ORANGE COUNTY FAMILY SERVICES DEPARTMENT COMMUNITY ACTION BOARD Meeting Minutes The Family Services Department Community Action Board (CAB) met at the Board of County Commissioner Chambers, 201 S. Rosalind Avenue, Orlando, Florida 32801 on. Chairman Commissioner Pete Clarke called the meeting to order at 4:03 p.m. A quorum was present. Board member Vivian Tindal gave the Invocation and the Pledge of Allegiance immediately following. Instructions: Present = 1 Absent = 0 Absence Waived = 0* 2016 Attendance Record Sector Unit Attendance I. PUBLIC Member Meetings Held Present Waived Absent Original Appt. Date Start Date Expiration COMM. VICTORIA P. SIPLIN, Rep. (OCBCC) 1 01/06/2015 01/06/2015 12/31/2018 ROSE-NANCY JOSEPH 0 03/12/2015 04/08/15 12/31/2018 COMM. PETE CLARKE, Rep. (OCBCC) 1 02/11/2014 01/01/2015 12/31/2016 MERCEDES FONSECA, Alternate 1 02/12/2014 03/12/2015 12/31/2016 COMM. BRYAN NELSON, Rep. (OCBCC) 0 3 1 0 1 01/06/2015 01/06/2016 12/31/2019 VANESSA LEWIS, Alternate 1 02/16/2016 03/10/2016 12/31/2019 KATHLEEN "KAT" GORDON, Rep. (OCPS) 1 06/12/2007 01/01/2015 12/31/2016 HUDIE STONE, Alternate 1 01/24/1995 01/01/2015 12/31/2016 ROBERT BOBBY OLSZEWSKI, Rep. (City of Winter Garden) 0 06/05/2012 01/01/2015 12/31/2018 HAROLD BOULER, Alternate 1 11/11/2014 03/11/2015 12/31/2018 COMM. THOMAS MCMACKEN, Rep. (City of Winter Park) 0 STATE REPRESENTATIVE RENE PLASENCIA, Rep. 0 3 1 0 2 3 0 0 3 02/15/2011 01/01/2015 12/31/2017 01/27/2015 01/27/2015 12/31/2018 STEVEN THOMPSON, JR., Alternate 0 06/10/2015 06/10/2015 12/31/2018 COUNCILMAN JAMES JIM O BRIEN, Rep. 1 3 1 0 2 04/08/2008 01/28/2014 12/31/2017 1
Sector Unit Attendance II. COMMUNITY Member Meetings Held Present Waived Absent Original Appt. Date Start Date Expiration (District 1) KARL MCKENZIE, Rep. 0 3 2 0 1 02/12/2014 02/12/2014 2/11/2018 Beverly Jefferson, Alternate 0 11/11/2015 11/11/2015 2/11/2018 (District 2) PASTOR HEZEKIAH BRADFORD, JR., Rep. 1 03/03/2015 03/11/2015 03/10/2019 GLAZELLA MURRY, Alternate 0 03/03/2015 03/11/2015 03/10/2019 (District 3) OBED OTERO, Rep. 0 (District 4) MARIBEL CORDERO, Rep. 1 (District 5) SABRINA PERSAUD, Rep. 1 (District 6) DORIS GRAHAM, Rep. 1 3 0 0 3 3 2 0 1 6/11/2008 02/12/2014 2/11/2018 06/22/2015 10/14/2015 10/13/2019 02/24/2015 04/08/2015 04/7/2019 03/09/2015 03/11/2015 03/10/2019 SHANNON CURRIE, Alternate 0 05/13/2015 05/13/2015 03/10/2019 (At-Large District 1,2 & 6) PASTOR SCOTT BILLUE, Rep. 0 (At-Large District 3,4 & 5) SHARLENE DEWITZ, Rep. 0 3 1 0 2 3 0 0 3 05/13/2015 05/13/2015 05/12/2019 9/11/2013 9/11/2013 9/10/2017 2
Sector Unit Attendance III. PRIVATE Member VIVIAN TINDAL, Rep. (Minority Organizations) 1 Meetings Held Present Waived Absent Original Appt. Date Start Date Expiration 06/27/2007 02/10/2016 02/09/2020 MAXCINE PAINE-CRAWFORD, Alternate 0 02/09/2011 02/10/2016 02/09/2020 LEROY ROSE, III., Rep. (Religious Organizations) 1 3 2 1 0 03/09/2015 03/11/2015 03/10/2019 VACANT, Alternate 0 03/09/2015 03/11/2015 03/10/2019 KRAN RILEY, Rep. (Private Social Service and Charitable Agencies) 1 KEITH A. BRAULT, Rep. (Labor Organization) 1 ATTORNEY MIKEL BRADLEY, Rep. (Private Community-based professional organization) 1 3 2 0 1 9/23/1998 2/12/2014 2/11/2018 6/8/2010 3/11/2015 3/10/2019 02/24/2015 03/11/2015 03/10/2019 ROSEMARY RAMIREZ, Alternate 0 09/09/2015 09/09/2015 03/10/2019 DEXTER J. NELSON, JR., Rep. (Head Start Policy Council) 1 01/30/2015 03/11/2015 03/10/2019 JENEKA LLOYD, Alternate 1 01/30/2015 03/11/2015 03/10/2019 PAUL ROBERT "BOBBY" LANCE, Rep. (Major Employers) 1 07/17/2009 02/12/2014 02/11/2018 ATTORNEY ALISSA LUGO, Alternate 1 03/09/2011 02/12/2014 02/11/2018 THOMAS ALSTON, Rep. (Business) 1 03/24/1994 02/12/2014 02/11/2018 CHRISTOPHER HASSALL, Alternate 0 07/17/2009 02/12/2014 02/11/2018 INTRODUCTION AND SEATING Kristin White informed the Board that there is one new member to be introduced and seated at today s Community Action Board meeting. Ms. Lewis will be the alternate for Commissioner Bryan for the Public Sector Ms. Lewis briefly addressed the Board. MOTION TO ACCEPT THE NEW APPOINTMENT AND SEAT MS. VANESSA LEWIS AS ALTERNATE TO COMMISSIONER PETE CLARKE OF THE PUBLIC SECTOR Motion/Second: Thomas Alston / Kat Gordon Action: The Board seated and accepted Ms. Vanessa Lewis as alternate to Commissioner Bryan Nelson ROLL CALL Staff members present: Sherry Paramore, Mike Robinson, Kristin White, Claudette Grubbs, Trellany Williams, Eddie Brown, Nicole George, Zandell Johnson, Jarnac Williams, Cliff Thomas and Alex Shamraevsky. Board Members present: Commissioner Victoria Siplin, Commissioner Pete Clarke, Mercedes Fonseca, Kathleen Kat Gordon, Hudie Stone, Harold Bouler, Maribel Cordero, Leroy Rose, James Jim O Brien, 3
Doris Graham, Vivian Tindal, Kran Riley, Jeneka Lloyd, Mikel Bradley, Dexter Nelson, Jr., Paul Robert Bobby Lance, Alissa Lugo, Thomas Alston, Keith Brault, Sabrina Persaud, Vanessa Lewis, and Hezekiah Bradford. Guests present: Warren Lakhan, Lonnie Bell, Sharon Wiley, Ken Thomas, Sean Yocom, Jonathan Blount, PUBLIC COMMENTS No public comments were submitted. MOTION TO ACCEPT AND APPROVE THE MINUTES A motion to accept and approve the Community Action Board meeting minutes dated February 10, 2016. Motion/Second: Bobby Lance / Vivian Tindal Action: The Board accepted and approved the Community Action Board meeting minutes dated February 10, 2016. Chairman Pete Clarke informed the Board that Mr. Ken Thomas will be giving his presentation regarding Holden Heights before the Division Manager s report. Chairman Clarke also stated the presentation was seen at the Committee Meeting and that a shorter version was requested for today. Mr. Thomas briefly introduced himself to the Board and shared that he would like to talk a little bit more about the action plan for the Holden Heights area. After an in depth presentation to the Board, Commissioner Siplin commented that she had a meeting with Mr. Alston s group and mentioned to them that she is supportive of anything that helps improve our community. Chairman Clarke asked Mr. Thomas if his group has been in discussion with the Sheriff s Office regarding private security. Mr. Thomas informed Chairman Clarke that they were. Mr. Alston commented that since they have started this, the Sheriff s Office has committed to bring back bike patrol. Mr. Alston also stated that Orlando Police Department has also agreed to bring back their bike patrol as well. Chairman Clarke asked Mr. Thomas what the next steps were. Mr. Thomas shared that the next step is to finalize the plan, which will be done in April. They are currently working on implementing the plan and are also working with individual staff to implement those issues. Mr. Bobby Lance asked Mr. Thomas if there will be any low interest loans, no interest loans for these businesses. Mr. Thomas replied that part of their economic development work team decided to go out and talk to financial institutions to try to leverage the business assistance program grant with money that the financial institutions can provide for the program for businesses to improve their facades. Chair Clarke asked Mr. Thomas if the area that he is talking about a part of the Community Redevelopment Agency (CRA). Mr. Thomas replied yes. Chairman Clarke then asked Mrs. Sherry Paramore if we have settled on the use of the logo. Chairman Clarke shared with the Board that at the last committee meeting it was discussed if this was something sanctioned by this Board, something that would allow them to use the logo. The general consensus was there should not be a problem for this group to use the Community Action logo as long as this body will sanction this as a program that we would want to be a part of. Pastor Hezekiah Bradford made a motion to partner with Holden Heights as a partner and come back later to amend the usage of the logo. Motion was seconded by Kathleen Kat Gordon. AYE, (voice vote): All members. No abstentions. Motion carried. Ms. Hudie Stone asked who is supposed to draft the Memorandum of Understanding (MOU). Chairman Clarke informed Ms. Stone that Community Action would take control of that. Attorney Mikel Bradley shared that Community Legal Services is getting two legal gentlemen for the next two years and part of their job and mission will be to partner with affordable housing agencies and try to improve what already exists and create new affordable housing opportunities. Attorney Bradley shared that this would be a great partnership 4
DIVISION MANAGER S REPORT Mrs. Sherry Paramore, Community Action Division Manager Mrs. Sherry Paramore reminded the Board of the March 21 st Department of Economic Opportunity (DEO) monitoring review. All Board members are asked to be present at 9am on March 21 st for the initial interview and 10am on March 25 for the exit interview. Mrs. Paramore indicated Ms. Jean Amison, program manager, will be present the entire week performing the audit. Items that she will be looking for from our Board members include attendance, and committees. Mrs. Paramore also informed the Board that Kristin sent out emails and has been making phone calls regarding committees. Mrs. Paramore asked each board member to please respond to Kristin s email and to sign up for a committee. Mrs. Paramore also stated that Board member files must be up to date. Types of forms that are in each file was explained by Mrs. Paramore. Following the explanation, she asked each Board member to please sign and return those forms to the office as soon as possible if they have not already completed them. Mrs. Paramore also stated that everything that is being done must be documented in the minutes. The last piece that the will be talked about is engagement. This piece needs to be documented for our meetings and outside of our meetings along with our participation in the community. Mrs. Paramore asked the Board if there were any further questions. Chairman Clarke commented that the meetings are recorded and asked if this is sufficient enough. Mrs. Paramore informed Chairman Clarke that it is sufficient. Mrs. Paramore gave an update on the Place Based Revitalization Strategies and ROMA Next Generation. Mrs. Paramore shared that the National Performance Indicators are changing and that there are a series of Webinars taking place that we would love to have Board members participate in. This will allow members to get a better feel for what is being done when we talk about performance indicators. A schedule of the Webinars will be emailed out to each Board member. Two-Gen tour has been rescheduled for March 28 th. Anyone interested in participating please let us know. Mrs. Paramore also thanked school board member Kat Gordon for recognizing Community Action and the Holden Heights community at her Black History event at the Ronald Blocker building. Mrs. Paramore reminded the Board that the FACA Conference is scheduled for May 10 th May 13 th at the Rosen Plaza. Mrs. Paramore thanked Ms. Trellany Williams for completing all of our Organizational Standards. She also thanked the Center Managers and their Program Manager, Mr. Eddie Brown for their hard work. Community Center Supervisor interviews will be held next Friday to fill four positions. Mrs. Paramore thanked Mr. Zandell Johnson and Keith Brault and others who also assisted in getting a short term construction program started. On March 14 th, the courses will begin at John Bridges Community Center. Mrs. Paramore also informed the Board that this is Kristin s last meeting with us. Mrs. Paramore also thanked Kristin for her service and all the work that she has done for Community Action. Outcomes and Goals Mr. Mike Robinson A copy of the outcomes and goals was provided in the mailed board meeting packet for today s meeting. Mr. Mike Robinson informed the Board that the Valencia Basic Construction Program and John Bridges are scheduled to start on March 14 th. The Employment Preparation Program bid was awarded to Jobs Partnership. Mr. Robinson also informed the Board that bids are still out for the Financial Literacy Grant for job search basic classes and financial literacy classes. Mr. Robinson shared that results will be provided by the next meeting. Mr. Robinson provided the Board with an overview of the National Performance Indicators: Unemployed and Obtained a job Achieved: 23 Goal: 75 (30%) Obtained skills and Competencies for employment Achieved: 64 Goal: 185 (34%) Maintained a job for 90 days or more Achieved: 9 Goal: 25 (36%) Increase in income or benefits Achieved: 8 Goal: 15 (53%) Maintained a budget for 90 days Achieved: 11 (37%) Volunteers Achieved: 346 Goal: 500 (69%) Volunteer hours Achieved: 1,547 (31%) LIHEAP Outreach: 4 outreach events, 109 clients assisted. 5
FINANCIAL REPORT Mrs. Paramore provided the Board with a detailed breakdown of the 2015-2016 Community Service Block Grant as of March 1, 2016. A copy of the budget was provided in the mailed packet for the board meeting. Mrs. Paramore informed the board that 35% of the budget has been spent as of March 1, 2016. To date, 41% of the budget should have been spent. Mrs. Paramore stated that we will pick up on that as soon as tuition payments are processed. MOTION TO ACCEPT AND APPROVE THE FINANCIAL REPORT A motion to accept and approve the 2015-2016 financial report Motion/Second: Thomas Alston / Kran Riley Action: The Board accepted and approved the 2015-2016 financial report as of March 1, 2016. COMMITTEE REPORTS A copy of the Committee Reports was included in the mailed board packet for the Community Action Board Meeting. MOTION TO ACCEPT COMMITTEE REPORTS Motion/Second: Harold Bouler / Bobby Lance Action: The Board accepted the Committee reports dated February 24, 2016. AREA REPRESENTATIVE REPORTS A copy of the area representative reports were included in the mailed Board meeting packet. MOTION TO ACCEPT AREA REPRESENTATIVE REPORTS Motion/Second: Thomas Alston / Bobby Lance Action: The Board accepted the Area Representative reports. HEAD START POLICY COUNCIL REPORT Mr. Dexter Nelson reported that a letter was received the first week in March from the National Head Start Association in which they were recognized for receiving the Edward Ziegler Award in February. Head Start was recognized on the national level and received one free registration for the upcoming conference in Tennessee. Mr. Nelson also commented that they are currently in open enrollment for kids ages 3-5 years old. For more information, contact Sandra Moore or Yvette Meade at 407-836-6590. PRIVATE REPRESENTATIVE & COMMUNITY REPRESENTATIVE COMMENTS Mr. Bobby Lance introduced Sean Yocom to the Board. Mr. Yocom traveled from Tennessee and will be mentored by Mr. Lance for the next two months. Mr. Yocom then briefly introduced himself to the Board. ADJOURNED 5:02 p.m. Robert Bobby Lance, Secretary Orange County Community Action Board 6