Workshop Agenda & Script with methodology

Capacity Development Workshop on Open Government Data Sensitization, Gap Assessment and Strategic Planning 3-5 November, 2015 Kathmandu, Nepal DRAFT Workshop Agenda & Script with methodology Workshop Objective The 3-day Capacity Development Workshop (CDW) will aim at sensitizing high level authorities, engaging with the key Open Government Data (OGD) ecosystem stakeholders, and providing sufficient inputs for the preparation of an national OGD Action Plan. Workshop Methodology The workshop is targeting the high and mid-level government authorities, as well as the OGD ecosystem stakeholders especially civil society. It offers two different approaches to work with them. The morning of the first day is dedicated to high-level authorities and offers a discussion panel method after short experts presentations to allow a broader understanding on specific topics that may be asked by the audience. Important links Project home: bit.ly/dpadm-ogdproject Project Factsheet: bit.ly/dpadm-ogdproject-factsheet UNDESA/DPADM OGD Assessment Methodology: bit.ly/dpadm-ogdproject-methodology Online Perception Survey (Online Form): bit.ly/dpadm-ogdproject-survey Onlne Self-Assessment Tool (Online Form): bit.ly/dpadm-ogdproject-assessment Table of Contents page 1

Workshop Objective Workshop Methodology Day 1 - The Benefits of Open Data for Nepal 1.2 Plenary Session I : Introductions to Open Government Data 1.3 Panel Discussion I : Opportunities and Challenges for Nepal 1.4 Group Work Sessions & Themes 1.5 Group Work Concurrent Session 1 - Brainstorming Group 1: OGD Strategy and Regulatory framework Group 2: OGD for Environment Development Group 3: OGD for Social Development Group 4: OGD for Economic Development Day 2 - Open Data for Sustainable Development 2.1 Plenary Session II - Open Data Around the World 2.2 Group Work Concurrent Session 2 - Action Lines 2.3 Panel Discussion II : How would a sustainable OGD strategy look like? 2.4 Group Work Concurrent Session 3 - Strengths, Weaknesses and Capacity Gaps Day 3 - Open Nepal 2020 3.1 Plenary Session IV - OGD Action Plan and Roadmap 3.2 Group Work Concurrent Session 4 - Implementation 3.3 Closing remarks 3.4 Workshop evaluation and planning page 2

Day 1 - The Benefits of Open Data for Nepal 1.1 Opening remarks and the importance of OGD 09:30-10:00 Registration 10:00-10:30 Opening remarks Time Session Speaker Objective Talking points 5 min Welcoming remarks, by NIC Welcome the audience, introduce agenda and logistics. Welcome, agenda, logistics, and why we are here 10 min Keynote by HIGH LEVEL GOVERNMENT TBC suggestion: Gagan Thapa State Government commitment to advance data for sustainable development 5 min Opening remark, by UNDP NAME, United Nations Development Program (UNDP) Country Office Nepal Explain why OGD is relevant for sustainable development, and why UNDP supports an OGD initiative. Importance of OGD for sustainable development. 5 min Opening remark, by DPADM Valentina Resta, Governance and Public Administration Officer at DPADM, UNDESA Explain why UNDESA/DPADM is supporting OGD initiatives. Why OGD is important, why are we here and what we expect from this 5 min Workshop presentation and objectives by NIC Outline the workshop agenda and expected outputs Objectives of this workshop. Structure of the workshop. Expected outputs. 10:30-11:00 Why is open data important for Nepal 10 min Presentation on the goals and the approach of the OGD program of DPADM Valentina Resta, Governance and Public Administration Explain UNDESA/DPADM work on OGD for citizen engagement and UNDESA/DPADM work on OGD and why this is important. page 3

Officer en DPADM, UNDESA sustainable development. 10 min Status Quo of OGD in Nepal, by NIC. Share insights on the experience so far, use cases, successes and challenges What has been done, use cases, successes and challenges. What can be learned from this? 10 min The importance of OGD for sustainable development in Nepal, by UNDP NAME, United Nations Development Program (UNDP) Country Office Nepal Outline how OGD can be used for sustainable development in Nepal. Provide specific examples on how OGD can be useful for for sustainable development in Nepal. 11:00-11:30 Coffee break 1.2 Plenary Session I : Introductions to Open Government Data 11:30-13:00 Introduction to OGD - What, Why, How Time Session Speaker Objective Talking points 10 min The context: e-government, Open Government, Open Data, by CSO or ORG CSO or ORG Explain the differences and the relation between e- Government, Open Government, Open Data Brief introductions the concepts of e- Government, Open Government, Open Data 10 min What is OGD - Concepts, principles and best practice of OGD, by DPADM NAME, DPADM national consultant Explain basic concepts and principles of OGD Definition of OGD, exceptions, principles, and best practice 10 min Why is OGD important for Governments, Civil Society and the private sector, by CSO CSO Explain why OGD is important for different stakeholders in society Examples on how OGD is useful for: Government, citizens, businesses, other stakeholders 10 min How to make OGD useful for Nepal, by NIC What needs to be done to make OGD useful for these stakeholders Publishing data is not the end goal, but the beginning. Outline what steps need to be done by whom to make data actually useful 10 min OGD Assessment initial findings for Nepal, by DPADM Daniel Dietrich DPADM international Presentation of the main components of the UNDESA Assessment Assessment methodology presentation and page 4

consultant Methodology and its preliminary results in Nepal instruments Preliminary findings (opportunities and challenges) from perception survey and self-assessment 10 min Availability of OGD in Nepal, by Open Knowledge Nepal Kshitiz Khanal, by Open Knowledge Nepal 30 min Interactive Discussion and Q&A Facilitated by NAME, DPADM national consultant The moderation is to facilitate a highly interactive and inspiring debate, including the audience Include the audience from early on with direct questions 12:50-13:00 Group photo 13:00-14:00 Lunch 1.3 Panel Discussion I : Opportunities and Challenges for Nepal 14:00-15:00 Panel Discussion I Time Session Speaker Objective Talking points 5 min Government perspective TBC Highlight opportunities and challenges from Government perspective 5 min Civil society perspective TBC Highlight opportunities and challenges from civil society perspective 5 min Private sector perspective TBC Highlight opportunities and challenges from private sector perspective 5 min Donor perspective TBC Highlight opportunities and challenges from donor perspective Q&A Moderator The moderation is to facilitate a highly interactive and inspiring debate, including the audience State two main opportunities and challenges State two main opportunities and challenges State two main opportunities and challenges State two main opportunities and challenges Use the guiding questions developed in the Panel Discussion I Script LINK page 5

15 min Group work methodology by NIC Explain the group work methodology Group work methodology 14:15-14:30 Group Division 14:30-15:00 Coffee Break 1.4 Group Work Sessions & Themes Time Session Speaker Objective Activities 15:00-16:00 Group Work Concurrent Sessions I: All ideas are worthwhile Facilitators Surface and collect all ideas on possible OGD projects in Nepal specific to each of the 4 WGs Deliberative process to collect and exchange ideas, identify possible initiatives that could be pushed from participating agencies and organization 16:00-16:30 Results Sessions I: Presentation and discussion Rapporteurs Brief reports on the results of the first session from all 4 WGs Brief reports from all 4 WGs, Q&A 16:30-17:00 Wrap-up of Day 1 and closing remarks, NIC Brief summary of results of the first day and how this will feed into activities on the next day Thank all participants, brief summary of results, collect feedback There are four concurrent working groups with specific topics and tracks of work. The themes of the groups are aligned with the three pillars of sustainable development (Environmental, Social and Economic) plus one for the OGD Strategy and Regulatory framework: 1. OGD Strategy and Regulatory framework 2. OGD for Environmental Development 3. OGD for Social Development 4. OGD for Economic Development Each working group has a facilitator and will convene to discuss specific pre-selected issues. A designated rapporteur from each group will report back to the general assembly (GA) on the results of deliberations. page 6

People are splitted in 4 groups using NIC s initial list. Participants may change their group according to their preference as long as a similar number of participants are in all groups. If there is one main topic for group 5, this group will follow the working methodology and plan defined for the rest of the groups. Thematic Group 1: Group 2: Group 3: Group 4: streams OGD Strategy Environmental Social Development Economic and Regulatory Development Development framework Facilitators NAME NAME NAME NAME Rapporteurs NAME, NIC NAME, NIC NAME, NIC NAME, NIC At the end of each day, all the groups will have an opportunity to present their results to the general assembly. They need to use a flipchart and must take notes from the discussion. Each group has one facilitator that is a sector expert responsible of conducting each session plan and making sure that the specific objectives are met. The facilitator follows the objectives and guiding questions. The facilitator will provide the main triggers/driving questions to all participants of the group. Each group has one rapporteur who is also a sector expert that takes notes and supports the facilitator in his/her role. The rapporteur prepares main results and questions on flip chart. Participants need to be motivated to present the results to the general assembly. If no one volunteers, than the rapporteur will present the results. Each group has to summarize the results in max 5 bullet points and define two or three questions for the general assembly to promote the discussion. The rapporteur collects outputs from the discussion of the general assembly. A spokesperson, (the rapporteur or other) will summarize the main proposals of the group in the plenary session. 1.5 Group Work Concurrent Session 1 - Brainstorming Objective: All ideas are worthwhile Notes on the process: Group member introductions (5 min) Initial idea search (one sheet, three ideas and pass on) (10 min) Identification of initiatives to push from your organization (two initiatives each for it s own organization written down in cards) (10 min) Exchange all ideas without filter and discuss (20 min) Summarize and prepare presentation (10 min) page 7

Support tools: Personal learning file, idea sheet, summary flipchart, summary PPT. This tools are necessary for all sessions. Group 1: OGD Strategy and Regulatory framework Vision: OGD a public policy in Nepal by 2020 Objective: Identify proposals for OGD policies across the board to be in place in Nepal by 2020 Triggers: What actions should be taken for Open Data to become part of different policies on transparency, accountability, public service innovation, collaboration and citizen participation in Nepal by 2020? What areas or topics can be prioritized or developed on a short and mid term basis? Which public bodies or organizations have already a favourable context to implement in the short term and what should they do? e.g:... What activities or processes could be implemented to facilitate publication of data in open format across the state? What should be included in regulation that supports implementation and enhancement of national OGD policy? If in 2020 we ll measure the impact of this plan, what dimensions should be accounted for? What steps should a maturity model that accompanies Nepal s evolution contemplate? Group 2: OGD for Environment Development Vision: OGD and Environment in 2020: Benefit for all Objective: Achieve specific proposals for the environmental development so Open Data can be a tool to strengthen management and environmental policies by 2020. Triggers: How can we have an OGD policy dealing with environment issues and giving warranties on transparency and accountability to evaluate results from actors in the system, comparing and identifying best practices and easing evaluation and knowledge? Which sectors would be affected by an OGD policy for potential impact? What initiatives can be created or improved from publication of OGD? What specific regulation should exist to support OGD initiatives? What environmental data should be made available in open form Group 3: OGD for Social Development Vision: OGD and Social in 2020: Benefit for all Objective: Achieve specific proposals for the social development so Open Data can be a tool to strengthen management and social policies by 2020. Triggers: page 8

How can we have an OGD policy dealing with social issues and giving warranties on transparency and accountability to evaluate results from actors in the system, comparing and identifying best practices and easing evaluation and knowledge? Which sectors would be affected by an OGD policy for potential impact? What initiatives can be created or improved from publication of OGD? What specific regulation should exist to support OGD initiatives? What social data should be made available in open formats? Group 4: OGD for Economic Development Vision: OGD and Economic in 2020: Benefit for all Objective: Achieve specific proposals for the economic development so Open Data can be a tool to strengthen management and economic policies by 2020. Triggers: How can we have an OGD policy dealing with economic issues and giving warranties on transparency and accountability to evaluate results from actors in the system, comparing and identifying best practices and easing evaluation and knowledge? Which sectors would be affected by an OGD policy for potential impact? What initiatives can be created or improved from publication of OGD? What specific regulation should exist to support OGD initiatives? What economic data should be made available in open form Day 2 - Open Data for Sustainable Development 2.1 Plenary Session II - Open Data Around the World 09:30-10:00 Registration 10:00-11:00 Plenary Session II: Open Data Worldwide Time Session Speaker Objective Talking points 5 min Welcome and highlight of results of day one, by NIC Welcome the audience and report insights and results of day one. Introduce agenda and logistics. Welcome, report results from day one, introduce agenda and logistics. 10 min Publishing: Open Government Data, by DPADM Daniel Dietrich, DPADM international consultant Introduction to best practice on how to publish open data and making the case that OGD publishing don't have to be complicated - Open data roundtables Understanding supply and demand - Data management and sharing practices page 9

or expensive if it is done properly and build into standard data management and sharing procedures within government. - High quality datasets - Prioritizing data release. Technical aspects for publishing data - Legal aspects for publishing data - Data catalogues, and open source technology stacks - Accessibility and discoverability - Interoperability matters! 10 min Reuse: of Open Government Data, by CSO CSO Inspire the audience with interesting open data pilot projects from around the world Interesting use cases on open data in - public services - accountability - citizen engagement - data journalism - civic technology 10 min Impacts: of Open Government Data, by DPADM NAME, DPADM national consultant Inspire the audience with interesting open data impact stories from around the world Interesting use cases on open data impacts: - democratic impacts: improved accountability, evidence based decision making - social impacts: citizen engagement, improved public services - economic impacts: efficient use of public resources, tax money saved, innovations 25 min. Q&A and Discussion and wrap up, by NIC The moderation is to facilitate a highly interactive and inspiring debate, including the audience Include the audience from early on with direct questions 11:00-11:30 Coffee break 2.2 Group Work Concurrent Session 2 - Action Lines Methodology page 10

Taking all ideas from Session 1, group them by topics or areas of influence (action lines). Identify four within each group you consider have particular relevance. Objectives: Part 1: Find action lines, grouping ideas of Group Work Concurrent Session 1 and defining broad objectives (60min) Part 2: Identify concrete initiatives that could be implemented under each action line and define involved actors (45min) Triggers: What do the ideas from Group Work Concurrent Session 1 have in common? What goals do those initiatives share, beyond their specific subject? If we sort initiatives by importance and relevance, which of them could be implemented in the short term to achieve significant impact? Are there actors that come across several initiatives as fundamental? Time Session Speaker Objective Activities 11:30-13:00 Group Work Concurrent Sessions II: Finding Action Lines and Short and Midterm Initiatives Facilitators Find action lines and identify concrete initiatives for possible open data projects Deliberative process to find action lines and identify concrete initiatives 13:00-14:00 Lunch 2.3 Panel Discussion II : How would a sustainable OGD strategy look like? 14:00-15:00 Panel Discussion II Time Session Speaker Objective Talking points 5 min Government perspective TBC Ideas for a OGD strategy from Government perspective 5 min Civil society perspective TBC Ideas for a OGD strategy from civil society perspective 5 min Private sector perspective TBC Ideas for a OGD strategy from private sector perspective 5 min Donor perspective TBC Ideas for a OGD strategy from donor perspective Q&A and Discussion Moderator The moderation is to facilitate a highly Ideas for approach, focus, measures of success Ideas for approach, focus, measures of success Ideas for approach, focus, measures of success Ideas for approach, focus, measures of success Use the guiding questions developed in page 11

interactive and inspiring debate, including the audience the Panel Discussion II Script LINK 2.4 Group Work Concurrent Session 3 - Strengths, Weaknesses and Capacity Gaps Methodology From the defined action lines and the resulting actions, prioritize according to impact on citizens and possible implementation cost. Objectives: Determine strengths and weaknesses of the high impact initiatives (60 min). Triggers: Which of this actions have true potential for change? Which ones have high chances of actually being implemented and succeeding? Which justify their cost independently of the higher or lower pricetag? Which of this would citizens prefer to see completed? How would life for citizens be transformed by this actions? What capacities are lacking to implement the initiatives? Time Session Speaker Objective Activities 15:00-16:00 Group Work Concurrent Sessions III: Strengths and Weaknesses of Initiatives Facilitators Determine strengths and weaknesses of the high impact initiatives Deliberative process to determine strengths and weaknesses of the high impact initiatives 16:00-16:30 Coffee Break 16:30-17:00 Results Sessions II & III: Presentation and Discussion Rapporteurs Brief reports on the results of session II & III from all 4 WGs Brief reports from all 4 WGs, Q&A 17:00-17:15 Closing remarks, by NIC Brief summary of results of the first day and how this will feed into activities on the next day Thank all participants, brief summary of results, collect feedback Day 3 - Open Nepal 2020 3.1 Plenary Session IV - OGD Action Plan and Roadmap page 12

09:30-10:00 Registration 10:00-11:00 Plenary Session III: OGD Strategy and Roadmap Time Session Speaker Objective Talking points 5 min Welcome and highlight of results of day 2, by NIC Welcome the audience and report insights and results of day one. Introduce agenda and logistics. Welcome, report results from day one, introduce agenda and logistics. 15 min Elements for designing good OGD action plans, by DPADM NAME, DPADM national consultant Best practice on how to design good OGD action plans Methodology, agile and inclusive process, outcomes orientated planning 15 min Ambitious goals and managing expectations for OGD action plans, by NIC Setting the tone for the goals and scope of an ambitious goals and managing expectations Setting goals, decide on scope, and manage expectations 5 min Q&A and Discussion, NIC NAME, DPADM national consultant 5 min Wrap up, by NIC The moderation is to facilitate a highly interactive and inspiring debate, including the audience Summarize main outcomes of the discussion Include the audience from early on with direct questions Summarize main outcomes on how to move forward with the action planning 09:45-10:15 Coffee Break 3.2 Group Work Concurrent Session 4 - Implementation Methodology: Using no more than 6 slides, present the results as proposals to be included in an OGD action plan 2020. Please note that the outline of the implementation phases must be as specific as possible, using S.M.A.R.T. goals methodology (Specific, Measurable, Actionable, Relevant, Time-bound). Objectives: Identify implementation phases of the proposals chosen in the previous phase (60min). Prepare final presentation (45min). Triggers: How can these initiatives turn into commitments? page 13

What metrics can we use to measure this commitments? What s a concrete way to express a proposal that allows me to measure its advance and it s completion? How can these initiatives be divided into phases that can be followed up and accounted for? How can I explain this commitments as to communicate their importance? Time Session Name Objective Activities 10:15-11:15 Group Work Concurrent Sessions IV: Implementation Facilitators Identify implementation phases and prepare a final presentation Deliberative process to outline implementation phases for possible OGD projects, with specific commitments with assigned responsibilities and measures for progress 11:15-11:20 Evaluation by participants Facilitators Have all participants complete the evaluation from for the event Hand out, and collect evaluation form. Make sure many people complete the form. 11:20-12:00 Results Sessions IV: Presentation and Discussion Rapporteurs Final presentations from all 4 WGs 5 min presentations from all 4 WGs with following Q&A and Discussion 3.3 Closing remarks 12:00-12:30 Closing Remarks Time Session Name Objective Talking points 10 min Final discussion and Q&A, by DPADM NAME, DPADM national consultant Summarize the outcomes of the 3 day event. Discussion on next steps. Summarize outcomes of event. Focussed discussion on lessons learned and next steps 15 min Making the action plan operational Presentation, by NIC NAME, Outline the process ahead for OGD action plan and implementation outline the process and what needs to be done by whom to make it operational 5 min Closing remarks, by DPADM Valentina Resta, Governance and Public Administration Officer in DPADM, UNDESA Thanking all participants for their collaboration and highlight the outcomes and the way forward Review our mission and objectives. What have we archived. What are the next steps page 14

12:30-14:00 Lunch 3.4 Workshop evaluation and planning 14:30-15:30 Workshop Evaluation - Internal Time Session Name Objective Activities 30 min Discussion and evaluation of the workshop DPADM + NIC Evaluation of workshop process and delivery Review, discussion and evaluation of workshop process and delivery 60 min Discussion of outputs, group work conclusions and future OGD action plan DPADM + NIC Evaluation of workshop outcomes, group work conclusions Review, discussion and evaluation of workshop outcomes, group work conclusions 15:30-16:00 Coffee Break 16:00-17:00 Next Actions 20 min Future work outline DPADM + NIC Agree on next steps and further action planning 40 min Substantive training plan DPADM + NIC Agree on objectives and on the process of outlining the 5 day workshop agenda Outlining how to make action plan operational by designing SMART goals and assigning specific actions to agencies Agree on objectives, and process to identify capacity gaps and outline agenda page 15