Page 2 Pages 2-3 Page 4 Pages 4-5 Page 6 Page 7 Pages 7-8 Pages 8-9 Page 10 Logging in Window Layout Creating and Modifying Categories Weighting Categories Entering Class Assignments Editing Assignments Copying Assignments from Other Classes Copying Multiple Assignments Putting in Grades Adding Assignments Before a Due Date Filling in assignment column with one grade Conduct Adding Comments to an Individual Assignment Adding Comments to a Course (Report Cards) Locating Student Information Printing Reports Locating Dropped Students Locking the Gradebook Page 11-12 Page 12 Page 12 Pages13-14 Page 14 Page 15 Page 16 Page 17 Instructional and Administrative Technology Danville Public Schools 341 Main Street Danville, Virginia 24541 (434) 799-6524 IAT Instruction Team Autumn Patty Cori Sims Dennis Blalock Nancy Schomer Shelley Snead Wendy Gonzalez 1
Introduction: Content that is added to Gradebook and published and will be visible to all parents, students, and administrators at all times. Also, as soon as you put in an assignment and allow it to be published, the final average is already in the student database for the report card. If a grade is not as you wish, it is your responsibility to make any changes. Weekly grades must be put into the grading system; final averages will be accepted. Logging in to the gradebook software 1. Open PowerTeacher and log in 2. Choose icon located next to Gradebook from the main menu on the left hand side. 3. Choose always trust content (OPTIONAL: check the box) 4. Click run Main window layout Classes pane Tabs Student groups Categories The default window will contain several areas. 2
Navigation menu (across the very top) PowerTeacher Gradebook Classes pane (top left): This area gives you a list of ALL the classes you will be teaching throughout the entire year Student Groups (middle left) Categories (bottom left): This shows you the various grading categories that are defaulted within the system. You can use these as well as add more of your own. There are default values set for each of them, that you can change. You can put in grades as points, percentages, or letter grades Tabs (across top) Setting up categories The system default categories are Homework, Projects, Test, Quiz. They are defaulted to be an equal value so that all assignments have the same value. You can modify them, add more, or delete categories. Modifying Categories 1. Double click on the category that you wish to modify. 2. Make any changes you want when the window appears. 3. Make sure to check off the box to Publish Score. 4. Click OK. 3
Adding categories 1. Under the categories section, click on the + button. 2. Fill in the window with the category name, abbreviation, the points possible, and the color code for the category, check off the box for publish scores. 3. Click OK to save. ** To modify a category you will double click on the category and edit the information as needed. Then click save. Weighting Categories in PowerTeacher Gradebook In this section you will learn to weight categories into your Gradebook. You would use this feature if you wanted to give one grading category a greater value than another. 1. Click on the Grade Setup Tab 4
2. Double click on the Q1 (or corresponding Term) 3. Choose Category weights 4. Click on add category to select your categories to weight 5. Check ( ) the category(ies) you would like to weight 6. In the Weight column, double click the 0 that appears and replace with your weighting percentage. 5
7. Click Save Entering class assignments In this section you will learn to enter assignments into your Gradebook. You will also learn to copy assignments, delete assignments, and edit assignment information. 1. Click on the class you want to work with from the classes pane. 2. Choose the Assignments tab across the top. 3. Click the + button at the bottom of the screen, the assignment pane will open. 4. Click in the Name field and put in assignment name. 5. An abbreviation is created for you or you can change it. 6. Choose the Category you want it classified with. 7. Select your Score Type (Points, Percentage, or Letter Grade). 6
8. Put in the maximum score that can be earned. 9. Put in the assignment Due Date. 10. Make sure the Include in Final Grade box is checked off ( ) if this grade is to be included in the students final average. However, if not and this is just for record keeping purposes, uncheck the box. 11. OPTIONAL: Fill in the description. 12. Click Save. The assignment will be added to your Gradebook and visible for administrators and parents to see. Editing Assignments 1. Click on the class. 2. Choose the Scoresheet tab. 3. Double click on the assignment. 4. The details window will open and you can make any changes you need. 5. Click Save. Copying Assignments to Other Classes Copying 1 Assignment 1. Choose the class that has the assignment(s) you want to copy. 2. Choose the Assignment tab. 3. Click on the assignment you want to copy. That assignment will be highlighted blue. 4. Right click on the assignment and a popup window will appear. It will have two options; copy assignment and delete assignment. 5. Select Copy from the menu. 6. Click Next. 7
7. Choose the class(es) where the assignment should be copied. 8. Click OK. Copying Multiple Assignments 1. Choose the class to copy the assignments from. 2. Select the Assignments tab. 3. Click tools in the navigation menu. 8
4. Select copy assignments. 5. Choose the assignment(s) to copy by putting a check in the box beside the name. 6. Click OK. 7. Choose the term that you are in (Q1, S1, etc). 8. Choose the destination class(s) to copy the assignments. 9. Select the Due Date. 9
10. Click OK. How to put in grade(s) for assignment created 1. Click on the Scoresheet tab. 2. Locate the column, to the right of the students names, for the assignment that you wish to record grades. Enter grades here 3. Enter the grade next to the students name in that column. Click in the box and enter the score. 4. Click enter or the down arrow after you put in each students grades, including the last student in the list. 5. Click Save and the grade will be visible for everyone to see. **To add assignments before the due date you would follow the same procedure for creating an assignment. However, you would select a future date. This assignment will not be visible until the due date. 10
Automatic Grade Filling To quick fill a class with a grade: 1. Select the class from the Classes pane. PowerTeacher Gradebook 2. Then right click on the assignment you wish to fill. 3. Hover your mouse over Fill Scores. 4. Click on the box next to Score. 5. You can then select the grade you would like to have fill your entire assignment. 11
*To verify that the assignments were copied, choose the copied to class then click the assignments tab. All assignments should appear. Conduct: In elementary schools conduct will be sent in by choosing the conduct class. Middle and High School will put in comment codes and choose the code that corresponds to the conduct. Adding an Individualized Comment to an Assignment and a Individualized Course Comment 1. Choose the class you would like to add a comment for from your current classes pane. 2. Make sure that your reporting term is showing the appropriate term, ex. Q1 for this current quarter. 12
3. To add a comment to an individual assignment: a. Right click on the students score for that assignment and choose Show Score Inspector. b. Then select the comment tab from the window that opens. c. Either chose a comment from the list given or you can type a specific comment in the comment box. d. Then select Close. 4. To add a general comment for that course (comments for report cards): a. Right click on the student s final grade and Select Show Score Inspector. 13
b. Then select the comment tab from the window that opens. c. Either choose a comment from the list given or you can type a specific comment in the comment box. d. Then select Close. ** The comments you have selected will now show up on the reports that you print. Student information 1. Click on the class the student is in 2. Choose the student information tab 3. Choose class roll 4. You will see student demographics as put in by the main office: a. Phone numbers: if you click on them they will appear in large print b. Parent email: if you click on it, it will allow you to copy the email address so you can paste it into your email system ** This section cannot be altered by you. If you know that something is incorrect you should contact the main office with the changes or have the student go to the office. Adding Course Descriptions You can put in a description of the class; the parents can get a better idea of the course content. a. Click on the class b. Choose the class information tab c. Type in the description field d. Click save Printing Individual Reports 1. Choose the class you would like to print a report from in your classes pane. 2. In the student groups pane click the arrow next to active. 14
3. Then select the student(s) that you would like to print a report for (To select multiple students, hold your control button down on your keyboard as you select the students you would like with your mouse). 4. Then select the reports tab at the top. 5. Select the report you would like to print. 6. In the screen at the bottom make sure that you have changed Students to Selected Groups and/or Students, you can select the items you would like to Include, and change your Reporting Term to the specific quarter you are in. 7. Then click Run Report. How to locate grades for dropped students in PowerTeacher Gradebook. 15
1. In the Student Groups pane, click Dropped. 2. Click on the student to select. When selecting multiple students use ctrl-click. 3. Click on the reports icon. 4. Double click on Individual students report. 5. While viewing the Individual student report window, beside the Sections header, click active classes. 6. Beside the students header, click Selected Groups and/or students. 7. Beside the Date Range header, select Last Month in order to view as much data as possible. 8. Click on Run Report button to create PDF for printing/viewing. 16
How to Lock PowerTeacher Gradebook PowerTeacher Gradebook 1. From the gradebook menu bar, choose File > Lock Gradebook. The lock screen appears, covering the entire gradebook. If you attempt to launch another gradebook session, the system detects that a gradebook session is already open and locked and will not launch a second instance. 2. To unlock the gradebook, enter your password and click Unlock. 3. To quit the gradebook from the lock screen, click Quit. If there are unsaved changes in the gradebook, you are prompted to save the changes, or exit without saving the changes. 17