Wendy Barkley Supervisor, School Nutrition Programs OSPI Child Nutrition 2015 Annual Conference
Professional Standards Professional Standards for State and local School Nutrition Program Personnel Effective Date: July 1 st 2015
Professional Standards 1) Hiring standards for New School Nutrition Program Directors 2) Training requirements for All School Nutrition Program Employees
Hiring Standards for School Nutrition Program Directors Director: defined by responsibilities rather than title Does not apply to current directors Effective Date: July 1 st 2015 (does not apply to positions posted prior to this date)
Hiring Standards for School Nutrition Program Directors Includes minimum requirements and preferred requirements Requirements by category based on size of LEA Student Enrollment
Training Requirements for All School Nutrition Program By job category Employees Definitions provided in the rule (not based on job title, but rather role and responsibilities)
Training Requirements Directors: Managers: for All School Nutrition Program Employees All other Staff: Part time staff: SY 2015-16: 8 hrs Beginning SY 2016-17: 12 hrs SY 2015-16: 6 hrs Beginning SY 2016-17: 10 hrs SY 2015-16: 4 hrs Beginning SY 2016-17: 6 hrs 4 hrs Yearly (school year) requirements
Professional Standards Record Keeping Requirement School Nutrition Program Director responsible for demonstrating (during AR review) that the LEA is in compliance with the Professional Standards
School Meals Administrative Review 3 Year Review Cycle Offsite assessment AND Onsite assessment Risk indicator tools AND Comprehensive Review if applicable
Maintenance of the Nonprofit School Food Service Account Purpose: Revenue used solely for the operation or improvement of the school food service 7 CFR 210.14
Maintenance of the Nonprofit School Food Service Account The nonprofit school food service costs must be allowable Food, equipment, and labor to operate the meal program Necessary, reasonable and allocable Does NOT include the purchase of land, buildings or construction unless advance approval by FNS.
Maintenance of the nonprofit School Food Service Account Net cash resources may not exceed three month s average operating costs Food Service Program Summary Report
Paid Lunch Equity Purpose: Ensure that the same level of program financial support is provided through revenue from paid lunches as is provided for free and reduced-price lunches through Federal reimbursement. 7 CFR 210.14 (e)
Paid Lunch Equity Sponsors must gradually raise paid meal prices or use non-federal funds to meet or exceed the weighted average price, as determined annually. 1) Annually review paid lunch prices 2) Find weighted average paid lunch price 3) Compare to Federal Reimbursement rate and the related inflation factor* 4) Make adjustments if necessary *using the USDA Paid Lunch Equity Tool
Revenue from Non program foods Purpose: Ensure that revenue from the sale of nonprogram foods generate at least the same proportion of revenue as they contribute to LEA s food costs. Total nonprogram food revenue Total program revenue Total nonprogram food cost Total food costs 16
Revenue from Non program foods Three steps 1) Gather needed data 2) Calculate percentage of revenue required* 3) Identify the dollar amount for revenue required to come from non-program foods *using the USDA Revenue from Non program Foods Tool 17
Indirect Costs Purpose: Ensure fair and consistent methodologies to identify and allocate allowable indirect costs is applied the School Food Service Account
Indirect Costs Total Program Cost = Direct Cost + Indirect Cost Examples of Direct Costs Wages of food service workers Food costs Food Service Supplies Medical / Promotional service relating to food service Examples of Indirect Costs Payroll Services Human Resources Electricity Water Trash
Procurement Renewed focus on procurement - SY16-17
Community Eligibility Provision Community Eligibility Provision (CEP) provides an alternative to household applications for free and reduced price meals. All students in CEP schools are offered meals at no charge. *Section 104a of the Healthy, Hunger-Free Kids Act
Who is participating in Community Eligibility Provision? Participating in SY 2014-15 33 LEAs *
Who can participate in the Community Eligibility Provision? Must participate in the National School Lunch Program AND the School Breakfast Program Available in Districts where at least one of the schools in the district has 40% Identified Student percentage. *Section 104a of the Healthy, Hunger-Free Kids Act
Identified Student Percentage Identified Student % = # of Identified Students Total # of enrolled students with access to NSLP/SBP X 100
Identified Student Percentage Determined by: An individual participating school Individual school with 40% or more Identified Students A group of participating schools in the LEA -Districts may choose to group schools any way they wish and calculate the free claiming percentage for the group of schools as a whole -There is no limit to the number of groups -Within the same district, some schools can participate individually and some can participate as a group Entire LEA if all schools participate -All school in the district participate as a single group with the same free claiming percentage as long as it is 40% or higher
Reimbursement Details The current multiplier is 1.6 Any meal costs in excess of the total Federal reimbursement must be covered through non-federal sources - State revenue matching funds -Revenue from a la carte sales -In-kind contribution funds from outside sources
Reimbursement Details 62.5% Identified Student Percentage will = 100% reimbursed at the free rate USDA Community Eligibility Provision Reimbursement Estimator can help you in evaluating your potential reimbursement under CEP and evaluating different grouping scenarios
Benefits of the Community Eligibility Provision All students receive meals at NO Charge Increase in participation Reduced paperwork (families and schools) Reduced chance of overt identification No verification! No base year (compared to other Provisions) Meal service can be streamlined by no longer collecting payments, collecting on charges, etc. Easier to implement alternative meal service
Absence of Individual Application data Area Eligibility can use: Identified Student Percentage x 1.6 Other recipients of Student Income Data: -Title 1 - E-rate -State and local funding
Reauthorization 2010 Healthy, Hunger-Free Kids Act 2010 Smart Snacks Standards Local School Wellness Policy Fines for School Food Program Mismanagement
Reauthorization 2015 Flexibilities for NSLP and SBP meal patterns Program simplification