École Archbishop MacDonald Catholic High School GRADE 10 MIDDLE YEARS IB PROGRAM FULL IB-MYP CANDIDATE STUDENT APPLICATION for CERTIFICATION 2018-2019 Application Deadline: Thursday, March 22, 2018 @4:00 pm Only completed applications will be accepted PART A: STUDENT INFORMATION Name: Date of Birth: (mm/dd/yy) Address: (Postal Code) Home Phone Number: Student Cell Number: E-Mail (Parent/Guardian) Name of Junior High School: Have you had English as a Second Language instruction? Yes No If yes please indicate grades Are you presently on an Individual Program Plan/PLP? *Yes No *If yes - please include a copy with your current marks Parent Signature Student Signature Please circle one Resident (Catholic) Non-Resident (Non-Catholic) * See following page for definitions For Office Use Only Date Received Completed Package Yes No Missing Documents Initials Accepted Declined Canadian Birth Certificate Current Permanent Residence/Passport Canadian Immigration Documentation Provide proof of residency (Edmonton address) and one of the above documents.
Registration Category as listed on the front of the Application Package Please ensure that you circle the correct registration category. Contact Rosie Paonessa at Archbishop MacDonald Catholic High School (780) 451-1470 or your Junior High Registration Coordinator if you are unsure as to the correct category. District Administrative Policy #103, Admission of Students. A resident student of Edmonton Catholic Separate School District No. 7 is one who: 1. is a Catholic; or 2. has at least one parent who is a Catholic (e.g., in situations where, by court order, custody is granted to a non- Catholic parent or the Catholic parent has died and the child has not been registered in a Catholic school, then the child would be deemed to be a resident student); or 3. under the authority of the Child Welfare Act, has been placed in a foster home where the foster parent is resident of the Edmonton Catholic Separate School District No. 7; and 4. resides within the corporate limits of the City of Edmonton; 5. is six years of age or older on or before March 1 of the current school year; 6. is nineteen years of age or younger as of September 1 of the current school year; 7. in the case of a kindergarten student, is 5 years of age or older on or before March 1 of the current school year. In order to establish residency a declaration by the parent, guardian, or child of being of the Catholic faith is sufficient. A baptismal certificate may be requested for the purpose of sacramental preparation. Students who do not comply with the conditions outlined above are considered nonresident students. Nonresident Students - Nonresident students will be admitted to Edmonton Catholic Separate School District No. 7 subject to the following: parent(s)/guardian(s) of nonresident students acknowledge that their children will participate in the religious education courses and celebrations that combine to make a Catholic Christian environment in the school; a. the principal determines that the school has sufficient facilities and resources to serve the student; and b. in the case of students who have identified special programming needs, that arrangements are made with the student's resident board for financial sponsorship. Acceptance of an individual nonresident student in no way obligates the district to accommodate the registration of his/her siblings. Policy and regulations A school is required to register all resident students within its catchment area. Where space and resources permit other resident students of the District, or non-resident students, may be admitted to a particular school. Students will therefore be registered in the following order: a. resident students in the catchment area; b. resident students residing outside the catchment area; c. non-resident students in the catchment area currently enrolled in Edmonton Catholic Schools and who have the recommendation of their principal that they be allowed to continue on to the next level of their educational programming the District; d. non-resident students residing within the catchment area; e. non-resident students residing outside the catchment area, (note: residency requirements do not apply to kindergarten students; parents of non-resident students are to be informed when registering their child for kindergarten that registration in grade one will be subject to the availability of space and resources). Revised January 2018 Page 2
PART B: ACADEMIC STANDING - Please attach a copy of your Spring Report Card to support your application. One of the entrance requirements at Archbishop MacDonald is a minimum of 75% in each of the following: Religion, Language Arts, Mathematics, Social Studies and Science. Should the number of applicants exceed the spots available, our selection committee will refer to District Administrative Policy #103, Admission of Students. *Students log on to their PowerSchool/School Zone account during the evening registration to verify most recent grades. Please complete the following: Grade 9 Program Language Arts Cumulative Spring Report Card Mark * Entrance Requirement Met (YES/NO) Grade 10 Program English 10-1 IB-MYP Social Studies Social Studies 10-1 IB-MYP Mathematics Math 10 C IB-MYP Religion Religion 15 Science Grade 9 FSL (French as a Second Language) Grade 9 Spanish LANGUAGES Science 10 IB-MYP French 10-9Y IB-MYP Spanish 20 or Spanish 20 IB ACCELLERATED COURSES Math 10C 80% or higher Math 20-1 IB-DP 75% - 79% Math 20-1 Science 10 80% or higher (Choose either Chemistry OR Biology) Chemistry 20 Chemistry 20 IB-DP Biology 20 75% - 79% Chemistry 20 * If Jr. High uses term grading, please average term report card marks to date. Revised January 2018 Page 3
Course Selection for Gr. 10 Students Intending to Enter Full IB-DP in Gr. 11 Do you NEED 3 Sciences? It is a misunderstanding that all students need 3 sciences to enter a post secondary institution. Most University faculties only require 1 or 2 sciences including the faculties of Science and Arts. The only faculty at the University of Alberta requiring 3 sciences is Dentistry. Taking 3 sciences is a difficult path and is not advised unless absolutely needed for university admission into your future program. Please pre-plan by researching the program requirements at your intended post secondary institution. IB Diploma Requirements Group 1 Subject English IB (HL)** Group 5 Subject Mathematics IB ( SL) Group 2 Subject Second Language IB (SL / HL) Group 6 Subjects* Arts: French B (SL/HL) Visual Arts (SL or HL) Spanish ab initio ( SL) Theatre (SL or HL) Music (SL or HL) Group 3 Subject History IB (Social Studies) (HL)** IB Core Subjects TOK Group 4 Subjects* Sciences: Biology or Physics IB (HL) Chemistry IB (SL) *A full IBDP candidate must select 6 subjects between group 1 5. Plus 1 additional subject in group 4 or 6 ** A full IBDP candidate must have 3 HL courses in their selection: English, History and 1 more HL subject. (Theory of Knowledge) EE (Extended Essay) CAS (Creativity, Activity, Service) IB Diploma Course Scheduling Students Requiring 1-2 Sciences Students Requiring 3 Sciences 1. English 10 IB-MYP English 10 IB-MYP 2. Second Language 10 IB-MYP (French B or Spanish ab initio) Second Language 10 IB-MYP (French B or Spanish ab initio) 3. Social Studies 10 IB-MYP Social Studies 10 IB-MYP 4. Science 10 IB-MYP Science 10 IB-MYP 5. Math 10 IB-MYP Math 10 IB-MYP *Or Math 20 IB for fast tracking students 6. Physical Education 10 Wellness Physical Education 10 Wellness Combined Physical Education 10 + CALM Required by AB Learning. Religion 15 Religion 15 Required by ECSD. 7 & 8 Choose 2 of the Following Choose 2 of the Following Chemistry 20 IB-DP French 20 IB (SL only) Option: Art, Drama, Music, CTS 10 IB-MYP Option: Art, Drama, Music, CTS 10 IB-MYP Math 20 IB-DP (for Spanish ab initio candidates only) Chemistry 20 IB-DP French 20 IB (SL only) Math 20 IB-DP (for Spanish ab initio candidates only) Revised January 2018 Page 4
Grade 10 Course Offerings Subject Credits Core English 10-1 IB-MYP 5 Mathematics 10 Common IB-MYP 5 Phys Ed 10 Wellness Female IB-MYP 3 credit +3, 5 credits +3 Phys Ed 10 Wellness Male IB-MYP 3 credit +3, 5 credits +3 Religious Studies 15 3 Science 10 IB-MYP 5 Social Studies 10-1 IB-MYP 5 Options **Advanced Acting 15 3 Art 10 IB-MYP 3/5 Choral Music 10 3/5 Com Tech 10 IB-MYP 3 Computing Science 10 3 Speech and Debate 15 3 Design Studies 10 3 Drama 10 IB-MYP 3/5 Film Appreciation 15 3 Fitness Performance Beginner 3+ French 10-9Y IB-MYP 5 *General Music 10 3 Intro to Health Fields 3+ Instrumental Music 10 IB-MYP * Instrumental Jazz 15 3/5 5 Spanish 10-3Y 5 *Vocal Jazz 15 5 Accelerated Math or Science Choose one from the following list. Please refer to entrance requirements. Math 20-1 Math 20 IB-DP Chemistry 20 Chemistry 20 IB-DP OR Biology 20 AND / OR Second Languages FSL No Grade 9 = NA SSL No Grade 9 = Spanish 10 IB MYP Grade 9 = Spanish 20/20IB * These courses are offered after school from 3:30-5:30 p.m. Days T.B.A. and by audition only. ** By Audition only ***Math 9 Accelerated Program Please note: Phys. Ed. 10 Wellness includes CALM, ALL grade 10 students will receive credit for both courses NOTE: Advanced Acting, General Music, Instrumental Jazz, Vocal Jazz, and Extended Essay, are taken in addition to the minimum required blocks for each grade level. ALL Mandatory Courses must be delivered by Faculty of Arch. MacDonald High School: English 10 IB MYP Social 10 IB MYP Religion 15 *Science 10 IB MYP * Mathematics 10 IB MYP Phys. Ed. Wellness/CALM IB MYP * except accelerated students Circle your selections and enter on page 6. Revised January 2018 Page 5
PART C: COURSE SELECTION - It is important that you choose your courses carefully, see course offerings on the next page. Staffing and resources for the 2018 2019 school year are based on these decisions. If you are having difficulties and have questions on making your selections, you can call the school and ask to speak to a registration team member. Grade 10 students must take 8 blocks (no spares). 5 Credit course = 1 block 3 Credit course = 1 block (every second day) = ½ block GRADE 10 PROGRAM: English 10-1IB-MYP (5 credit) (Mandatory Course) Social 10-1IB-MYP (5 credit) (Mandatory Course) Mathematics 10C IB-MYP (5 credit) (Mandatory Course) * Religion 15 (3 credit) (Mandatory Course) and (choose one 3 credit course) Science 10IB-MYP (5 credit) (Mandatory Course) Physical Education 10 Wellness (5 credit +3) Male or Female (Circle) OR Physical Education 10 Wellness (3 credit +3) (choose one 3 credit course) Please note: Phys. Ed. 10 Wellness includes CALM, ALL grade 10 students will receive credit for both courses. (Mandatory Courses) (choose one 5 credit course) OR and (choose two 3 credit courses) (choose one 5 credit course) OR and (choose two 3 credit courses) * A total of 9 credits in Religious Studies are required in order to participate in Graduation Ceremonies at Archbishop MacDonald Catholic High School. **If you are choosing a second language please indicate if you have taken the language before. Language and # of years Students taking Accelerated Mathematics 10 and/or Science 10 courses should refer to the insert on page 5 for course selections. (All Mandatory courses are to be delivered by Faculty of Archbishop MacDonald High Revised January 2018 Page 6
PART D: CANDIDATE SELF-REFLECTION Please provide your reflection on a separate wordprocessed document. At École Archbishop MacDonald Catholic High School, we value the gift of the whole person. We encourage our students to be active members of the MAC community in many different ways. This well-rounded education helps form the leaders of tomorrow. Provide a personal statement about the experiences you have had while volunteering and/or serving as a leader in your school or community. You may draw from your experiences and service in community organizations, sports, cultural, musical, political activities, etc. Conclude your statement by sharing your reasons for seeking admission to École Archbishop MacDonald High School. PART E: DISTRICT STUDENT REGISTRATION FORM: - Please ensure this document is fully completed and signed., see below. As well as the School Wide Field trip form in pink. Revised January 2018 Page 7
Student Registration 2018-2019 School Year School: Registering for Grade: Date of Registration: Month Day Year ECS Student ID # ASN # Office Use Only Edmonton Catholic Schools Student Registration: Please read this information before completing the registration form: This registration form is a legal document. Before a student can be registered by a school, this form must be completed in its entirety and signed by the parent or legal guardian, or by a student in the case of an Independent Student. Notice to Parent or Guardian of Religious Permeation The Alberta Human Rights Act requires Edmonton Catholic Schools to give notice to a parent or guardian when courses of study, educational programs, institutional materials, instruction or exercises include subject matter that deals primarily and explicitly with religion. The essential purpose of our schools is to fully permeate Catholic theology, philosophy, practices and beliefs, the principles of the Gospel and teachings of the Catholic Church, in all aspects of school life, including in the curriculum of every subject taught, both in and outside of formal religion classes, celebrations and exercises. Every course of study and education program, all institutional materials, instruction and exercises will at all times include subject matter that deals primarily and explicitly with religion. Information for Sacramental Preparation: Is your child a baptized Catholic? Yes No Has your child been confirmed? Yes No Has your child received First Communion? Yes No To assist our Catholic parishes with sacramental preparation, do you consent to the District sharing your child s sacramental preparation information with the school s local Catholic parish? Yes No If Religion is other than the Catholic faith, please sign the following acknowledgement: I hereby acknowledge and accept the values and philosophy of a Catholic school and that my child will participate in the prayer life, church and church related activities, religious courses, instruction and exercises in which Catholic ethical and moral standards are taught. Additionally, I am aware that my child is being admitted to this school as a non-resident student, and because of this, the District accepts the responsibility for my child s education until such time as my child finishes their program in this school, voluntarily withdraws, or is expelled from the District. If my child is being registered in kindergarten, I also acknowledge that registration to grade one will be subject to availability of space and resources. Parent/Guardian/Independent Student Signature: Date: Legal Verification a student cannot be registered without a copy of a legal document that provides proof of legal name, age and citizenship or immigration status. Any of the following documents are acceptable to copy: birth certificate, adoption papers, permanent resident document, student study permit, parent work permit or parent study permit. Write the student s legal surname (last name) and given names below. These are the names on the student s birth certificate, adoption papers or other legal documents listed above. If the student uses a different first or last name, there is space at the end of this section (preferred names). Staff require proof of address before registration can proceed. Student s Legal Last Name: Student s Legal First Name: Student s Legal Middle Name(s): Male Female Birth Date: Month / Day / Year Student s Birth Country: Home Address: Mailing Address: City: Province: Postal Code: Home Phone: Unlisted Student's Cell Phone (Optional): Student s Email (Optional): Also known as (Preferred) last name: Also known as (Preferred) first name: Religion: Catholic Other Parish: School History Please indicate if the student has ever been registered in Edmonton Catholic Schools: Yes - Name of the last Edmonton Catholic School attended: No - Name, address, city, and country of the last school attended: Revised December 2017 Page 1
Citizenship or Immigration Status (Please provide the school with supporting documentation as required) Student Citizenship Documentation: Expiry Date (1) Canadian Citizen n/a Office Use Only Supporting documents are in student file (2) Permanent Resident Month Day Year (5) Temporary Resident - International Fee-Paying Student Month Day Year (6) Child of a Canadian Citizen n/a (7) Child of a Resident Month Day Year (9) Step-Child of a Canadian n/a (9) Step-Child of a Temporary Foreign Worker Month Day Year English as a Second Language (ESL) information (ESL students can be Canadian-born or Foreign-born) My child is: Canadian Born Foreign Born - Birth Country: Date of arrival in Canada: Month Day Year Student s first language: Student s primary home language: Medical Information (Optional) You do not have to provide information about medical concerns, but the information could be crucial to the well-being of the student. Are there any serious medical conditions you would like the school to be aware of that affect the student? Please indicate below: Diabetes Epilepsy Allergies Hemophilia Heart Condition Asthma Other (please specify) Medical Notes: Parent or Guardian Information The School Act defines a parent as a legal guardian of the child. Please identify the legal guardians of the child being enrolled. If there are questions as to whether an individual is a parent or guardian pursuant to the legal definitions, please contact the school principal for assistance. With respect to each parent/guardian, please indicate whether the parent/guardian is Catholic. Residency of a student in the District is, in certain circumstances, based upon the faith of the parent/guardian. Parent 1 Information Relationship to Student: Parent Father Guardian Mother Child resides with this person Other (Please specify): Parent is responsible for student Last Name: First Name: Contact information of this Parent or Guardian (if different from student): Address: City: Postal Code: Home Phone: Day Phone: Cell Phone: Religious Declaration: Catholic Other Parent 2 Information Relationship to Student: Parent Father Guardian Mother Child resides with this person Other (Please specify): Parent is responsible for student Last Name: First Name: Contact information of this Parent or Guardian (if different from student): Address: City: Postal Code: Home Phone: Day Phone: Cell Phone: Religious Declaration: Catholic Other Transportation Bus Type: YBS ETS NO Bus Payment: Coding: Kindergarten Preference AM PM Office Use Only Revised December 2017 Page 2
Guardianship, Custody or Access Rights Guardian(s) of the student must be identified to ensure each party s rights are respected. If an order exists affecting guardianship rights or custody or access rights, a copy of the order will be required to be placed in the student record. In rare instances a child may be designated as protected if a court issues a restraining order. Please indicate if any such document(s) exists No Yes A copy is in the student s file and is of the following type of legal documentation: Access and/or Custody Parenting Guardianship Protection Emergency Contact An "emergency contact person" is someone other than the student's parent(s) or guardian(s). Name of Emergency Contact #1: Relationship: Day Telephone: Address: Name of Emergency Contact #2: Relationship: Day Telephone: Address: Sibling Information (Optional) Note: The provision of sibling information is optional and is collected for communication and planning purposes. Do you have other children attending or will be attending this District? Yes (please list) No Name: Age: Name: Age: Name: Age: Name: Age: Independent Student Status The School Act defines an independent student as someone who is: (i) 18 years of age or older, or (ii) 16 years of age or older, and (a) who is living independently, or, (b) who is a party to an agreement under 57.2 of the Child, Youth and Family Enhancement Act. Are you claiming status as an Independent Student under the definition of the School Act? Yes No Francophone Education Eligibility Declaration Pursuant to Section 23 of the Canadian Charter of Rights and Freedoms - Citizens of Canada: whose first language learned and still understood is French; or who have received their primary school instruction in Canada in French have the right to have their children receive primary and secondary instruction in French; or of whom any child has received or is receiving primary or secondary school instruction in French in Canada, have the right to have all their children receive primary and secondary school instruction in the same language. In Alberta, parents can only exercise this right by enrolling their child in a French first language (Francophone) program offered by a Francophone regional school authority. A. According to the criteria above, are you eligible to have your child receive a French first language (Francophone) education? Yes No Do not know B. If yes, do you wish to exercise your right to have your child receive a French first language (Francophone) education? Yes No If you claim an entitlement to a Francophone education under these terms, Edmonton Catholic Schools may be required to release personal information provided on this form to the local Francophone regional school authority education board upon written request of that jurisdiction. If you wish to declare the student is Aboriginal, please select one: First Nation (status) First Nation (non-status) Métis Inuit For further information, please refer to: www.education.alberta.ca/system-supports/results-reporting or contact Alberta Education at (780) 427-8501. If you have questions regarding the collection of student information by the school board, please contact the School Board Superintendent at (780) 441-6000. Student Responsible Use Agreement As a condition of using the Edmonton Catholic Schools network resources, I understand that access to District information resources including access to the internet is a privilege and agree to abide by the policies and regulations identified in the Student Responsible Use Agreement. I have read and understood the policies and regulations identified in the Student Responsible Use Agreement. Revised December 2017 Page 3
Collecting, Using and Disclosing Personal Information In accordance with the Freedom of Information and Protection of Privacy (FOIP) Act, and as outlined in the District s Administrative Procedures, Edmonton Catholic Schools is authorized and required under the provisions of the School Act and its regulations to collect, use, and disclose personal information when that information relates directly to and is necessary for providing educational programming and ensuring student and staff safety. Please note that consent is not required for these purposes. When Edmonton Catholic Schools uses, and/or discloses personal information for reasons not directly related to delivering educational programming or ensuring student and staff safety, written consent is required. For more information on how Edmonton Catholic Schools handles your or your child s personal information, please refer to Administrative Procedures 180 and/or speak with your school principal. Consent for Use of Student Information Edmonton Catholic Schools is requesting your permission for the following uses of your child s personal information. Please note that consent is not a requirement. You may choose whether or not to grant your consent. Once given, consent can be revoked prior to any such use or disclosure by notifying the school principal in writing. Please check those that you agree to: I hereby give Edmonton Catholic Schools permission to use, post, publish or copyright the written work, creative work and/or personal information (e.g. first name, last name, grade, photograph, audio-visual recordings) of my child to any internal or public websites, social media accounts, or publications owned or operated by the District for the purposes of highlighting individual achievements and promoting District activities. I hereby give Edmonton Catholic Schools permission to permit the media and other outside organizations to photograph, make audio-visual recordings and/or interview my child while under the supervision of Edmonton Catholic Schools. I acknowledge that Edmonton Catholic Schools cannot control the further distribution of these photographs, recordings or interviews once they have occurred. Consent to Communicate Through Electronic Means Edmonton Catholic Schools requires your consent to use email as an option for communicating school or District information. We will keep you informed and up-to-date on the latest school and District information, events and announcements through electronic communications such as emails and newsletters from your child's school and/or the Edmonton Catholic School District. However, some of these communications may include information about offers, advertisements or promotions related to school activities such as yearbooks, fieldtrips, lunch programs, photos, or similar related school activities. Without your consent we may not be able to send you these types of communications electronically. If you choose not to consent, you will only receive attendance messages and emergency messages. I consent to receive all electronic communication from the Edmonton Catholic School District. I choose to only receive attendance messages and emergency messages. Collection and Use of Personal Information Notification The personal information collected on this form is part of the District registration process and is authorized under the provisions of the School Act and its regulations and under Section 33(c) of the FOIP Act. Unless otherwise stated, personal information collected during the registration process and during the course of the school year will be used to provide an educational program and ensure a safe and secure school environment. Questions regarding this collection should be directed to the school principal. Declaration by Parent, Legal Guardian, or Independent Student The information provided in this document is true, correct and complete. I have identified all parents and legal guardians for this student. The individuals identified in the parent or guardian sections have the right to view student information and make educational decisions for this child, unless otherwise indicated here and supported with legal documentation. Further, I recognize that it is my responsibility to notify my child s school should the above information change. Date: Signature: A copy of any child/student/parent/guardian identification documentation must be placed in the Student Record. Documents below will be accepted in the event of an enrolment audit. If a child s/student s document does not prove right of access to education in Alberta, a parent document is required as well. LEGAL STUDENT IDENTIFICATION DOCUMENT [Select applicable documents] Student Documents Expiry Date Parent/Guardian Documents - A parent document is ONLY required if the Canadian Citizenship Documents child document does not prove right of access to education in Alberta. Canadian Citizenship Document n/a Canadian Birth Certificate n/a Canadian Citizenship Documents Expiry Date Alberta Adoption Document n/a Canadian Citizenship Document n/a Canadian Passport Month Day Year Canadian Birth Certificate n/a Treaty Card Month Day Year Canadian Passport Month Day Year Permanent Resident Documents Permanent Resident Documents Address Verification More than one document may be required. Select applicable documents: (Address verification documents are NOT part of the student record.) Do not retain at the school. Permanent Resident Card Month Day Year Permanent Resident Card Month Day Year Operator s License Confirmation of Permanent Residence n/a Confirmation of Permanent Residence n/a Utility Bill Temporary Resident Documents Temporary Resident Documents Lease Agreement Study Permit Month Day Year Study Permit Month Day Year Property Tax Bill Refugee Protection Claimant Document Month Day Year Work Permit Month Day Year Other: Religious Declaration Refugee Protection Claimant Document Month Day Year Baptismal Certificate n/a Religious Declaration Office Use Only Guardianship, Custody or Access Rights Baptismal Certificate n/a Revised December 2017 Guardianship/Custody/Access/Parenting/ Page 4 Month Day Year Page 4 Protection - Court Order
Administrative Procedure 180 ACCESS TO INFORMATION Background The District shall make available to students, parents, staff members, and the public information on the activities of the District, its policies and procedures, its programs and any other topic of interest, provided there is not an issue of privacy involved. The District shall collect and retain information for a variety of purposes essential to its effective and efficient operation. These purposes shall be balanced carefully with the interests of individuals with respect to their own information and privacy. Definitions FOIP Coordinator is the person responsible for the overall management of the freedom of information and protection of privacy function in the District. Personal information means recorded information about an identifiable individual, including the Individual s name, home or business address, or home or business telephone number; Individual s race, national or ethnic origin, colour or religious or political beliefs or associations; Individual s age, gender, marital status, or family status; Identifying number, symbol, or other particular assigned to the individual; Individual s fingerprints, blood type, or inheritable characteristics; Information about the individual s health and health care history, including information about a physical or mental disability; Information about the individual s educational, financial, employment, or criminal history, including criminal records where a pardon has been given; Opinion of anyone else about the individual; and Individual s personal views or opinions, except if they are about someone else. Record means a record of information in any form and includes books, documents, maps drawings, photographs, letters, vouchers and papers and any other information that is written, photographed, recorded or stored in any manner, but does not include software or any mechanism that produces records. A use or disclosure of personal information is consistent with the purpose for which the information was collected or compiled if the use or disclosure Has a reasonable and direct connection to the purpose, and Is necessary for performing a statutory duty of the District or for operating a legally authorized program of the District. Procedures 1. Disclosure and Dissemination of Information 1.1 The District shall routinely publish and distribute the District Three-Year Education Plan and the District Annual Education Results Report. {00068320v1} Edmonton Catholic Separate School District No. 7 Administrative Procedures Manual Page 1 of 4
1.2 The minutes of Board and Committee meetings, as well as the Board policies and administrative procedures are all public documents, subject to the exceptions provided for under the Freedom of Information and Protection of Privacy Act. These documents and various manuals, guidelines, handbooks, and other publications describing District programs and services shall be available for review by the general public at Catholic Education Services. 1.3 The Principal of each school in the District shall routinely publish and distribute to the school community: 1.3.1 The school growth plan; 1.3.2 Five years of achievement test and diploma examination results based on those writing in relation to local targets and provincial standard; 1.3.3 Percentage of students in grades 6, and 9 who write provincial achievement tests and student participation in diploma examinations; and 1.3.4 The school budget. 1.4 The principals of schools in the District shall make available school manuals, school handbooks, newsletters and other school documents for the general public to review. 1.5 Requests for information not actively disseminated or routinely disclosed may be made to the Assistant Superintendent of the department or the Principal of the school concerned. 2. Using and Disclosing Personal Information 2.1 Staff members of the District may, without consent, collect, use, and disclose personal information that is necessary for performing a statutory duty of the District or for operating a legally authorized program of the District. 2.2 Records containing personal information must be stored and disposed of or destroyed in a manner that maintains the confidentiality of the information. 2.3 If an individual s personal information is used to make a decision that directly affects the individual, the information must be retained for at least one year after it is used. 2.4 Transitory documents, such as a telephone message, may be destroyed when they are no longer needed. 2.5 Records containing personal information must be accessed only by authorized persons and must be used in a manner that maintains the confidentiality of the information. 2.6 Requests for any record that contains personal information about the individual making the request may be made to the Assistant Superintendent of the department or the Principal of the school concerned. 2.7 Each time personal information is collected, the individual is to be informed of the uses of the information, the legal authority for collecting the information, and who to contact if they have questions. 2.8 Information may be disclosed for the purpose for which the information was collected or for a use consistent with that purpose. 2.9 Parental consent shall be sought for uses and disclosure of information which is not necessary for performing a statutory duty of the District or for operating a legally authorized program of the District. Some examples of collecting and disclosing of information for which parental consent must be obtained include {00068320v1} Edmonton Catholic Separate School District No. 7 Administrative Procedures Manual Page 2 of 4
2.9.1 The use of the student s name and/or photos or video in the school calendar, newsletter, yearbook, graduation book, or other publication/communication. 2.9.2 The taking and use of individual, class, team, club, or school videos/photos within the school community for school purposes. 2.9.3 The use of the student s name on artwork, written material, technological work, or other creative work/material to be displayed at school, other District sites, or District sponsored displays in the community. 2.9.4 The use of the student s name, address, and phone number for bus transportation purposes. 2.9.5 The use of the student s name for birthday recognition purposes. 2.9.6 The taking of photos/videos of classroom or school activities. 2.9.7 Use of students names on lists such as the honour roll, scholarship or other awards within the school or District. 2.9.8 Use of the students names and academic information necessary for determining eligibility or suitability for provincial, federal, or other types of awards or scholarships in the event the school applies on the students behalf. 2.9.9 Making the parent name, phone number, and mailing address as well as the student name and grade level available to the school council for contact purposes. 2.10 Consent may be sought as the need arises or multiple consent may be sought during the school opening procedure. 2.11 Consent must be in writing and indicate to whom the information may be disclosed and how it may be used. 2.11.1 The instrument for collecting the requested consent is to 2.11.1.1 Indicate the purpose of the collection; 2.11.1.2 Indicate that consent is voluntary; 2.11.1.3 Indicate that consent may be revoked at any time and indicate the person to contact; 2.11.1.4 To the extent possible, identify any consequences that may result from refusal; and 2.11.1.5 Indicate the period of time during which consent remains valid. 2.11.2 When consent has been requested but has been denied, or no answer has been received, the Principal cannot use or disclose the information in question. 2.12 Parental consent need not be sought for uses and disclosure of information which are deemed part of the District s duty to provide an education program or which are part of a public event. Some examples of collecting and disclosing of information for which parental consent need not be obtained include the 2.12.1 Use of students names, related contact information and telephone numbers for absenteeism verification. 2.12.2 Use of photos/videos of school activities that are open to the general public, such as a graduation ceremony, sporting event, cultural program or club, or field trip. {00068320v1} Edmonton Catholic Separate School District No. 7 Administrative Procedures Manual Page 3 of 4
2.13 If the student s participation in a recreation or community service activity involves the disclosure of personal information to another board or a not-for-profit organization, the District shall have entered into a prior agreement with that board or organization. 3. Appeals for Requests for Access to Information 3.1 If a request for access to information is made to an Assistant Superintendent or a Principal and the Assistant Superintendent or the Principal is unable or unwilling to release the requested information, then a formal Freedom of Information and Protection of Privacy (FOIP) Request may be made. 3.2 A FOIP Request Form (Form 180-1) is to be completed and given to the FOIP Coordinator at Catholic Education Services. A fee may be levied. 3.3 The FOIP Coordinator shall determine whether or not the information is to be released under the terms of the Freedom of Information and Protection of Privacy Act. 3.4 If the information is not released, the requester will be advised of the right to appeal to the Office of the Information and Privacy Commissioner (Alberta Government). Adopted: April 3, 2000 Reviewed/Revised: June 12, 2002, March 15, 2005, June 28, 2013, June 30, 2017 Reference: Section 60, 61, 75, 113, 116 School Act Freedom of Information and Protection of Privacy Act FOIP Regulation 200/95 FOIPP and Technology Best Practices for Alberta School Jurisdictions {00068320v1} Edmonton Catholic Separate School District No. 7 Administrative Procedures Manual Page 4 of 4
Student Name: Edmonton Catholic School District STUDENT RESPONSIBLE USE AGREEMENT All students granted access to Edmonton Catholic School District information resources must follow the acceptable use rules below: General Data Protection Virus Protection Electronic Mail Confidential or Protected Information Incidental Use of Information Resources Edmonton Catholic School District information resources are provided for the express purpose of supporting student learning in a 21 st century Catholic learning environment. Edmonton Catholic School District information resources must not be used to engage in acts that are contrary to the mission and purposes of the District, to intimidate or harass, degrade performance, deprive access to a district resource, obtain extra resources beyond those allocated, or to circumvent computer security measures. Obscene or inappropriate materials must not be intentionally accessed, created, stored or transmitted. Access to questionable material for the purpose of academic research requires the written approval of a teacher or principal. Misuse of technology may result in student access being suspended at any time at the discretion of the principal or the Department of Information and Infrastructure Technology Services. I must not copy or reproduce any licensed software except as expressly permitted by the software license, use unauthorized copies on District-owned computers or use software known to cause problems on District-owned computers. I am expected to show proper care for district technology. Any data stored on servers outside of Edmonton Catholic Schools such as Live@edu should not be considered as private or confidential as it could be accessed by others according to the laws of the host country (where the files are stored). For example, if the files are stored on a server in the United States, they may be legally subject to government review upon request; therefore, confidential or private information should not be stored on these web based services. I will not attempt to access data or programs contained on systems for which I do not have authorization or consent. All computers including personally owned devices connecting to the Edmonton Catholic School District network must run current virus protection software. Computers found to be infected with a virus or other malicious code will be disconnected from the Edmonton Catholic School District network until deemed safe by the Information and Infrastructure Technology Services Department. I will not disable or bypass Virus protection software except as required by the temporary installation of software or for other special circumstances. Delivery of electronic mail is not guaranteed. Electronic mail is not private or confidential. I will not pose as anyone other than myself when sending email, except when authorized to do so by the owner of the email account. I will not read another user's email unless authorized to do so by the owner of the email account. I will not send or forward email that is likely to contain computer viruses. All confidential or private student information transmitted over external networks shall be encrypted. This information shall not be sent or forwarded through non-district email accounts provided by other Internet Service Providers, and shall not be knowingly transmitted via wireless networks to or from a portable computing device unless approved wireless transmission protocols and security techniques are utilized. Edmonton Catholic Schools does not guarantee the privacy of email or of any other data that is stored on external servers such as Live@edu. Students should consider backing up their files that they store locally or using Live@edu or any other external storage provider. Edmonton Catholic Schools does not back up any data stored by external storage providers or local computers. I will not use audio or video devices to capture photos, audio or video at school without permission from both a staff member and the subject(s) of the recording. Incidental personal use of electronic mail and internet access is permitted by district policy but it must not interfere with normal performance of a student s duties, must not result in direct costs to Edmonton Catholic School District, and must not expose the District to unnecessary risks. Non-school related information should not be stored on District network file servers. Any files, messages or documents residing on Edmonton Catholic School District computers may be subject to public information requests and may be accessed by the District. Therefore, a District email account should not be used for personal email correspondence that is confidential in nature. I will not use Edmonton Catholic School District Information resources to store or transmit any confidential personal information.
Internet Use Software for browsing the Internet is provided to authorized users for educational and research purposes. Due to network maintenance and performance monitoring and to ensure compliance with applicable laws and policies, all user activity may be subject to logging and review. Email or postings by students to news groups, chat rooms or listservs must not give the impression that they are representing, giving opinions, or making statements on behalf of Edmonton Catholic School District, unless authorized. Students should use a disclaimer stating that the opinions expressed are their own and not necessarily those of Edmonton Catholic School District. I agree to adhere to copyright laws with regards to duplication or replication of other people s work. Personally Owned Digital Devices Passwords Security All computers and portable-computing devices using Edmonton Catholic School District information resources shall be password protected to protect against unauthorized access to District information resources. If it is determined that required security related software is not installed on a personal computer or that the computer has a virus or in some way endangers the security of the Edmonton Catholic School District information resources the account and/or network connection will be disabled. Access will be re-established once the student can demonstrate to Information and Infrastructure Technology Services that the computer or device is safe. Special care shall be taken to protect information stored on laptops or any personal digital device, and in protecting such devices from theft. All portable computing devices shall encrypt all private, confidential data to ensure confidentiality in the event that the device is lost or stolen. Student owned devices in class may only be used with teacher permission in accordance with the school s conduct policy. Students are responsible to service their own devices as required. Edmonton Catholic Schools will only support the connection to the network and its related services. The District is not responsible for the loss, theft or damage of a student owned device. District personnel may access student personal digital devices if there is reasonable grounds to believe that there has been a breach of school rules or policies and that a search of the device would reveal evidence of that breach. This may include but is not limited to audio and video recordings, photographs taken on school property that violated the privacy of others or is related to bullying. I will only connect my personal digital device(s) to the wireless network provided for student use. I will not attempt to connect my device(s) to the District s wired network. I agree to take precautionary measures to protect my personal digital device(s) from unauthorized access. Every student account password, any personal identification numbers (PIN), security token or any other similar information or device used for identification and authorization purposes must not be shared. Each student is responsible for all activities conducted using his or her account(s). Users should not circumvent password entry through use of auto logon, application remember password features, embedded scripts or hard-coded passwords in client software. I agree to keep my personal passwords private and confidential. I will not attempt to circumvent any password protected device or software security. Security programs or utilities that reveal or exploit weaknesses in the security of a system or that reveal data by circumventing established authorization procedures and systems should not be downloaded and/or used. For example, the use of password cracking programs, packet sniffers, or port scanners on district networks is not permitted. Users must report any identified weaknesses in Edmonton Catholic School District computer security and any incidents of possible misuse or violation of this agreement to a teacher or Principal. Where technically feasible, all laptops or other personal digital devices should be secured with a passwordprotected screensaver for personal protection. I agree not to download, install or attempt to use any software that is designed to reveal or exploit vulnerabilities in network of computer security. January, 2013