Institute of Applied Material Flow Management (IfaS)/ Master of Science in International Material Flow Management (IMAT M.Sc.) www.imat-master.com Offered by the Institute for Applied Material Flow Management (IfaS) at the University of Applied Sciences Trier (FH Trier), Germany Application Guide Enrollment in Winter Semester
Table of Contents 1. Outline of Process Leading to Enrollment... 3 Starting Dates and Periods for Completion... 4 1.1 Academic Year... 4 1.2 Periods for Completion... 4 1.3 Course Capacity (number of students)... 4 1.4 Master Degree Awarded... 5 2. Fees and Charges... 5 2.1 Application Screening Fee (Non-German nationals only)... 5 2.2 Fees Prior to Enrollment... 5 2.2.1 Admission Fee... 6 2.2.2 Deposit for the first year living expenses in Germany (Non-German nationals only).. 6 2.3 Fees after Enrollment... 6 2.3.1 Tuition Fee... 6 2.3.2 Living Expenses... 8 3. Scholarships... 8 3.1 IMAT Scholarships... 8 3.1.1 Outline... 8 3.1.2 Selection Process... 9 3.2 Other Pre-Enrollment Scholarships... 9 4. Admission Qualifications... 10 4.1 Academic Background... 10 4.2 English Language Ability and Aptitude for Graduate Study... 10 4.2.1 TOEFL, IELTS or TOEIC Score... 10 4.2.2 GRE Score... 10 4.2.3 Interview... 10 4.2.4 Status of Residence... 11 5. Application Screening Process... 11 6. Documents to Submit and Cautionary Notes... 12 6.1 Application Forms for the IMAT Programme... 12 6.1.1 Application Form... 12 6.1.2 Curriculum Vitae... 12 6.1.3 Personal Statement... 12 6.1.4 Research Proposal... 13 6.1.5 IMAT Scholarship Application... 13 6.1.6 Information Relevant on the Obtainment of a Student Visa... 13 1
6.1.7 Applicant's Signature... 14 6.1.8 Letters of Recommendation... 14 6.2 Academic Records and Transcripts... 17 6.3 Sample of Written Work... 17 6.4 Certificate(s) of Employment... 17 6.5 A copy of proof of your payment of the Application Screening Fee... 17 6.6 APS certificate for Chinese Students... 18 6.7 Passport Copy (Non-German nationals only)... 18 6.8 TOEFL, TOEIC or IELTS Score... 18 6.9 GRE Score... 18 6.10 Photographs... 19 6.11 Important Notes... 19 6.12 Check List for Documents to Submit... 20 7. Submitting Documents, Receiving Results... 21 7.1 Submission of Application Documents... 21 7.2 Screening and Notification of Results... 21 NOTICE ABOUT THE USE OF PERSONAL INFORMATION All personal information that you submit to the University of Applied Sciences Trier (FH Trier) in the application forms and secondary documents as a part of the graduate school application procedure will be carefully protected and handled with the strictest regard for your privacy. This personal information will only be used for FH Trier admission purposes. At no time will your personal information be shared with a third party outside FH Trier unless absolutely necessary for admission or visa obtainment purposes. (For example: Completed visa application forms and financial sponsoring information will be submitted to the German Foreigners Office in order to apply for a student visa in Germany). 2
1. Outline of Process Leading to Enrollment To apply to the German Master of Science Degree Programme in International Material Flow Management (hereinafter referred to as the MSc. IMAT Programme) offered by the Institute for Applied Material Flow Management (IfaS) at the University of Applied Sciences Trier, location Environmental Campus Birkenfeld, Germany, you must submit all required application documents (listed in part 7 of this guide) by the deadline listed below. The final deadline for submission of the MSc. IMAT Programme application documents is as follows: May 31 th for Enrollment in Winter Semester (October) Please contact the IMAT management office if you are not able to send your application documents prior to the enrollment application deadline. The screening of the application documents will be conducted every month. Screening results will be sent to you 6-8 weeks after receiving your application documents (the process may take longer if you do not submit all required documents with your original application). If you are accepted, you will receive a Notification of Acceptance. A notification of any scholarship awarded to you will be enclosed to the Notification of Acceptance. Unsuccessful applicants will be notified. Screening results will not be given out via telephone, fax, or e-mail. All screening results and decisions concerning scholarships are FINAL. 3
Starting Dates and Periods for Completion 1.1 Academic Year The MSc. IMAT Programme operates on a two semester per year system. The starting dates for each semester are as follows: Summer Semester: Winter Semester: Beginning of April Beginning of October Each semester lasts approx. 4 months, followed by a 1.5 2 months vacation session. The MSc. IMAT Programme applicants should check for details about the course operation and schedule at www.imat-master.com. Oct Nov Dec Jan Feb Mar April May June July Aug Sept Winter Summer Winter Semester Summer Semester vacation vacation 1.2 Periods for Completion The period for completion of the MSc. IMAT Programme is as follows: Standard period for completion Minimum period for completion* 2 years 1.5 years *Please note: The MSc. IMAT Programme is designed to be completed in the standard completion period scheduled above. This standard period enables in-depth study and research, and provides greater freedom to create a structured course plan. However, it is also possible to complete the programme in the minimum period shown above if you successfully obtain the required credit points for completion within this period. If you are interested in completing the programme within the minimum period, please indicate your interest by filling out the Application Form. The final decision regarding the period of completion will be done after consulting your faculty supervisor at the Institute for Applied Material Flow Management (IfaS) and the Admission Committee at FH Trier, following your successful enrollment at FH Trier. 1.3 Course Capacity (number of students) To assure learning in small groups and the individual supervision of the students max. 30 students per year can be admitted to the MSc. IMAT Programme. 4
1.4 Master Degree Awarded Master of Science in International Material Flow Management from Trier University of Applied Sciences, Germany. 2. Fees and Charges 2.1 Application Screening Fee (Non-German nationals only) Purpose of fee: To cover the costs occurring from the processing and screening of applicants. Amount: 200,00 EUR for overseas applicants (overseas) When to pay: At the time that you send your application documents to FH Trier IMAT management office. We will not accept your documents without payment of the Application Screening Fee. How to pay: Please pay the above amount by bank transfer to the appropriate account listed below. Please, include a copy of proof of payment in your application (the receipt issued by the bank). Bank Name: Deutsche Bundesbank Filiale Mainz Account Holder: Landeshochschulkasse Mainz BIC Code: MARKDEF 1550 IBAN: DE25 5500 0000 0055 0015 11 Bank Identification Code: 550 000 00 Account Number: 550 015 11 Reason for Transfer: 6671-BIR-60131199, IMAT MSc. Application Screening Fee Important notes: All bank service charges etc. incurred upon payment of the Application Screening Fee are the responsibility of the applicant. The application screening fee is non-refundable. Please confirm the payment of the Application Screening Fee via e-mail (imat@umwelt-campus.de) immediately after transferring it to our account while mentioning if you need an invoice for the fee. 2.2 Fees Prior to Enrollment If you receive a Notification of Acceptance and decide to enrol in MSc. IMAT Programme, you will be required to pay the (1) Admission Fee, (2) Deposit for the first year living expenses in 5
Germany. Please refer to the following information and continue with the application process only after confirming that you possess sufficient financial ability to successfully enroll in the IMAT Programme. 2.2.1 Admission Fee If you have received a Notification of Acceptance and decide to enroll at Trier University of Applied Sciences, you must pay the Admission Fee. Please be aware that the Admission Fee will not be refunded to you under any circumstances. Purpose of fee: To cover administrational expenses related to the applicant's enrollment. Amount: Around 170,00 EUR (the amount of the admission fee may slightly vary each semester corresponding to the results of the annual auditing). When to pay: By the date specified on the Notification of Acceptance sent by FH Trier to successful applicants. Failure to pay by this date will result in your acceptance being revoked. How to pay: You will receive an invoice for the admission fee together with the Notification of Acceptance. You will be required to pay this fee via bank transfer to the account noted on the invoice. Please note that all bank service charges incurred upon bank transfer are your own responsibility. 2.2.2 Deposit for the first year living expenses in Germany (Non-German nationals only) As part of the student visa application process, applicants may be requested to make a money deposit to cover their living expenses of the first study year. If regarded as necessary, applicants may be requested to make another money deposit for the second year of study. The FH Trier IMAT management office will notify if applicants are required to make these deposits. 2.3 Fees after Enrollment 2.3.1 Tuition Fee The MSc. IMAT Programme operates on a flat fee structure: per-credit and per-course charge systems are not accepted. Tuition fees must be paid in yearly installments as outlined below. Full details about the payment amounts and payment deadlines will be provided to accepted applicants. Standard period of completion: Tuition Fee Installments First year of study: Second year of study: 2 years 8,000 EUR 4,000 EUR 6
Total for completion: 12,000 EUR When to pay: By the date specified on the invoice sent by the FH Trier IMAT management office to successful applicants. Failure to pay by the specified date will result in your acceptance being revoked. How to pay: You will receive an invoice for the amount listed above together with the Notification of Acceptance. You will be required to pay this fee by bank transfer to the account noted in the invoice. Please note that all bank service charges incurred upon payment are your own responsibility. NOTES: (1) If you take more than the standard period of 2 years to complete your graduate programme, you will be required to pay additional fees according to the extra time taken for completion of your degree. (2) All service charges incurred upon payment of the tuition fee are the responsibility of the applicant. (3) Please be aware that the tuition fee will not be refunded under any circumstances. 7
2.3.2 Living Expenses Students (not awarded with scholarships to cover living expenses) are responsible to cover their expenses for accommodation, food, books, etc. themselves. The fees for the student dormitory at the Environmental Campus FH Trier are charged according to the size of the dormitory. Reference: Living Expenses (Example) One month's living expenses for students living in the dormitory (FH Trier Environmental Campus Student House) Dormitory Fee 170 ~ 300 Utilities 20 ~ 50 Food 140 Books 30 Miscellaneous 50 Health Insurance 70 TOTAL 480 ~ 640 Annually 5,760 ~ 7.680 Approx. 5,760 ~ 7,680 /year are required to cover living expenses in Germany. 3. Scholarships To offset the costs of tuition, living expenses, etc., outlined above, excellent applicants may be awarded a scholarship. Scholarships are based solely on the academic merit of the applicants. 3.1 IMAT Scholarships 3.1.1 Outline IMAT scholarships are provided to support students characterized by academic excellence. Scholarship recipients are individuals who can maintain a high level of academic achievement in their graduate studies as well as being a role model for other students. Scholarships are awarded on the basis of the overall evaluation of all application documents submitted and an additional interview. You will be able to apply for IMAT scholarships at the same time that you submit your application to the FH Trier IMAT management office for screening (see section 1.1). All scholarship decisions are FINAL. Scholarships will be valid for the standard period of completion of the MSc. IMAT Programme, however only as long as the recipient continues to achieve good academic results. The evaluation of all scholarship recipients grades will be made each semester. The scholarship may be revoked if the recipient s results are under the average. 8
Types of Scholarships Scholarship Scholarship Contents (Equivalent to Tuition Fee Reduction %) Amount of Scholarship (EUR) Scholarship Grade A Equivalent to a 100% tuition fee reduction 12,000 Scholarship Grade B Equivalent to a 80% tuition fee reduction 9,600 Scholarship Grade C Equivalent to a 65% tuition fee reduction 7,800 Scholarship Grade D Equivalent to a 50% tuition fee reduction 6,000 Scholarship Grade E Equivalent to a 30% tuition fee reduction 3,600 3.1.2 Selection Process Scholarship recipients will be selected, based on a comprehensive evaluation of all their application documents. All decisions about the amount of IMAT scholarship to be awarded are made by the FH Trier IMAT Admission Committee parallel with the applicant s acceptance to the IMAT Programme. These decisions will be FINAL and no upgrades or other changes will be made to awarded scholarship programmes. We kindly ask for your understanding in this matter. 3.2 Other Pre-Enrollment Scholarships Pre-enrollment scholarships may also be available from sources outside of the FH Trier. The FH Trier may contact individuals who fulfill such scholarships application requirements and recommend those who wish to apply. Applicants are strongly encouraged to investigate additional sources of funding. An excellent resource is a branch of the German Academic Exchange Office (DAAD) in your country. 4.3 Other Scholarships after the Enrollment There are some scholarship programmes, available from sources outside the FH Trier, e.g. to cover the living expenses. For more information, please contact the IMAT management office directly. 9
4. Admission Qualifications To apply for the MSc. IMAT Programme applicants must fulfill all requirements listed below. Please read the information carefully to ensure, your qualifications meet the requirements of the application procedure. 4.1 Academic Background Applicants must fulfill the following qualifications to be eligible to apply: Bachelor degree or equivalent (180 ETCS Credit Points). 4.2 English Language Ability and Aptitude for Graduate Study 4.2.1 TOEFL, IELTS or TOEIC Score All applicants will be required to submit the results of either Test of English as a Foreign Language (TOEFL) or International English Language Testing System (IELTS) or Test of English for International Communication (TOEIC). The following applicants are except from this requirement. Native speakers of English (those whose first language is English) Those who can certify that they have been educated in English language for the entire period of their secondary (high school) and tertiary (university) studies. IMAT Programme will only consider applicants with a minimum TOEFL paper-based score of 550 points or equivalent (Computer-based TOEFL 213, Next Generation (internet based) TOEFL 79, IELTS minimum 6.0, TOEIC minimum 750 points). Further information about the English Proficiency exams is provided later in section 7.7 of this guide. If you do not have a valid official TOEFL Test Score please contact IMAT management office. 4.2.2 GRE Score Applicants are encouraged to take the Graduate Record Examination (GRE) test. However, if this poses considerable difficulties for you, we will accept your application without a GRE score. Further information about the GRE test is provided in section 7.8 of this guide. 4.2.3 Interview Applicants will be required to undertake an interview, personally or electronically, to confirm their oral English language skills. Accepted applicants who are required to undertake this 10
interview will be contacted separately. 4.2.4 Status of Residence Applicants who are neither German nationals nor permanent residents of Germany must be able to apply for Status of Residence (visa) as an international student at the FH Trier. For more information about visa application, please visit the web page of the German Embassy in your country. 5. Application Screening Process During the application screening procedure, applicants will be comprehensively evaluated, based on the information submitted in their application documents. If regarded as necessary, the IMAT management office may contact the applicant s previous university and the people who have signed the letters of recommendation for confirmation of the submitted information. Furthermore, the IMAT management office may ask the applicant for a more detailed explanation of the submitted documents, and/or require the applicant to submit additional documents related to the academic background and language proficiency. A personal or electronic interview may also be required. 11
6. Documents to Submit and Cautionary Notes The applicants for the admission to the MSc. IMAT Programme must submit the following documents: 6.1 Application Forms for the IMAT Programme The application forms should be completed in English language only. The application forms can be typed or handwritten. If you write by hand, please make sure to write readable. Illegible entries may be invalid. Hints to complete the application forms: 6.1.1 Application Form Please download IMAT application form at http://ifas.umwelt-campus.de/application_master_mfm.pdf. Please be precise to write your name exactly as it is written in your identification documents (passport). If you currently do not have a passport, please write your name as it would be written if/when you apply for a passport. Please provide your permanent address and, if applicable, the address you are currently residing. Please, specify how long this address will be valid. 6.1.2 Curriculum Vitae Please give the detailed information concerning your education and working experience in chronological order from the start of your elementary (primary) education. If necessary, attach additional pages to provide the most complete and accurate account of your past education and work experiences. Please also include documents which can prove the activities listed certificates of completion, letters of recommendation etc. Please ensure that there are no significant periods of time not considered in your curriculum vitae. 6.1.3 Personal Statement Please write a statement explaining why you wish to enrol in the MSc. IMAT Programme. Your statement should include responses to the following questions: (1) How did you find out about the MSc. IMAT Programme? (2) How would you explain the term Material Flow Management and why are you interested in studying Material Flow Management? (3) What attracts you to the MSc. IMAT Programme in particular? (4) How, from your point of view, will your previous experiences (both academic and 12
extra-curricular) help you to succeed in the MSc. IMAT Programme? (5) How, from your point of view, could you contribute to the FH Trier/IfaS? (6) What are your expectations from the MSc. IMAT Programme? In which way, from your point of view, will you benefit in the future from the education you get at the FH Trier? Please ensure that in your statement complete answers to all the questions listed above are given. Please type your personal statement and attach additional pages if necessary. Your statement should not be longer than two A4 pages of printed text (approx. 500 words). Please attach your typed statement to this application. Please DO NOT handwrite your statement. 6.1.4 Research Proposal Please provide a research proposal. This proposal should include coverage of the following matters: (1) Research proposal subject, (2) Specific objectives of your research, (3) Research methods you intend to use to complete your research successfully, (4) Significance of your proposed research, and (5) Brief review of the sources used for your research plan. Please be sure that you select a specific and well defined research topic, and that your research plan answers all questions given thoroughly. Please type your research plan and attach additional pages if necessary. Applicants must also attach at least one research paper, which they have produced recently (e.g. graduation thesis summary). The proposal should not be longer than two A4 pages of printed text. 6.1.5 IMAT Scholarship Application Please note that the information regarding scholarships is given in section 4. If you want to apply for an IMAT scholarship, please write a short application letter for IMAT scholarship. If you apply for further scholarship programmes, please provide details. 6.1.6 Information Relevant on the Obtainment of a Student Visa All overseas applicants will be required to obtain a College Student Visa to study in Germany. Formal visa applications will be conducted later. This form is required to confirm that you will be eligible for a visa if you are accepted to study in the IMAT Programme. More information is available at the website of the German Embassy in your country. 13
6.1.7 Applicant's Signature Please sign and date the form yourself and send us the original paper per mail. Electronic signatures, submission by e-mail etc. will not be accepted. 6.1.8 Letters of Recommendation Please provide two (2) letters of recommendation using the forms provided. Please be sure that at least one of these letters is written by a professor or lecturer who has instructed you previously at the university. The other letter may be written by someone who has supervised or employed you, or another professor or teacher. Recommendations written in a language other than English must have an English translation attached. The translator's name, address, and contact information must also be included. Translation done by the applicant will not be accepted. Please be sure to have the letter(s) signed by the writer and enclosed in a signed and sealed envelope if they will be sent together with the rest of your application documents. Otherwise, you can mail the letters directly to the FH Trier IMAT management office by the letter writer. In this case, please attach a message to your application documents stating that the letter(s) of recommendation are mailed to us separately. 14
IMAT Letter of Recommendation 1 Applicant: Name (in Roman alphabet): To the individual writing the recommendation Thank you for your cooperation in providing a recommendation for the above applicant to the MSc. IMAT Programme. Please answer the following questions detailed and honestly. If writing by hand, please write clearly. (1) What is your relationship to the applicant and how long have you been acquainted with him/her? (2) What superior talents or character traits does the applicant possess? What areas, from your point of view, should the applicant concentrate more on? (3) In what way, from your point of view, experiences at the Trier University of Applied Sciences (FH Trier) will be of benefit to the applicant? (4) Is there anything you believe could limit the applicant s prospects of success at the FH Trier? Intellectual ability Analytical ability Judgment Maturity Motivation Flexibility Please provide an appraisal of the applicant in terms of the qualities below: Ability to work with others Oral communication Written communication Future potential Exceptional Excellent Above Average Average Below Average Unable to Assess Overall rating: strongly recommend recommend recommend with reservations do not recommend Other comments: Name and contact details: Name Occupation Institution Title/Post Address: Street, City Postal Code State/Prefecture Country Telephone E-mail Signature Date After completing this form, please place it in a sealed envelope and give it to the applicant, or send it directly to: IMAT Management Office, IfaS Environnemental Campus Birkenfeld University of Applied Sciences Trier P.O. Box 1380, D-55761, Germany 15
IMAT Letter of Recommendation 2 Applicant: Name (in Roman alphabet): To the individual writing the recommendation Thank you for your cooperation in providing a recommendation for the above applicant to the MSc. IMAT Programme. Please answer the following questions detailed and honestly. If writing by hand, please write clearly. (5) What is your relationship to the applicant and how long have you been acquainted with him/her? (6) What superior talents or character traits does the applicant possess? What areas, from your point of view, should the applicant concentrate more on? (7) In what way, from your point of view, experiences at the Trier University of Applied Sciences (FH Trier) will be of benefit to the applicant? (8) Is there anything you believe could limit the applicant s prospects of success at the FH Trier? Intellectual ability Analytical ability Judgment Maturity Motivation Flexibility Please provide an appraisal of the applicant in terms of the qualities below: Ability to work with others Oral communication Written communication Future potential Exceptional Excellent Above Average Average Below Average Unable to Assess Overall rating: strongly recommend recommend recommend with reservations do not recommend Other comments: Name and contact details: Name Occupation Institution Title/Post Address: Street, City Postal Code State/Prefecture Country Telephone E-mail Signature Date After completing this form, please place it in a sealed envelope and give it to the applicant, or send it directly to: IMAT Management Office, IfaS Environnemental Campus Birkenfeld University of Applied Sciences Trier P.O. Box 1380, D-55761, Germany 16
6.2 Academic Records and Transcripts Please be sure to enclose the following documents: (1) Documents which prove the completion of the academic requirements listed in section 5.1: university graduation certificate or certificate of scheduled graduation, etc. (2) Academic transcripts showing results (grades) for your entire period of post-secondary (university) study to date. Please submit certified copies. Never send original documents. If you require these documents returned, please enclose a letter requesting their return that clearly states the documents you want returned to you, your full name, and the address to which the documents should be sent. Documents that are written in a language other than English must have an English translation attached. The translator's name, address, and contact information must also be included. Translation by the applicant will not be accepted. 6.3 Sample of Written Work All MSc. IMAT Programme applicants must submit a summary of at least one research paper or other academic work that they have produced recently (e.g. Bachelor s graduation thesis summary) for review. 6.4 Certificate(s) of Employment If you have filled in details of any previous full-time work experience in the Personal History section, please provide proof of the information contained therein if possible. This proof would be in the form of a certificate of employment issued by your current employer and/or a letter authorized by your former place of work that shows the period of your employment and a brief description of your work duties. These certificates or letters should also show the name and contact information of the employer in case we need to contact them to confirm the details. The certificates or letters can be in any format you choose, but must be written in English language, or have an English translation attached. The translator's name, address, and contact information must also be included. Translation done by the applicant will not be accepted. 6.5 A copy of proof of your payment of the Application Screening Fee Please submit with your application a copy of the receipt issued by the bank at which you made the fee transfer. See section 3.1 for details. 17
6.6 APS certificate for Chinese Students It is required for Chinese students to submit APS certificate to apply for IMAT Programme, please enclose the APS certificate*. More information is available at http://www.deutschebotschaft-china.org/cn/kultur/aps/. *For Chinese students, graduated at a partner university of the FH Trier in China, it is not necessary to submit APS certificate for applying for the MSc. IMAT Programme. Please contact the IMAT management office for more information about the list of partner universities of FH Trier in China. 6.7 Passport Copy (Non-German nationals only) If you have a valid passport at the time that you apply to the MSc. IMAT Programme you must submit a copy of the information pages showing your photograph, full name, passport number, and the issue and expiry dates. If you have been to Germany before, please submit a photocopy of all the pages in your passport, showing the arrival and departure dates of your previous trip(s) to Germany. Applicants who do not have a passport yet should start passport application procedures as soon as possible after receiving the Notification of Acceptance from FH Trier. 6.8 TOEFL, TOEIC or IELTS Score Please submit an original score report or original certificate stating full details of the score you have obtained. Test results are valid for two years. For full information about how and where to take these English proficiency tests, please check the following websites. You must make arrangements to take the test for yourself. FH Trier can not assist you in making appointments for the test: Information on TOEFL: http://www.toefl.org/ Information on TOEIC: http://www.toeic-usa.com/ Information on IELTS: http://www.ielts.org/. 6.9 GRE Score Please send us your original GRE score report if available. Test results are valid for two years. Further information to the GRE please read under: http://www.gre.org/. 18
6.10 Photographs Please send three identical, passport-sized, photographs, taken from a frontal view from the chest up. The photographs must be recent (taken within 3 months of the date you submit your application). You are not allowed to wear a hat or have any background scenery in the photographs. The size of the photographs should be 4 centimeters high by 3 centimeters wide (4cm x 3cm). The photographs may be color or black and white. Please be sure to write your name and nationality in English on the backside of each photo. 6.11 Important Notes Acceptance to the IMAT Programme will be revoked if any of the application documents submitted are found to contain deceptions. If these are discovered after enrolment, the applicant will be forced to withdraw from FH Trier. Please use the western calendar (AD) when writing birth dates and other dates. Submitted application documents will only be returned to applicants who explicitly request it. If you wish any documents returned to you, please enclose a letter which clearly specifies the documents you require returned, your full name, and the postal address you wish them mailed to. For admissions purposes we often request that you submit a certified copy of an original document. A certified copy is a photocopy of the original document with an original stamp, seal, or signature from the issuing institution or a public notary. This stamp or seal cannot be a photocopy itself, it must be original. Failure to provide us with the proper certified copies of necessary application documents will delay your application screening process and will also affect your ability to obtain a student visa. We therefore kindly ask you to send us the requested certified copies of your original documents in a timely manner. 19
6.12 Check List for Documents to Submit Please circle appropriate choice Documents Application form Personal statement Resume Required from all applicants Research proposal Two letters of recommendation Academic records and transcripts Proof of payment of the Application Screening Fee (Non-German Students only) List of research achievements/sample of work Passport copy (Non-German Students only) Not relevant Photographs Certificates of employment Required as relevant Not relevant Either TOEFL or TOEIC or IELTS score Not relevant GRE score Not relevant APS certificate (Chinese Students only) Not relevant Scholarship application letter 20
7. Submitting Documents, Receiving Results 7.1 Submission of Application Documents Please send us your completed Application Forms and all required secondary documents by registered postal mail (airmail if submitting from outside Germany). Applications sent by e-mail, etc. will not be accepted. Please be sure to keep a copy of all submitted application documents for your own reference. The address for submission is: Information IMAT Management Office, IfaS Environmental Campus Birkenfeld University of Applied Sciences Trier P.O. Box 1380, D-55761 Germany IMAT Management Office Institute for Applied Material Flow Management (IfaS) Tel. +49-6782-17-2614/1475 Fax +49-6782-17-1264 E-Mail: imat@umwelt-campus.de 7.2 Screening and Notification of Results Screenings will be carried out every month. Screening results, including information about any IMAT Scholarship that has been awarded to you, will be sent to you 6-8 weeks after receiving your complete application and all required secondary documents. Screening results will not be given out by telephone, fax or e-mail. All decisions made by the FH Trier IMAT Programme Admission Committee regarding acceptance to the IMAT Programme and the level of IMAT Scholarship awarded are FINAL. We kindly ask for your understanding in this matter. 21