MINUTES OF VMC MEETING, HELD ON

1 Ref: F. VMC/KVTHANE/2017-18/ द न क/Date : 09-08-2017 MINUTES OF VMC MEETING, HELD ON 09-08-2017 1. The Vidyalaya Management Committee Meeting under the Chairmanship of Gp Capt Manu Kapoor was held from 09.30 to 12.00 a.m. on 9 th August 2017 in the school premises in order to discuss the approved agenda points. 2. The following was the attendance: S.No. Designation VMC Members Contact No. Email ID YES/NO 1 Chairman GP CAPT MANU KAPOOR manukapoor1609 Station Commander, AFS, Thane @gmail.com 2 Chairman Nominee Gp Capt Jose Mathai 9987455177 delbijose@yahoo. C Adm O, AFS, Thane co.in 3 & 4 Two Eminent Educationists 9971650077 5 An eminent person of the area known for outstanding work in the field of culture 6 & 7 Two parents of the children studying in the KV to be nominated by the Chairman, VMC on the recommendation of the Principal. One of whom should be a lady. (Term of these members will be one year) 8 An eminent Medical Doctor of the area 9 A representative of SC/ST belonging to Class I service, if available. If not, a member of minority community 10 A teacher representative (Term of this member will be one year) 1. Sqn Ldr Rana, S Edn O, AFS, Thane 2. Mrs Simmi Juneja, Principal, DAV Public School, Tulsidham,Thane Mrs.Nivedita Mukherjee (National level dancer), Odyssey Exponent, B-2, 203, Bright Land, Phase-I, Balkum, Thane 1. Wg Cdr Atul Gavandi, AFS, Thane F/o Om Gavandi, Class VI A (I Shift) 2. Mrs. Swati Amit Urunkar M/O Asmi Amit Urunkar (II-A Shift-1) 3. Mr. Prashant Kadam, Addnl. SP, Thane (Rural) F/O Shaurya Prashant Kadam (III- C Shift-2) 4. Dr.(Mrs.) Mitrabinda Bharimalla, 102, Bldg.No.7, Pnathapuspa, Next to Suraj Water Park, GB Road, Thane M/O Aditi Bharimalla ( VIII- C Shift-2) Flt Lt P Sheela, Senior Medical Officer, AFS, Thane Dr. Raju Patole, Asst. Professor, IDOL University of Mumbai, Kalina Campus, Mumbai Mrs. Smita Shiju, TGT, KV, AFS, Thane (I Shift) Mr. Manoj Kumar Pal, PRT, KV, AFS, Thane (II Shift) 11 Principal of the Mrs. Mamata Bhattacharya KV/Member Secretary Principal, KV, AFS, Thane Mr. V R Kattimani, Vice Principal, KV, AFS, Thane 12 Co-opted Member Dr. (Mrs.) Seema V Nair, Principal, All Saints High School, Bhawale Village and Post, 9819729526 ranavijay.rules@g mail.com davthane@yahoo. co.in No 9819232328 No 8380080582 9422424400 9052904000 8108835588 9869900236 gavandiahil@yaho o.com urunkar.amit@gm ail.com spkadam0009@re diffmail.com mitrabinda222@g mail.com 9987155946 raju15676@gmail. com 9987221494, 8097141828, 25314946 8007970837 smita_shiju@yaho o.com manojspal100@g mail.com 9757246237 mamatabhattachar ya@yahoo.com 8108892962 vinayakkattimani2 2@gmail.com 9869486764 nairvu@rediffmail.com No No

2 Bhiwandi Taluk, Thane Dist, PIN: 421302 13 Chairman CGEWCC (Nominee) Mr.Purna Chandra Majhi, Dy. Director General, Mercantile Marine Department, DGS, GOl, Mumbai 14 Technical Member Mr. Vishal Dwivedi, IDSE, GE, MES, AFS, Thane 8238890555 majhi.purnachandr a@gmail.com 8689874057 geafthane@yahoo. co.in Mr. Vinod, JE, MES, Thane 7744053017 INTRODUCTION 3. At the very outset Mr. V R Kattimani, Vice Principal welcomed the Chairman and Members who were present at the meeting. He handed over the flower bouquets to the Chairman Gp Capt Manu Kapoor & other members on behalf of staff and students. 4. The Chairman Gp Capt Manu Kapoor in his opening remarks asserted that the decisions taken in the forum should be the guiding principles for all to emulate. He further reiterated that the school exists for the children and every effort should be made to improve the quality of education as well as the safety of students and staff. 5. Mr. V R Kattimani, soon after the self-introduction of all members of the House, read out the following Agenda Points to the House for discussions and deliberations: 1. Welcome 2. Introduction of new VMC Members 3. Thanks to Parent & Teacher Members of last VMC 4. Wishes to the Superannuated Teacher(s) 5. Review of Minutes of VMC Meeting 6. Activities/Celebrations organized 7. Result Analysis of all classes 8. Details of Admissions 9. Examination Schedules 10. Achievements of students in Sports & Games 11. Formation of Parent Teacher Association/Alumni Association/Vidyalaya Executive Committee 12. Approval for condemnation of unserviceable articles 13. School Building & Staff Quarters repairs/renovation 14. School Boundary Wall 15. Merge of Shift-1 & 2 16. Play Ground Development 17. Budget for 2017-18 18. Requests of Parents for their wards Shift Change 19. Any other point with permission of the Chair 6. Soon after, the Minutes of previous VMC Meeting which was held on 27-02-2017, were reviewed by the Chairman Gp Capt Manu Kapoor. Mr. V R Kattimani informed the House about the status of School Building, Staff Vacancy Position, Admission Schedules, Examination Schedules, Activities conducted Academic/Co-curricular Achievements through a Power Point Presentation. 7. Following were the deliberations on the Agenda Points and the subsequent directives issued by the Chairman:

3 AGENDA ACTION INFO ITEM NO. I STAFF VACANCY POSITION 1. The Deputy Member Secretary Mr. V R Kattimani put before the House that there were some posts vacant. In these vacant posts Contractual Appointments for teaching posts were made. He told the House that some Teachers (Mr. Pardhasaradhi/Mr. Sandeep Gautam) were deployed to manage the grim situation in the office. He further told that the position of staff was being informed to KVS, RO every month. He further informed that none was ready to join as PGT (Biology) either from KV Thane Selected Panel or from other KV s Selected Panels. All other members suggested that it should be ensured that the PGT Biology may be got deputed from other KVs. 2. Decision: The Chairman appreciated for best use of resources to clear various matters on priority basis. Simultaneously he told that a fresh newspaper advertisement may be given at the earliest for fresh interviews and recruit the teachers wherever/whenever required. ITEM NO. II SCHOOL BUILDING 3. The member Secretary Mrs. Mamata Bhattacharya informed the House that the esteemed KVS Commissioner Mr. Santosh Kumar Mall, IAS has approved for the demolition of exiting building(s) and construction of new building(s). The rough Estimates for the demolition (Rs.90800) & the construction (Rs.14.45 Crores) from MES came and were sent to KVS HQ for further necessary action. She further told that till the new building(s) come(s) out, the school will be run in the existing building which needs some urgent repairs like stoppage of seepage. The rough Estimates for this also came from MES with a remark that MES would not issue any Building Safety Certificate even after the urgent repairs done. The Estimates were also sent to KVS HQ for approval. All the members were of the view that instead of prolonged discussions, it may be resolved through face to face interactions with KVS Authorities since the condition of the school building is in alarming condition leaving threat to the lives of students and staff as well. 4. Decision: The Chairman Gp Capt Manu Kapoor asked the Principal to correspond with MES & KVS and get the things done at the earliest to remove the grave risk to the life of students and staff of the school. He told the House that he alongwith the GE would talk to the Deputy Commissioner, KVS, RO, Mumbai for further development in the action plan. ITEM NO. III BOARD OF OFFICERS 5. Mr. Vishal Dwivedi asked the Principal to constitute the Board of Officers as per the Guidelines and submit a copy of BOO and the Scope of Construction (SOC) to MES. Mr. V R Kattimani informed him that the BOO had already been constituted as shown below: Presiding Officer Principal, KV, AFS, Thane (Mrs. Mamata Bhattacharya) Members 1. GE (AF), Thane (Mr. Vishal Dwivedi, IDSE) 2. AE (Civ), AGE, B/R, Thane (Mr. Vivek Sood) 3. BSO (AF), Thane (Mr. Sajy Pradhan) 4. AE E/M, AGE E/M, Thane (Mr. Satyajit Biswas) Principal Sr Edn O Principal 1. GE 2. Sqn Ldr Rana

4 5. PTA Member (Mrs. Swati A Urunkar) 6. Teacher Member (Mr. K Chandra Babu) 7. Teacher Member (Mr. Sandeep Gautam) 8. Nominee (Chief Engineer, MES, Gandhinagar) 9. Nominee (CWE (AF), Pune Mr. V R Kattimani told the GE that he would send a copy of BOO along with the SOC at the earliest. 6. Decision: The Chairman Gp Capt Manu Kapoor asked the Principal to take necessary help from MES & KVS and get the things done at the earliest and get the work of construction start. ITEM NO.IV BOUNDARY WALL 7. The Principal informed the Chairman that the construction of School Boundary Wall has not been started till date even though quite a number of times it was assured that it could be completed at the earliest. He further told that the safety and security of students was the paramount duty of Officials as stated by KVS. It was supposed to be completed by end of Summer Vacation/Autumn Break/Winter Break 2015 and Summer Vacation 2016 & 2017 as promised by Garrison Engineer in the VMC Meetings held in the academic years 2014-15 & 2015-16 & 2016-17. Mr. Vishal Dwivedi, GE informed the House that the delay in work is due to the public drainage adjacent to the boundary wall and further told that within a couple of months the work would be taken up. 8. Decision: The Chairman informed the House that it would be got at the earliest in the interest of safety and security of students. ITEM NO.V KV STAFF QUARTERS 9. Mr. V R Kattimani informed the Chairman that two of the KVS Quarters are non-livable and all other KVS Quarters need urgent repairs as they have lot of seepage especially monsoon season. He requested Mr. Vishal Dwivedi, GE to give rough estimate so as he would send it for approval from KVS HQ. Mr. Vishal Dwivedi, GE informed the House that the the estimates were already provided to the school earlier. He further told that on his routine rounds in the Air Force Campus, he inspected the KVS Quarters and came to the opinion that the condition of these quarters is worse than the present school building. Gp Cap Jose Mathai, Nominee Chairman opined that instead of going for repairing, it is better to go for new construction of staff quarters. 10. Decision: The Chairman suggested the Principal to tie up with MES and get the things done with the approval of KVS authorities. ITEM NO.VI VIDYALAYA EXECUTIVE COMMITTEE 11. Mrs. Mamata Bhattacharya informed the House that a Vidyalaya Executive Committee for 2017-18 was to be constituted on yearly basis. She proposed the following members for the VEC: Chairman: Gp Capt Manu Kapoor, Station Commander, AFS Vice Chairman (Principal): Mrs. Mamata Bhattacharya, Principal, KV Member-1: Sqn Ldr Rana, Sr Edn O, AFS Member-2 (Parent): Wg Cdr Atul Gavandi/ Dr. (Mrs.) Mitrabinda Bharimalla Member-3 (Teacher): Mrs. Smita Shiju, TGT/ Mr. Manoj Kumar Pal, PRT Principal GE Principal Principal GE 1. Sqn Ldr Rana 2. GE Principal Sr Edn O

5 Decision: The Chairman accepted the proposal. ITEM NO.VII SHIFTS MERGING 12. Mrs. Mamata Bhattacharya proposed that both the shifts may be got merged to address the requests of parents for shift change in respect of their wards who intend to pursue their academic foundation courses. Monitoring by the Principal/Vice Principal/Head Mistress may be done effectively. The classes which are presently being run in Air Force School may be brought back into the present building. To run Classes VI to XII, 21 rooms are required; and Classes I to V, 15 rooms are required. Since the present building possesses 19 class rooms and 2 more class rooms may be got generated by converting the Maths Lab into a Class Room and the Physics Lab may be utilized for one of the classes. So that whole school plant will be at one place instead of at two different locations. It is good for the safety and security point of view also. Wg Cdr Atul Gavandi asked the Principal, Is it for permanent or temporary merging? The Principal has replied that it is on temporary basis till the new school building comes up. 13. Decision: The Chairman after the taking the consensus of the House orally, agreed for the proposal and suggested the Principal to go ahead with the KVS authorities. ITEM NO.VIII SHIFT CHANGE 14. The Principal put before the House the following request letters received from S No. the parents for their wards shift change from II to I or vice versa. Student Name Parent Name Cat. Of Parent Class Shift (fromto) 1 Monish N M Tripathi RNM Tripathi I II 1 to 2 2 Qadijatul Kubra Tasneem Kausar V V C 2 to 1 3 Tanu Grewal N S Grewal V VI C 2 to 1 4 Shailza Mehta Birendra Mehta V VI C 2 to 1 5 Shreyandh Upadhyay Sri Prakash V VI C 2 to 1 6 Shreya Upadhyay Sri Prakash V VII C 2 to 1 7 Ishan Sahu S K Sahu I VII C 2 to 1 8 Gargi Tiwari Ganesh Tiwari V VIII C 2 to 1 9 T S Venkat Rohini Sunder Narayanan Rajan V IX C 2 to 1 10 Shivam Pal V X C 2 to 1 Principal Sr Edn O 15. Decision: The Chairman kept aside the proposal since both the shifts will be got merged and all Secondary & Senior Secondary Classes will be run in first shift school timings (7 to 12.25 p.m.) and all Primary classes will be run in second shift school timings (12.35 to 6 p.m.): ITEM NO.IX MISCELLANEOUS 16. Mr. Raju Patole requested the Chairman to hold a meeting with the Chairman to clear the doubts of parents. He further told that the small stones in the playground may be got removed so as no student get hurt while playing. He suggested the Principal to ensure that the students should not carry more load of books on their backs. Principal 1. Sqn Ldr Rana 2. Parents 3. Teachers

6 17. Wg Cdr Atul Gavandi brought to the knowledge of the school authorities that some of the teachers are using the whatsapp chatting over mobiles during the class room teaching. He requested the Principal to curb the practice. 18. Dr. (Mrs.) Seema Nair expressed her view that bad manners and mannerisms should be addressed initially. 19. Mrs. Mamata Bhattacharya, Principal and Mr. V R Kattimani, Vice Principal assured the House that they would take care of the above mentioned. Mrs. Mamata Bhattacharya asked Mr. V R Kattimani to make an action plan of reducing the load of school bag by asking some students to carry Eng/Hin/Mat/Sci text books instead of everybody. She further told that No Bag Day also is being observed in KVs as per KVS Guidelines. ITEM NO.X ANY OTHER POINT(S) 20. The Chairman Gp Capt Manu Kapoor asked the Principal a) To chalk out all activities flexibly for whole year and modify them as per the need. b) To ensure that no pressure may be given to the students at these Examination hours. c) To ensure the tight security in the school for the safety of students and staff. d) To go ahead with his team members for the development of school and the bright future of students. 21. The Chairman Gp Capt Manu Kapoor thanked every member of the VMC for sharing their views/opinions for the constructive development of school plant. 8. With no further point, the meeting was called off. 9. Next VMC Meeting will be held in December 2017. Enclosure: Attendance Sheet V R Kattimani Vice Principal & Dy.Member Secretary Copy to The Deputy Commissioner, KVS, RO, Mumbai- for information, please. APPROVED / NOT APPROVED GP CAPT MANU KAPOOR Chairman, VMC, KV, AFS, Thane