Table f Cntents Student Help Teacher Help Crdinatr Help Student Help Setting Up Yur Access Receiving the Access Key frm Yur Teacher r AP Crdinatr Creating Yur Accunt Mdifying Yur Accunt Yur Hme Page Prtfli Statuses Wrking with Images Phtgraphing Artwrk and String Images fr Uplading Uplading Images Deleting Images Rearranging Images Labeling Images Adding Cncentratin Cmmentary Cmpleting Yur Registratin Infrmatin Required Infrmatin Optinal Infrmatin Infrmatin Yu Will Need frm Yur AP Crdinatr Befre Frwarding Yur Prtfli Frwarding Yur Prtfli t Yur Teacher r AP Crdinatr What's Next (After Frwarding Yur Prtfli) Submissin t the AP Prgram Recmmendatins fr Further Actin Technical Requirements Trubleshting
Setting Up Yur Access Receiving the Access Key frm Yur Teacher r AP Crdinatr If yu are submitting yur prtfli thrugh an AP Studi Art teacher: Yur AP Studi Art teacher will prvide yu with the fllwing infrmatin, which yu will need t enter when setting up yur access t the AP Studi Art Digital Submissin web applicatin: The six-digit schl cde that identifies the schl thrugh which yu are submitting yur prtfli(s) The Teacher Key, a unique alphanumeric cde that identifies the teacher yu will be wrking with If yu are hme-schled r therwise nt submitting yur prtfli thrugh an AP Studi Art teacher: Yu will be wrking with the AP Crdinatr at the schl yu are assciated with. The AP Crdinatr will prvide yu with the student access Key and schl cde that yu will need t set up yur access t the web applicatin. Creating Yur Accunt T set up yur student access: 1. On the Sign In screen, click Set up yur access nw. 2. On the Select Yur Access Type screen, click Student. 3. Enter all infrmatin required n the Set Up Yur Access screen. Nte: Fr each prtfli yu will be submitting, yu will be required t enter the crrespnding Key prvided t yu by yur teacher r AP Crdinatr. Entering yur email address is recmmended because it will prvide yur teacher r AP Crdinatr with a cnvenient way t cmmunicate with yu abut yur AP Studi Art prtfli(s). Hwever, yu are nt required t enter yur email address. 4. Click Submit t cmplete yur access request. A cnfirmatin screen will let yu knw that yu have access t the digital submissin applicatin. 5. Registratin Infrmatin: After clicking Submit t cmplete yur access request, yu may cmplete additinal required registratin infrmatin at this time r later. If yu chse t cmplete it at this time, yu can enter and save as much f the infrmatin as desired. When yu exit, the applicatin will return yu t the Sign In screen. Yu can cme back later t cmplete r mdify yur registratin infrmatin by using the Accunt Infrmatin tl n yur hme page. Yu must cmplete the registratin infrmatin befre yu can frward yur cmpleted prtfli t yur teacher (r AP Crdinatr). Fr mre infrmatin, see Cmpleting Yur Registratin Infrmatin. 6. Sign in with the user name and passwrd that yu designated during the setup prcess. Nte: If yu indicated that yu will be submitting mre than ne prtfli, a screen will ask which prtfli yu want t wrk n during this sessin. Yur hme page fr the prtfli yu select will then appear. Mdifying Yur Accunt T make mdificatins t yur accunt, such as cmpleting yur registratin infrmatin, changing yur passwrd, updating yur email address r security infrmatin, adding a prtfli type, and changing yur teacher: 1. Under Tls in the left navigatin panel, click Accunt Infrmatin. 2. On yur Accunt Infrmatin screen, enter the necessary changes, and click Save Changes. Nte:
T view r edit yur registratin infrmatin, click the Registratin Infrmatin link. Yu must cmplete the registratin infrmatin befre yu can frward yur cmpleted prtfli t yur teacher (r AP Crdinatr). Fr mre infrmatin, see Cmpleting Yur Registratin Infrmatin. T change yur schl, yu will need t create a new accunt. T add a prtfli type that is assciated with a different teacher, yu will need t btain his r her Teacher Key. Yu cannt change yur user name, but yu can delete yur accunt and create a new ne. If yu click Delete My Accunt, a cnfirmatin screen will ask yu t cnfirm yur request. Deleting yur accunt will delete all wrk n prtflis in that accunt. If yu nly need t delete a prtfli frm yur accunt, ask yur teacher (r AP Crdinatr) t delete it fr yu. Yu cannt delete a prtfli yurself. If yu need t delete a prtfli because yu created the wrng type (e.g., yu riginally created a 2-D Design prtfli but yu will instead be submitting a Drawing prtfli), yu shuld create a new prtfli f the crrect type, and then ask yur teacher (r AP Crdinatr) t delete the incrrect prtfli. Yur Hme Page A status bar appears acrss the tp f each page and displays yur name, the name f yur schl, the prtfli type fr the prtfli yu are currently wrking n, and the prtfli status. An Exit buttn n the right side f this bar enables yu t clse the applicatin when yu are finished with yur sessin. Be sure t click Save All Changes befre exiting if yu wish t save yur wrk frm the sessin. A list f yur prtfli's sectins will appear in the left navigatin panel. Click the name f the sectin yu want t view, and the wrk area fr that sectin will appear. Nte: If yu are submitting mre than ne prtfli type, yu can nly view and wrk n ne f yur prtflis at a time. The prtfli type indicated in the status bar crrespnds t the prtfli yu are currently wrking n. T switch between prtflis, yu will need t save, exit, and then sign in again, selecting the prtfli yu want t wrk n during the sign-in prcess. What Yur Teacher r AP Crdinatr Can See: While yur prtfli is in prgress, yur teacher r AP Crdinatr will be able t view it frm his r her accunt. Yur teacher r AP Crdinatr can view yur images, labels, and cmmentary but cannt make any changes t yur wrk. D nt frward yur prtfli t yur teacher r AP Crdinatr fr review until yu are ready fr them t send yur prtfli t AP. Yu shuld frward yur prtfli nly after yu have cmpleted all wrk n yur prtfli. Prtfli Statuses The applicatin displays yur prtfli status t help yu mnitr yur prtfli's prgress in the digital submissin prcess. Status Nt Started In Prgress Frwarded t Teacher Further Actin Recmmended Frwarded t Crdinatr What It Means Yu have set up yur access t the web applicatin but have nt yet saved any wrk t the prtfli. Yu have started wrking n the prtfli and saved it, but have nt yet frwarded the prtfli t yur teacher (r AP Crdinatr). Yu have frwarded the cmpleted prtfli t yur teacher. After frwarding a prtfli, yu can n lnger view r change the prtfli unless yur teacher returns it t yu fr further actin. Yu have frwarded yur prtfli t yur teacher, and the teacher has returned it t yu with recmmendatins fr further actin. Yu shuld speak with yur teacher abut his r her recmmendatins fr yur prtfli. Yu have the ptin t make changes t the prtfli, but are nt required t d s. Whether r nt yu make changes, yu must frward the prtfli t yur teacher again in rder t submit it t the AP Prgram fr evaluatin. Yur teacher has acknwledged that yur prtfli is ready fr the AP Crdinatr t submit it t the AP Prgram t be evaluated. If yu are a hme-schled student r if yu are nt submitting yur prtfli thrugh a teacher, Frwarded t Crdinatr status means that yu have frwarded the cmpleted prtfli directly t the AP Crdinatr yu are wrking with.
Returned t Teacher Sent t AP Yur teacher has frwarded yur prtfli t the AP Crdinatr, and the Crdinatr has returned it t yur teacher. The AP Crdinatr may be cncerned that yur prtfli des nt appear t meet the prtfli requirements listed in the AP Studi Art brchure. If yur teacher thinks that yur prtfli requires further actin, the teacher will return the prtfli t yu. Then the prtfli status will change t Further Actin Recmmended. If yu are submitting yur prtfli thrugh the Crdinatr, this status is nt applicable t yu. The AP Crdinatr has sent yur prtfli t the AP Prgram t be evaluated. Yu, yur teacher, and the AP Crdinatr can take n further actin n a prtfli with Sent t AP status. Only prtflis with Sent t AP status at the time f the deadline (8 p.m. EDT n May 11, 2018) will be evaluated by the AP Prgram. Wrking with Images As sn as yu have set up yur access t the web applicatin, yu can begin uplading images. Yu can rearrange the images and add label infrmatin as yu wrk n the prtfli sectins. Yu can wrk n the sectins f yur prtfli in any rder, save yur wrk, and return t it t make additins r changes at any time befre frmally frwarding yur prtfli. Nte: Fr 2-D Design and Drawing prtflis, yu will be unable t wrk n Sectin I: Quality (Selected Wrks) using the web applicatin. Because this sectin invlves the physical submissin f artwrks fr these tw prtflis, Quality sectin artwrks will nt be submitted thrugh the digital submissin web applicatin. Phtgraphing Artwrk and String Images fr Uplading Mre infrmatin abut phtgraphing yur artwrk and preparing and string images fr uplading is available n the AP Studi Art Digital Submissin FAQs page n AP Central. Uplading Images T uplad an image: 1. Click the buttn abve the bx where yu want t place the image. If yu are using Internet Explrer r FireFx, the buttn is labeled Brwse If yu are using Safari, the buttn is labeled Chse File 2. When the windw appears that allws yu t access yur files, use it t brwse yur cmputer fr the image file yu want. Click the file name t highlight it, and click Open. The image will be upladed. Nte: The applicatin will nt allw yu t uplad tw images with the same file name. After uplading a file, yu will see a thumbnail image in the bx. Yu can click the thumbnail t display the full-sized image. 3. Click Save All Changes t save yur wrk befre mving t anther sectin f yur prtfli r exiting the applicatin. Deleting Images T delete an image, click the red x abve it. The image bx will becme blank. Nte: The delete icn appears nly when an image is present. Rearranging Images T rearrange yur images: 1. Change the number in the tp left crner f any image that yu want t mve t a new psitin in the template. The number yu enter represents where yu want the image t be relcated within the template. Ensure that yu have n duplicate numbers.
2. Click Save All Changes. Yur changes will be saved, and the page will be reladed with the images rearranged as yu have specified. Labeling Images T label yur images with the dimensins f the artwrk and the medium r media used t create it: 1. Click Images & Labels t display the label fields. 2. Dimensins: Enter the actual height and width (and depth, if applicable) in inches, f the artwrk that is pictured. 3. Medium: Enter a brief descriptin f the materials used t create the artwrk. 4. Click Save All Changes t save yur wrk befre mving t anther sectin f yur prtfli r exiting the applicatin. Adding Cncentratin Cmmentary In additin t images, Sectin II: Cncentratin (Sustained Investigatin) requires a cncise written cmmentary describing yur cncentratin. When preparing yur cmmentary, keep in mind that the applicatin has a built-in character limit fr respnses t each f the tw cmmentary questins: What is the central idea f yur cncentratin? (500 characters maximum) Hw des the wrk in yur cncentratin demnstrate the explratin f yur idea? Yu may refer t specific images as examples. When referencing specific images, please indicate the image numbers. (1350 characters maximum) T add yur cmmentary: 1. Under My Prtfli, click Sectin II: Cncentratin t display Sectin II in the wrk area. 2. Click the Cmmentary tab t display the questins. 3. Type yur respnses in the bxes prvided. Nte: Yu can cut and paste text frm an utside applicatin. If the amunt f text yu are attempting t paste exceeds the character maximum, the web applicatin will display an errr message asking yu t decrease the amunt f text. 4. Click Save Cmmentary t save yur wrk. T return t viewing yur images in the cncentratin sectin, click the Images tab. Cmpleting Yur Registratin Infrmatin The identifying infrmatin that yu prvide in the registratin screens is the basis f yur AP recrd, r registratin, fr this year. Withut this infrmatin, the AP Prgram has n recrd f yur mailing address, date f birth, r schl. AP scre reprts are cumulative, s infrmatin must be cnsistent and cmplete frm year t year. Incnsistencies result in mre than ne AP scre reprt being generated instead f ne that shws all yur AP scres. Student registratin includes required infrmatin that must be prvided prir t submitting yur prtfli t yur teacher r AP Crdinatr. Yu are als asked t prvide additinal ptinal infrmatin that will be used t cnfirm yur identificatin infrmatin r fr data analysis. Yu can begin entering yur registratin infrmatin immediately after yu first set up yur access t the web applicatin, r yu can return later t cmplete it at any time befre yu frward yur prtfli submissin. Fr mre infrmatin, see Mdifying Yur Accunt. Required Infrmatin Cmplete Mailing Address (n pst ffice bx, please)
Date f Birth Sex Six-digit Cde f the Schl Yu Attend: Enter the six-digit cde fr the schl that yu attend. If yu are unsure f yur schl cde, cntact yur teacher r AP Crdinatr, r search fr it here. If yu are submitting yur prtfli thrugh a schl ther than the ne yu attend: Enter the cde fr the schl that yu attend. This cde will be different frm the schl cde yu entered when yu set up yur access t the web applicatin. If yu are hme-schled: Enter the schl cde prvided by the AP Crdinatr yu are wrking with. Nte: In additin t the registratin infrmatin listed abve, yu will be required t enter yur AP number and, ptinally, the cllege cde fr the cllege r university t receive yur scre(s). Fields fr these items will be prvided n the Frward Prtfli screen when yu frward yur cmpleted prtfli; they are nt included n the registratin infrmatin screens. Fr mre infrmatin, see Infrmatin Yu Will Need frm Yur AP Crdinatr befre Frwarding Yur Prtfli and Frwarding Yur Prtfli t Yur Teacher r AP Crdinatr. Optinal Infrmatin Phne Number Scial Security Number: If yu are nt sure f yur scial security number, dn't guess. This item is ptinal. Hwever, if yu have previusly taken an AP Exam and yu supplied this infrmatin, yu shuld d s again. Racial/Ethnic Grup Parent r Guardian Educatin Levels: Indicate yur parent r guardian's highest level f educatin. (If yu have tw parents/guardians, select the level f educatin fr each parent r guardian frm the crrespnding drpdwn menu). Which Language D Yu Knw Best? Online Prvider: If applicable, select yur nline prvider frm the drp-dwn menu. This field shuld be cmpleted by anyne wh is preparing an AP Studi Art prtfli by taking an nline curse r exam review. Nte: By selecting an nline prvider, yu grant permissin t the Cllege Bard t share yur AP Exam scre with all grups respnsible fr the prductin and delivery f the nline AP curse yu tk. Current Grade Level Student Search Service: D yu want the Cllege Bard t send infrmatin abut yu t clleges, universities, and gvernment schlarship prgrams interested in students like yu? Student Identifier (Student ID Number) If yu have a student identifier r student ID number (issued by yur state, district, r schl), yu may enter the identifier here. This ptinal infrmatin may help yur schl r district match yur scres t yu. Yu may enter up t 25 characters. Please d nt enter any dashes r any characters ther than numbers and letters. Infrmatin Yu Will Need frm Yur AP Crdinatr Befre Frwarding Yur Prtfli When frmally frwarding yur prtfli(s) t yur teacher (r AP Crdinatr), yu will be required t enter yur AP number and, ptinally, the cllege cde fr the cllege r university yu want t receive yur scre(s). Yur AP number and a list f cllege cdes can be fund in yur AP Student Pack bklet. AP Student Packs are shipped t schls in the spring, usually in April, s yu will be unable t cmplete this infrmatin until then. Yur AP Student Pack will include an AP card, which yu can fill ut and remve fr yur reference. Cntact yur teacher r AP Crdinatr if yu have nt received yur AP Student Pack (r yur AP number and a cpy f the list f cllege cdes) by late April.
Yu cannt submit yur prtfli withut an AP number. Yu shuld use this number fr all the AP Exams that yu take this year. If yu tk an AP Exam last year, d nt use yur AP number frm last year. Frwarding Yur Prtfli t Yur Teacher r AP Crdinatr After yu have cmpleted all wrk n yur prtfli, and yur AP Crdinatr has prvided yu with yur AP number and list f cllege cdes, yur final step is t frmally frward yur prtfli t yur AP Studi Art teacher. If yu are hme-schled r therwise nt submitting thrugh an AP Studi Art teacher, yu will frward yur prtfli t the AP Crdinatr yu are wrking with. Make sure yu are cmpletely finished wrking n yur prtfli befre yu click the buttn t frward it t yur teacher r AP Crdinatr. Once yu have frwarded yur prtfli, yu will nt be able t view the cntents f yur prtfli r make any changes unless yur teacher (r AP Crdinatr) sends the prtfli back t yu fr further actin. Yu will still be able t view yur hme page, which will display the status f yur prtfli as it mves thrugh the submissin prcess. Fllw the steps belw t frward yur prtfli. If yu have mre than ne prtfli t frward, yu must fllw these steps fr each prtfli individually: 1. In the left navigatin panel, click Frward Prtfli t Teacher. If yu are nt submitting yur prtfli thrugh a teacher, yu will click Frward Prtfli t Crdinatr. 2. Registratin Infrmatin: Yu will have the pprtunity t cmplete yur registratin infrmatin r t review yur registratin infrmatin if yu have previusly supplied all required infrmatin. If yur registratin infrmatin is cmplete, a pp-up message will ask if yu want t review the infrmatin. If yu chse nt t review yur already cmpleted registratin infrmatin, click OK t cntinue with frwarding yur prtfli t yur teacher (r AP Crdinatr). If yu chse t review yur registratin infrmatin, click Cancel t return t the previus screen. T access yur registratin infrmatin, click Accunt Infrmatin in the left navigatin panel, and click Registratin Infrmatin n yur Accunt Infrmatin screen. If yur registratin infrmatin is incmplete, a pp-up message will infrm yu that it needs t be cmpleted, and clicking OK will take yu t the registratin infrmatin screen. If yu chse nt t cmplete yur registratin and frward yur prtfli at this time, click Cancel. In either case, if yu chse t g t the Registratin Infrmatin screens t cmplete yur registratin infrmatin r t review it, the applicatin will return yu t yur hme page when yu exit the Registratin Infrmatin, and yu will need t click Frward Prtfli t Teacher (r Frward Prtfli t Crdinatr) again t cntinue frwarding yur prtfli. Fr mre infrmatin, see Cmpleting Yur Registratin Infrmatin. 3. Frward Prtfli Summary Screen: A summary screen will appear listing the status (cmplete r incmplete) f each sectin f yur prtfli and what's missing if the sectin is incmplete. In additin, this screen will ask yu t enter the fllwing infrmatin: AP Number: Yu cannt submit yur prtfli withut an AP number. Yu can find yur AP number n the bar-cded adhesive labels f yur AP Student Pack. AP Student Packs are shipped t schls in the spring, usually in April, s yu will be unable t cmplete this required field and submit yur prtfli until then. Yur AP Student Pack includes an AP number card, which yu can remve and keep fr reference after filling in yur AP number r affixing ne f yur AP number labels. Cntact yur teacher r AP Crdinatr if yu have nt received yur AP Student Pack (r yur AP number) by late April. Imprtant: N ne else may use yur AP number; d nt share yur labels r AP number with anyne. Yu shuld use this number fr all the AP Exams that yu take this year. If yu tk an AP Exam last year, d nt use yur AP number frm last year. Fur-Digit Cde f the Cllege t Receive Yur AP Scre Reprt: The list f cllege cdes is in yur AP Student Pack. If there is n cde listed fr yur cllege, cmplete the Cllege Infrmatin Card n the back cver f yur Student Pack and submit it t AP Services t avid the scre reprting fee. If yu have nt decided n a cllege r d nt wish t have yur scres reprted at this time, leave this field blank. 4. Survey Questins: The screen will then display ptinal survey questins fr yu t answer. When yu are ready t prceed t the next screen, click Cntinue. Nte: Yu will be asked t cmplete the survey fr each prtfli that yu frward. 5. Permissin Screen: The screen will then display questins abut permissin t reprduce yur artwrk. These questins require yur respnse. After answering the questins, click Cntinue.
6. Artistic Integrity Screen: The screen will then display statements abut the artistic integrity f yur wrk; abut wrk that makes use f phtgraphs, published images, and/r ther artists' wrk. Yu must agree t all f the statements in rder t frward yur prtfli. After yu have cnfirmed all the statements by clicking their checkbxes, click Frward Prtfli. 7. Cnfirmatin Screen: A cnfirmatin screen will let yu knw that yur prtfli has been frwarded t yur teacher (r AP Crdinatr). Yur prtfli status will change t Frwarded t Teacher, r Frwarded t Crdinatr if yu are nt submitting thrugh a teacher. After frwarding yur prtfli, yu will n lnger be able t view its cntents unless yur teacher (r AP Crdinatr) returns the prtfli t yu with a recmmendatin fr further actin. What's Next (After Frwarding Yur Prtfli) Yur teacher (r AP Crdinatr) may review yur frwarded prtfli t ensure that it is cmplete and accurately presented, and then will either: Frward it n fr final submissin t the AP Prgram Return the prtfli t yu if he r she recmmends further actin After yu frward yur cmpleted digital prtfli, yu can sign in t the web applicatin later t see yur prtfli status and mnitr its prgress in the digital submissin prcess. The deadline fr the AP Crdinatr t submit yur digital prtfli t the AP Prgram is Friday, May 11, 2018, at 8 p.m. EDT. If yur prtfli status des nt change t Sent t AP as the deadline appraches, yu shuld cntact yur teacher r AP Crdinatr. Only prtflis with Sent t AP status at the time f the deadline (8 p.m. EDT n May 11, 2018) will be evaluated by the AP Prgram. Students submitting a Drawing r 2-D Design prtfli: Sectin I: Quality (Selected Wrks) will nt be cmpleted using the web applicatin. This sectin requires yu t submit five actual artwrks in additin t yur digital submissin. Yur teacher r AP Crdinatr will prvide materials and instructins fr labeling and packaging yur artwrks. (The 3-D Design prtfli cnsists slely f digital images.) Submissin t the AP Prgram When yur teacher has n recmmendatins fr further actin, he r she will frward yur prtfli t the AP Crdinatr. At that pint, yur prtfli status will change t Frwarded t Crdinatr. When the AP Crdinatr has n recmmendatins fr further actin, he r she will send yur prtfli t the AP Prgram t be evaluated, and yur prtfli status will change t Sent t AP. Nte: N ne at yur schl yu, yur teacher, r the AP Crdinatr can view yur digital images after the Crdinatr has sent the prtfli t the AP Prgram. Recmmendatins fr Further Actin Fr students submitting prtflis thrugh a teacher: Yur teacher has the ptin t review yur prtfli and return it t yu t recmmend further actin. In this case, yu will be ntified abut the return in the fllwing ways: When yu sign in, a pp-up message will ntify yu t cntact yur teacher as sn as pssible because yur teacher recmmends additinal actin befre the prtfli can be sent t the AP Prgram. Yur prtfli status will change frm Frwarded t Teacher t Further Actin Recmmended. If yu prvided an email address, yu will receive an autmated email message infrming yu that the prtfli has been returned t yu by yur teacher. Cntact yur teacher t determine the specific recmmendatins. Yu can address yur teacher's cncerns and make changes t yur prtfli befre frwarding the prtfli t yur teacher again; hwever, yu are nt bligated t make any changes based n his r her recmmendatins. Even if yu chse t keep yur prtfli as-is, yu will need t frward yur prtfli t yur teacher again. Nte: The AP Crdinatr als has the ptin t return yur prtfli if he r she recmmends further actin. In this case, the Crdinatr will return the prtfli t yur teacher, and yur prtfli status will change frm Frwarded t Crdinatr t Returned t Teacher. Yur teacher can then return the prtfli t yu. In this case, the prtfli status will change t Further Actin Recmmended; see abve fr infrmatin abut hw yu will be ntified and actin required f yu. Fr students submitting prtflis directly t an AP Crdinatr: Yur AP Crdinatr has the ptin t review yur prtfli and return it t yu if he r she recmmends further actin. In this case, yu will be ntified abut the return in the fllwing ways:
When yu sign in, a pp-up message will ntify yu t cntact yur Crdinatr as sn as pssible because yur Crdinatr recmmends additinal actin befre the prtfli is sent t the AP Prgram. Yur prtfli status will change frm Frwarded t Crdinatr t Further Actin Recmmended. If yu prvided an email address, yu will receive an autmated email message infrming yu that the prtfli has been returned t yu by the Crdinatr. Cntact yur Crdinatr t determine the specific recmmendatin. Yu can address yur Crdinatr's cncerns and make changes t yur prtfli befre frwarding again; hwever, yu are nt bligated t make any changes based n his r her recmmendatins. Even if yu chse t keep yur prtfli as-is, yu will still need t frward yur prtfli t yur Crdinatr again. Technical Requirements T effectively access the AP Studi Art Digital Submissin web applicatin, users are required t use the perating systems and brwsers listed belw. Users are nt restricted t specific hardware cnfiguratins; hwever, slwer respnse times may result frm using lder cmputer hardware. Sftware Requirements Operating system must be ne f the fllwing: Windws 7 Windws 8 Mac OS 10.9.5 Web brwser must be ne f the fllwing: Internet Explrer (11.0) Firefx 41 Safari 8.0 r belw Ggle Chrme 54 Requirements and Recmmendatins fr Digital Images All images must be submitted in JPEG frmat (file name extensin.jpg) and RGB clr mde. We recmmend uplading files that are 72 pixels-per-inch (ppi) because a higher reslutin des nt add clarity t images that are being viewed n a cmputer screen. We recmmend that yu keep cpies f yur riginal images. Image size: The image sizes belw are recmmendatins. Yur image sizes may be different. Landscape rientatin (h x w): Recmmended maximum size: 530 x 780 pixels (7.36 x 10.83 inches) Recmmended minimum size: 480 x 480 pixels (6.67 x 6.67 inches) Prtrait rientatin (h x w): Recmmended maximum size: 780 x 530 pixels (10.83 x 7.36 inches) Recmmended minimum size: 480 x 480 pixels (6.67 x 6.67 inches) Maximum file size: 3.0 MB per image. (Yur image files will likely be cnsiderably smaller than 3.0 MB.) Free Disk Space Drawing and 2-D Design Prtfli: Based n the maximum file size f 3.0 MB and a ttal f 24 digital images, each student wuld need a maximum f 72 MB f free disk space. 3-D Design Prtfli: Based n the maximum file size f 3.0 MB and a ttal f 38 digital images, each student wuld need a maximum f 114 MB f free disk space.
Trubleshting If yu are experiencing technical issues while using the web applicatin, cnfirm that the cmputer yu are using meets the specified technical requirements. If yu have questins r require technical assistance, cntact AP Services fr Students: Phne: (888) 225-5427 (tll free in the United States and Canada) r (212) 632-1780 Email: apstudents@inf.cllegebard.rg =========================================================
Teacher Help Hw t Access the Digital Submissin Applicatin If Yu Participated in Digital Submissin Last Year As A Teacher If Yu Are New t Digital Submissin Creating Yur Accunt Passing Yur Teacher Key T Yur Students Mdifying Yur Accunt General Instructins If Yu Need T Change Schls Yur Hme Page Prtfli Statuses Filtering the Student Prtfli List Setting Class Sectin Numbers fr Prtflis Prtfli Cunts Helping Students Phtgraph, Stre, and Uplad Images Reviewing Student Prtflis Opening Student Prtflis Viewing Images in Student Prtflis Reading Cncentratin Cmmentaries Infrmatin Students Will Need Befre Submitting Prtflis Returning a Student's Prtfli fr Further Actin Frwarding Student Prtflis t the AP Crdinatr Frwarding an Individual Prtfli t the Crdinatr Frwarding Selected Prtflis t the Crdinatr Frwarding All Prtflis with "Frwarded t Teacher" Status t the Crdinatr What's Next (After Frwarding Prtflis) Submissin t the AP Prgram AP Crdinatr Returns a Prtfli t the Teacher Technical Requirements Trubleshting
Hw t Access the Digital Submissin Applicatin Hw yu first access the web applicatin will vary, depending n whether yu used the applicatin last year. Fllw the instructins fr the apprpriate chice belw: If Yu Participated in Digital Submissin Last Year As A Teacher If yu participated in digital submissin last year as a teacher at the same schl, simply lg in using last year's user name and passwrd. Yu will then need t pass access infrmatin n t yur students. They will need yur Teacher Key and yur schl cde t set up their access. Yu can lcate this infrmatin n yur Accunt Infrmatin page. Nte: Yur access will still be assciated with the schl where yu served last year, even if the schl has a different AP Crdinatr nw. If yu are new t digital submissin, fllw the instructins utlined belw fr setting up yur access. If yu used the web applicatin last year but have since changed schls yu will need t lg in using last year's user name and passwrd and then update yur schl infrmatin n yur Accunt Infrmatin page. Fr mre infrmatin see Adding a Schl and Deleting a Schl If yu frget yur user name r passwrd, use the "Frgt yur user name?" r "Frgt yur passwrd?" features n the sign-in page. If Yu Are New t Digital Submissin Yur AP Crdinatr will prvide yu with the fllwing infrmatin which yu will need t enter when setting up yur access t the AP Studi Art Digital Submissin web applicatin: The six-digit schl cde that identifies the schl where yu teach AP Studi Art The Crdinatr Key, a unique alphanumeric cde that identifies the AP Crdinatr fr the schl. Nte: If yur schl designated an additinal staff persn t functin as a secnd AP Crdinatr, that persn will have his r her wn unique Crdinatr Key. Yu can use either staff persn's Crdinatr Key t set up yur access. Yur email address Yu will als need yur email address in rder t set up yur access t the applicatin. Creating Yur Accunt T set up yur teacher access: 1. On the Sign In screen, click Set up yur access nw. 2. On the Select Yur Access Type screen, click Teacher. 3. Cmplete all required fields n the Set Up Yur Access screen. Be sure t select all the prtfli types that yur students will be submitting. 4. Click Submit t cmplete yur access request. A cnfirmatin screen will let yu knw that yu have access t the digital submissin applicatin. A screen will ask if yu will be serving as the AP Studi Art teacher fr an additinal schl. If yu answer Yes, yu will have the pprtunity t enter the schl cde fr the additinal schl(s). A cnfirmatin screen will display yur Teacher Key, a unique alphanumeric cde that yur students will need t set up their access. Click Cntinue t return t the Sign In screen. 5. Sign in with the user name and passwrd that yu designated during the setup prcess. Nte: If yu have mre than ne schl linked t yur teacher accunt, a screen will ask which schl's infrmatin yu want t display. Yur hme page will then appear. Passing Yur Teacher Key T Yur Students
Shrtly after setting up yur access, yu will receive an email cnfirmatin that includes a link t the web applicatin and yur unique alphanumeric Teacher Key. Yu shuld frward this email t yur students as sn as pssible, r therwise share this infrmatin with them. Imprtant: When sharing this infrmatin, be sure t specify the crrespnding schl cde. It will nt be included in the text f the autmated email, s yu will need t specify it separately. Yur students will need bth yur Teacher Key and the apprpriate schl cde t set up their access. Fr Teachers Wh Participated in Digital Submissin Last Year: Yu will be using the access that yu set up last year, s yu will nt have an email cnfirmatin t frward t yur students (unless yu saved the email cnfirmatin frm last year). Hwever, yu still need t prvide them with yur Teacher Key and yur schl cde. Yu can lcate this infrmatin by visiting yur Accunt Infrmatin page. Mdifying Yur Accunt T view yu accunt infrmatin r make mdificatins such as changing yur passwrd r security infrmatin, updating yur email address, and adding r deleting a schl: General Instructins 1. Under Tls in the left navigatin panel, click Accunt Infrmatin. 2. On yur Accunt Infrmatin screen, enter the necessary changes. Fr mre infrmatin, see If Yu Need t Change Schls. 3. Click Save Changes. A cnfirmatin screen will let yu knw that yur accunt infrmatin has been successfully updated. If Yu Need t Change Schls Befre yu can add a schl, yu will need the fllwing tw pieces f infrmatin frm yur AP Crdinatr: The schl's six-digit schl cde The Crdinatr Key 1. Under Tls in the left navigatin panel, click Accunt Infrmatin. 2. On yur Accunt Infrmatin screen, click Add Schl. 3. On the Add Schl screen, enter yur schl cde and Crdinatr Key, and indicate what types f prtflis yur students will be submitting. 4. Click Save Changes, Yur accunt will then be linked t yur new schl. A cnfirmatin screen will let yu knw that yur accunt infrmatin has been successfully updated. 5. If yu are changing schls, delete the ld schl by clicking the Delete This Schl buttn next t this schl's infrmatin. Then click Save Changes. Nte: Yu cannt delete a schl if yu have students linked t yu at that schl. Students are linked t yu if they have used yur Teacher Key t set up their access t the web applicatin. Yur Hme Page A status bar appears acrss the tp f each page and displays yur name and the name f the schl. An Exit buttn n the right side f this bar enables yu t clse the applicatin when yu finish yur sessin. Be sure yu have saved all changes befre exiting the applicatin. The Student Prtfli List presents a directry f the student prtflis at yur schl and serves as the main wrk area f the screen. The navigatin panel n the left side f the screen cntains links fr Actins yu can take and Tls yu may need t use. Nte: The links fr Actins that are nt available under the current circumstances appear grayed ut. (Fr instance, if nne f yur students has frwarded yu finished prtflis, yu will be unable t click any f the Frward Prtfli t Crdinatr links.) Prtfli Statuses
The Student Prtfli List displays a status t indicate each prtfli's prgress in the digital submissin prcess. Status Nt Started In Prgress Frwarded t Teacher What It Means The student has set up access t the web applicatin but has nt yet saved any wrk t the prtfli. The student has started wrking n the prtfli and saved it, but has nt yet frwarded the prtfli t yu. The student has frwarded the prtfli t yu. After frwarding a prtfli, the student can n lnger view r change the prtfli unless yu return it t the student fr further actin. Yu are required t take actin n prtflis with this status. Further Actin Recmmended The student has frwarded the prtfli t yu, and yu have returned it t the student t recmmend further actin. The student has the ptin t make changes t the prtfli based n yur recmmendatins, but he r she is nt required t make changes. In either case, the student must resubmit the prtfli t yu. Frwarded t Crdinatr Returned t Teacher Sent t AP Yu have acknwledged that the prtfli is ready fr the AP Crdinatr t submit t the AP Prgram t be evaluated and yu have sent it t the Crdinatr. Yu have frwarded the prtfli t the AP Crdinatr, and the Crdinatr has returned it t yu. Yu shuld cnsult with the Crdinatr regarding why the prtfli was returned t yu. Yu have the ptin t return the prtfli t the student fr further actin r frward the prtfli back t the Crdinatr. Yu are required t take actin n prtflis with this status. The AP Crdinatr has sent the prtfli t the AP Prgram t be evaluated. The student, teacher, and AP Crdinatr can take n further actin n a prtfli with Sent t AP status. Only prtflis with Sent t AP status at the time f the deadline (8 p.m. EDT n May 11, 2018) will be evaluated by the AP Prgram. Filtering the Student Prtfli List The filtering bar at the tp f the Student Prtfli List allws yu t chse the prtflis yu want t display in the list: Filtering by Prtfli Type: By default, All Prtfli Types is selected, and the list displays all the types f prtflis that yur students will be submitting (2-D Design, 3-D Design, and/r Drawing). T view nly the prtflis f a particular type, select that type frm the drp-dwn list. Filtering by Status: By default, All Statuses is selected, and the list displays prtflis f all statuses. T view nly the prtflis with a particular status, select that status frm the drp-dwn list. If yu teach at mre than ne schl and have mre than ne schl linked t yur teacher accunt, and yu wish t change which schl's infrmatin is displayed, yu will need t exit the applicatin and sign in again. Select the desired schl when prmpted during the sign-in prcess. Setting Class Sectin Numbers fr Prtflis The Sectin clumn allws schls t assign students t separate class sectins in rder t have access t separate AP Instructinal Planning Reprts r student scre rsters fr each sectin taught. Use f the Sectin clumn is ptinal but highly recmmended if yur schl ffers mre than ne AP Studi Art sectin. (This functin crrespnds t the ptinal "Schl Use Only" sectin f the AP Answer Sheet.) Yur AP Crdinatr als has the ability t set sectin numbers using the web applicatin, s yu may want t cnsult with yur Crdinatr t determine wh will be perfrming this actin and which sectins will be designated with which numbers. The default sectin value is blank. If yu want t set sectin numbers fr yur Studi Art students: 1. Assign each class a unique sectin number frm 1 t 9. 2. Frm the drp-dwn list in the Sectin clumn f the rw fr each prtfli, select the sectin number (1 t 9) that yu want t assign t that prtfli. (Yu can d this at any time befre yu frward the prtfli t yur Crdinatr.)
3. When yu are finished setting sectin numbers, click the Save Sectin Numbers under Actins in the left navigatin panel t save yur changes. A cnfirmatin screen will let yu knw that the infrmatin has been saved. Prtfli Cunts Yur Prtfli Cunts page allws yu t see, at a glance, cunts fr all f yur students' prtflis, brken dwn by prtfli type and by status in the digital submissin prcess. T review yur prtfli cunts: 1. Click the Prtfli Cunts buttn n yur hme page. A table will be displayed with the number f prtflis f each type and the ttal number f prtflis in each prtfli status. 2. Review the prtfli status cunts t cnfirm that students' prtflis are making apprpriate prgress thrugh the submissin prcess. Nte: Yu can view prtfli cunts fr yur students nly. Yur AP Crdinatr can view prtfli cunts fr all teachers at yur schl. Helping Students Phtgraph, Stre, and Uplad Images Mre infrmatin abut phtgraphing students' artwrk and preparing and string images fr uplading is available n the AP Studi Art Digital Submissin FAQs page n AP Central. Reviewing Student Prtflis Yu have the ptin t view a prtfli's cntents while the student's wrk is in prgress and at any time befre the AP Crdinatr sends the prtfli t the AP Prgram t be evaluated. Yu will be able t view all sectins f the student's digital prtfli sectins images, labels, and cncentratin cmmentary but yu will be unable t make any changes t the student's wrk. Nte: Fr 2-D Design and Drawing prtflis, yu will be unable t view the student's artwrk fr Sectin I: Quality (Selected Wrks) using the web applicatin. Because the Quality sectin fr these prtflis invlves the physical submissin f artwrk, Quality sectin artwrk will nt be submitted thrugh the web applicatin. Opening Student Prtflis T display the cntents f a prtfli, click the student's name in the Student Prtfli List. The prtfli will pen in the wrk area f the screen. The student's name, the prtfli type, and the prtfli status will appear acrss the tp. The prtfli sectins will be listed in the left navigatin panel. Click the name f the sectin yu want t view, and the student's wrk fr that sectin will appear in the wrk area f the screen. T return t the Student Prtfli List and select a different prtfli, click Hme in the status bar at the tp f the screen. Viewing Images in Student Prtflis When viewing a prtfli sectin that cntains images, yu can click n each thumbnail image t view the full-sized image. Use the Images Only and Images & Labels buttns near the tp f the screen t select whether yu want t view images nly, r the images with the labels that the student entered t identify the dimensins f the artwrk and the medium r media used t create it. Reading Cncentratin Cmmentaries When viewing Sectin II: Cncentratin (Sustained Investigatin), yu can view the student's cmmentary by clicking the Cmmentary tab near the tp f the screen. Students are asked t answer tw questins abut their cncentratin. The applicatin has a built-in character limit fr the respnses t each f the tw cmmentary questins: What is the central idea f yur cncentratin? (500 characters maximum) Hw des the wrk in yur cncentratin demnstrate the explratin f yur idea? Yu may refer t specific images as examples. When referencing specific images, please indicate the image numbers. (1350 characters maximum)
Infrmatin Students Will Need Befre Submitting Prtflis Each student is required t enter his r her AP number when submitting his r her prtfli(s) t yu. The student may als specify the cllege cde fr the cllege r university t receive their scre(s). AP numbers and cllege cdes are lcated in the AP Student Packs, which are shipped t AP Crdinatrs with the exam shipments, usually in April. As sn as pssible after yur schl receives its shipment f AP Exams, yur AP Crdinatr must prvide the Student Packs (r, alternatively, AP numbers and cpies f the cllege cde list) t yur schl's AP Studi Art students. Students will be unable t frward their prtflis t yu until they have been prvided with this infrmatin. Infrm students that they must use their unique AP numbers frm this year and must nt share their AP numbers r labels with anyne. Students wh tk AP Exams last year may nt use their AP numbers frm last year. Students will als have the ptin t enter a Student Identifier (Student ID Number) in the Registratin Infrmatin prtin f the digital applicatin. If students have a student identifier r student ID number issued by the state, district, r schl, they may enter that infrmatin up t 25 characters. This ptinal infrmatin may help t match students' scres t the schl r district. Returning a Student's Prtfli fr Further Actin When a student frmally submits his r her prtfli t yu, the web applicatin changes the prtfli status t Frwarded t Teacher. Yu have the ptin t view each submitted prtfli t ensure that all sectins are cmplete and accurately presented, and then yu must take ne f the fllwing actins: Frward the prtfli t the AP Crdinatr Return the prtfli t the student if yu have recmmendatins fr further actin T return a prtfli t a student: 1. Open the individual prtfli. Under Actins in the left navigatin panel, click Recmmend Further Actin by Student. 2. Ntify the student directly that yu have sent back the prtfli fr further actin, and specify yur recmmendatins. The next time the student signs in, he r she will see a pp-up message with directins t cntact yu as sn as pssible because additinal actin is being requested befre the prtfli is sent t the AP Prgram. Students are nt required t make changes t their prtflis. Whether r nt the student makes any changes t the prtfli based n yur recmmendatins, it will be necessary fr the student t frward the prtfli t yu again. Frwarding Student Prtflis t the AP Crdinatr Frwarding the prtfli t the AP Crdinatr is the final step yu must take with each prtfli. Perfrming this actin changes the prtfli status t Frwarded t Crdinatr. Yu must take this actin in rder fr the AP Crdinatr t be able t perfrm the next step, which is t frward the prtflis t the AP Prgram t be evaluated. If the status f a prtfli yu have frwarded des nt change t Sent t AP within a reasnable perid f time, yu shuld cntact yur AP Crdinatr prir t the submissin deadline. The deadline fr the AP Crdinatr t submit digital prtflis t the AP Prgram is Friday, May 11, 2018, at 8 p.m. EDT. If the status f a prtfli yu have frwarded des nt change t Sent t AP as the deadline appraches, yu shuld cntact yur AP Crdinatr prir t the submissin deadline. In the case f the 2-D Design and Drawing prtflis, students will als submit actual artwrks fr the Quality sectin. (The 3-D Design prtfli cnsists slely f digital images.) The Crdinatr must submit these physical prtflis, in additin t the digital prtflis, t the AP Prgram by the submissin deadline. The web applicatin will allw yu t frward t the AP Crdinatr nly thse prtflis with the status Frwarded t Teacher r Returned t Teacher. The first time yu frward a prtfli t the AP Crdinatr, a screen will appear requiring yu t acknwledge that the prtflis are ready fr submissin and that the students have agreed t certain statements abut the cntents f their prtflis. At the bttm f this screen there will be a check bx that will allw yu t chse nt t display this page again. By checking the bx, yu are acknwledging fr these and all subsequent prtflis frwarded t the AP Crdinatr that the students have agreed t these statements. Frwarding an Individual Prtfli t the Crdinatr
T frward an individual prtfli t the AP Crdinatr: 1. Open the prtfli. 2. Under Actins in the left navigatin panel, click Frward Prtfli t Crdinatr. 3. A message will appear asking yu t cnfirm yur actin. If yu click OK, the cnfirmatin message will be replaced by anther message cnfirming that the prtfli was successfully sent t the Crdinatr. If yu click Cancel, yu will be returned t the prtfli, and the prtfli will nt be sent t the Crdinatr. Frwarding Selected Prtflis t the Crdinatr T select ne r mre prtfli(s) and frward them t the AP Crdinatr as a batch: 1. Use the checkbxes t the left f the Student Name clumn t mark the prtflis that yu want t frward t the Crdinatr. (Checkbxes will be enabled nly fr prtflis with Frwarded t Teacher r Returned t Teacher status.) 2. Under Actins in the left navigatin panel, click Frward Selected Prtflis t Crdinatr. 3. A message will appear asking yu t cnfirm yur actin. If yu click OK, the cnfirmatin message will be replaced by anther message cnfirming that the prtflis were successfully sent t the Crdinatr. If yu click Cancel, yu will be returned t yur hme page and the prtflis will nt be sent t the Crdinatr. Frwarding All Prtflis with "Frwarded t Teacher" Status t the Crdinatr T frward all prtflis with Frwarded t Teacher status t the AP Crdinatr as a batch: 1. Under Actins in the left navigatin panel, click Frward All Prtflis with "Frwarded t Teacher" Status t Crdinatr. 2. A message will appear asking yu t cnfirm this actin. If yu click OK, the cnfirmatin message will be replaced by anther message cnfirming that the prtflis were successfully sent t the Crdinatr. If yu click Cancel, yu will be returned t yur hme page, and the prtflis will nt be sent t the Crdinatr. What's Next (After Frwarding Prtflis) Submissin t the AP Prgram When the AP Crdinatr has n reasn t return a student's prtfli t yu, the Crdinatr will send the prtfli t the AP Prgram t be evaluated, and the prtfli status will change t Sent t AP. The deadline fr the AP Crdinatr t submit digital prtflis t the AP Prgram is Friday, May 11, 2018, at 8 p.m. EDT. Nte: N ne at yur schl yu, the AP Crdinatr, r the student can view the student's digital images after the Crdinatr has sent the prtfli t the AP Prgram. AP Crdinatr Returns a Prtfli t the Teacher The AP Crdinatr has the ptin t return a student's prtfli t yu if he r she believes that the student needs t take further actin n the prtfli. (Fr example, the Crdinatr may ntice that the student has nt submitted the number f images requested fr a prtfli sectin.) When the Crdinatr returns a prtfli t yu, the prtfli status will change frm Frwarded t Crdinatr t Returned t Teacher. Yu will receive an autmated email infrming yu that the prtfli has been returned. Yu must take ne f the fllwing actins: Cnfirm with yur student that he r she wishes t have the prtfli submitted t the AP Prgram fr evaluatin in its current state, and frward the prtfli back t the Crdinatr Return the prtfli t the student by clicking Recmmend Further Actin by Student. The prtfli status will then change t Further Actin Recmmended. In this case, the student must resubmit the prtfli t yu, and yu must nce again frward the prtfli t the Crdinatr. Fr mre infrmatin see Returning a Student's Prtfli fr Further Actin. Technical Requirements
T effectively access the AP Studi Art Digital Submissin web applicatin, users are required t use the perating systems and brwsers listed belw. Users are nt restricted t specific hardware cnfiguratins; hwever, slwer respnse times may result frm using lder cmputer hardware. Sftware Requirements Operating system must be ne f the fllwing: Windws 7 Windws 8 Mac OS 10.9.5 Web brwser must be ne f the fllwing: Internet Explrer (11.0) Firefx 41 Safari 8.0 r belw Ggle Chrme 54 Requirements and Recmmendatins fr Digital Images All images must be submitted in JPEG frmat (file name extensin.jpg) and RGB clr mde. We recmmend uplading files that are 72 pixels-per-inch (ppi) because a higher reslutin des nt add clarity t images that are being viewed n a cmputer screen. We recmmend that yu keep cpies f yur riginal images. Image size: The image sizes belw are recmmendatins. Yur image sizes may be different. Landscape rientatin (h x w): Recmmended maximum size: 530 x 780 pixels (7.36 x 10.83 inches) Recmmended minimum size: 480 x 480 pixels (6.67 x 6.67 inches) Prtrait rientatin (h x w): Recmmended maximum size: 780 x 530 pixels (10.83 x 7.36 inches) Recmmended minimum size: 480 x 480 pixels (6.67 x 6.67 inches) Maximum file size: 3.0 MB per image. (Yur image files will likely be cnsiderably smaller than 3.0 MB.) Free Disk Space Drawing and 2-D Design Prtfli: Based n the maximum file size f 3.0 MB and a ttal f 24 digital images, each student wuld need a maximum f 72 MB f free disk space. 3-D Design Prtfli: Based n the maximum file size f 3.0 MB and a ttal f 38 digital images, each student wuld need a maximum f 114 MB f free disk space. Trubleshting If yu are experiencing technical issues while using the web applicatin, cnfirm that the cmputer yu are using meets the specified technical requirements. If yu have questins r require technical assistance, cntact AP Services fr Educatrs: Phne: (877) 274-6474 (tll free in the United States and Canada) r (212) 632-1781 Email: apexams@inf.cllegebard.rg