TAB 2 Important Dates
Page 1 of 7 January January 1 University Holiday January 2 ILPH Change-Over Date January 3 PS-RTS: January - 1st Month Report due to GME January 6 Residency Planning Day 9 AM - 5 PM Lecture Room January 8 NRMP - Child and Adolescent Psychiatry Match: Match Day NRMP - Psychiatry - Psychosomatic Match: Match Day NRMP - Geriatric Medicine Match: Match Day January 9 PS-RTS: Programs locked out for 1-15 payroll January 10 PS-RTS: Payroll Run for 1st Payroll (1-15) PS-RTS: December - End-of-Month Report due to GME January 15 February Schedule must be in New Innovations PS-RTS: 1st Payday for the Month-House Officers NRMP - Main Match - Rank Order List Entry Begins 11:00am CST January 16 Graduate Medical Education Committee (GMEC) January 20 University Holiday January 22 NRMP Vascular Surgery Match Opens NRMP Pediatric Hematology/Oncology Match Opens January 23 Quarterly Coordinator Meeting 10 AM - 11:30 AM Learning Center - Lecture Room January 27 PS-RTS: Programs locked out for 16-30/31 payroll PS-RTS: Run February First of Month Report PS-RTS: February Schedules Input due January 28 PS-RTS: Payroll run for 2nd Payroll of the month (16-30/31) January 29 PS-RTS: Programs run January End-of-Month Report January 31 PS-RTS: 2nd Payday for the Month-House officers NRMP-Main Match - Quota Change Deadline by 10:59 CST. - SOAP Participation Response Deadline February February 1 ERAS Registration through April February 3 PS-RTS: February - 1st Month Report due to GME February 5 PS-RTS: January - End-of-Month Report due to GME February 10 PS-RTS: Programs locked out for 1-15 payroll February 11 PS-RTS: Payroll Run for 1st Payroll (1-15) February 12 GME Coordinator Retreat 9 AM - 5 PM Lecture Room
Page 2 of 7 February 14 PS-RTS: 1st Payday for the Month-House Officers February 15 March Schedule must be in New Innovations February 20 Graduate Medical Education Committee (GMEC) Council on Resident Education (CORE) 2 PM - 4:30 PM Lecture Room February 24 PS-RTS: Programs locked out for 16-30/31 payroll February 25 PS-RTS: Payroll run for 2nd Payroll of the month (16-30/31) February 26 PS-RTS: Programs run February End-of-Month Report NRMP-March Main Match - Rank Order List Certification Deadline - due by 8pm CST February 27 PS-RTS: March Schedules Input due PS-RTS: Run March First of Month Report February 28 PS-RTS: 2nd Payday for the Month-House officers March March 1 ERAS Registration through April March 3 PS-RTS: March- 1st Month Report due to GME March 4 University Holiday March 5 NRMP Female Pelvic Medicine and Reconstructive Surgery Match Opens March 6 PS-RTS: February - End-of-Month Report due to GME March 10 PS-RTS: Programs locked out for 1-15 payroll March 11 PS-RTS: Payroll Run for 1st Payroll (1-15) March 14 PS-RTS: 1st Payday for the Month-House Officers March 15 Programs Begin Reviewing NI Data for Required Appointment forms & Spreadsheets April Schedule must be in New Innovations March 17 NRMP - Main Match - Applicant matched & unmatched information posted to the website at 11am CST. Filled & Unfilled Results for Individual programs posted to the Web site at 11:00am CST March 18 NRMP - Main Match - Programs with unfilled positions may start entering their Supplemental Offer and Acceptance Program (SOAP) preference lists at 10:30am CST. March 19 NRMP - Main Match - Programs with unfilled positions must finalize their first-round Supplemental Offer and Acceptance Program (SOAP) preference lists by 10:55am CST. SOAP rounds begin at 11:00am CST March 20 NRMP - Progam Directors Receive Confidential list of Match Applicants NRMP - Main Match - Supplemental Offer and Acceptance Program (SOAP) offers conclude at 4:00 p.m. CST Graduate Medical Education Committee (GMEC) March 21 Due to GME: Appointment forms for -2015 & Required Spreadsheets
Page 3 of 7 NRMP - Main Match - MATCH DAY!!! Match results released at 12noon CST. March 22 NRMP - Main Match - Programs begin sending letters of appointment to matched applicants after this date March 24 LSBME - Fair Day - Permit Application Day for LSU Seniors Matched in Louisiana Training Programs March 25 PS-RTS: Programs locked out for 16-30/31 payroll March 26 PS-RTS: Payroll run for 2nd Payroll of the month (16-30/31) PS-RTS: April Schedules Input due PS-RTS: Run April First of Month Report NRMP - Vascular Surgery Fellowship - Rank Order List Entry Begins NRMP - Pediatric Hematology/Oncology - Rank Order List Entry Begins March 27 PS-RTS: Programs run March End-of-Month Report March 28 Due to GME: PER 3s for those requiring PER 3s to Promote or Terminate March 31 PS-RTS: 2nd Payday for the Month-House officers April April 1 New House Officers Begin Drug Testing House Officers with June 30 expiring Permits MUST begin Contacting LSBME to Renew April 2 PS-RTS: April - 1st Month Report due to GME April 4 PS-RTS: March- End-of-Month Report due to GME April 9 PS-RTS: Programs locked out for 1-15 payroll April 10 PS-RTS: Payroll Run for 1st Payroll (1-15) April 15 May Schedule must be in New Innovations PS-RTS: 1st Payday for the Month-House Officers Quarterly Coordinator Meeting 10 AM - 11:30 AM Learning Center - Lecture Room April 17 Graduate Medical Education Committee (GMEC) April 18 University Holiday April 23 NRMP- Pediatric Hematology/Oncology - Quota Change Deadline PS-RTS: Programs locked out for 16-30/31 payroll NRMP- Vascular Surgery - Quota Change Deadline April 24 PS-RTS: Payroll run for 2nd Payroll of the month (16-30/31) April 25 PS-RTS: Programs run April End-of-Month Report April 28 PS-RTS: May Schedules Input due PS-RTS: Run May First of Month Report April 30 ERAS Registration Ends New Hires should be completed with Drug Testing NRMP - Female Pelvic Medicine and Reconstructive Surgery - Rank Order List Entry Begins PS-RTS: 2nd Payday for the Month-House officers
Page 4 of 7 May May 1 Coordinators begin submitting Program Letters to LSBME Incoming House Officers Should Submit all paperwork to Coordinators PS-RTS: May- 1st Month Report due to GME May 2 PS-RTS: April End-of-Month Report due to GME Coordinators start submitting All completed New Hire paperwork to GME Office May 7 NRMP- Pediatric Hematology/Oncology - Rank Order List Certification Deadline NRMP- Vascular Surgery Fellowship - Rank Order List Certification Deadline May 8 PS-RTS: Programs locked out for 1-15 payroll May 9 PS-RTS: Payroll Run for 1st Payroll (1-15) May 15 June Schedule must be in New Innovations PS-RTS: 1st Payday for the Month-House Officers Graduate Medical Education Committee (GMEC) Council on Resident Education (CORE) 2 PM - 4:30 PM Lecture Room May 21 NRMP- Female Pelvic Medicine and Reconstructive Surgery - Quota Change Deadline NRMP-Vascular Surgery Fellowship Match Day NRMP-Pediatrics Hematology/Oncology Match Day May 22 PS-RTS: Programs locked out for 16-30/31 payroll May 23 PS-RTS: Payroll run for 2nd Payroll of the month (16-30/31) May 26 PS-RTS: Programs run May End-of-Month Report May 29 PS-RTS: Run June First of Month Report PS-RTS: June Schedules Input due May 30 All New Hire Paperwork should have been sent to the GME Office by today - Do Not wait until today to Send! PS-RTS: 2nd Payday for the Month-House officers June June 3 PS-RTS: June 1st Month Report due to GME June 4 NRMP- Female Pelvic Medicine and Reconstructive Surgery - Rank Order List Certification Deadline June 5 PS-RTS: Programs locked out for 1-15 payroll June 6 PS-RTS: Payroll Run for 1st Payroll (1-15) PS-RTS: May End-of-Month Report due to GME June 13 PS-RTS: 1st Payday for the Month-House Officers June 18 NRMP - Female Pelvic Medicine and Reconstructive Surgery Match Day June 19 PS-RTS: Programs locked out for 16-30/31 payroll Graduate Medical Education Committee (GMEC)
Page 5 of 7 June 20 PS-RTS: Payroll run for 2nd Payroll of the month (16-30/31) June 23 PS-RTS: Programs run June End-of-Month Report Incoming HO Orientation 8 AM - 5 PM MEB Lecture Room B June 24 ILH Incoming House Officer Orientation June 26 Incoming House Officer Pelican Training June 27 Incoming House Officer Pelican Training June 30 HR to Process Promotions; Transfers; Terminations in PS - Tentative Date All House Officers MUST have Valid LA License/Permit to continue July 1 PS-RTS: 2nd Payday for the Month-House officers July July 1 All House Officers MUST have Valid LA License/Permit to continue July 1 July 2 PS-RTS: Run July First of Month Report PS-RTS: July Schedules Input due July 3 PS-RTS: July 1st Month Report due to GME PS-RTS: June End-of-Month Report due to GME July 4 UNIVERSITY HOLIDAY July 9 PS-RTS: Programs locked out for 1-15 payroll July 10 PS-RTS: Payroll Run for 1st Payroll (1-15) July 15 PS-RTS: 1st Payday for the Month-House Officers Quarterly Coordinator Meeting 10 AM - 11:30 AM Learning Center - Lecture Room July 17 Graduate Medical Education Committee (GMEC) July 24 PS-RTS: Programs locked out for 16-30/31 payroll July 25 PS-RTS: Payroll run for 2nd Payroll of the month (16-30/31) July 28 PS-RTS: Programs run July End-of-Month Report July 30 PS-RTS: Run August First of Month Report PS-RTS: August Schedules Input due July 31 PS-RTS: 2nd Payday for the Month-House officers August August 15 PS-RTS: 1st Payday for the Month-House Officers August 21 Graduate Medical Education Committee (GMEC) Council on Resident Education (CORE) 2 PM - 4:30 PM Lecture Room August 29 PS-RTS: 2nd Payday for the Month-House officers
Page 6 of 7 September September 1 UNIVERSITY HOLIDAY September 15 PS-RTS: 1st Payday for the Month-House Officers September 18 Graduate Medical Education Committee (GMEC) September 30 PS-RTS: 2nd Payday for the Month-House officers October October 15 PS-RTS: 1st Payday for the Month-House Officers October 16 Graduate Medical Education Committee (GMEC) October 21 Quarterly Coordinator Meeting 10 AM - 11:30 AM Learning Center - Lecture Room October 31 PS-RTS: 2nd Payday for the Month-House officers November November 14 PS-RTS: 1st Payday for the Month-House Officers November 16 Graduate Medical Education Committee (GMEC) November 20 Graduate Medical Education Committee (GMEC) Council on Resident Education (CORE) 2 PM - 4:30 PM Lecture Room November 26 PS-RTS: 2nd Payday for the Month-House officers November 27 UNIVERSITY HOLIDAY November 28 UNIVERSITY HOLIDAY December December 15 PS-RTS: 1st Payday for the Month-House Officers December 18 Graduate Medical Education Committee (GMEC) December 24 UNIVERSITY HOLIDAY December 25 UNIVERSITY HOLIDAY December 26 UNIVERSITY HOLIDAY December 27 UNIVERSITY HOLIDAY December 28 UNIVERSITY HOLIDAY December 29 UNIVERSITY HOLIDAY December 30 UNIVERSITY HOLIDAY
Page 7 of 7 PS-RTS: 2nd Payday for the Month-House officers December 31 UNIVERSITY HOLIDAY
The GME Calendar Sync plugin is compatible with Outlook version 2010 and 2013. Install Plugin to Sync GME Calendar with Outlook NOTE: This plugin should only be installed on computers that are primarily used oncampus. Calendar syncing will NOT work from off-campus locations (unless connected to the LSUHSC VPN). Additionally, this plugin cannot be used in Citrix. 1. Close all open Microsoft Outlook windows 2. Go to U:\Public\GME_Calendar_Sync_Install 3. Double click the Setup icon 4. Click Next > 5. If prompted to, install any needed pre-requisites. Otherwise, click Install
6. If a User Account Control notification is shown, click Yes 7. Click Finish 8. Restart your computer if prompted. 9. Launch Outlook 10. When Outlook is starting, you may be prompted to install a customization. If you see this, click Install. Installation is now complete.
Sync the GME Calendar with Your Outlook Calendar The GME Calendar Sync v2.0 plugin will sync events from the GME calendar onto your personal Outlook calendar. This plugin includes some enhancements over the first version of the plugin including: Automatically syncing GME events to your calendar Including reminders for synced events Limitations of this plugin: GME Events can only be added to your main calendar. If you have multiple calendars, this plugin may not function properly Any changes made to events placed on your calendar by the GME Sync plugin will get overwritten each time the calendar is synced. The plugin will NOT make any changes to items you have manually added to your calendar. After installation, if you open your calendar in Outlook, you will see a GME Calendar section on the Calendar ribbon: Click the Sync Settings button to choose which events you want included on your personal calendar. GME Sync Settings Screen
1. The event checkboxes should be checked for each type of event that you wish to be included in your calendar when a sync occurs. 2. The reminder checkboxes should be checked for each event that you are including on your calendar that you want a reminder to be included for. Regular meetings will have a reminder set 15 minutes before the meeting start time, and all-day events will have the reminder set the day before the event. Checking a reminder checkbox without the event sync checkbox will not do anything. An event must be checked AND the reminder checked for the event to sync with a reminder. 3. The Check All Events button will cause all events to be checked 4. The Check All Reminders button will cause all reminders to be checked. 5. The Automatically Sync Calendar checkbox indicates that you wish for these calendar entries to be automatically synced. The sync will happen once per week, when Outlook is starting up. 6. The Sync Now button will perform an immediate sync (based on the selected items) 7. The Remove All GME Calendar Entries button will remove all entries placed on your calendar by the plugin. This will NOT disable syncing, and if you wish for syncing to be disabled, you also need to un-check the auto-sync checkbox( #5). Close the window to save any changes made to the sync settings. To manually initiate a sync after initial settings have been chosen, click the Sync Now button on the calendar ribbon.