ADMISSIONS, RECRUITMENT AND MARKETING SERVICE RECRUITMENT AND OUTREACH DEPARTMENT The Post Student Recruitment and Outreach Intern Ref: SC3102 The post holder will be one of two interns based in the Outreach team within the University s Recruitment and Outreach Department (RAO). The role holder will work alongside Higher Education Advisers and Outreach Officers in the organisation, administration and delivery of outreach and recruitment initiatives. These can range from visits to schools, attendance at Higher Education Conventions, short taster sessions and lectures to school children, through to residential summer schools, which take place over several days. The role will be undertaken within the framework of an agreed training and development programme and the role holder will be closely supported in the delivery of tasks and activities. The interns report to the Outreach Manager who reports to the Assistant Head of Outreach. Recruitment and Outreach Department RAO engages with prospective students, their parents and teachers to promote the benefits of higher education and studying at the University. RAO is responsible for: Providing higher education advice to potential applicants through our schools liaison and attendance at higher education fairs within the UK or the European Union. Delivery of exciting events for students aged 14-19 including summer schools, subject courses and special university lectures. Organising an extensive range of outreach activities to raise aspirations and increase participation in higher education. Producing the University s Access Agreement and supporting our Widening Participation strategy. Organising University Open and Visit Days and other corporate recruitment and outreach events such as our Teacher Conference and the Norfolk UCAS Fair. Responding to enquiries from, and distributing prospectuses and other literature to, prospective students. Recruitment and Outreach is based within the Admissions, Recruitment and Marketing service area, which is one of the main administration service areas within the University.
Informal Discussion For an informal discussion please contact Trevor Smith Outreach Manager 01603 591513 t.d.smith@uea.ac.uk Job Description A job description is attached as Appendix A. The precise duties will be agreed in discussion with the Manager. Person Specification The person specification for this post is attached as Appendix B. Training The Internship is designed to help equip recent graduates with a range of skills in educational liaison and marketing. The Internships will therefore offer a significant training and development component. This will consist of: Support with developing and personal development plan Training in updating content on web pages Opportunity to attend a number of in house training sessions run by CSED Training in giving presentations and preparing content for interactive sessions Opportunity to attend external conferences Opportunity to develop marketing materials and use of social media GENERAL Salary Salary will be 18,412 to 20,624 per annum on Grade 4 on the single salary spine. The normal expectation is that starting salary will be at the minimum of the advertised salary scale. Starting Date The post is available from 6 July 2017 or as soon as possible thereafter on a fulltime basis for a fixed term period of 1 year. Terms and Conditions of Appointment Full details of terms and conditions of employment for Secretarial & Clerical staff will be made available to the candidate to whom the appointment is offered. As the Internships are training posts, termination of employment at the end of the fixed term will be classed as Some Other Substantial Reason ( SOSR ), and not redundancy.
There is no expectation that the Code of Practice relating to Fixed Term Employees will be followed at the end of these posts, but the Human Resources Manager will write to the Student Recruitment and Outreach Interns no less than four weeks before the end of the contract, to confirm the termination of employment on the grounds of SOSR. Annual Leave Entitlement There is an annual holiday entitlement of 20 days plus statutory (8 days) and customary (6 days) holidays. Superannuation The post is superannuable under the Universities Superannuation Scheme. Disclosure and Barring Service This appointment will be subject to a criminal record check at Enhanced level from the Disclosure and Barring Service. Proof of Qualifications The person specification for this post lists qualifications that are essential and/or desirable and you may hold some or all of these qualifications. Please note that if you are short listed for interview you may be asked to bring to interview original certificates of these educational and professional qualifications. Please DO NOT provide these with your application. Entitlement to Work in the United Kingdom If you are shortlisted for interview you will be asked to bring to interview original documentary evidence of permission to work in the UK. Candidates invited to interview will be provided with a list of appropriate documents that can be provided as evidence. Please DO NOT provide this with your application. Workers from outside of the EU may be eligible to work in this role subject to their immigration status. However, due to the nature of this role and the level of qualifications required, please note that immigration legislation will not allow the University to apply for a sponsorship certificate for this post. Occupational Health Assessment Appointment will be subject to a satisfactory Occupational Health Assessment to be carried out by the University s Occupational Health Service. APPLICATION AND RECRUITMENT PROCESS To apply for this vacancy, please follow the online instructions at: www.uea.ac.uk/hr/vacancies/
Your completed application and CV should be submitted by 12 midnight on 9 June 2017. Please note that feedback will not normally be provided to those applicants who are not shortlisted for this post Equal Opportunities Monitoring Form Please note that the application form contains an Equal Opportunities section which must be completed. The Equal Opportunities information will not be made available to the selection panel and will not form any part of either the short-listing or decision making process. Referees In naming referees in your application, please provide only those who can immediately be approached and one of these must be your current employer, or if not employed your most recent employer. Interviews It is anticipated that interviews and tests will take place on 29 June 2017 and candidates who have not heard by this date should assume their application has been unsuccessful. Successful shortlisted candidates may be notified of their interview times by telephone and/or email and it is therefore essential you include both of these in your application. Candidates should note that travel and incidental expenses incurred in attending the interview will not be reimbursed. This document is available in alternative formats e.g. large print, disc and on-line. If you need this document in an alternative format please contact us on 01603 593034, fax 01603 593522, or email hr@uea.ac.uk
APPENDIX A JOB DESCRIPTION REF: SC3102 Job Title: Student Recruitment and Outreach Intern Grade: Grade 4 Department: Reporting to: Recruitment and Outreach Department Outreach Manager PURPOSE OF ROLE The Student Recruitment and Outreach Intern is a member of the Recruitment and Outreach department within the Admissions, Recruitment and Marketing service area and are managed by the Outreach Manager. The Recruitment and Outreach teams are responsible for ensuring that the University can identify and recruit students of outstanding achievement and potential from all educational backgrounds. The Student Recruitment and Outreach Intern will work alongside Higher Education Advisers, Enquiry Handling Team and Outreach Officers in the organisation, administration and delivery of outreach and recruitment initiatives. These can range from visits to schools, attendance at Higher Education Conventions, short taster sessions and lectures to school children, through to residential summer schools which take place over several days. The role will be undertaken within the framework of an agreed training and development programme and the role holder will be closely supported and supervised in the delivery of tasks and activities. MAIN DUTIES AND RESPONSIBILITIES To assist in the day-to-day operational administration of a number of recruitment and outreach activities organised within the Recruitment and Outreach Department To enthuse, introduce and promote Higher Education to predominately sixth form, secondary and some primary school students. To support the delivery of on and off campus events such as subject taster sessions and school liaison activity. To deliver presentations on the various programmes of study and reasons for studying at University to both schools, sixth form colleges and mature learners. To assist in the development of high quality information and training resources to support activity and initiatives; To represent UEA at national and regional Higher Education events To contribute to central recruitment activities, for example Opens Days and Visit Days
To assist in the recruitment and training of UEA Student Ambassadors To assist with the evaluation and monitoring of projects To update, monitor and engage in social media To assist with the delivery of residential Summer Schools offered by the Outreach and Enrichment teams To assist and support the Enquiry Handling Team To assist with the updating and development of the Recruitment and Outreach Office s web-pages. GENERAL INFORMATION All role holders are expected to undertake such other appropriate duties as may be requested. May 2017
APPENDIX B PERSON SPECIFICATION REF: SC3102 Job Title: Recruitment and Outreach Intern Grade 4 Criteria Essential Desirable Date: May 2017 Education, Experience & Achievements experience of delivering presentations to large groups recent graduate experience of working with, and enthusing, young people experience as a Student Ambassador or similar role Skills & Knowledge computer literate in Word, Excel, PowerPoint and Outlook current and extensive knowledge of university life and the student experience excellent oral and written communication skills knowledge of webauthoring packages knowledge of the student finance regulations and what options are available at UEA Personal Attributes willingness to work unsocial hours and undertake regular travel within the UK ability to enthuse and motivate others positive and flexible approach to work ability to work as part of a team recent undergraduate (within the last two years) Special Circumstances the post holder must have the ability to drive or have driving support/ access to a driver enhanced DBS check will be required.