2010-2011 Online Campus Improvement Planning Workshop Fall 2010
Objective To develop a well written, cohesive campus improvement plan How do I accomplish this task? Collaboration with team members SMART Goals based on data Strategies based on the JFTK Core Practice Framework Action Steps aligned to Strategies 1
Iterative Process 2
Continuous Improvement Evaluate Goals Critical Thinking Process Discussion Consensus What does the data tell us? What goals do we set for our students? These are our priorities / goals This is what we need to improve Self Check Do goals reflect data? Anchored to CCR? Impact all students? Are goals measurable? Tools* CCR Charts Student Goalsetting Pamphlets 2010 TAKS GPS Ongoin ng Adjustm ment Investigate Strategies Critical Thinking Process Discussion Consensus What Theme/ Attribute will get us to our goal? What will be different? These are our strategies t Self Check Do strategies support goals? Proven practice? Tools* Core Practice Framework Core Practice Survey/Audit Conti nuous Imp provement Monitor/ Adjust Actions * All CIP Tools found on MyData Portal Critical Thinking Process Discussion Consensus Self Check What actions will get These are our Do actions support us to our strategy? t focused actions strategies? t Who does them? Resources identified? How do we monitor? Know how to monitor? Tools* Campus Improvement Plan CIP at-a-glance a Progress Monitoring Template 3
Cycle 4
Timeline Date Activity Responsible Person August 23 Conduct CIP sessions and update Online Principal, CILT, CIP September 17, 2010 CIP Committee September 17, 2010 Complete Online CIP (Learning Community Executive Directors may set an earlier submission date.) Principal, CILT, CIP Committee September 20 October 8, 2010 Review CIP and provide feedback to principal Learning Community Executive Director October 15, 2010 Deadline to complete Online CIP Principal revisions October 29, 2010 Approve Final Online CIPs Learning Community Executive Director November 1 19, Generate Online CIP Snapshots - FALL CIP Specialist 2010 April 4 22, 2011 Generate Online CIP Snapshots - FINAL CIP Specialist 5
MyData Portal and the CIP Process CIP Home Page on MyData Portal 6
Tools MyData Portal CIP Tab https://mydata.dallasisd.org/sl/cip/index.jsp CIP Quicksteps NCLB Comprehensive Needs Assessment (CNA) Guide Meeting Agenda and Sign In Form JFTK Core Practice Framework and Quick List Core Practice Survey Results and Data Analysis Tool NCLB Districtwide Initiatives Checklist 7
MyData Portal CIP Links 8
MyData Portal CIP Links PDF Reports Column & TAKS Planning Tools The CIP 2009-10 and Core Practice Audit summary Results (Excel) is posted under the CIP section of the PDF Reports column and TAKS Planning Tools. 9
Login Instructions 1. Using your ORACLE login and password, login to the School Leadership and Administrative Services Website (www.disdschool support.org). 10
Menu 1. Go to Campus Improvement Planning / CIP / Table of Contents. 11
Pick a Site! 1. At the top of the page, enter your campus organization code or use Pick A Site! to select your campus. 2. Click on the + sign to the left of your school level to expand dthe tree. (Schools are listed in alphabetical order.) 3. Select your school, and press the Done button. (In the Organization box, the SLN and school name will be filled in.) 12
Table of Contents Click on any of fthe underlined links to see the contents of the section or to email program contacts. 13
Buttons and Links Printer Friendly button renders a view of the page Print All CIP button renders a view of the entire CIP for printing Email links within contact tables allows user to email designated program contacts Review CIP Quicksteps for instructions on E. How to Print All CIP, F. How to Email Contacts within CIP, and button information such as Cancel, Create, Apply Changes, Edit, and Delete Go Back to CIP Table of Contents button returns user to the initial Table of Contents page of the CIP 14
Title Page Update Learning Community Executive Director Learning Community Current School Year 15
Checklists and Tools Federal, State, and Local Compliance Requirements Checklist CIP Quicksteps JFTK Core Practice Framework JFTK Core Practice Framework Quick List NCLB Districtwide Initiatives Checklist Action Plan Template 16
CIP / SBDM Committee 17
Meetings Agenda (dates and topics) Sign In Sheet Attendee names and titles Signatures Parent representation Minutes Maintain documentation on campus Log meeting in the Online CIP 18
Mission Statements Enter campus mission statement. District mission statement has been pre-populated. 19
Comprehensive Needs Assessment (CNA) Summary of CNA Goals and Strategies Action Plans 20
Required Components Evaluation Comprehensive Needs Assessment Measurable Performance Objectives Timeline Campus Improvement Plan Strategies Resources Responsibilities 11.252 of the Texas Education Code 21
Comprehensive Needs Assessment Strategies Needs Statement s Actions Title Fund and SCE Expenditures Districtwide Initiatives Title I, Part A Title I, ARRA Title II, Part A Title II, Part D Title III SCE 22
Student Achievement-Reading Example Need Statement for Summary of CNA According to the 4 th grade TAKS reading scores from the Campus Data Packet, there is a need to improve differentiated, small group instruction. SMART Goal In 4th grade reading, all students will grow at least one band and increase from 18% to 40% CCR. Edit Action No Action Step Academic Area Student Group Person Responsible Start Date End Date Resources Summative / Formative Measure Title I 1.7.1 Teachers will attend a Ongoing 11-12- training session focused Jamie Benchmark Professional Reading All NOV- NOV- Title 1 on how to implement small Sandoval Scores Development 10 10 group instruction. 23
Summary of CNA Character Count and Spell Checker 24
Help Menus For each CNA area of focus, click on the underlined item and the Help Icon will provide a brief description and a list of potential data sources. 25
Download Documents The NCLB CNA Guide, Sample CNA, and Probing Questions can be used to develop a Summary of CNA that reflects individual campus needs. 26
NCLB CNA Guide Areas of Focus (8) Demographics Student Achievement School Culture and Climate Staff Quality, Recruitment, and Retention Curriculum, Instruction, and Assessment Family and Community Involvement School Context and Organization Technology Creating a School Profile Checklist 5-Step Process Probing Questions 27
Demographic Tables Demographic tables will be pre-populated with campus data and located after the Demographics text box within Summary of CNA. 28
NCLB Districtwide Initiatives Embed NCLB Districtwide Initiatives throughout the Summary of CNA and Action Plans Document funding source in the Resource column of Action Plans Title I, Part A Title I, ARRA Title II, Part A Title II, Part D Title III 29
NCLB Districtwide Initiatives NEW Updates Safe and Drug Free Schools funding source has changed from Title IV to Title II, A Student Support Team (SST) has been added and should be documented as funded by Title I Overage High School has been added and should be documented as funded by Title I / ARRA Superintendent s Learning Community references should be removed from the Summary of CNA and Action Plans Non-Title I schools do not need to reference the funding source in the Resource column for Title I initiatives--exception: Homeless Program 30
Campus Improvement Planning Process Online CIP Numbering and Filtering 31
Target Numbering Target Table of Contents 1. Student Achievement e e 2. Student Attendance, College Readiness, and Graduation/Dropout Rate 1.1.01 3. Safe, Secure, and Orderly Environment 4. Parent and Community Involvement 5. Compliance Requirements 2.1.0 6. Discipline Management Plan 3.1.0 7. Coordinated School Health 8. Highly Qualified Teacher Compliance 9. Professional Development Strategies for each section begin with the Target number and end in zero. 32
Summary of CNA (SMART Goal) CIP Numbering System Target Numbering Core Core Core Content Content Content #1 #2 #3 Strategy (Critical Attributes) 1.1.0 1.2.0 1.3.0 1.4.0 1.5.0 1.6.0 1.7.0 1.8.0 1.9.0 1.1.1 1.2.1 1.3.1 1.4.1. 1.5.1 1.6.1 1.7.1 1.8.1 1.9.1 1.1.2 1.2.2 1.3.2 1.4.2 1.5.2 1.6.2 1.7.2 1.8.2 1.9.2 Focused Actions 1.1.3 1.2.3 1.3.3 1.4.3 1.5.3 1.6.3 1.7.3 1.8.3 1.9.3 1.1.4 1.2.4 1.3.4 1.4.4 1.5.4 1.6.4 1.7.4 1.8.4 1.9.4 1.1.5 1.2.5 1.3.5 1.5.5 1.5.5 1.6.5 1.7.5 1.8.5 1.9.5 33
Numbering Example Core Content t Area Summary of CNA (SMART Goal) Math Reading Science Goal 1 Goal 2 Goal 1 Goal 2 Goal 1 Strategy (Critical 1.1.0 1.2.0 1.7.0 130 1.3.0 150 1.5.0 160 1.6.0 140 1.4.0 180 1.8.0 190 1.9.0 Attributes) 1.1.1 1.2.1 1.7.1 1.3.1. 1.5.1 1.6.1 1.4.1 1.8.1 191 1.9.1 1.1.2 1.2.2 1.7.2 1.3.2 1.5.2 1.6.2 1.4.2 1.8.2 1.9.2 Focused Actions 1.1.3 1.2.3 1.7.3 1.3.3 1.5.3 1.6.3 1.4.3 1.8.3 1.9.3 1.1.4 1.2.4 1.7.4 134 1.3.4 154 1.5.4 164 1.6.4 144 1.4.4 184 1.8.4 194 1.9.4 1.1.5 1.2.5 1.7.5 1.3.5 1.5.5 1.6.5 1.4.5 1.8.5 1.9.5
Target Numbering Example There are three strategies t for Reading and two for Math. Strategies are numbered sequentially across all priority core content areas. The first number is 1. for all strategies. Area Strategies 35
Filter By Core Content Area Select a core content area to display the strategies for that content area. Area and Strategy No. columns can be sorted. 36
Filter by Strategy Report for strategy 1.1.0 shows supporting actions. Actions Actions must end in a number greater than zero to filter correctly. 37
Filter by Action Step Include Actions shows all action steps that support a strategy. Exclude Actions gives you the equivalent of a CIP at a Glance. Edit Area SMART Goal Reference / Data Source Research Based Strategies Strategy No Title I Science Students will increase percent passing rate to 90% and 50% commended as measured on the TAKS at the end of 32 instructional weeks. DISD Data Packet Provide professional development to increase Earth Science content Knowledge for staff. (Theme 2: CA5 School Level) 1.7.0 High Quality, Ongoing Professional Development Edit Action No Action Step Academic Area Student Group Person Responsible Start Date End Date Resources Summative / Formative Measure Title I.3 1.7.1 Teachers will attend the National Science Teachers Association conference in Ft. Lauderdale, FL Science All Jamie Sandoval 11- NOV- 10 12- NOV- 10 Title 1 Benchmark Scores High Quality, Ongoing Professional Developme nt 1.7.2 Attend Earth Science Center Training Science All. Jamie Sandoval 27- SEP- 10 27- SEP- 09 Region 10 Service Center Benchmark Data 38
Action Steps: System Quirks When you first login to the Online CIP, you will not be able to see the ACTION PLAN in the Student Achievement section. To view, select Exclude Actions and then Include Actions from the Action Step filter to reset the ACTION PLAN. Action Numbers must be deleted BEFORE the Strategy t Numbers. If a strategy number is deleted, it will NOT DELETE the action steps. Action Steps will be hidden within the section but will still appear in the Print All CIP. 39
Goals and Strategies 40
Strategies from Core Practice Framework Focus of NCEA Audit Core Practice Self-Audit Five Themes Three Levels Source: NCEA, Just For The Kids 41
School Level Critical Attributes from Core Practice Framework Theme 2: Staff Selection, Leadership and Capacity Building Critical Attributes are now part of a drop down menu in the Goals and Strategies form. Source: NCEA, Just For The Kids 42
GOALS and STRATEGIES Are goals SMART (Specific, Measurable, Attainable, Relevant, and Timebound) with 1-2 goals per core content area? Are strategies specific to a core content goal and limited to 3-5 per core content area? Are strategies selected based on identified campus needs? Are themes/critical attributes from Core Practice Framework referenced for each strategy? 43
GOALS and STRATEGIES SMART goal based on data review, impacts all students, t and includes CCR/Commended d goal. Clearly a Critical Attribute from the JFTK Core Practice Framework. Goals Strategies Core content t area selected.* Enter reference and data source. 1-2 goals per core content area, copied for each supporting strategy. No more than 3-5 strategies, but at least one per core content area. Strategy numbers end in zero (0). Title I components selected. * Under rare circumstances, a goal may be written across all content areas for a specific student population. 44
Actions or Strategies? Group related actions supporting the goal for a core content area. Find a critical attribute in the Core Practice Framework that best describes that group of actions. From the drop down menu, select that critical attribute as your strategy. Have no more than 3-5 strategies per core content area. Remove 1.7.0 as action and move to strategies. Number remaining actions under the strategy. Actions 45
Goals and Strategies Form Note: Select Other and enter research based strategies when JFTK strategies do not apply (e.g. Parent Involvement Target) 46
Core Practice Framework Quick List 47
Action Plans 48
ACTION PLANS Do your actions correlate to a specific strategy and numbered accordingly gy( (e.g. actions for your second math strategy numbered 1.2.1, 1.2.2, etc.)? Is Title funding referenced in the Resource column of the action plans? Can actions be measured and monitored? Are Title I components referenced in the action plan in support of a specific strategy? 49
ACTION PLANS Edit Edit Priority Area Math Action No No 1.1.1 112 1.1.2 1.1.3 1.1.4 No actions end in zero (0). Summary SMART Goal of Needs Assessment All students will grow one band and 3rd grade Math scores will increase from 23% to 44% CCR. Actions Strategies Action / Action Step Steps Math fact drill conducted weekly and measured every six weeks. Weekly utilization of interactive websites for additional practice, lesson delivery and assessment development Daily implementation of small group instruction, coorporative grouping and Think/ Pair/ Share. Weekly identification of student performance and intervention needs. Academic Area Math Math Math Math Student Group PK - 5 Sp.Ed. PK - 5 Sp.Ed. PK - 5, SPED PK - 5, SPED Reference / Data Source 2008-2009 Campus Data Packet Person Responsible CILT: V. Hinds, P. Murtuza ; classroom teachers CILT: V. Hinds, P. Murtuza ; Math classroom teachers CILT: V. Hinds, P. Murtuzaand classroom teachers CILT: V. Hinds, P. Murtuza and classroom teachers Research Based Strategies Student performance data are used to identify early mastery of a given academic objective or significant learning gaps. Students performing below grade level are monitored even more frequently. (Theme 4: C3) Start Date 24 - AUG - 09 24 - AUG - 09 24 - AUG - 09 24 - AUG - 09 End Date 03 - JUN - 10 03 - JUN - 10 03 - JUN - 10 03 - JUN - 10 Resources Math fact drill sheet Intervention notebook monitoring sheet AMI materials (VITA), Power point slide presentations; Smart board software; internet Math Curriculum, CPG, AMI materials, manipulatives Weekly Common Assessment item analysis and intervention grouping Actions tied to 1 1 person is Includes Title I, specific core content. t accountable. resource or professional development. Actions are focused, specific in support of strategy and can be measured/monitored. Strategy No 1.1.0 Summative/ Formative Measure Title I 1 Strategy 1.1.0 has focused, supporting actions. Six weeks assessments and checks, Benchmarks, TAKS weekly common assessment, Benchmarks once per semester, TAKS, ITBS Weekly common assessment, Benchmarks once per semester, TAKS, ITBS. Benchmarks, TAKS, ITBS, Common assessments, Data Analysis Reports Title I 1 School wide reform strateg ies Activities to ensure students having difficulties are provided with effective and timely additional assistance Include Title I component. Include specific time or day of week. 50
Action Plan Form Reference Districtwide Initiatives and Title I related activities in the Resources field. Select one of the Ten Title I Components. Each only needs to be referenced at least once within the CIP document. 51
10 Title I Components 1. Comprehensive needs assessment 7. Assist in the transition of students from preschool to public school 2. Schoolwide reform strategies 8. Involvement of teachers in decisions regarding the 3. Highly qualified teachers selection of academic 4. High quality, ongoing assessments professional development 9. Activities to ensure students having difficulties 5. Strategies to attract quality are provided with effective teachers to high needs and timely additional schools assistance 6. Strategies to increase parent involvement 10. Coordination of other federal, state, and local programs Source: TEA Guidance for the Implementation of Title I, Part A School-wide Campus 52
Compliance Requirements-Budget (SCE, Title I Part A, and Title I ARRA) Budget information (as of July 2010) has been uploaded Complete Description and Timeline columns for rows containing dollar amounts If a budget transfer occurs, complete allocations of new budget in the Actual column 53
Compliance Requirements-FTEs (SCE, Title I Part A, and Title I ARRA) If object code 6100 has funding, add corresponding position information. State Compensatory Education (SCE) Title I, Part A Title I, ARRA (Stimulus) 54
Update as needed. Discipline Management Plan 55
Coordinated School Health Coordinated School Health is a required component of the CIP per Senate Bill 892. Only elementary and middle schools must implement the program on the campus. Update Person Responsible column with a specific name. If additional actions steps are necessary, it is suggested that action steps continue with the existing numbering rather than adding new strategies. For example, continue with 7.1.10, 7111 7.1.11, 7112 7.1.12, etc. 56
Staff Quality, Recruitment, and Retention Highly Qualified Teacher Compliance Principals will be notified when available. Professional Development Student Achievement has been split from Professional Development. Move related Goals/Strategies and Actions to the new Professional Development section. Numbering should begin with 9.1.0, 9.1.1, 9.1.2, etc. 57
Campus Compliance Assignment List Programs can be added and updated but they cannot be deleted. 58
Online CIP Check for Quality CIP Target 1 Needs Attention (Red) Proficient (Yellow) Exemplary (Green) CIP Numbering - Strategy number not ending in zero or contain punctuation. - Core content areas not selected as priority - Only 1 strategy number per core content area. - Action numbers end in zero. - Other target areas listed in this section 1. - 3-5 strategies ending in zero per core content area - Corresponding actions do not end in zero SMART Goals - Not tied to a student achievement measure - More than 1-2 goals per core content area - Only focused on passing - Same goals listed for each core content area - Also includes commended/ccr goal - Specific based on student achievement data review Research- Based Strategies - Strategy not research-based - More than 3-5 strategies intermixed with actions or a list of everything - Generic research-based strategy but no CPF reference - Limited number of strategies but intermixed with actions - References a CPF critical attribute and customized based on campus practice - 3-5 specific strategies per core content area Actions - Actions not supporting strategies - Lack individual owner or not tied to Title I - Actions support strategies somewhat but are intermixed, too general or a listing - Actions clearly support strategies and can be monitored - Specific individuals, Title I resources and timelines included 59
Questions and Answers 60
Reflection Questions Experience with the CIP process and tools How did you engage your teachers and get their input? Collaborative forum? Meaningful conversations? What tools were helpful? MyData Portal? Core Practice Framework? CIP Reports? How was the Core Practices Framework helpful l in selecting your strategies? Goals How have you or will you share individual goals with students and teachers? MyData Portal or other on-line forms? Have you checked your goals against your growth bands? What data led you to these goals? Data could include: Student achievement data? (Trends, CCR vs. Met Standards data) Perceptions (from teacher engagement)? 61
Reflection Questions Strategies Why did you select these strategies? How did you determine what strategy would fulfill your goals? What will you expect them to accomplish? How is what you are planning to do different from what you have previously done? What adult behaviors will change as a result of your plan? Actions How does your professional development align to your goals and strategies? How have Title I, Stimulus or Improvement Funds been used to support your priorities? What data analysis will you use to monitor your plan? How will you monitor and evaluate implementation of your plan? How will you know it has been effective? 62
FAQs Why do I need to include districtwide initiatives in the CIP? Districtwide Initiatives are set forth in the District Improvement Plan. Many of those activities are aligned to the Campus Improvement Plans, and need to be referenced accordingly. All campuses receive the benefits. For example, all campuses receive district sponsored professional development, have instructional coaches, and use MyData Portal. I m a Non-Title I school, do I need to include districtwide initiatives in the Summary of CNA and Action Plans? Yes, every campus is responsible for including districtwide i t id initiatives iti in the Summary of CNA and Action Plans. Note: Non-Title I schools do not need to reference Title I in the Resource column of the Action Plans. I m a Non-Title I school, do I need to include the Homeless Program in the Summary of CNA and Action Plans? Yes, Homeless funds for non-title I schools are available for use at the district level. The Resource column must reference Homeless Program Title I (DI). 63
Contact Information BROWSER SETUP: 1. From the internet browser menu bar, under Tools select Internet Options. 2. Click on the Programs tab. 3. In the Email drop down menu, select Groupwise. 4. Click the Apply button. 5. Click the OK button to exit. Now you can click on any of the email links within the Contact Information tables to send an email. It will automatically open Groupwise. 64