. Academic and Progress probation are calculated for the spring and fall semesters on the basic of the student s enrollment after the no W date. Summer grades are included in overall calculations for the spring and fall semesters. Probation is posted on the student s permanent record. bc. Removal from Academic Probation 1. A student on academic probation for a grade point deficiency shall be removed from probation when the studentʹs cumulative grade point average is 2.0 or higher. d. Removal from Progress Probation 2. A student on progress probation because of an excess of units for which entries of ʺW,ʺ ʺI,ʺ NC and ʺNCNPʺ (See annual college catalog) are recorded shall be removed from probation when the percentage of units in this category drops below fifty percent (50%). 3. Removal indicates no probationary notations for the successful term and does not mean removal of previous notations. ce. Academic and Progress Dismissal 1. At the end of the spring semester, aa student who is on academic probation after two consecutively enrolled semesters, shall be subject to dismissal for the following fall semester if the student earned a cumulative grade point average of less than 2.0 in all units attempted at the end of the spring semester. f. Progress Dismissal 13
Administrative Procedure No. VIII.E 01.f Page 1 of 3 Pages 2. At the end of the spring semester, aa student who has been placed on progress probation shall be subject to dismissal for the following fall semester if the percentage of units in which the student has been enrolled for which entries of W, I, NC and NCNP are recorded in at least three consecutive semesters reaches or exceeds 50 percent at the end of the spring semester. (Summer intersession is not considered a consecutive term or semester.) 3. For the purpose of dismissal, semesters shall be considered consecutive on the basis of the student s enrollment after the no W date so long as the break in the student s enrollment does not exceed one full primary term. Dismissal is posted on the student s permanent record. Effective Date: 1/21/92 Adoption History: Revised 3/8/95, 2/17/04, 1/10/06, 9/26/06 MiraCosta Community College District 14
Administrative Procedure No. VIII.E 01.f Page 1 of 3 Pages dg. Notification of Probation and Dismissal The Admissions and Records Office shall make every reasonable effort to notify a student of academic and progress probation and/or dismissal in a timely manner. at or near the beginning of the semester in which it will take effect, but, in any case, no later than the start of the fall semester. Upon notification of academic probation, the student shall be directed to see a counselor prior to the next registration period to discuss ways in which the student can overcome his/her academic deficiencies. eh. Reinstatement Following Dismissal A student who has been dismissed for academic and/or progress reasons may be reinstated to the College when the student: (a) does not attend for one semester, and (b) consults with a counselor to determine whether the reasons which led to dismissal have been corrected sufficiently to enable improved performance. Students who believe their academic dismissal should be put aside immediately after being notified of dismissal may petition the Committee on Exceptions. Students who are reinstated through this process may be subject to unit and course limitations and will be notified of the reinstatement and any enrollment conditions by the Admissions and Records Office or the Dean of Counseling. i. Remediation Limit A student who has exhausted the 30 unit limit on remedial courses and failed to get a waiver must be dismissed from all college courses and referred to the non credit program. 15